FINAL RFP N6134023R0068.docx

N6134023R0068

Section B - Supplies or Services and Prices

This is a single award Indefinite Delivery/Indefinite Quantity (ID/IQ) contract with the ordering period as set forth in Section F. The Terms, Conditions, and Requirements herein apply to each Task Order (TO) unless otherwise stated.

Note 1: The total dollar ceiling for the overall contract inclusive of all delivery orders issued under the Firefighter Training Structures and Props (FTSP) ID/IQ is $ [to be inserted by the Government at award from Attachment L-4]. The number listed for “Max Quantity” in Section B for each CLIN does not represent an actual quantity to be ordered during execution. Rather, the “Max Quantity” multiplied by a “Unit Price” of $1.00 for each CLIN will represent the ceiling price of the ID/IQ when all CLINs are summed, inclusive of Options. The “Max Amount” identified in Section B for each CLIN represents an estimate of the contract type that may be executed. However, any amount for each CLIN may be executed as long as the ceiling price of the total ID/IQ contract is not exceeded. The Government reserves the right to reallocate values across the CLINs as necessary, throughout the ordering period, to accommodate Government requirements. Unit quantities and cost and pricing information provided in the basic contract are for administrative purposes only and may be adjusted throughout the life of this FTSP Maintenance Contract unilaterally by the FTSP PCO. Additionally, CLINs in Section B are not reflective of the FAR 52.217-8 Option to Extend Services, and CLINs 0003 and 0004 may be extended up to an additional six months beyond the date currently identified in Section F, if exercised.

Note 2: The ID/IQ is established with the following CLINs/types:

· FIELD/ ON-CALL MAINTENANCE (OCM) LABOR (FIRM-FIXED-PRICE) - Field/OCM Labor CLINs include all labor, management, and documentation requirements for the field maintenance and training services (including Phone/Web-Based Support) to operate and maintain the training systems and equipment in a Fully Operational Condition (FOC) and in accordance with FTSP Performance Work Statement (PWS) 43100-A-0476 On-Call Maintenance and Training Support For Firefighter Training Structures And Props and Appendix COMS-01 through COMS-05. Labor CLINs are FFP, fully burdened, composite rates and shall include any escalation across each year of the ID/IQ. As such, these CLINs are not subject to any Service Contract Act Wage Adjustment. Each TO will include Estimated Hours for that year, and the hours may be adjusted upward or downward as required during the course of that TO in accordance with CLAUSE G.1.

· TRAVEL AND MATERIALS (COST NO FEE) - Travel and Materials may be executed as combined or separated CLINs on subsequent TOs. For administrative purposes these CLINs are combined on the basic contract.

TOs may have additional CLINs due to Government accounting procedures; or TO specific requirements which fit within the general scope of the FTSP PWS, which may include but are not limited to:

· Technical Data

· Provisioned Item Orders (PIOs)

· Over and Above Work Requests (OAWRs), e.g. Depot Level Maintenance

· Travel and Similar Reimbursable Expenses

Note 3: Travel and Material CLINs shall be executed on a COST basis, with no profit allowed on travel or material expenses. Travel will be executed in accordance with NAVAIR Clause 5252.232-9509 and Attachment 4 Travel Services Authorization Form.

Note 4: The following table identifies the established composite hourly rates for FIELD/ ON-CALL MAINTENANCE (OCM) LABOR over the life of the ID/IQ, during the respective periods. At the TO level, the number of hours established can be increased, or decreased, at the initiation of the TO, or through modification during the course of performance. Note: The Government identified hours in Attachment L-4 were used for estimating the ceiling, and are not a guarantee of actual hours established at the TO. This potential variance does not entitle the contractor to additional compensation. Additionally, as previously stated, these composite, escalated rates are not subject to FAR 52.222-43 Wage Adjustments.

Field/OCM Labor

1 Dec 2023 - 30 Nov 2024

1 Dec 2024 - 30 Nov 2025

1 Dec 2025 - 30 Nov 2026

1 Dec 2026 - 30 Nov 2027

1 Dec 2027 - 30 Nov 2028

1 Dec 2028 - 30 Nov 2029

1 Dec 2029 - 31 Mar 2030

1 Apr 2030 - 30 Sep 2030 (FAR 52.217-8)

The Government will populate the below table at contract award using the composite Labor rates provided by the successful Offeror in Attachment L-4.

FIELD/ ON-CALL MAINTENANCE (OCM) LABOR

FFP

Services provided IAW PWS FOB: Destination J069

NET AMT

TRAVEL AND MATERIALS

COST

ESTIMATED COST

FFP

Services provided IAW PWS

NET AMT

COST

ESTIMATED COST

Section C - Descriptions and Specifications

DESCRIPTIONS AND SPECIFICATION

C.1 PWS/TECHNICAL DATA

The specific requirement of this Single-award ID/IQ is identified in Section J, Attachment 1 Performance Work Statement 43100-A-0476.

Technical Data and Information requirements (DD Forms 1423) of this TO are identified in Section J, Exhibit A.

Section D - Packaging and Marking

CLAUSES INCORPORATED BY FULL TEXT

5252.247-9508 PROHIBITION AND LIMITATIONS FOR PACKAGING MATERIALS

(NAVAIR) (AUG 2019)

The use of loose fill materials, asbestos, excelsior, newspaper and shredded paper (all types) are prohibited. In addition, all Wood Packaging Materials (WPM) shall be heat treated or chemically treated in accordance with the requirements of the International Standards for Phytosanitary Measures (ISPM) 15:2009, "Regulation of Wood Packaging Material in International Trade."

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

The COR for inspection and the Task Order Manager (TOM) for acceptance.

(b) Acceptance of all Contract Line Items/Sub Line Items (CLINs/SLINs) shall be made by signature of the accepting authority on a DD 250 submitted through the WAWF system. Acceptance will only occur when the accepting authority is sure that inspections performed demonstrate compliance with contract requirements.

Section F - Deliveries or Performance

F.1 ORDERING PERIOD

The Indefinite Delivery/ Indefinite Quantity contract includes a base ordering period of five years, and one 16-month option, for a total of 76 months. This is exclusive of the FAR 52.217-8 option to Extend Services clause, which would allow for up to an additional six months of services at the established price. As the awarded contract will utilize O&M,N funding, each year will be issued as a new task order, with no more than 12 months of performance paid for by any given Fiscal Year’s issue of funding. Orders may be issued up to the last day of the ordering period; however, performance must be complete by 31 March 2030, unless the FAR 52.217-8 is utilized resulting in performance complete no later than 30 September 2030.

The ID/IQ remains in effect (e.g. terms & conditions) after the ordering period expires for any orders that were placed prior to the ordering period expiring, inclusive of the Government’s right to exercise any options that may exist on task orders.

BASE PERIOD CLIN 0001 and 0002 The ordering period shall be from date of contract award through 5 years. Task Orders will usually be issued on an annual basis for each year of performance, but may extend beyond the ordering period for this CLIN.

OPTION CLINS 0003 and 0004 If exercised by the Government, the ordering period may be extended by one year, four months. Task Orders will usually be issued on an annual basis for each year of performance, but may extend beyond the ordering period for this CLIN.

DELIVERY INFORMATION

30-NOV-2028

30-NOV-2028

31-MAR-2030

31-MAR-2030

Section G - Contract Administration Data

G.1 FIELD/ ON-CALL MAINTENANCE (OCM) LABOR (JULY 2023)

a. On-Call Maintenance Services are those services required by the Government to accomplish a Support services performed by the Contractor on equipment on an as-needed basis upon notification/approval by the Government. Specific to FTSP, Field/OCM Labor CLINs include all labor, management, and documentation requirements for the field maintenance and training services (including Phone/Web-Based Support) to operate and maintain the training systems and equipment in a Fully Operational Condition (FOC) and in accordance with FTSP Performance Work Statement (PWS) 43100-A-0476 On-Call Maintenance and Training Support For Firefighter Training Structures And Props and Appendix COMS-01 through COMS-05. An On-Call Maintenance Services (Field/OCM Labor) hour equates to a work-hour of effort and is a composite rate, which does not reflect the rate of any one labor category; therefore, the rates will not be subject to the adjustment provided for under FAR 52.222-43. Work-hours include ancillary efforts like CDRLs, meeting, and direct oversight, in addition to field or on-call maintenance tasks.

b. Contractor support personnel shall respond to requests for support service actions from the COR or PCO prior to commencing any On-Call support service efforts. Therefore, this program is driven by the fleet needs, prioritization of requirements by the customer, and available funding. Upon notification of need for Phone/Web-Based Support, or Field Maintenance, the Contractor shall respond in the prescribed PWS Paragraph 4.5 response times. The COR will specify a nottoexceed (NTE) limit on the number of hours of Labor the Contractor may perform. If travel is required, the Contractor shall submit a completed Attachment 4, Travel Service Authorization form prior to authorization to travel.

THE COR WILL NOT, UNDER ANY CIRCUMSTANCES, AUTHORIZE OR HAVE THE AUTHORITY TO AUTHORIZE THE CONTRACTOR TO PERFORM LABOR IF SUFFICIENT FUNDS HAVE NOT BEEN OBLIGATED AT THE TASK ORDER LEVEL.

c. Each task order will include Estimated Hours for that year (these are generically identified as the quantity on each CLIN in Section B of the task order. The Unit Price will be reflective of the established rates in Section B, Note 4 of the ID/IQ. The PCO may at any time unilaterally obligate or de-obligate funds placed against the Field/OCM line items by issuing a Task Order modification. Additionally, if the type of funds (e.g. funding sponsor) used for On-Call Maintenance Services requires that new line items be established, the PCO may unilaterally issue a task order modification at the same unit price. The PCO will telephonically notify the COR when urgent obligations or de-obligations are to be made to an On-Call Maintenance Services line item. The Contractor is not entitled to all estimated hours established at the task order level, reimbursement to the Contractor for Field/OCM Labor will be made at the hourly rate specified in Section B of a Task Order (using the) for work-hours incurred in accordance with the PWS.

d. No more than once a month, the Contractor may submit a DD Form 250 to the COR for acceptance of Field/OCM services performed. The DD Form 250 shall specify the total actual number of hours performed and when the hours were performed. If the COR concurs that the Contractor performed the number of hours specified on the DD Form 250, the COR will sign the DD Form 250 and keep a copy in the COR files. The COR will return the original DD Form 250 to the Contractor for distribution and payment. If the COR does not concur, the COR will return the DD Form 250 to the Contractor for resubmission.

G.2: SERVICE CONTRACT LABOR STANDARDS (SCLS) PRICE ADJUSTMENTS (JULY 2023)

FAR Clauses 52.222-41 (Service Contract Labor Standards) and FAR 52.222-43 applies to this ID/IQ and subsequent task orders. However, Labor Rates established in Section B are escalated composite rates and include wages, benefits, and accompanying costs under FAR 52.222-43 and therefore, the contractor is not entitled to any adjustment as the result of subsequently added DOL Wage Determinations.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Cost TBD

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

(1) Contract administration functions (see FAR 42.302(a) and DFARS 242.302(a)) are assigned to: NAWCTSD. Per DCMA this work falls under the DFARS 242.202(a)(i)(G) and has been declined by DCMA as of 4 August 2021.

(b) Special Instructions (see FAR 42.202(b) and (c)):

(1) The following contract administration functions are retained (see FAR 42.302(a) and DFARS 242.302(a)):

DCMA will retain FAR 42.302(a)(5), (a)(9), (a)(11), and (a)(12)

[Repeat as necessary.]

(c) Inquiries regarding payment should be referred to: MyInvoice through the Wide Area Workflow eBusiness Suite: https://wawf.eb.mil.

GTXT.201-9501 DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE (COR) (NAVAIR)(APR 2022)

(a) The Contracting Officer has designated as identified in Attachment 2 CDRL Addressee List as the authorized Contracting Officer's Representative (COR) to perform the following functions, duties, and/or responsibilities: FAR 42.302(a)(38) Ensure contractor compliance with contractual quality assurance requirements.

(b) The effective period of the COR designation is "the period of performance of this ID/IQ."

GTXT-0001 PAYMENT INSTRUCTIONS (APR 2018)

FOR GOVERNMENT USE ONLY

Allocation Method

52.212-4 (Alt I), Contract Terms and Conditions—Commercial Items 52.216-7, Allowable Cost and Payment 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts

52.232-1, Payments;

52.232-2, Payments under Fixed-Price Research and Development Contracts;

52.232-3, Payments under Personal Services Contracts;

52.232-4, Payments under Transportation Contracts and Transportation-Related Services Contracts; and 52.232-6, Payments under Communication Service Contracts with Common Carriers

52.232-29, Terms for Financing of Purchases of Commercial Items;

52.232-30, Installment Payments for Commercial Items

*Liquidation of Financing Payments. Liquidation will be applied by the payment office against those ACRNs which are identified by the payment instructions for the delivery payment and in keeping with the liquidation provision of the applicable contract financing clause (i.e., progress payment, performance-based payment, or commercial item financing).

Section H - Special Contract Requirements

(a) Comprehensive General Liability: $200,000 per person and $500,000 per accident for bodily injury.

Note: The “14-hour rule” refers to GSA 301-10.125 a. You may use the 14-hour rule to travel via upper class when: 1. The origin and/or destination are OCONUS; and 2. The scheduled flight time, including non-overnight stopovers and change of planes is more than 14 hours; and you are required to report to duty the following day after arrival.

This clause will be incorporated and completed at the task order level.

Applicable CLINs: 0002, 0004 Section I - Contract Clauses

52.216-18 ORDERING. (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 December 2023 through 31 March 2030.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when--

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either--

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.