NIFE Final RFP Questions Answers Tracker Amendment 0001.pdf

NIFE Final RFP Questions Answers Tracker Amendment 0001

Date of

Request

Question

Number Topic Subject (title) Question Question Reference

(SOW, L&M, Page #s, etc) Government Response

27 Oct 19 1 Language of Employees English fluency

Can you define fluency using standard ESL test numbers? E.g., TOEFL of 100? DLI 4,4? 8

IELTS? ICAO Level 3? Or are you requiring native

English-speaker fluency?

PWS, para

3.4.1.3, p. 32

Yes, PWS paragraph 3.4.1.3 English fluency is defined as TOEFL minimum of

100. There is no requirement for native english-speaker fluency, only TOEFL 100 fluency.

27 Oct 19 2 Total Student Throughput Student Throughput

Para 3.1 states a 1660 student requirement;

para 3.2 contradicts with a 1900 student requirement. Can you please advise which is correct?

PWS, paras 3.1 and 3.2

Paragraph 3.2 is revised in the amended

RFP to remove "1,900."

27 Oct 19 3 Flight Scheduling Out-and-Backs

Does an out-and-back with two students, an engine shutdown, and a crew swap constitute two sorties?

PWS, para

4.1.1, p 36

Yes, a sortie consists of the equivalent of 1

Student training event/Instructor training event. The expectation of basic daily operations should be for 1 instructor to brief

2 students then have the first student fly with the instructor on the way to another airfield (conducting that students flight event/sortie) with the other student sitting in the back seat. After they land at that field, they will conduct a turnaround briefing and swap the students seats. From there the instructor will conduct the event/sortie for the second student on the way back to the home airfield. One out and back mission with 2 sorties being conducted.

27 Oct 19 4 Access to DoD

Installations and Systems CAC Cards

We can identify no requirement in the RFP for contractor personnel to access DoD installations or

USG IT systems. Are CACs therefore unnecessary for contractor personnel?

PWS, para

7.2.4(a), p. 42

CACs are not required. PWS Paragraph

7.2.4 language is removed (and is changed to "Reserved")

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1021 Each TDPC - Functional Area 1 - LOT I FPI Training Data Products, Functional Area 1, LOT I NON-SET-ASIDE PORTION. The contractor shall deliver the Functional Area 1 (Analysis, Design, and Evaluation) Training Data Products requirement as specified in each individual DO/TO in accordance with the Statement of Work # 110023. BASE ORDERING PERIOD (AWARD + 60 MONTHS). FOB: Destination TARGET COST TARGET PROFIT TOTAL TARGET PRICE CEILING PRICE SHARE RATIO ABOVE TARGET SHARE RATIO BELOW TARGET

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Request

Question

Number Topic Subject (title) Question Question Reference

(SOW, L&M, Page #s, etc) Government Response

27 Oct 19 5 Contractor Flights Contractor Training Flights

Are Contractor CFI training flights billable flight hours? They are required by the PWS.

PWS, para 3.1

No. PWS paragraph 3.1 concerns training the contractor provides for Government personnel. The contractor's training of its own personnel is the contractor's responsibility and is not directly charageable to the Government. Paragraph

3.1 is revised to remove the reference to contractor flight instructor employee training sorties (initial and recurrent).

27 Oct 19 6 Sortie Duration Determining length of sorties for invoicing

Para 3.2.2.2 defines pilot Logged flight time as from ‘Application of Take-off power to Landing

+ 5 Minutes’. The syllabus is set at 9.1 logged hours/student pilot. This will require likely .2 hours of taxi and run-up time per flight, longer if at a towered airport. Will all invoicing be via the Hobbs meter as discussed in 3.6.1.3?

Or at a set sortie duration?

PWS. paras

3.2.2.2 and

3.6.1.3

Aircraft billing will be IAW the Hobbs meter.

27 Oct 19 7 Standardization Meetings Billable Time for

Standardization Meetings

Are Contractor CFIs paid for the mandatory standardization meetings, required by

3.2.4?

PWS para 3.2.4 Yes, when meeting required by the

Government Chief CFI.

27 Oct 19 8 MFIs Number of MFIs

Para 3.2 states there will be 20 MFI (Military

Flight Instructor); para 4.1 states there will be

18. Can you clarify how many MFIs to plan for?

PWS paras 3.2 and 4.1

PWS paragraph 3.2 is revised in the amended RFP to indicate 18 MFIs.

27 Oct 19 9 Sorties Maximum Sorties per Home

Airfield

Para 4.1.1 states the there will NO MORE

THAN 80 Sorties/day/home airfield but does not define sortie. Does this mean 40 flight missions, with 80 students?

PWS para 4.1.1

Yes. Based on the information from question #3 and an expected basic flow of out and back flight mission profiles, you would expect 40 flight missions that would encompass 80 student event/sorties.

There would also be times that flight missions will only be departing and arriving from the home airfield with only 1 student hence only 1 event/sortie for that flight mission. PWS Paragraph 3.2 is revised in the amended RFP to include a definition of

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1021 Each TDPC - Functional Area 1 - LOT I FPI Training Data Products, Functional Area 1, LOT I NON-SET-ASIDE PORTION. The contractor shall deliver the Functional Area 1 (Analysis, Design, and Evaluation) Training Data Products requirement as specified in each individual DO/TO in accordance with the Statement of Work # 110023. BASE ORDERING PERIOD (AWARD + 60 MONTHS). FOB: Destination TARGET COST TARGET PROFIT TOTAL TARGET PRICE CEILING PRICE SHARE RATIO ABOVE TARGET SHARE RATIO BELOW TARGET ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1021 Each TDPC - Functional Area 1 - LOT I FPI Training Data Products, Functional Area 1, LOT I NON-SET-ASIDE PORTION. The contractor shall deliver the Functional Area 1 (Analysis, Design, and Evaluation) Training Data Products requirement as specified in each individual DO/TO in accordance with the Statement of Work # 110023. BASE ORDERING PERIOD (AWARD + 60 MONTHS). FOB: Destination TARGET COST TARGET PROFIT TOTAL TARGET PRICE CEILING PRICE SHARE RATIO ABOVE TARGET SHARE RATIO BELOW TARGET

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Request

Question

Number Topic Subject (title) Question Question Reference

(SOW, L&M, Page #s, etc) Government Response

27 Oct 19 10 Safety Briefing Safety Briefing as Part of Pre-

Flight Brief

Para 7.3.1, Re: Safety Briefing. Is this beyond the Pre-flight Briefing required by the PWS or a mandatory part of the Pre-flight

Briefing?

PWS, para 7.3.1

The safety brief is part of the Pre-flight

Briefing requirements.

27 Oct 19 11 Provision for adjustment of fuel cost.

Provision for adjustment of fuel cost.

The majority of the hourly cost to operate the aircraft is fuel and represents a significant risk to the contractor under a 5-year fixed price contract. In the absence of an Economic Price

Adjustment clause, which clause in the solicitation and subsequently the contract, provides a mechanism for the contractor to overcome unrealistic risks that are predictable as to the escalation costs of fuel? A fuel price mechanism that adjustments for a reduction of fuel cost would benefit the Government as well.

Would the Government entertain adding an appropriate clause as provided in FAR 16.203-

4 allowing for significant changes in fuel costs over the 5-year term of the contract?

Clauses 52.243-

1, Alt 1, 252.243-

77001, 252.243-

The total anticipated budget the

Govenrment provided in Section L of the

RFP includes the Government's expectation for escalation during the period of performance. This solicitation contemplates a Firm Fixed Price contract, not a Fixed Price Contract with Economic

Price Adjustment. The offerors must determine how to propose their fixed prices, including whatever risk they foresee in changes their own costs during the term of the contract.

27 Oct 19 12 U.S. Coast Guard Students U.S. Coast Guard Students

Are U.S. Coast Guard pilot students included in the 1,660 student load estimate and would the syllabus be the same?

PWS 3.1 Yes, the USCG is included in the 1660 and their syllabus will be the same as all other branches.

27 Oct 19 13 Flight Suits Flight Suits

Will the MFIs wear standard Navy flight suits when they fly, and if so, will the students?

PWS 3.4.1.4 No, MFIs will likely wear Command Polo

Shirts with pants or shorts. Students will likely wear collared shirt. PWS paragraph

3.4.1.4 concerns contractor personnel uniforms, not Government personnel uniforms.

27 Oct 19 14 CLIN Clarification CLIN Clarification

Are the contractor flight hours for performing post maintenance check flights IAW PWS 6.7 included in CLIN X120 (Pensacola Aircraft

Rental Hours)? If not, are these maintnenance check flight hour costs to be priced in CLIN

X130 (Pensacola Site Support Costs)?

PWS 6.7 These costs shall be included with Site

Support Costs CLIN X130.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1021 Each TDPC - Functional Area 1 - LOT I FPI Training Data Products, Functional Area 1, LOT I NON-SET-ASIDE PORTION. The contractor shall deliver the Functional Area 1 (Analysis, Design, and Evaluation) Training Data Products requirement as specified in each individual DO/TO in accordance with the Statement of Work # 110023. BASE ORDERING PERIOD (AWARD + 60 MONTHS). FOB: Destination TARGET COST TARGET PROFIT TOTAL TARGET PRICE CEILING PRICE SHARE RATIO ABOVE TARGET SHARE RATIO BELOW TARGET ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1021 Each TDPC - Functional Area 1 - LOT I FPI Training Data Products, Functional Area 1, LOT I NON-SET-ASIDE PORTION. The contractor shall deliver the Functional Area 1 (Analysis, Design, and Evaluation) Training Data Products requirement as specified in each individual DO/TO in accordance with the Statement of Work # 110023. BASE ORDERING PERIOD (AWARD + 60 MONTHS). FOB: Destination TARGET COST TARGET PROFIT TOTAL TARGET PRICE CEILING PRICE SHARE RATIO ABOVE TARGET SHARE RATIO BELOW TARGET

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Request

Question

Number Topic Subject (title) Question Question Reference

(SOW, L&M, Page #s, etc) Government Response

27 Oct 19 15 TRB Composition TRB Composition

Will contractor CFIs be involved in Training

Review Boards (TRB)?

PWS 3.4.2.1

and

CNATRAINST

1542.178X (para

4, page I-6)

As stated in PWS 3.4.2.1, sometimes

Contractor CFIs will need to participate in the TRB.

27 Oct 19 16 Flight Training Instruction

Publication

Flight Training Instruction

Publication

The syllabi both refer to the Flight Training

Instruction, but one does not yet exist. When does the government expect publication?

PWS 2.2; NIFE

syllabus Chapter

I, para 4. a. (1), page I-7 and

Section IX

Publication is pending final ground school restructure. Draft Syllabi were provided regarding the flight specific requirements that should not change and can provide the essential information for contractors to make a proposal.

27 Oct 19 17 Course Check C4390 Course Check C4390

The NIFE syllabus mentions that the end of course check C4390 may be performed by an

Instructor Naval Flight Officer (INFO) assisted by a civilain CFI. How is that to be accomplished and does civilian CFI also include contractor CFI?

NIFE syllabus

Chapter I, para

5. c., page I-8

This will be adjusted in the syllabus to read

Contractor CFI and will be accomplished with the INFO sitting in the back observing/evaluating the student. The contractor CFI will provide key information to the INFO regarding student overall performance for final checkride grading.

The point of this is to pressurize the student with military oversight and provide a military evaluation. This scenario will be needed if

MFIs are limited and not available to meet specified Checkride requirements. Change to syllabus will be made after award. No additional costs are expected.

27 Oct 19 18 C4102 Maneuver/Tasks C4102 Maneuver/Tasks

The NIFE syllabus lists "basic instrument flying" as a discussion item for C4102 but there is no corresponding maneuver/task in the

Maneuver Item File (MIF); will a standard be added?

NIFE Syllabus page IV-4 This will be adjusted in the syllabus to be a discussion item on instrument usage during

VFR flying. Change to syllabus will be made after award. No additional costs are expected.

27 Oct 19 19 Clarification of Aircraft

Rental Hours

Clarification of Aircraft Rental

Hours

Please confirm that the aircraft rental hours is based on the oil pressure-actuated Hobbs meter time and student flight time will be recorded from takeoff power to landing plus 5 minutes.

CLIN X110,

CLIN X120,

PWS 3.2.2.2

Yes

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Request

Question

Number Topic Subject (title) Question Question Reference

(SOW, L&M, Page #s, etc) Government Response

27 Oct 19 20 Instructor Ground

Instruction Instructor Ground Instruction

PWS 3.2.2.1 states that the contractor must provide ground training for Military personel who want to become FAA Certified Fight

Instructors; how much ground training is expected? Will they be Military rated instructors or pilots that have never been instructors.

PWS 3.2.2.1 Ground training will include the Flight

Support events as outlined in the IUT

Syllabus. Some will be Military rated instructors and some will be pilots that have never been instructors.

27 Oct 19 21 Site Manager Clarification Site Manager Clarification

Do we need a site manager at each site or will one overall site manager be sufficient?

PWS 3.4.1.5 The government requires one site manager who can answer all questions and provide information. The contractor may propose as many site managers as needed to manage operations.

27 Oct 19 22 International Students International Students Are International students part of this contract? PWS 7.2.6 Yes. Approximately 10% of the 1,660.

27 Oct 19 23 NIFE Class Scheduling NIFE Class Scheduling

Does the government anticipate starting new classes at the start of each week, as currently done under the IFS Program?

PWS 4.0 Yes, the Government expects that classes will start each week, with approximately 49 to 50 classes per year

27 Oct 19 24 Period of Performance Period of Performance

In Section B, Item No 5130, the quantity requested is 9 Months. In Section F, item No

5130 the POP reflects 1 Jun 2023 to 31 Mar

2025, implying 10 months. Please confirm the number of months for performance for Item No

5130 (Pensacola Site Support Costs).

Section B Item

5130 page 9;

Section F page

42; and Clause

5252.211-9507

The amended RFP revises the Period of

Performance of CLIN 5130 to reflect a quantity of 9 months.

27 Oct 19 25 Quantity of Services Quantity of Services

In Section B, item No 5110 and 5120 reflect the same number of CFI and Aircraft hours as the previous four years of performance;

however, the last performance year appears less than 12 months. Will the quantities for

Item No 5110 (Pensacola Instruction Hours) and 5120 (Pensacola Aircraft Rental Hours) be adjusted to correspond with the period of performance of less than 12 months?

Section B, pages 8 and 9, Item numbers

5110 and 5120

Yes. The quantities for CLINs 5110 and

5120 are reduced proportionally to the shortened Period of Performance.

27 Oct 19 26 FAA Testing FAA Testing

Will the contractor be responsible for NIFE student FAA testing or is the requirement only to provide a FAA test center as stated in

Schedule B, item number X130?

Schedule B, Item X130 FAA Testing is no longer required for NIFE

Students. (CLINs have been updated.)

11/15/2019 5 of 6

Request

Question

Number Topic Subject (title) Question Question Reference

(SOW, L&M, Page #s, etc) Government Response

27 Oct 19 27 Program Budget/Funding

Information

Program Budget/Funding

Information

Is the total anticipated 5 year budget of $24M a government estimate of contract cost or is the value a SDVOSB set-aside ceiling?

Section L, paragraph 3.0

(2), page 70

The total anticipated 5 year budget for the requirements of this solicitation is

$23,600,000. Proposals shall not exceed this budget.

07 Nov 19 28 Proposal Extension Date Proposal Extension Date

Due to the delivery requirements for this proposal and the fact that it is due just after a major holiday we are requesting a 5 day extension. Request due date of 6 December to allow shipping delivery. Thank you for the consideration.

SF 33, Block 9, Extenstion is granted. The amended RFP revises SF 33, Block 9, Page 1 to reflect a propsal due date of 9 December 2019

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