Clean_and_Calibrate_SOW.doc

STATEMENT OF WORK

FOR

CLEAN, CALIBRATE, AND DOUBLE BAG LIFE SUPPORT EQUIPMENT COMPONENTS

31 August 2018 1.0

SCOPE

NAVSEA 05P14, Technical Warrant Holder for US Navy Personnel Protection, Damage Control and Firefighting, has tasked the Naval Surface Warfare Center, Panama City Division, (NSWC PCD) Code E14 with depot maintenance of various related life support equipment assemblies. Part of rebuilding and overhauling life support equipment assemblies, by the depot, is the cleaning and/or recalibrating of components/ parts of this equipment. Since this is life support equipment, cleaning must be to rigorous standards that will not endanger the wearer/user. Gauges, relief valves, CO/H20 indicators must be calibrated to insure correct and safe operation. In insure cleanliness, double plastic bagging of the components is also required to avoid recontamination.

NSWC PCD Code E14 requires contractor support with depot maintenance and this consists of a competent and experienced contractor to clean and double bag, life support equipment components. Recalibration of various components will also be required.

The base period for this effort will be a contract of 12-month duration. The parts to be placed against this contract for cleaning, calibrating, double bag life of support equipment components, the total value of the orders will not exceed the contracted dollar amount and will be provide on an “as needed basis”. There will be two consecutive options associated with this contract. Each option is for an additional 12-month extension of support to be exercised at the Government’s discretion.

The Contractor will submit detailed itemized invoices monthly in Wide Area Workflow (WAWF) at the end of every month. These invoices will reflect what was accomplished that month. Item description, quantity, service performed and billing information are typically required by WAWF. The Contract Administrator, as per par 3.3, will provide clarification if required.

2.0

APPLICABLE DOCUMENTS

The following documents, of the exact issue shown, form a part of this statement of work (SOW) to the extent specified herein. In the event of conflict between the documents referenced and the contents of this SOW, the SOW shall supersede. Second tier and lower references, (i.e., those referenced in the primary references) shall be used for guidance only.

2.1 Military Standards

MIL-STD-1622B

Cleaning of Shipboard Compressed Air Systems 15 Nov 2006 2.2 Military Specifications

None

2.3 Other Documents

ASTM standard B40.100-2013

Pressure Gauges and Gauge Attachments (i.e. calibration of bourbon tube type air pressure gauges to manufacture’s specification, calibration to include Certification of Calibration & Calibration label) 3.0

REQUIREMENTS

3.1 Annual Requirements

Quantities of components to be distributed to the contractor will be 3 or more of an item in order to minimize cleaning and calibration set-up costs. O-rings will be provided in minimum quantity of 10. Turnaround time, that is, the time between the time the contractor accepts material from NSWC PCD, processing the materials (calibrating, cleaning and bagging) and delivers the material to NSWC PCD, is estimated at 3 to 5 business days. Larger quantities are expected to take no longer than 10 business days. Some emergency component cleaning and calibration may be required but is not anticipated, at most this will be of a small quantity and a 24 hour turn-around is required. The following is the estimated quantities per year that will require cleaning, calibrating, and bagging support:

Miscellaneous sundry items

3.2 Clean and Double Bag, Life Support Equipment Components As specified in paragraph 3.1, various fittings, gauges, hoses, O-rings, tanks, tubing and various valves, will require cleaning as per MIL-STD-1622B Critical Application. Once cleaned the items will be individually double bagged in clear plastic bags with a label between bags describing the item, including date cleaned.

3.3 Calibration of Various Components and Double Bag

3.3.1 Various air pressure gauges, as per Paragraph 3.1 will require calibration as per ASTM standard B40.100-2013, i.e. calibration of bourbon tube type air pressure gauges to manufacture’s specification, calibration to include Certification of Calibration & Calibration label. Once calibrated, gauges then must be cleaned as per MIL-STD-1622B Critical Application. Once cleaned the gauges will be individually double bagged in clear plastic bags with a label between bags describing the item, including date calibrated and cleaned.

3.3.2 Relief valves, as Paragraph 3.1, will require calibration. This calibration may require replacement of internal parts, NSWC PCD code E14 will provide internals as GFM. Once calibrated, relief will require cleaning as per MIL-STD-1622B Critical Application. Cleaned Relief valves will be individually double bagged in clear plastic bags with a label between bags describing the item, including date calibrated and cleaned.

3.3.3 Check, bleed and inline valves will be checked for operation before cleaning and double bagging.

3.4 Progress Report

The contractor shall provide progress reports, which shall include descriptions of work accomplished since last report, problems encountered and solutions or proposed solutions, meeting attended with results (synopsis topics discussed) and who attended, cumulative funds expended, funds remaining, planed work for the next period. Reports shall start 30 days after the task is awarded and continue every 60 days until the task is complete. Reports will be in Microsoft Word and emailed to:

· Dean Allred at 850-230-7226 & richard.allred@navy.mil

· Contract Administrator

3.5 Travel Local travel may be required. It is estimated that 2 or 3 round trips within the local area may be needed to complete the efforts of this requirement. Trips will be for the picking up or delivering components.

4.0

GOVERNMENT FURNISHED EUQIPMENT (GFE) AND INFORMATION (GFI)

Dean Allred at 850-230-7226 & richard.allred@navy.mil from NSWC PCD Code E14, will provide all GFI and GFE to enable the contractor to satisfactorily perform the cleaning, calibration and packaging. Both individuals are available to provide expertise in case a problem arises or if additional information and clarification is required. All GFI will be available within 5 days of contract award GFM will be available when cleaning, calibration and packaging of components are required by the NSWC PCD code E14 depot.

4.1 Government Furnished Information (GFI) Cleaning instructions MIL-STD-1622B for critical application

4.2 Government Furnished Material (GFM)

4.2.1 Internal parts, for relief valves, required for calibration will be provided as GFM.

4.2.2 All items in this Paragraph will be provided to the contractor in lots of 3 as a minimum, O-rings will be the exception by being provided in lots of 10 as a minimum. This should reduce cleaning and calibration set-up times and expenditures.

4.2.3 Equipment components requiring cleaning, calibration and packaging, as per par 3.0, are fully delineated in the multipage attachment titled: “Components requiring cleaning, calibration & packaging”.

5.0

DELIVERABLES

All data deliverables shall be submitted in accordance with the attached DD form 1423.

6.0

PERIOD OF PERFORMANCE

The period of performance shall be from one year from date of award. There will be two consecutive options associated with this contract. Each option is for an additional 12-month extension of support. Option #1 will be exercised within one (1) year after award of purchase order. Option #2 will be exercised within one year after exercising option #1.

7.0

SECURITY

All work on this task order shall be UNCLASSIFIED.

7.1 Controlled Unclassified Information (CUI)

Controlled unclassified information (CUI) is official information that requires the application of controls and protective measures for a variety of reasons and has not been approved for public release, to include technical information, proprietary data, information requiring protection under the Privacy Act of 1974, and Government-developed privileged information involving the award of contracts. CUI is a categorical designation that refers to unclassified information that does not meet the standards for National Security Classification under Executive Order 13526, but is (a) pertinent to the national interest of the United States or to the important interests of entities outside the Federal Government, and (b) under law or policy requires protection from unauthorized disclosure, special handling safeguards, or prescribed limits on exchange or dissemination.

7.2 Minimum Requirements for Access to Controlled Unclassified Information (CUI)

Prior to access, Contractor personnel requiring access to Department of the Navy (DoN) controlled unclassified information (CUI) or "user level access to DoN or DoD networks and information systems, system security and network defense systems, or to system resources providing visual access and/or ability to input, delete or otherwise manipulate sensitive information without controls to identify and deny sensitive information" contractors must have clearance eligibility, or submit an Electronic Questionnaire for Investigation Processing (SF 86) to NSWC PCD Security for processing and subsequent adjudication by the DoN Central Adjudication Facility.

7.3 Minimum Protection Requirements for Controlled Unclassified Information

Security classification guides and unclassified limited documents (e.g., For Official Use Only (FOUO), Distribution Statement Controlled) are not authorized for public release and, therefore, cannot be posted on a publicly accessible webserver or transmitted over the Internet unless appropriately encrypted.

7.4 For Official Use Only (FOUO)

FOUO is a document designation, not a classification. This designation is used by Department of Defense (DoD) and a number of other federal agencies to identify information or material, which although unclassified, disclosure to the public of the information would reasonably be expected to cause a foreseeable harm to an interest protected by one or more provisions of the Freedom of Information Act (FOIA). This includes information that qualifies for protection pursuant to the provisions of the Privacy Act of 1974, as amended. FOUO must be marked, controlled and safeguarded in accordance with DoDM 5200.01, Vol. 4, DoD Information Security Program: Controlled Unclassified Information (CUI), February 24, 2012

7.5 Security of Unclassified DoD Information on Non-DoD Information Systems (DoDI 8582.01) DoD Policy

Adequate security shall be provided for all unclassified DoD information on non-DoD information systems. Appropriate requirements shall be incorporated into all contracts, grants, and other legal agreements with non-DoD entities.

Information Safeguards are applicable to unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems, to the extent provided by the applicable contract, grant, or other legal agreement with the DoD.

7.5.1 Information Safeguards

Unclassified DoD information that has not been cleared for public release may be disseminated by the Contractor, grantee, or awardee to the extent required to further the contract, grant, or agreement objectives, provided that the information is disseminated within the scope of assigned duties and with a clear expectation that confidentiality will be preserved. Examples include:

a.

Non-public information provided to a Contractor (e.g., with a request for proposal).

b.

Information developed during the course of a contract, grant, or other legal agreement (e.g., draft documents, reports, or briefings and deliverables).

c.

Privileged information contained in transactions (e.g., privileged contract information, program schedules, contract-related event tracking).

It is recognized that adequate security will vary depending on the nature and sensitivity of the information on any given non-DoD information system. However, all unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems shall minimally be safeguarded as follows:

a Do not process unclassified DoD information on publically available computers (e.g., those available for use by the general public in kiosks or hotel business centers).

b.

Protect unclassified DoD information by at least one physical or electronic barrier (e.g., locked container or room, logical authentication or logon procedure) when not under direct individual control of an authorized user.

c.

At a minimum, overwrite media that have been used to process unclassified DoD information before external release or disposal.

d.

Encrypt all information that has been identified as CUI when it is stored on mobile computing devices such as laptops and personal digital assistants, compact disks, or authorized removable storage media such as thumb drives and compact disks, using the best encryption technology available to the Contractor or teaming partner.

e.

Limit transfer of unclassified DoD information to subcontractors or teaming partners with a need to know and obtain a commitment from them to protect the information they receive to at least the same level of protection as that specified in the contract or other written agreement.

f Transmit e-mail, text messages, and similar communications containing unclassified DoD information using technology and processes that provide the best level of privacy available, given facilities, conditions, and environment. Examples of recommended technologies or processes include closed networks, virtual private networks, public key-enabled encryption, and transport layer security.

g.

Encrypt organizational wireless connections and use encrypted wireless connections where available when traveling. If encrypted wireless is not available, encrypt document files (e.g., spreadsheet and word processing files), using at least application-provided password protected level encryption.

h.

Transmit voice and fax transmissions only when there is a reasonable assurance that access is limited to authorized recipients.

i.

Do not post unclassified DoD information to website pages that are publicly available or have access limited only by domain or Internet protocol restriction. Such information may be posted to website pages that control access by user identification and password, user certificates, or other technical means and provide protection via use of transport layer security or other equivalent technologies during transmission. Access control may be provided by the intranet (vice the website itself or the application it hosts).

j.

Provide protection against computer network intrusions and data exfiltration, minimally including:

(1) Current and regularly updated malware protection services, e.g., anti-virus, anti-spyware.

(2) Monitoring and control of both inbound and outbound network traffic (e.g., at the external boundary, sub-networks, individual hosts), including blocking unauthorized ingress, egress, and exfiltration through technologies such as firewalls and router policies, intrusion prevention or detection services, and host-based security services. Prompt application of security-relevant software patches, service packs, and hot fixes.

k.

Comply with other current Federal and DoD information protection and reporting requirements for specified categories of information (e.g., medical, proprietary, Critical Program Information (CPI), personally identifiable information, export controlled) as specified in contracts, grants, and other legal agreements.

l.

Report loss or unauthorized disclosure of unclassified DoD information in accordance with contract, grant, or other legal agreement requirements and mechanisms.

m.

Do not use external IT services (e.g., e-mail, content hosting, database, document processing) unless they provide at least the same level of protection as that specified in the contract or other written agreement.

7.6 Operations Security

Operations Security (OPSEC) is concerned with the protection of critical information: facts about intentions, capabilities, operations, or activities that are needed by adversaries or competitors to bring about failure or unacceptable consequences of mission accomplishment.

Critical information includes information regarding:

· Operations, missions, and exercises, test schedules or locations;

· Location/movement of sensitive information, equipment, or facilities;

· Force structure and readiness (e.g., recall rosters);

· Capabilities, vulnerabilities, limitations, security weaknesses;

· Intrusions/attacks of DoD networks or information systems;

· Network (and system) user identifications and passwords;

· Movements of key personnel or visitors (itineraries, agendas, etc.); and

· Security classification of equipment, systems, operations, etc.

The Contractor, subcontractors and their personnel shall employ the following countermeasures to mitigate the susceptibility of critical information to exploitation, when applicable:

· Practice OPSEC and facilitate OPSEC awareness;

· Immediately retrieve documents from printers assessable by the public;

· Shred sensitive and Controlled Unclassified Information (CUI) documents when no longer needed;

· Protect information from personnel without a need-to-know;

· When promulgating information, limit details to that essential for legitimacy;

· During testing and evaluation, practice OPSEC methodologies of staging out of sight, desensitization, or speed of execution, whenever possible.

8.0

DISTRIBUTION LIMITATION STATEMENT

Technical documents generated under this contract shall carry the following distribution limitation and destruction notice statements:

DISTRIBUTION AUTHORIZED TO THE DEPARTMENT OF DEFENSE AND U.S. DOD CONTRACTORS ONLY: ADMINISTRATIVE OR OPERATIONAL USE (DATE), OTHER REQUESTS FOR THIS DOCUMENT SHALL BE REFERRED TO NAVAL SEA SYSTEMS COMMAND, SEA 05P4, 1333 ISSAC HULL AVENUE, SE STOP 5149, WASHINGTON, DC 20376-5149.

DESTRUCTION NOTICE - FOR CLASSIFIED DOCUMENTS, FOLLOW PROCEDURES IN DOD 5220.22-M, NATIONAL INDUSTRIAL SECURITY PROGRAM OPERATING MANUAL, CHAPTER 5, SECTION 7 OR DOD 5200.1-R, INFORMATION SECURITY PROGRAM REGULATION. FOR UNCLASSIFIED, LIMITED DOCUMENTS, DESTROY BY ANY METHOD THAT WILL PREVENT DISCLOSURE OF CONTENTS OR RECONSTRUCTION OF THE DOCUMENT.

9.0

RELEASE OF INFORMATION

(a) Release of information shall be in accordance with Section I, DFARS Clause 252.204-7000, Disclosure of Information.

(b) All technical data provided to the contractor by the Government will be protected from public disclosure in accordance with the markings contained thereon. All other information relating to the items to be delivered or services to be performed under this contract may not be disclosed by any means without prior approval of the appropriate NSWC PCD authority. Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or by any other person or entity; publication of technical or scientific papers; advertising; or any other proposed public release. The contractor shall provide adequate physical protection to such information to preclude access by any person or entity not authorized such access by the Government.