DRAFT_-Statement_of_Work.docx

STATEMENT OF WORK

FOR

NEUTRALLY BUOYANT BALLISTIC PLATE (NBBP) SUSTAINMENT SUPPORT

10 March 2017

1.0 SCOPE

NAVSEA PMS 408 has a requirement to outfit U.S. Naval personnel with the Neutrally Buoyant Ballistic Plate (NBBP). This Statement of Work (SOW) defines the efforts required for the production and delivery of Body Armor, Neutrally Buoyant Ballistic Plate (NBBP), to outfit Visit Board Search and Seizure (VBSS) teams in support of the Expanded Maritime Interception Operations (EMIO), and other maritime security forces at Naval Activities, US Navy Military Sealift Command and other DoD activities. The NBBP is a critical safety item protecting against 7.62 mm rifle rounds. Qualification and eligibility for any production task orders under this contract is contingent upon the contractor’s successful completion of First Article Test (FAT) in accordance with NQ/CID 12-01E, Neutrally Buoyant Ballistic Plate (NBBP) Purchase Description, Attachment J-1.

1.1 Acronyms

2.0 APPLICABLE DOCUMENTS

The following documents, of the exact issue shown, form a part of this statement of work (SOW) to the extent specified herein. In the event of conflict between the documents referenced and the contents of this SOW, the SOW shall supersede. Second tier and lower references, (i.e., those referenced in the primary references) shall be used for guidance only.

2.1 Military Standards

None

2.2 Military Specifications

None

2.3 Other Documents

a) ANSI/ASQ Z1.4-2008 Sampling Procedures and Tables for Inspection by Attributes

b) MIL-HDBK-61 Configuration Management Guidance

c) NQ/CID 12-01E Commercial Item Description, Body Armor, Neutrally Buoyant Ballistic Plate (NBBP) (Attachment J-1), 63 pages

d) NAS 411 Rev 3 (2013) Hazardous Materials Management Plan

e) NBBP Quality Assurance Letter of Instruction, 9 pages (Attachment J-2)

3.0 REQUIREMENTS

3.1 Fabrication Support

3.1.1 Neutrally Buoyant Ballistic Plate (NBBP)

The Contractor shall provide all facilities, materials and labor to fabricate and deliver the NBBP. The NBBP shall be manufactured in two (2) sizes: 10X12 inch front/back torso and 5X7 inch side. The Contractor shall provide NBBPs in accordance with the form, fit, and functional requirements as described in this Statement of Work and Purchase Description NQ/CID 12-01E (Attachment J-1). Specific quantities of each item are specified in Section B of this contract.

3.1.2 Commercial Products/Standard Parts

In accordance with FAR 52.244-6 Subcontracts for Commercial Items, the Contractor shall use commercial products, processes, and practices when possible to reduce production and operation support costs unless a material or part is specified in NQ/CID 12-01E. In any case where not specified in the PD, and it is technically and economically feasible, a standard part will be used rather than a non-standard part. A standard part is one that is routinely available in the Government inventory, or commercial supply channels and is not sole source or proprietary in nature. Any non-standard part shall be identified to the Government for written approval to use that part.

3.1.3 Product Improvements

Future improvements in system design which provide improved durability and performance or reduce cost are encouraged during the contract term through the use of Engineering Change Proposals (ECP), Manufacturing Technology, and Operation Support Cost Reduction. Product improvements may be proposed by either the Contractor or the Government to eliminate operational shortcomings, improve operational effectiveness, accommodate fielding requirements, or provide savings to the Government. Product improvements will not be considered prior to contract award.

3.2 Test and Evaluation

3.2.1 First Article Test (FAT)/Performance Based Qualifications

3.2.1.1 The Government will conduct First Article Tests in accordance with FAR 52.209-4 First Article Approval- Government Testing. The Government will evaluate the First Articles in accordance with NQ/PD 10-01E.

3.2.1.2 The Contractor shall deliver production NBBP systems for non-ballistic and ballistic requirements and verifications within sixty (60) days of contract award in accordance with NQ/CID 12-01E. Delivery address is provided in Section F of this contract. The contractor shall provide all certification/compliance documentation with the NBBP systems. The specific items and quantities to be provided for first article testing are as follows:

3.2.1.3 Of the 128 production systems, three (3) of each size will be used for end item inspection and the remainder will be used for ballistic qualification. The government will pay for FAT test articles and conduct the initial FAT. Should the contractor fail the initial FAT, the contractor shall pay for subsequent FAT test articles and the conduct of FAT prior to issuing any task orders. Any change to the system may require another submission to the National Institute of Justice (NIJ) for certification. Coordination is the responsibility of the Contractor.

3.2.1.4 The Government’s FAT may include verification of any or all of the requirements specified in Attachment NQ/CID 12-01E.

3.2.1.5 Any additional FAT required to validate revised or new designs shall be approved by the Procuring Contracting Officer (PCO).

3.2.1.6 The Contractor shall produce both the first article units and the production units at the same facility.

3.3 Configuration Management

3.3.1 Raw Materials

All production quantities submitted after approval of the FAT shall be produced using the same raw materials, suppliers, materials, processes, procedures, equipment and facilities that resulted in the manufacture of the acceptable FAT items. This includes all raw materials or sub-components. Prior to any change in the production of the approved FAT test items, including a raw material supplier, production processes, and production locations, the contractor must notify the Contracting Officer in writing. The Contracting Officer will determine if a new FAT is required prior to that change. Should the contractor fail to provide written notification, the contractor will pay for a new FAT, per Attachment NQ/CID 12-01E.

3.3.2 Standard Samples

Upon approval of FAT, three (3) NBBPs from each size will be evaluated for end item inspection will then have a 100% inspection for dimensional and quality defects; any and all defects shall be corrected by the contractor. After correction by the contractor, the plates will be signed as standard samples and will be retained by NAVSEA and DCMA to be used as a guide for all future quality inspections. These items are to be fabricated where the items are going to be produced in production and all future lots. If prime contractor uses multiple subcontractors for production of the end item, each subcontractor shall submit a set of standard samples as well.

3.3.3 Configuration Process And Control

The Contractor shall maintain a configuration management (CM) process for the control of raw material utilized in the ballistic plate designs that are approved by the Government in accordance with FAT requirements. The Contractor shall furnish with each lot submitted to the Government, the associated ballistic plate raw material traceability matrix, to include raw material supplier Certificates of Conformance (CoC) and lots of raw material used in each lot presented to the Government. MIL-HDBK-61 may be used for guidance. The Contractor’s CM process shall consist of configuration identification and configuration control of all raw materials utilized in the production of ballistic plates. The CM process shall interface with other acquisition requirements such as design review, quality assurance, and other program related disciplines shall be addressed.

3.4 Lot Acceptance Test and Evaluation

3.4.1 Procedures

The Contractor shall provide measurements and Certificates of Conformance for all in-process material inspections needed to meet the minimum requirements of the performance specification. End item testing shall be conducted on all lots presented to the Government in accordance with Attachment NQ/CID 12-01E. Only the ballistic plate that has successfully completed FAT per Attachments NQ/CID 12-01E shall be used. The Contractor shall assign lot and serial numbers to each ballistic component produced and shall be able to track those serial numbers back to Lot Acceptance Testing and raw materials. Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR) and/or Technical Warrant Holder shall identify randomly selected serial number components to be pulled from production for purposes of Lot testing.

3.4.1.1 The Quality Assurance Letter of Instruction (QALI) (Attachment J-2) is intended to be implemented by the Defense Contract Management Agency (DCMA) at the contractors manufacturing facility. This document stipulates the requirements and expectations of the PMO for production process monitoring, in-process material inspection, ballistic sampling procedures and finished end item evaluations. DCMA will develop and submit a Quality Assurance Surveillance Plan (QASP) to be coordinated with the PMO.

3.4.2 Testing Submissions

Lot size inspection shall be in accordance with Attachments NQ/CID 12-01E, Appendix A and derived per OSD protocol and ANSI/ASQ Z1.4-2008 - Sampling Procedures and Tables for Inspection by Attributes.

3.4.3 Designated Authority

The Designated Authority (below) shall be placed in box 17 of all DD Form 1222 (Request for and Results of Tests), and the test lab shall provide the results of all testing directly to the designated authority. No lots shall be released from the Contractor’s facility prior to release of end item testing notification of acceptance from the Government (DCMA, contracting agency, or designated authority). The Designated Authority for this contract includes:

Mr. Edward Gray Naval Sea Systems Command (NAVSEA) 1333 Isaac Hull Avenue SE Washington Navy Yard, DC 20376-5149

TEL: 202-781-5262; DSN: 326-5262

Email: edward.gray1@navy.mil

3.4.4 Additional Testing

While the scope of QA testing is limited in requirements, threat, and conditions tested, it does not relieve the Contractor from full requirements of this contract and all associated specifications or the statement of work. Nor shall it permit the Contractor to present to the Government any items that are known or suspected to be substandard merely on the basis of acceptable lot test results or the possibility of acceptable results if tested. The Government reserves the right conduct varied or additional QA and/or verification tests against any or all requirements of the contract and/or its specifications at any time as a condition of acceptance.

3.5 Program Management

The Contractor shall designate a Program Manager. This individual shall serve as the primary point of contact between the Government and the Contractor, and shall be responsible for the coordination of all Contractor activities related to the contract.

3.6 Post Award Conference

A Post Award Conference will be held by the Government at the Contractor’s facility within 30 days of contract award. The purpose of the conference is to ensure mutual understanding of contract requirements, dispute resolution procedures, and identification of points of contact from contractor and government organizations.

3.7 In-Process Reviews (IPRS)

The Contractor shall host and participate in IPRs, as required. Initially, IPRs will be conducted on a quarterly basis at a minimum. The IPR reviews the progress of the NBBP program until production ramp-up is complete and monthly production is running consistently. After reaching and sustaining full production, IPRs will be held when deemed appropriate by the Government. IPRs shall be conducted on dates mutually agreeable to the Contractor and the Government. The Contractor shall brief on the production status and schedule, and any issues related to contract execution.

3.8 Technical and Support Documentation

In support of the NBBP fabrication effort, the Contractor shall submit the following technical and support documentation as specified below.

3.8.1 Contract Status Report (CDRL A001)

During periods of fabrication of NBBP (First Articles or production), the contractor shall prepare a monthly status report that documents the status of contractor effort towards achieving contract objectives. The report shall identify accomplishments to date and difficulties encountered, and compare the status achieved to planned goals and the resources expended. The status report shall also include a detail listing of all material purchases, including the specific cost of each item procured.

3.8.2 System Safety and Environmental Information Report (SSEIR) (CDRL A002)

3.8.2.1 System Safety (CDRL A002)

The Contractor shall identify and evaluate environmental, safety, and health hazards, define risk levels, and establish a program that manages the probability and severity of all hazards associated with development, use, and disposal of the system in accordance with MIL-STD-882. Residual risks will be evaluated by the Government in accordance with MIL-STD-882 and accepted as appropriate prior to exposing people, equipment, or the environment to known system related Environment, Safety, and Occupational Health (ESOH) risks. The Contractor must identify all explosive safety risks as such in the system safety documentation.

3.8.2.2 Health Hazard Assessment (CDRL A002)

The Contractor shall perform and document a Health Hazard Assessment (HHA) to identify health hazards, evaluate proposed hazardous materials, and propose protective measures to reduce the associated risk to a level acceptable by the Government. The HHA shall include the minimum hazard probability and severity reporting thresholds and any selected hazards, hazardous areas, hazardous materials, or other specific items to be examined or excluded.

The Contractor shall implement a Hazardous Materials Management Program (HMMP) and Pollution Prevention (P2) in accordance with NAS 411. The Contractor shall avoid the use of toxic chemicals, hazardous materials, and ozone depleting substances (ODS) in the design, operational support and disposal of the NBBP where possible. The HMMP shall establish a process to manage all requirements for asbestos, radioactive materials, cadmium, hexavalent chromium, and extremely toxic or hazardous materials in design, production, operation, and support. The use of Class I or Class II Ozone Depleting Chemicals (ODCs) is prohibited in the design or operational support of the system without specific written approval of the Contracting Officer. More information on chemicals and hazardous materials to be avoided can be obtained from the Environmental Protection Agency (EPA). The Contractor shall make this information available to the Government upon request.

3.8.2.4 Material Safety Data Sheets (CDRL A002)

The Contractor shall provide all Material Safety Data Sheets (MSDS) to the Government for review (a) at Post Award Conference and (b) anytime thereafter if their vest material in support of the vest product baseline changes. A copy of the MSDS is required in accordance with FED-STD-313D Change Notice 1.

3.8.2.5 Environmental Considerations (CDRL A003)

The Contractor shall provide information on the potential for any adverse environmental impacts from the manufacturing, operation, maintenance, and disposal of the vest. This information will be used to assist the Government in making a preliminary National Environmental Policy Act (NEPA) decision and in the preparation of formal NEPA documents, which include CATEX, EA, and EIS. Such environmental impacts include air, soil, wetlands, water, flora, fauna, endangered species, emissions and toxic waste resulting from development, maintenance (coatings and primers), operation, disposal, etc.

3.8.3 Configuration Management

3.8.3.1 Configuration Management Process (CDRL A004)

The Contractor shall maintain a configuration management (CM) process for the control of all NBBP configuration documentation, media and parts representing or comprising the NBBP. The principles contained in EIA-649 and MIL-HDBK-61 may be used for guidance. The Contractor's CM process shall consist of configuration identification, configuration control, configuration status accounting, and configuration audits. Consideration for interfacing with other acquisition requirements such as design review, quality assurance, and other program related disciplines shall be addressed. The Contractor shall notify the Government of any changes at the Contractor's facility, which affect the Contractor's established CM process.

3.8.3.2 Configuration Identification (CDRL A004)

At the Post Award Conference, the Contractor shall propose Configuration Items (CIs) to be managed by the Government and those to be managed by the Contractor at a lower level/tier. For those CIs that have been identified for Government control, the Contractor shall provide form, fit, function, and interface documentation necessary for configuration status accounting. The Contractor shall establish management practices for those lower level/tier CIs.

3.8.3.3 Configuration Status Accounting (CDRL A004)

The Contractor shall establish and maintain a Configuration Status Accounting (CSA) database, which represents the configurations of the NBBP. All baselines and changes shall be documented in the Contractor’s CSA database. The Contractor's CSA database shall permit acceptance of commercial product information; however, if requirements to report data outside of the Contractor's CSA database or format exist, the information may be delivered as a supplement to prevent disruption to their existing system. The Contractor's CSA database shall reconcile any differences between the supplier information and Contractor practices to provide the Government with clear accountability of product information. Additionally, the CSA database shall provide a reliable source of configuration information to support test activities, including program management, systems engineering, logistics support, and modification/maintenance actions. The Government may request a report from the CSA database as needed.

3.8.4 Configuration Management Meetings/Audits (CDRL A005)

The Physical Configuration Audit (PCA) shall be performed to verify the NBBP and its configuration items (CIs) are accurate, complete, compatible, and that the CI has achieved the performance and functional characteristics defined in the functional configuration baseline. The Government and the Contractor shall conduct the PCA jointly, at a time and place mutually agreed upon, with the Government chairing the audit. The PCA shall verify the drawings reflect the "as-built" configuration of all newly developed or modified portions of the system; accurate form, fit, function information is provided on control drawings for non-developmental/commercial off-the-shelf items; and confirm the drawings accurately represent the "as-built" production configuration. Whenever possible, the PCA shall be conducted incrementally, concurrent with hardware fabrication and assembly of the first production NBBP. The Contractor shall provide an approach and proposed schedule for conducting the PCA and identification of the CIs to be audited at first article production. The Contractor shall participate and assist the Government in the development of the PCA, using the guidelines contained in MIL-HDBK-61A, section 8. The Contractor shall document the results of the PCA after each audit and shall correct all audit discrepancies documented in the configuration audit summary reports. In the event the Government finds evidence the drawings and/or documents do not adequately represent the equipment, the Government reserves the right to stop production until all discrepancies are corrected and the Government approves the configuration audit summary report. The product baseline will be established upon completion of the PCA and resolution of audit discrepancies.

3.8.5 Configuration Control

The Contractor shall implement configuration control methods and procedures which maintain the integrity and traceability of an established baseline. Changes to established baselines shall only be made after Government approval of Engineering Change Proposals (ECP) and Requests for Variance (RFV). Sufficient supporting data to evaluate the proposed change, such as drawings, supplemental drawings, sketches, specifications, or manufacturer's data sheets, shall be submitted with ECP's and RFV's. Changes shall be identified to the affected assembly serial number, or if not part of an assembly, to the affected equipment serial number. The Contractor's configuration control process shall be available for Government review. ECP, deviations, or revisions may require a new FAT. Nearly all changes to the NBBP shall require a new FAT. FAT determination will be made on a case by case basis.

3.8.5.1 Engineering Change Proposals (CDRL A006)

Engineering Change Proposals (ECP) shall be submitted by the Contractor, and shall be limited to those which are necessary or offer benefit to the Government. MIL-HDBK-61A, Section 6.2, provides guidance concerning the classification of ECP’s. The Government will review each ECP upon receipt and notify the Contractor in writing of approval/disapproval. Major engineering changes prior to the establishment of the product baseline shall be approved by the Program Office and Contracting Officer at In Process Reviews (IPR). Technologies that reduce the overall system weight (without degradation of other performance characteristics), and/or increases performance, durability, and service life are a priority.

3.8.5.2 Requests for Variance (CDRL A007)

The Contractor shall process Requests for Variance (RFV) from current approved configuration documentation. Authorized deviations are a temporary departure from the requirements and do not constitute a change in an approved baseline. Submission of recurring deviations is discouraged and shall be minimized. Where it is determined that a change should be permanent, the Contractor shall process an ECP. MIL-STD-3046 provides guidance concerning the classification of RFVs.

3.8.5.3 Notices of Revision (CDRL A008)

The Contractor shall generate and submit Notices of Revision (NOR) concurrently with ECPs when technical documentation controlled by another Contractor or Government agency requires changes following approval of an ECP.

3.8.6 Engineering Drawings (CDRL A009)

The Contractor shall develop a complete product drawing package and provide it to the Government at FAT or with any approved ECP after FAT. This process may require the revision and update of existing drawings, and/or development of new drawings to meet the requirements of product drawings/models and associated lists. Revised and newly created drawings shall be developed to document any design change and shall reflect all changes resulting from Government approved ECPs. Existing, revised, and new product drawings and associated lists shall be used as the engineering data for procuring, controlling, and using materials, parts, and assemblies whether produced in-house or supplied by the Contractor. The drawings shall be used for the assembly, provisioning, inspection, testing, and configuration management of the materials, parts, modules, subassemblies, and assemblies of the equipment covered under this contract. The product drawings shall also include control drawings for all commercial off the shelf (COTS) items that do not conform to recognized Government or industry specifications, non-developmental items (NDI) and items developed at private expense for which the Government had not acquired unlimited rights. These control drawings shall provide the applicable performance specification of form, fit, and function and provide interface information needed for competitive re-procurement of that item or an interchangeable item. New product drawings/models shall conform to ASME Y14.100 and ASME Y14.34.

3.8.7 Test and Evaluation Documentation (CDRL A010)

First Article Test approval remains in effect and production may continue unless:

The Contractor fails Lot Acceptance Testing (LAT) requirements on two (2) consecutive lots. Should this occur, the Contractor will immediately cease production (Stop Work) and conduct a Failure Analysis and provide such reports as required to facilitate the completion of a Corrective Actions Report (CAR) as directed by the Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR). The CAR will then be submitted to the QAR and the Contracting Officer for review no later than 15 calendar days after occurrence. The QAR and Contracting Officer will determine within five (5) working days after receipt of the CAR if production of the approved First Article Test configuration may resume or if the Contractor must conduct a new First Article Test for the issuance of a new First Article Test Approval Letter. If a new First Article Test is required, the Contractor will submit the number of samples required to conduct a new First Article Test (at the Contractor’s expense) as directed by the Contracting Officer, for the issuance of a new First Article Test Approval Letter. All First Article Test Reports remain the property of the Government.

3.9 Warranty

The Contractor warrants the NBBP for workmanship, materials, design, and compliance with the performance specifications.

4.0 GOVERNMENT FURNISHED INFORMATION

All GFI required to complete statement of work tasking will be provided with the Request for Proposal (RFP).