SSJ KO Signed (2)_Redacted.pdf

This is a Justification for Sole Source (Simplified Procedures) document for a service contract issued by NAVSUP Fleet Logistics Center, Norfolk Contracting Department under the Fleet Directorate.

The procurement is restricted to Elite Applied Solutions LLC for preventive maintenance services on audiovisual systems at Building 112. The services include six preventive maintenance visits annually, encompassing software updates for systems, Cisco and Poly codec firmware updates, performance testing of audio/video/control systems, display and AV rack equipment cleaning, microphone and cable inspection and repair, and onsite telephone technical support. The justification for sole source cites three primary factors: (1) the supplies and services must be compatible with existing systems in form, fit, and function; (2) Elite Applied Solutions LLC possesses proprietary programming knowledge and system-specific configuration expertise as the original system integrator and programmer, having previously provided maintenance for five Video Teleconferencing (VTC) suites that were custom programmed to meet unique operational and physical requirements; and (3) a patent, copyright, or proprietary data limitation exists, as EAS is the only contractor with the requisite proprietary programming knowledge to modify, update, and maintain the installed control systems without disrupting existing functionality. The document notes that EAS previously provided preventive maintenance for five VTC suites and continues to implement programming updates for evolving operational requirements. Additional justification emphasizes the contractor's strong local presence, proven reliability, seamless coordination capabilities, and fastest response rate to emergent issues. The technical/requirements certification is dated 11/02/2026, and the contracting officer has determined that the sole source circumstances are reasonably available. The requiring activity is identified as SMWDC.