N50054-24-R-0007 A0001 SF-30.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. Update the Past Performance Questionairre due date in Attachment J-4.

2. Update Section C, Statement of Work.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Sep-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N5005424R0007

X 9B. DATED (SEE ITEM 11)

12-Aug-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Sep-2024

CODE

MID-ATLANTIC REGIONAL MAINTENANCE CENTER

CODE 411,

9727 AVIONICS LOOP

NORFOLK VA 23511-2124

N50054 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N5005424R0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

STATEMENT OF WORK

FOR

MARINE BOATYARD AND MAINTENANCE SUPPORT LOT I

Prepared by

MID-ATLANTIC REGIONAL MAINTENANCE CENTER

1.0 PURPOSE.

1.1 Description. Mid-Atlantic Regional Maintenance Center (MARMC) has a requirement for Marine Boatyard Repair and Maintenance Support in the Hampton Roads Area (HRA). The contractor shall furnish the management, material support services, labor, supplies, and equipment deemed necessary to provide marine boatyard and industrial support which includes specific modifications, upgrades, service life extension and repairs to Non-Commissioned boats, craft, lighterage and service craft and/or their associated systems (i.e., hull, mechanical, electrical, and electronic systems; trailers; transporters; deployment systems; slings and hoisting systems; launch and retrieval systems, eon.) and periodic maintenance. The work performed on this contract will be within 100 miles from MARMC in Norfolk, Virginia.

1.2 Place of Performance. Preventative maintenance and repairs required under this contract shall be performed off-site unless the repair is minor and can be performed on-site without interference in base operations or environmental impacts. Craft availability will be based on operational requirements of craft commitments. If the maintenance/repair necessitates that a boat be transported off-site, it will be the Contractor’s sole responsibility to provide over-the-road transportation to their facility and provide on-site, secure storage for the boat while it is in the Contractor's possession. Once the maintenance/repair is complete and satisfactory operational testing conducted by the Technical Point of Contact (TPOC), the Contractor shall return the boat to its original location. The Contractor shall obtain all necessary vehicle passes, stickers and proper ID cards for all Contractor employees working on-site at the Navy installation.

The Contractor shall provide secure on-site storage for the boat while it is in the Contractor's possession. In addition to any other clauses in this contract relating to management of Government property, the Contractor shall maintain a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession. The Contractor’s responsibility for any Government property in its possession extends from the initial receipt of property, through stewardship, custody, and use until formally accepted back by the Government. The Contractor assumes the risk of, and shall be responsible for, any loss of Government property upon its delivery to the Contractor as Government-furnished property. The term “Government Property” specifically includes the boats and associated trailers.

2.0 REQUIREMENT. The Contractor shall comply with all Federal, State, Local laws and Federal Regulations as applicable to the performance of the SOW. The Contractor shall not accept any instructions issued by any person employed by the US Government other than the TPOC or Contracting Officer (KO), all acting within the limits of their authority. The Contractor shall provide notification and a written itemized quote that includes a period of performance (POP) that is consistent with industry standards to the TPOC prior to commencing all services. If the industry standard POP cannot be met, the Contractor shall provide written justification and the adjusted period of performance timeline. The Contractor shall notify the Navy's TPOC upon completion of all services.

The Contractor shall ensure repairs and preventative maintenance services are performed by adequately trained technicians possessing up to date Equipment Manufacturer’s certifications relative to the currently installed systems.

Contractor shall perform required actions in accordance with (IAW) respective applicable manufacturer's technical, as well as applicable Navy publications and manuals.

If the need for parts replacement should occur due to normal wear and tear or damage, the Contractor shall provide a written quote that is itemized and includes the period of time needed to perform the work. If the work (PM or Repair) is approved, the replaced part(s) will be provided to TPOC for evaluation of the damaged part. When an item in this SOW requires “Inspect for Condition,” Contractor shall provide any repair recommendations in written or electronic format including pricing and timeline required to affect the repair.

The Contractor shall obtain and maintain a Navy Maintenance Database (NMDr) as the primary means of reporting for supervisors, schedulers and quality assurance personnel. Required reports and documentation must be compatible with Windows 2010 Server Revision 2 as the standard Network Operation System and MS Office 2010 Professional, or later, as the standard Office Software. The use of Web Applications shall also be required. Except as otherwise provided in this contract, or delivery orders issued hereunder, the Contractor shall provide all material, labor services, equipment, supplies, power, accessories, facilities and such other supplies and services as necessary for accomplishing assigned deliveries.

The contractor shall interface and cooperate with other contractors supporting Combatant Craft Division (CCD) or other activities as requested. MARMC or another activity may have other engineering, Integrated Logistics Support (ILS) or AIT performing other assigned work items. Contractors may be required to provide on-site support, interface or installation expertise in support of these work items. Contractors shall provide access to these other Government contractors.

Other Government activities such as user activities, ship’s force, Regional Maintenance Centers, Space and Naval Warfare System Command (SPAWAR), or Naval Air Systems Command (NAVAIR) may perform repairs or alterations during availability periods for the vessels. Other contractors performing other work as tasked by the Government may perform repairs or alterations during availability periods for vessels. The contractor shall accommodate these activities as required and as outlined in specific delivery orders.

Alterations may be installed by other activities under contract to MARMC or other activities separate from work items assigned to contractor(s) using this contract. AIT tasks to other activities may require interface or teaming between contractors to the best benefit of the Government. Alterations that may be included in AIT efforts include, but are not limited to, safety alterations, alterations requiring special skills or tools, alterations best installed by one contractor to meet schedules or those alterations that shall result in significant savings to the Government if installed via AIT. Coordination of AIT work and boatyard work may be required during certain periods of industrial work.

2.1 General Requirements. The following are applicable of the extent they apply of all repairs, modifications, testing, and adjustments. The Contractor Shall:

2.1.1 Be responsible for all contracted and sub-contracted labor, management, supervision, coordination, quality control, quality assurance, quality management, safety management, environmental management, material, equipment and transportation necessary to perform the requirements.

2.1.2 The Prime Contractor(s) shall ensure adequate resources are dedicated to comply with the standards, guidelines and procedures as stated to satisfy the requirements as applicable to each availability.

2.1.3 Exercise judgment and expertise to ensure the successful and timely completion of all delivery orders issued under this contract.

2.1.4 Designate the persons authorized to accept/reject verbal and/or written orders.

2.1.5 Report findings to TPOC in written or digital media.

2.1.6 Inspect workspaces prior to manning to ensure spaces are available for work to avoid unnecessary delays in day to day work schedule.

2.1.7 Ensure at all times that persons in the employ and under the direction and control of the Contractor and are not employees of the Government.

2.1.8 Provide sufficient qualified personnel to successfully perform all tasks to be ordered hereunder.

2.1.9 Promptly notify the TPOC of any change or reassignment of on-site supervisors assigned to perform the work hereunder.

2.1.10 Coordinate schedules and affected work areas with the TPOC, prior to start of work to avoid unnecessary delays during performance period.

2.1.11 Provide the necessary tools and equipment to perform the contracted work.

2.1.12 Provide protection during contamination-producing operations and maintain cleanliness in accordance with NSI 009-06. Remove and properly dispose of all debris or trash resulting from cleaning, removal, installation or any other aspect of delivery performance. This shall be required of all deliveries performed on this contract whether at a Government facility or at a privately owned facility.

2.1.13 Accomplish the requirements of NSI 009-40 for the use of Contractor cranes at naval facilities. For work at other than naval facilities, contact the facility manager to determine the requirements and restrictions for crane operations prior to mobilization on-load, final determination of production sequencing and production zone layout, and demobilization off-load. Crane placement restrictions may affect production sequencing and zoning.

2.1.14 Remove and dispose of all debris or trash resulting from cleaning, removal, installation or any other aspects of delivery performance in accordance with all pertinent NSIs. This shall be required of all deliveries performed on this contract whether at a Government facility or at a privately owned facility.

2.1.15 Follow all applicable federal, state, and local laws concerning safety, health, and welfare of his personnel and equipment as well as other personnel and equipment within a close proximity of the ongoing work.

2.1.16 Progressively forward all requests for changes in delivery schedules, funding requirements and scope of work in writing to the TPOC. These requests shall include specific details as to what changes are required and circumstances requiring such and shall be submitted to the TPOC for forwarding to the ACO prior to 85% of delivery availability being exceeded.

2.1.17 Not respond to new performance requirements until a delivery order or a modification has been signed or verbal authorization has been given by the ACO.

2.1.18 Not respond to any requests requiring deviations in technical performance as specified in the delivery order without obtaining written approval from the ACO.

2.1.19 Be responsible for accessibility of workspaces prior of manning to ensure spaces are available for work of avoid unnecessary delays in day to day work schedule.

2.1.20 Clean, inspect and repair piping flanges exposed by removals. Repair by removing high spots, burrs, abrasions, and foreign matter, where removal can be accomplished by hand tools. Take precautions to maintain phonographic finish on flanges that have it.

2.1.21 Ensure personnel are familiar with the requirements of NSI 009-02 and federal, state and local environmental requirements when working within a privately owned ship repair facility.

2.1.22 Ensure that persons assigned to render services hereunder are at all times under the direction and control of the contractor and are not employees of the Government.

2.1.23 Contact the TPOC when problems are encountered after normal working hours. If the TPOC cannot be reached, the contractor shall contract the MARMC Duty Officer at (757) 739-5324.

2.2 Repair Requirements. The contractor may be required to define repair requirements. These efforts, when required, shall include, but are not limited to inspecting equipment and/or systems to determine repair options and alternatives, and making recommendations to the TPOC. Repair implementation shall consist of the providing qualified technicians and tradesman to perform repairs and refurbishment. This effort will include, but is not limited to, the following:

2.2.1 Conduct liaison visits (with Government representative) to coordinate schedules for repairs, equipment removal for repair, and refurbishment or replacement. Repair actions shall include the removal and reinstallation of all interferences in accordance with NSI 009-23 and 009-125.

2.2.2 Correct deficiencies identified during visits and/or surveys when authorized by the individual delivery order.

Deficiencies identified that cannot be corrected due to operating schedule shall be re-scheduled.

2.2.3 Provide teams of qualified journeymen level mechanics, and technicians to accomplish repairs onboard vessels. Repair efforts on short notice may be required and shall require work efforts to continue around the clock, including weekends and holidays, until completed.

2.2.4 Provide subcontracting capabilities, administration, and management to accomplish repairs which may require highly specialized skills beyond the contractor’s internal workforce.

2.2.5 Conduct completion inspections, accompanied by authorized Government representative and/or the TPOC after all repair and/or replacement actions have been accomplished.

2.2.6 Provide Quality Assurance Inspections and Certifications for all repair actions accomplished in accordance with this contract and standard industry practices.

2.2.7 Repair and refurbishment work efforts shall be conducted at locations specified in each delivery order.

2.2.8 During the craft visits, the contractor shall work closely with the TPOC and authorized Government representative to expeditiously fulfill planned or emergency work requirements and keep them fully informed of the status of work items.

2.2.9 Provide the necessary tools, rigs, and test equipment to perform repairs.

2.2.10 Provide crane services when required.

2.2.11 Provide written reports to TPOC on all work performed, and test documentation of house results.

2.2.12 Provide the services of Original Equipment Manufacturers (OEM) when required, when technical documentation is not available to the Supervisor (i.e., Supervisor does not have the proprietary data); the Supervisor does not have sufficient personnel to support oversight of maintenance being performed; special tools or equipment are required; and the Supervisor does not have personnel with the knowledge or expertise to support the maintenance being performed. Provide copies of OEM Certifications upon request by the TPOC or Maintenance Team.

2.3 Specific Tasks. Specific tasks can include the following functions:

2.3.1 Quick Response Support – The contractor shall provide support for meeting emergent, quick response requests to support the needs of designated customers to remove vessels from the water or transport them to their facility, to place in safe condition, to troubleshoot/repair of designated problems and provide reports of findings after investigation of reported system problems. Assist in troubleshooting designated customer’s emergent problems and provide proposed solutions. The contractor shall provide the required skills and trades to accomplish emergent repairs of hull, mechanical, Electrical and electronic systems.

2.3.2 Pre-Installation Surveys – The contractor shall conduct pre-installation surveys to develop specific installation documentation, to identify specific interferences, plan for installation efforts, prepare proposals and cost estimates and identify any other implementations to a successful installation.

2.3.3 Alteration Installation – The contractor shall provide the necessary facilities, equipment, tools, and trade personnel to accomplish hull, mechanical, electrical, and electronic alterations. These installations shall include, but are not limited to, all systems, equipment, and components or other items as identified. Verification and completion of an alteration installation shall be accomplished in accordance with NSI 009-21 and 009-125.

2.3.4 Repair – The contractor shall accomplish hull, mechanical, electrical, or electronic or associated systems (i.e., hull, mechanical, electrical, and electronic systems; trailers; transporters; deployment systems; slings and hoisting systems; launch and retrieval systems, etc.) repair. The contractor shall provide emergency and quick response support to accomplish repairs identified. The contractor shall repair existing equipment or systems including putting the equipment or system back into the original configuration or condition, as shown on existing drawings, technical manuals, technical direction documents, manufacturer’s literature, or other official information.

2.3.5 Prototype Installation – The contractor shall provide for all aspects of prototype installations. Prototype installations are defined as the first installation of a new design. The purpose of this effort is to have the contractor work with the Government activity to correct, improve or otherwise validate the installation technical information. This effort by the contractor is to perform the installation per the delivery order and provide feedback comments, input, marked-up technical information, marked-up drawings such that future installations will result in more efficient costs to the Government. The contractor shall notify the Government should problems be identified prior to performing the installation where the direction will result in costly mistakes.

2.3.6 Quality Control – The contractor is ultimately responsible for verifying and approving all work performed. The contractor shall develop hull, mechanical, electrical, and electronic tests and inspection criteria for all installations to document satisfactory and safe alteration installations or repairs. All tests shall contain written testing step-by-step procedures, sketches, or other pertinent information with pass/fail criteria in accordance with NSI 009-01, 009-04, and 009-125. Procedures shall be submitted a minimum of one week prior to performance to allow Government review and acceptance of the document.

2.3.7 Logistic Support – The contractor shall provide technical information, logistics documentation, catalog cuts, manufacturer’s part data, commercial manuals, commercial technical information, drawings, sketches, characteristics, specifications, technical write-ups, or purchase descriptions as requested for each installation to allow for the updating of manuals and to allow the Government to develop the proper ILS. The contractor shall assist if tasked to accomplish logistics review.

2.3.8 Marine Support – The contractor shall provide boatyard support relating to operation, repair, and alterations of vessels. The boatyard shall have access to a crane to allow support services to be accomplished. The contractor shall provide equipment, labor, and general support to accomplish modernization or repairs. The contractor shall provide support services such as water, sewage, compressed air, and electrical power to sustain operation of vessel internal systems. The contractor shall be responsible for all the costs associated with the movement of vessels, equipment, or material within the contractors’ facility.

2.3.9 Craft/Equipment/Material/Transportation/Stowage – The contractor shall provide typical transport support that may include, but are not limited to the following items: retrieve vessel/equipment/material and transport by waterway or other suitable mode of transportation; stow vessel/equipment/material as required in support of customer and work item requirements. While in the contractor’s facility, the contractor shall protect the vessel, systems, equipment, and/or material from inclement weather that could cause damage. The contractor shall provide storage for boats, craft, equipment, or material at the beginning or after completion of a specific task if required by the Government to facilitate Government scheduling and coordination issues. Boat storage provision also includes lay days when jobs are extended by the Government.

2.3.10 Material Support – The contractor shall purchase, identify, store, and/or stage material identified in the applicable delivery order or technical documentation. The contractor shall purchase, provide and properly store all Contractor

Furnished Material (CFM). The contractor shall provide storage for Government Furnished Material (GFM) for installations. The contractor shall maintain a current electronic tracking system for material procurement. All parts being used for modernization or repair efforts shall be identified, kitted/bagged and stored by specific task to allow quick easy part identification and to minimize installation time.

2.3.11 Test and Evaluation Support – The contractor shall provide procedures, equipment, qualified personnel, and material support required to accomplish Government testing and Evaluation of vessels. The contractor shall provide stowage for equipment and vessels as requested in support of testing and Evaluation efforts.

2.3.12 Research and Development Support – The contractor shall provide support such as technical, production, and other identified support for research and development projects. The contractor shall provide storage, repair, maintenance, and upkeep of items associated with research and development projects.

2.3.13 Periodic and Planned Maintenance Support - The contractor shall provide periodic and planned maintenance support for all systems to maintain the craft in an operational ready condition. This support may be required 24 hours a day, seven days a week on an as needed basis. This support is required to be provided at the location requested by the user activity, which could be anywhere in their operational area.

2.3.14 Training Support – The contractor shall provide services to train and indoctrinate crews to craft systems. This may include providing technical information, instructors, crewing craft, on-site training and other activities required to familiarize the crew with systems installed.

2.3.15 Towing/Trailering. The contractor shall provide services to tow and/or trailer a boat, craft, lighterage or service craft to/from their facility to accomplish repairs, overhauls, or alteration.

2.4 Parts. Procure and control material. This includes purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material. This also includes providing an inventory system for both Government Furnished Material and Contractor Furnished Material, including ordering, tagging and warehousing of material. All materials selected for installation must meet the specified standard military performance specifications, and Federal performance standards to ensure meeting the designated/engineered requirements for boundary locations, fire insulating/fire retardant properties, durability requirements, and for the reduction of toxic compounds produced/released should the material be ignited or installed in a confined space.

Provide material certificate of compliance upon request from the Supervisor.

2.5 Transportation.

As Required

Round Trip, from the Unit to Contractor (KTR) Facility and Back to the Unit.

Transportation of the boats for service is the Contractor’s responsibility; including recovery and launch of the boat on the Government provided trailer for over the road transportation to/from their facility.

Depending on location of Contractor facilities, a not to exceed number of hours will be negotiated at time of award.

The Government will not be charged for delays due to Contractor vehicle breakdown and/or weather.

The Contractor shall comply with all applicable State, Local laws, and Federal Regulations.

2.6 Typical Systems. Reference Appendix J1 for Sample Listing of Boats, Craft, Lighterage, and Service Craft.

Lot I: Marine boatyard and industrial support for boats, craft, lighterage and service craft that can be transported via roadway by a trailer of some sort and are less than 15 meters or 50 feet in length as determined by the Navy hull designation, but if no Navy hull designation exists, then less than 50 feet overall length. Lot I can be worked in the contractor's boatyard or locally outside the contractor’s boatyard.

Exact dimensions of boats vary with specific function and mission. Typical approximate dimension ranges for Beam and Height Above Baseline are as follows:

LENGTH BEAM HEIGHT ABOVE

BASELINE

Up to 30’ (9M) in Length 6’-10’ 6’-11’ 30’ (9M) up to 50’(15M) in Length 9’-13’ 9’-18’

**Respective metric equivalents apply**

3.0 DELIVERABLES.

3.1 Contract Data Requirements List (CDRL). The attachments and exhibits designated as “Contract Data Requirements” listed in DD Form 1423 will be incorporated into the contract. The contractor shall be responsible for maintaining the latest revisions of all references, specifications, and standards in effect throughout the life of the contract.

3.2 Occupational, Safety, and Health Plan. In accordance with NAVSEA Standard Item 009-74.

3.3 Heavy Weather Plan. In accordance with NAVSEA Standard Item 009-69.

3.4 Fire Prevention Plan. In accordance with NAVSEA Standard Item 009-34, 009-70 and 29 CFR Subtitle B Chapter XVII and 29 CFR 1915 Subpart.

3.5 Emergency Point of Contact. Within five (5) days of contract award, an emergency point of contact shall be provided in the event the Government needs to notify the Contractor of any emergencies such as fire, flooding and storms. If an emergency point of contact changes at any time during contract performance, the Contracting Officer shall be notified, in writing (email acceptable), within 24 hours of the personnel change with a copy to

TPOC.

3.6 Quality Management System. In accordance with NAVSEA Standard Item 009-04 and 009-125.

3.7 Quality Assurance. The Contractor shall provide and maintain a quality assurance program acceptable to the Government, and shall perform or have performed the inspections and tests pursuant to that program to substantiate that the material and workmanship provided pursuant to the contract conform to the drawings, specifications, and contract requirements listed herein. The Contractor’s quality program shall be in accordance with that set forth in Standard Item 009-04 and 009-125. The Government shall have the right to deem work or material furnished by the Contractor to be incomplete and not in accordance with the requirements of the contract by reason of the Contractor’s failure to: (1) provide a written quality assurance program that has been accepted by MARMC prior to the start of productive work (2) comply with the requirements of the quality assurance system.

NOTE: The quality assurance program shall be submitted to the TPOC with a copy to the maintenance team and MARMC Quality Assurance Personnel no later than ten (10) calendar days after award of contract. Contractors shall not be issued delivery orders without an approved quality assurance program.

The Contracting Officer, TPOC, or maintenance team may inspect work in progress, either at the Contractor's facility or onboard any Navy vessel, at any time.

The Contractor shall respond to any Government corrective documents, such as Corrective Action Reports (CARs), issued because of unsatisfactory contract performance. The appropriate corrective actions shall be taken by the Contractor and written response shall be provided in accordance with the specific corrective action document requirements. Response time for CARs is 3 days for performance impacting production schedule and 5 days for performance which does not impact production schedule.

The performance by the Contractor and the quality of the work delivered including any equipment furnished, and documentary material written or compiled, shall be subject to in-process review and inspection during performance.

Inspection may be accomplished at any work location involved and authorized Government personnel shall be permitted to observe the work or to conduct inspection at all reasonable hours. Inspection or test by the Government of any services rendered or supplies furnished hereunder does not relieve the Contractor from any responsibility regarding defects or other failures to meet contract requirements which may be discovered prior to final acceptance.

NOTE: Quality assurance oversight may be provided by a third party inspector.

The Government will provide quality assurance surveillance per the Quality Assurance Surveillance Plan (QASP).

Combatting Trafficking in Persons requirements, ODC expenditures, Contract Data Requirements List (CDRL) report submissions, and overall contract performance will be regularly reviewed by the TPOC.

Non-Conformances. The contractor shall respond to non-conformances through root cause analysis, corrective actions, and preventive actions. Focus on eliminating the cause to prevent reoccurrence. Maintain records of non-conformities and actions taken. Correct and provide response to all Government-identified non-conformances IAW timeframes specified by the KO. This contract identifies two types of non-conformances: minor and major.

Minor Non-conformance. A minor non-conformance is a non-conformance, which by itself does not adversely impact mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost. It normally does not increase risk to the Government. Minor non-conformances are typically low risk and are communicated through notices. First notices are issued for any identified non-conformance, and second notices are issued for repeat non-conformances or failing to correct issues within a reasonable amount of time. Upon receipt of a first or second notice, the contractor shall complete applicable sections and return it to the KO within time constraints directed by the KO in the notice. A formal corrective action plan is not required for notices.

Major Non-conformance. A major non-conformance is a non-conformance that adversely impacts (or has the potential to impact) mission, safety of personnel and/or equipment, performance (quality), schedule (delivery), or cost. This type of non-conformance increases risk to the Government and therefore has a risk assessment rating of moderate or high. An example of increasing risk would be a significant number of recurring non-conformances, which is an indication of inadequate preventive measures/actions and lowers the Government’s confidence that the contractor can provide quality services on time and within costs. The KO will communicate major non-conformances on a Corrective Action Request (CAR) form with a suspense date for the contractor’s corrective action plan. As a minimum, the contractor’s corrective action plan will address:

Action taken to fix the immediate problem Root cause analysis of the problem to determine cause Corrective action on the cause of the problem Actions taken to prevent recurrence

4.0 ADMINISTRATION.

4.1 Authorizations. No order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract. The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer's.

In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The only exception to this is if the Contractor is ordered to stop for a safety reason.

If the Contractor believes it has been directed to perform work outside the scope of the contract, it must notify the Contracting Officer immediately.

4.2 Correspondence between the Contractor and KO shall be accomplished via electronic medium. Microsoft Word, Excel, Power Point and Project are the preferred formats.

4.3 Required reports and documentation must be compatible with Windows 2010 Server Revision 2 as the standard Network Operation System and MS Office 2010 Professional, or later, as the standard Office Software. The use of Web Applications shall also be required.

4.4 Delivery Order Process. Once the Government identifies work and/or processes work packages, proposals for delivery orders shall be requested, evaluated, and awarded. Request for proposals may factor technical, past performance, and/or price. Past performance evaluations may take into consideration a Contractor’s history with POP extensions.

Unless otherwise specified, all items within the delivery order scope of work shall be considered under warranty for 90 days after acceptance. If a Contractor inspection of warranty items is required, the Contractor shall be expected to conduct the inspection at the Government site. Contractor shall be responsible for transportation as it relates to warranty items. If specific warranty determinations are required, they will be specified at the delivery order level.

Ship check requirements shall be identified at the delivery order level.

Applicable NSIs shall be identified at the delivery order level.

4.5 Coordination Process.

The Contractor shall assign one lead individual, with the authority to obligate the Contractor, to be responsible for communications with the Government for overall contract administration.

The Contractor shall assign one lead for each delivery order and this Contractor person shall coordinate all aspects of the delivery order with the designated Government representative and vice versa. The Contractor lead shall keep the Government representatives apprised of schedule, technical, material and financial issues pertinent to the delivery order.

All communication shall be through the designated Government representative or the contracting officer unless otherwise authorized. The Contractor’s employees shall not visit vessels or military activity associated with a delivery order without prior designated Government representative approval. All visits shall be during normal working hours and coordinated by the Government representative. If required, the Government representative will forward security clearances to military installation for Contractor personnel.

No Government civilian or military equipment or personnel will be provided to the Contractor to accomplish tasks awarded to the Contractor.

4.6 Work Authorization Beyond Business Hours. Any work to be accomplished outside of the normal business hours must be approved by the TPOC prior to starting the work. This approval pertains to scheduling decisions only and does not authorize additional work.

4.7 Authorizations to Proceed (ATP). The Contractor shall accept any form of electronic media or verbal Authorizations to Proceed (ATP), Not-to-Exceed (NTE) obligations and Undefinitized Contract Actions (UCAs) from the Contracting Officer during and after normal hours, including weekends and holidays. Any verbal authorization will be followed up by written confirmation by the Contracting Officer within 24 hours.

The Government may determine that new work or growth work discovered during execution of an availability may have to begin at the time the work is identified but before receiving a proposal. The Government reserves the right to issue an unpriced change order (UCO) or a UCA to direct the Contractor to begin the work. The Government will provide the Contractor a ceiling amount, not to exceed amount, and a definitization schedule. The Contractor’s growth/new work rate shall be utilized when establishing the NTE amount. The Contractor shall promptly begin work after receiving verbal or written direction by the Contracting Officer. The Contractor shall then submit a qualifying proposal in accordance with the definitization schedule. The ceiling amount will be adjusted after evaluation of the Contractor’s qualifying proposal. The Contractor will be held responsible for any delay in completing work due to failure to comply with the Contracting Officer’s direction.

4.8 Condition Found Report. Unless a delivery order specifies otherwise, the following processes shall be strictly followed.

Identification of Condition Found. In accordance with the requirements of NAVSEA the Contractor shall identify needed repairs and recommend corrective action during Delivery Order performance for work/deficiencies discovered which are not covered by the existing work package. For conditions to impact the critical path(s) /controlling item(s), the Contractor shall notify the Government via electronic media within 24-hours of discovery. This initial notification need not include all content required for a CFR, but must include a description of the condition/deficiency and an estimated timeframe for the Contractor’s professional recommendation for resolution, which shall not exceed five (5) business days as specified below. Recommended repairs and corrective actions shall be submitted to the Government in the form of a CFR (intended to represent “Over and Above Work” described in DFARS 252.217-7028).

Condition Found Notification to Government: CFRs shall be submitted to the KO and TPOC within five

(5) business days of discovery of the condition. At a minimum, the CFR will include the following:

o Identify contract and hull number o Serialized by CFR number o Identification of the applicable Work Item number o Date requirement was discovered o Description of the work requirement o Include supporting information such as pictures and sketches o Required materials o Specific location of the work o Recommendation for corrective action o Impact to schedule o Recommendation for the appropriate/best time to accomplish the work (i.e. during current availability with or without schedule change). Provide supporting rationale for the recommendation, such as cost efficiencies, availability of work force, availability of material, premium expenditures, parts, part numbers, required material, etc.

o Identification of related changes, if any, to the internal milestones and production and contract completion dates.

Government Review and Response to CFR. The Maintenance Team shall review the CFR. If the CFR is inadequate or incomplete, it will be rejected with time continuing to accrue (relative to a five (5) business day requirement). As appropriate, the Government and Contractor will need to meet, conduct craft checks and/or discuss the recommendation for corrective action further to determine the full scope of work required prior to final approval of the CFR. Accuracy of CFR submissions may be evaluated in Contractor Performance Assessment Reporting System (CPARS) and utilized for past performance ratings on future Delivery Order requirements.

Request for Contract Change (RCC). After responding to the CFR, the Government may generate a RCC if the repairs are determined needed and will request a proposal from the Contractor. The Contractor shall provide a proposal to the Contracting Officer within three (3) business days. The proposal shall include at a minimum:

o Labor categories and hours to be performed by the Prime Contractor o Material detail proposal (if applicable) o Sub-Contractor detail proposal (if applicable) o Cost/Price breakdown of each item above o Subcontracting authorization request (if applicable) o Other information as required by the Contracting Officer.

Labor Hours: Proposed Fully Burden hours to be performed by the Prime Contractor shall be provided broken down by paragraph, trade and labor hour mix.

Material: Material pricing shall include a list detailing the source, part number, description, unit cost, quantities, total cost and underlying vendor quotes for each line item.

Sub-Contractor Quotes: Sub-Contractor quotes shall include labor hours, labor rate, material (part number, description, unit cost, quantity, total cost, and vendor quotes for each line item), and tiered Sub-Contractor quotes (if applicable). Proposed Sub-Contractor labor hours shall be broken down by paragraph and task.

Supporting Documentation: The requirements for complete submission of a proposal stated above represents the minimum and does not limit the Government from requesting additional information. In the event the Contracting Officer is unable to make a fair and reasonable determination based on the original proposal submission, the Contractor shall comply with FAR 15.402(a)(2) which requires the Contractor provide whatever data the Contracting Officer needs in order to determine a fair and reasonable price.

Late Submissions: The above documentation must accompany the proposal for the proposal to be considered submitted to the Contracting Officer. The number of days a Contractor’s proposal remains valid does not begin until the proposal is considered submitted by the Contracting Officer.

If circumstances arise where the Contractor is unable to submit a proposal within three (3) business days, the Contractor shall notify the Contracting Officer in writing of the specific circumstances and provide a revised date in which a proposal will be submitted. Additional time needed to complete a proposal may be granted solely at the discretion of the Contracting Officer. The new timeframe granted solely at the discretion of the Contracting Officer and which may differ from the Contractor’s request, shall be met by the Contractor. Notification of a late proposal does not exempt the Contractor from meeting its requirement, but will be considered by the Government when conducting a CPARS evaluation and utilized for past performance ratings on future contracts.

Due to U.S. Navy operational requirements, the possibility exists that the Contractor may be required to respond to more than one requirement (simultaneous delivery orders for more than one vessel).

4.9 Adding/Removing Work. The Government reserves the right to add/delete work items to this SOW and to descope any requirement under this contract at any time and for any reason. Descopes are incorporated into the contract via deletion RCCs and can either be a partial deletion of paragraph(s) from the work specification or deletion of a work item in its entirety. The Government will rely on the labor rates and prices accepted by the Government in the Labor & Material Burden Rate Sheet for negotiating and settling RCCs.

Pricing of Deletion RCCs: The Contractor agrees to price deletion RCCs at the same labor rate accepted by the Government in the Labor & Material Burden Rate Sheet.

Settled Descope Price:

o Full Work Item Deletion: For the purposes of pricing a RCC that deletes a work item in its entirety, the Government considers each individual work item to be separately priced. The burden is on the Contractor to demonstrate production costs incurred. Program management and other indirect costs will not be considered.

o Partial Deletion: The Contractor agrees to propose RCCs that delete a portion of a work item at the hours, material and Sub-Contractor cost it would have required to accomplish the work. The proposed price shall include only the paragraphs affected by the partial deletion. At no time may the Contractor amend its pricing on the remaining paragraphs not being deleted from the work item.

4.10 Base Access/Pass & ID. Visit the following URL to access information for base access/pass & ID. The Contractor is responsible for providing sufficient number of personnel that are able to access the base in order to complete work items as assigned.

https://cnrma.cnic.navy.mil/Operations-and-Management/Base-Access/

4.11 Information Technology (IT) Sites. The Contractor is required to have access to and use Navy Maintenance Database Re-platform (NMDR) and other logistic support required during this contract.

The Contractor shall use Navy Maintenance Database (NMD) for the submission of Condition Found Reports throughout the administration of this contract. In addition to the submission of reports, the Contractor shall also utilize NMD to enter in data fields for checkpoints (scheduling, inspection data, and inspection results), entering test and inspection plan (TIP) data, entering and adjudicating Corrective Action Requests (CAR) information, and CFR and Required Report submittal and management inside the program. NMD is located at https://nmfom-prd.mfomls.navsea.cloud.navy.mil/mfom/default.aspx

When required, the Contractor shall have access to and use Naval Ships Engineering Drawing Repository (NSEDR), Electronic Departures from Specifications (EDFS), and other logistic support required throughout the administration of this contract per the CDRLs and standard items invoked at the time of contract award.

The successful Offeror shall utilize the Navy Maintenance Database (NMD) program to perform administrative functions with the Government. The Contractor shall be responsible for submitting electronic reports, retrieving answered reports, and retrieving requests for contract changes (RCC’s) using NMD. Each individual needing access to NMD will require a PKI certificate and AISC User Account Request Form. The successful Offeror must have access within 10 days of contract award.

o Contractor is required to have internet access for connectivity to NMD and each company personnel using NMD shall acquire a PKI certificate. For information concerning the associated costs of access to NMD, Offerors may visit the website: https://infosec.navy.mil/PKI/ieca.html website links are PKI link and Interim External Certificate Authority link.

o Each individual needing access to NMD will require approval via the latest version of the AISC User Account Request Form, which may be obtained by emailing MARMC_NRFK_NMD_SUPPORT@nmci-isf.com.

Complete blocks 1 through 12, check NMD Execution and include the contract number and expiration date in block 17.

Email form to MARMC_NRFK_NMD_SUPPORT@nmci-isf.com.

The Contractor shall identify needed repairs and recommend corrective action during contract performance for those deficiencies discovered which are not covered by the work specifications. Needed repairs and corrective action reported will be submitted to the Government in the form of a Condition Found Report

(CFR).

CFR’s supporting data will be submitted via NMD within five workings days of identification of the requirement. As a minimum, the CFR will include the following:

o Identify contract number,…