QuestionsFromIndustry 01132022.pdf

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CONTRACTOR QUESTION 1: 1. Is this project considered a new requirement? 2. If this project is not considered a new requirement?

a. Who is the incumbent?

b. What was the contract number?

GOVERNMENT RESPONSE: This is a follow-on requirement. The current contract number is N50054-19-P-0031 and the contractor is The Siegel Group LLC.

CONTRACTOR QUESTION 2: 1. In recognition of the Christmas holiday, we respectfully request the government delay the proposed Site Visit (currently planned for Monday, 27 December 2021) until approximately 5 January 2022. 2. Please be aware the Site Visit instructions published in the 3 December 2021 Pre-Solicitation (pg 73) regarding obtaining base access are incomplete. Discussion earlier today (10:13 AM) via telephone with the Norfolk Naval Pass and ID Office confirm the office will not open until 0700 EST on 27 December and a pass will not be issued unless the individual/attendee is accompanied (in person) with a suitable sponsor holding a valid DoD Common Access Card. (We were also told it was not possible to obtain a day pass prior to the actual day of need.) Perhaps the government could coordinate streamlined access procedures for planned Site Visit attendees with the Norfolk Naval Pass and ID Office prior to the day of the visit. 3. To better allow the insight gained via the Site Visit to be properly reflected in the offerors’ subsequent response to the MARMC solicitation, we request the government delay the solicitation due date until at least Friday, 14 January 2022.

GOVERNMENT RESPONSE: 1. The site visit date has been tentatively rescheduled for 05 January 2022. The official site visit date will be released with the official solicitation 2. Additional details regarding base access for the site visit has been added to the draft solicitation. Please see the addendum to FAR 52.212-1 included in the revised draft solicitation for instructions on signing up for the site visit 3. The official solicitation due date will be included with the solicitation posting.

GOVERNMENT RESPONSE: 1. All labor categories mentioned in the PWS require personnel to maintain a Secret clearance. 2. The official solicitation will include the page limits for each volume/factor. This information will be located under the addendum to FAR 52.212-1 Instructions to Offerors. 3. The official solicitation will contain an expanded version of the addendum to FAR 52.212-1 which will provide the minimum information to be included within resumes.

CONTRACTOR QUESTION 3: 1. In references to staff clearances, can the government please clarify which positions need the secret clearance and which do not? 2. Can the government please advise on the desired page count for each factor/proposal volume? We would suggest 20 pages for Vol I Technical and at least 15 pages for Vol II Past Performance. 3. Since all resumes within the staffing plan are required, can the government please confirm the desire for applicant signed Letter on Intent and copies of the certification and education being required to be submitted within the proposal or only after award?

CONTRACTOR POC:

REQUEST FOR SPECIFICATION CLARIFICATION

CONTRACTOR PHONE:

DATE OF REQUEST: 02 December 2021 SOLICITATION NO: N50054-22-R-0004

TITLE: MARMC Facilities Building Support Services MARMC POC: 1. Jake Grady 2. Elizabeth Marston

CONTRACTOR:

MARMC EMAIL: 1. jake.a.grady2.civ@us.navy.mil

2. elizabeth.a.marston.civ@us.navy.mil

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GOVERNMENT RESPONSE: The contractor is responsible for the following related to the surrounding grounds:

1. Ensuring that the area around the buildings including the assigned parking lots are free from trash and debris.

2. Ensuring that the parking lots with designated/reserved parking have proper signage and markings.

3. Ensuring that the area around the buildings, walkways, entrances, parking lots etc. are free from snow and ice.

4. Providing support for Command Events that take place outside within the immediate area of the buildings and assigned parking lots.

CONTRACTOR QUESTION 7: DRAFT Solicitation, PWS para. 3.1.7, 1, b, ii, page 3 of 78: The government asks that contractors demonstrate their approach to incumbent employee retention. If contractors can therefore assume that the government would like to maintain the incumbent staff, would the government consider waiving the requirement for resumes?

GOVERNMENT RESPONSE: The government will not waive the requirement for resumes.

CONTRACTOR QUESTION 6: DRAFT Solicitation, PWS para 1, page 3 of 78: The government states that the scope, “will cover and service all MARMC buildings…to include, but not limited to, their related surrounding grounds…” Will the government clarify what grounds maintenance services are the contractor’s responsibility?

CONTRACTOR QUESTION 5: Draft Solicitation, SF1449, page 1 of 78, Block 8: The offer due date and time is listed as 12:00pm 05 Jan 2022.

Please confirm that this is only a placeholder and the actual proposal due date would be further into January.

GOVERNMENT RESPONSE: The date in block 8 of the draft solicitation is not official. This block will be updated in the official solicitation to reflect the correct date.

CONTRACTOR QUESTION 4: If the contractor does not possess security clearance, will the Government sponsor it for this specific project?

GOVERNMENT RESPONSE: The contractor can either be sponsored by another cleared company or we (MARMC) as a GCA can sponsor the company as well. The following link will assist with any other questions regarding security clearances: https://www.state.gov/facility-security-clearances-faq/.

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CONTRACTOR QUESTION 8: DRAFT Solicitation, PWS para. 3.1.7, 2, a, i, page 4 of 78: The government states that contractors shall propose wages in accordance with the SCA wage determinations for all applicable labor categories. Please confirm then that the government is asking all contractors to price the required labor categories at the SCA wages for the purposes of this proposal. Will the government then allow a modification to those rates once the contract is awarded so that the incumbent personnel will have the opportunity to make at least what they have been making under the current contractor if the SCA rates are lower than their current rates?

GOVERNMENT RESPONSE: PWS paragragh 3.1.7 2(a)(1) states "All applicable labor categories proposed in accordance with Service Contract Act (SCA)". The contractor is not being asked to price labor categories at the SCA rates. This paragraph is stating that, whatever the contractor proposes in their staffing matrix as it relates to personell and/or rates, must be compliant with the requirements of the Service Contract Act (SCA).

CONTRACTOR QUESTION 9: DRAFT Solicitation, PWS para. 3.2.1,7 page 5 of 78 : The government states that the “Contractor shall act as the primary liaison between the Contractor, contract employees, and the Government.” Would the government please clarify if the second “contractor” referred to throughout this section is the same “contractor” who would be hired for this contract, or is the maintenance mechanic supervisor overseeing another building maintenance and support services contractor or government staff? In other words, will the technicians working under the maintenance mechanic supervisor be part of this contract? Finally, if the Maintenance Supervisor is to supervise contract technicians, are the remaining positions listed in 3.2.2 (Maintenance Electrician); 3.2.3 (Maintenance Carpenter); 3.2.4 (HVAC Mechanic); 3.2.5 (Drafter/CAD Operator); 3.2.6 Telecommunications Mechanic II; 3.2.7 (Locksmith); and

3.2.8 (General Maintenance Worker) the remaining “contract staff” the government is referencing?

GOVERNMENT RESPONSE: The "Contractor" refers to the contractor awarded under this contract. There is no second contractor.

The maintenance supervisor will be hired under this contract and is responsible for communicating with Government facilities staff on all items related to this contract.The maintenance supervisor will act as a liason between the Government facilities staff and the remaining contract staff listed in paragraph 3 of the PWS.

CONTRACTOR QUESTION 10: DRAFT Solicitation, PWS para 4, page 8 of 78 : The government states that “minimum personnel shall be considered as one qualified Contractor employee assigned to each task as described in paragraphs 3.2.1 through 3.2.8.” However, PWS para 14 states the minimum Full Time Equivalent (FTE) for some categories as up to 5 FTEs.

Will the government please clarify the required minimum staffing for this contract and labor categories?

GOVERNMENT RESPONSE: The contractor is responsible for providing all fourteen (14) positions as the required minimum under this contract.

CONTRACTOR QUESTION 11: Draft Solicitation, Addendum to FAR 52.212-1 INSTR., 1., para 4, page 73 of 78: The solicitation states that Volume III of the proposal is pre-award information. Can the government further clarify what pre-award Information goes in this volume?

GOVERNMENT RESPONSE: Part of the addendum to FAR 52.212-1 was cut off from the DRAFT solicitation. This cutoff portion includes the information regarding pre-award information. This will be corrected, and the full contents of the addendum to FAR 52.212-1 will be included in the official solicitation.

CONTRACTOR QUESTION 14: Would the government clarify if there is a CBA in place and if so please provide?

GOVERNMENT RESPONSE: There is no Collective Bargaining Agreement (CBA) in place.

CONTRACTOR QUESTION 12: Draft Solicitation, Addendum to FAR 52.212-1 INSTR., 2., B, page 73/78: The government states that only 1 individual from each prospective contractor may be submitted to attend the site walk. Would the government consider increasing the personnel allowed to 2 from each prospective contractor?

GOVERNMENT RESPONSE: In order to comply with command policies regarding COVID-19 precautions, each prospective contractor will only be allowed one person to attend the site visit.

CONTRACTOR QUESTION 13: Can the government clarify any scope changes in this PWS compared to the incumbent contract?

GOVERNMENT RESPONSE: The incumbent contract is not part of this solicitation and therefore has no relevance. Contractors are encouraged to review all the documentation for this solicitation and submit their proposals accordingly.

CONTRACTOR QUESTION 15: The anticipated RFP release date was set for today, 12/16. Is the solicitation still going to be released today? Also can you confirm where exactly the RFQ will be issued to 8a companies?

GOVERNMENT RESPONSE: The solicitation it is still going through the approval process. The official solicitation will be posted on BetaSam as an 8(a) set-aside. Please continue to monitor the pre-solicitation posting on BetaSam for updates.

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CONTRACTOR QUESTION 23: Is a Project Manager required at the site? GOVERNMENT RESPONSE: The Maintenance Mechanic Supervisor (On-site Supervisor) is required at the site.

CONTRACTOR QUESTION 24: Can the Government please provide a sign-in sheet from the site visit.

GOVERNMENT RESPONSE: A sign-in sheet from the site visit will not be provided.

CONTRACTOR QUESTION 21: Please confirm that for a Joint Venture, if both parties hold a Secret Clearance that the overall JV will be recognized as holding Secret Clearance.

GOVERNMENT RESPONSE: Please refer to Facility Security Clearance (FCL) FAQ - United States Department of State at https://www.state.gov/facility-security-clearances-faq/ to confirm clearance requirements.

CONTRACTOR QUESTION 22: Please confirm that if a CPARS has been filed for a reference contract, no Past Performance Questionnaire is required for that reference. (Please see: RFP page 76: Section 2) Volume I – Non-Price Proposal Factors; b) Factor II: Past Performance; iii)

GOVERNMENT RESPONSE: Yes, if a CPARS has been filed for a referenced contract, then a Past Performance questionnairre is not required. In their proposal, the offeror should make note that a CPARS record exists for the referenced contract so that the Government will know to pull the record from the system.

CONTRACTOR QUESTION 19: The RFP indicates that submission of attendee shall be emailed not later than 17 December 2021 at 1700 EST.

Will you still accept attendee names?

GOVERNMENT RESPONSE: Site visit attendee requests are no longer being accepted.

CONTRACTOR QUESTION 20: We would appreciate your clarification on the site visit because the solicitation indicates, “Submission of attendee shall be emailed not later than 17 December 2021 at 1700 EST …” However the solicitation was released on December 20, 3 days prior to the requirement to submit the names of the attendees.

GOVERNMENT RESPONSE: December 17th 2021 is the correct date.

The opportunity to sign up for the site visit was advertised with the pre-solicitation synopsis N50054-22-R-0005 which has been posted since December 2nd 2021. This was done in order to ensure that base access request forms could be received and submitted to base security in enough time for them to be processed prior to the date of the site visit.

CONTRACTOR QUESTION 18: The RFQ states that registration for the site visit must be completed by 17 December, however the solicitation was just issued today 20 December 2021. Is the 17th of December the correct date? Also, I am unable to find an attachment 5 with the provided documents. Can you please provide an attachment 5?

GOVERNMENT RESPONSE: December 17th 2021 is the correct date.

The opportunity to sign up for the site visit was advertised with the pre-solicitation synopsis which has been posted since December 2nd 2021.

Attachment 5 was the Site Visit Access Request Form; however, since we are no longer accepting site visit requests, Attachment 5 is no longer available.

CONTRACTOR QUESTION 16: On Page 10 of 81, Section SF1449, Paragraph 14.2, the Government lists Position title minimum Full Time Equivalents (FTE), identifying 14 positions deemed to be “essential Contractor services in support of mission essential functions under this contract.” Can the Government please confirm that this minimum FTE workforce personnel is the entire current workforce? If the 14 FTE are not the entire current workforce, can the Government please clarify the LOE, as only an incumbent contractor would have insight and knowledge into exact FTEs supporting this requirement.

GOVERNMENT RESPONSE: The contractor is responsible for providing all fourteen (14) positions as the required minimum under this contract.

CONTRACTOR QUESTION 17: On Page 43 of 81, paragraph (3) (i), the Government indicates, “If the offeror does not certify to the conditions in paragraph (k)(1) or (k)(2) and the Contracting Officer did not attach a Service Contract Labor Standards wage determination to the solicitation, the offeror shall notify the Contracting Officer as soon as possible.” The draft RFP did not attach a Wage Determination Schedule. Please confirm the final solicitation will attach an SCA WD schedule.

GOVERNMENT RESPONSE: Yes, the final solicitation will attach an Service Contract Act wage determination schedule.

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CONTRACTOR QUESTION 25: Is there a Collective Bargaining Agreement in place at this site?

GOVERNMENT RESPONSE: See response to Question 14.

CONTRACTOR QUESTION 26: What are the wage classifications for existing staff?

GOVERNMENT RESPONSE: This information will not be provided as it is not relevant to the current solicitation.

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CONTRACTOR QUESTION 34: 3.1.6 Contractor personnel at the Journeymen level or above shall possess current, active Virginia State license(s) appropriate for their trade. A copy of licenses shall be included with employee resume submissions. If an employee is in the process of getting/is pending receipt of a VA license, would the government accept a "pending license"/would it suffice?

GOVERNMENT RESPONSE: As stated in the PWS, the contractor will have 60 days to fully staff all positions identified in the PWS.

Therefore, for proposal purposes, Offerors may propose personnel who may not have an applicable licensure at the time of proposal but can obtain them within the 60-day period following award. The Offeror should adequately lay out in their proposal how they plan to obtain the licenses/certifications within the required timeframe.

CONTRACTOR QUESTION 35: 3.1.6 Contractor personnel at the Journeymen level or above shall possess current, active Virginia State license(s) appropriate for their trade. A copy of licenses shall be included with employee resume submissions. Is the government willing to expand the license requirement/allow employees with licenses outside of VA to be acceptable?

GOVERNMENT RESPONSE: No. The licenses must be from the state of Virginia.

CONTRACTOR QUESTION 32: We strive to reduce the onus on our government clients who need to complete the same PPQs repeatedly for proposals. Will the Government please consider allowing offerors to submit previously completed/signed PPQs in lieu of new PPQ forms? If so, does the 3 page limit apply?

GOVERNMENT RESPONSE: Past Performance Questionnairres must be completed using the forms provided in the solicitation and the instructions provided in the solicitation.

CONTRACTOR QUESTION 33: Is the government utilizing the NAICS (561210) as part of the "relevancy" evaluation on contracts provided?

GOVERNMENT RESPONSE: The NAICS code for the contract resulting from this solicitation will be 561210; however, past performance relevency will be evaluated by conducting a direct comparison between the scope of work identified in the PWS and the past performance identified by the Offeror.

CONTRACTOR QUESTION 30: Would the government clarify if Parts I- III of the PPQs are also required to be included in proposal submittals where applicable?

GOVERNMENT RESPONSE: Information from parts I-III of the PPQs may be included in proposal submittals where applicable at the discretion of the Offeror.

CONTRACTOR QUESTION 31: If CPARS are available, are we correct in assuming that CPARS will be retrieved by the government or are they to be included in the proposal submittal as well? If so, does the 3 page limit apply given many CPARS expand beyond 3 pages?

GOVERNMENT RESPONSE: If CPARS are available, they will be retrieved by the Government.

CONTRACTOR QUESTION 28: The solicitation states that, "Resumes: no more than 2 pages," are required; however, 3.1.6 states that a, "copy of licenses shall be included with employee resume submissions," would the government confirm our assumption that licenses are not page counted?

GOVERNMENT RESPONSE: Yes, licenses are not page counted.

CONTRACTOR QUESTION 29: The solicitation states that, "For Past Performance information that has a completed Contractor Performance Assessment Reporting System (CPARS) evaluation in Past Performance Information Retrieval System (PPIRS), the Offeror is only required to complete the Past Performance Information Form." It then says that, "iv) Offerors to this solicitation shall also provide Past Performance Questionnaires (Attachment 2) to their customers for completion for up to three (3) contracts within the last three (3) years involving same or similar efforts." Would the government please clarify if CPARS and PPQs are both required or whether offerors are to provide one or the other (PPQs if no

CPARS)?

GOVERNMENT RESPONSE: See response to Question 22.

CONTRACTOR QUESTION 27: The solicitation mentions that, "the cover sheet, table of contents (not to exceed one page per volume), tabs, and dividers will not count toward page limit." Would the government also accept a cover letter as "not counted" toward the page limit?

GOVERNMENT RESPONSE: A cover letter will not be accepted.

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CONTRACTOR QUESTION 38: Would the government provide building information sheets for all buildings included on this contract?

GOVERNMENT RESPONSE: The government cannot provide building information beyond what has already been identified in the solicitation.

CONTRACTOR QUESTION 36: Would the government allow an introduction page/matrix of projects as part of the Past Performance Section or are we only allowed to include the information forms (Attachment 3) and PPQs (Attachment 2)?

GOVERNMENT RESPONSE: The Past Performance section should be completed utilizing the Past Performance Information forms and Past Performance Questionnairre forms identified in the solicitation.

CONTRACTOR QUESTION 37: As the U.S. Government Accountability Office (GAO) has ruled in favor of allowing the evaluation of experience to consider past performance information regarding affiliated companies, and FAR 15.305(a) (2) (iii) allows the evaluation to consider key personnel who have relevant experience, is it allowable to use an affiliated and/or sister company's past performance and resources in response to Offeror's experience?

GOVERNMENT RESPONSE: It is allowable for an Offeror to use the past performance of an affiliated company and its resources. However, the Offeror must demonstrate the correlation between the two companies and how they will provide support to the offering company.

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CONTRACTOR QUESTION 40: Would the government provide the current preventive maintenance schedule for all equipment serviced on this contract?

GOVERNMENT RESPONSE: The government cannot provide the requested preventative maintenance schedules.

CONTRACTOR QUESTION 42: Would the government clarify if the contractor is responsible for subcontracting BAS, backflows, fire prevention services, etc. or will the government subcontract those services themselves?

If the contractor is responsible, would the government please provide a plug number for these services to ensure fair and equitable pricing from all offerors?

GOVERNMENT RESPONSE: The contractor is not responsible for backflows, fire prevention services directly. These systems are the responsibilty of NAVFAC PWD. However, the contractor is responsible for coordinating with these actvities such as inspections with the Government to the responsible party. The contractor is only responsible to using the BAS and coordinating any issues with that system to the Government and the responsible party.

CONTRACTOR QUESTION 43: Will the government allow labor categories to be dual-hatted?

GOVERNMENT RESPONSE: Labor categories cannot be dual-hatted.

CONTRACTOR QUESTION 44: Would the government be able to provide the site visit attendee list?

GOVERNMENT RESPONSE: See response to Question 24.

CONTRACTOR QUESTION 45: Would the government be willing to provide an extension for submittals in order to allow sufficient time for government responses to be compiled and distributed, especially with an upcoming holiday, as well as sufficient time for Offerors to respond to clarifications? This will result in the best overall value to the government and taxpayer.

GOVERNMENT RESPONSE: An extension to the proposal due date will not be made at this time.

CONTRACTOR QUESTION 46: On page 77 of 81, the RFP states that “CLINs 0002, 1002, 2002, 3002, and 4002 SHALL NOT be separately priced.” Shall offerors insect a plug number or a zero in those CLINs?

GOVERNMENT RESPONSE: These CLINS are not separately priced, so no pricing should be inserted for these CLINS.

CONTRACTOR QUESTION 39: Would the government provide equipment inventory lists for all equipment serviced on this contract?

GOVERNMENT RESPONSE: The government cannot provide equipment inventory lists beyond what has already been identified in the solicitation.

CONTRACTOR QUESTION 41: Would the government clarify what work order management system is currently used and if the government requires that system to be used?

GOVERNMENT RESPONSE: The work order management system is local to the command utilizing our Share Point infrastructure. This system must be used for managing work requests.

CONTRACTOR QUESTION 47: For CLINs 0001, 1001, 2001, 3001, and 4001 it currently appears to be one “job” cost for the entire base or options year. Does the govt not intend to make that 12 month units for invoicing each on the monthly basis?

GOVERNMENT RESPONSE: The current CLIN structure would still allow for invoicing to occur on a monthly basis. However, this can be further discussed with the successful Offeror at time of award. For now, the UOM will remain (1) Job for each base or option year.

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CONTRACTOR QUESTION 48: In Factor II, Past Performance Section b)

iii) on Page 87, the RFP states: “For Past Performance information that has a completed Contractor Performance Assessment Reporting System (CPARS) evaluation in Past Performance Information Retrieval System (PPIRS), the Offeror is only required to complete the Past Performance Information Form.”

In the following paragraph in Section b) iv), the RFP states: “Offerors to this solicitation shall also provide Past Performance Questionnaires (Attachment 2) to their customers for completion for up to three (3) contracts within the last three (3) years involving same or similar efforts.”

Please confirm if a Past Performance has CPARS, a Past Performance Questionnaire is not required to be submitted to the government customer and the CPARS report can be submitted instead.

GOVERNMENT RESPONSE: See response to Question 22.

CONTRACTOR QUESTION 49: Volume I, Non-price submission, will the government allow a 1-2 page team introductions to be added in before the subfactor page limitations?

GOVERNMENT RESPONSE: Each proposal volume is permitted a cover page/table of contents not to exceed one page. A matrix for the Staffing Plan is also permitted.

CONTRACTOR QUESTION 50: In Factor II, Past Performance, will the government allow a 1 page introduction and recency matrix chart to be added to the page limitations?

GOVERNMENT RESPONSE: Each proposal volume is permitted a cover page/table of contents not to exceed one page. A matrix for the Staffing Plan is also permitted.

CONTRACTOR QUESTION 51: Can the government please confirm that the all of the positions require a secret clearance?

GOVERNMENT RESPONSE: All positions mentioned in the PWS require personnel to maintain a Secret clearance.

CONTRACTOR QUESTION 52: Since Service Contracts Acts (SCA) is applies in this contract, and Executive Order 13495 requires that all SCA qualified workers be given a right of first refusal for employment with the successor contractor, can the govt confirm that all resumes are needed for the proposal submission and not just a sample from the offeror to showcase their recruiting capabilities?

GOVERNMENT RESPONSE: In order to ensure a smooth transition, the Offerors shall provide a staffing plan with resumes of possible candidates meeting the Solicitation’s minimum requirements that clearly demonstrates the Offeror has the capability to begin and sustain operations at all times.

CONTRACTOR QUESTION 53: Given the appropriate level of experience, a journeyman Virginia state license can be obtained within 40 hours of vocational training, which could be obtained within the 60 day on-ramp period. Can the Government please clarify that it is a requirement to start work IAW PWS 3.1.1, but not a requirement to have one at this time of the proposal submission? Otherwise, the RFP requirement as currently written is inherently biased (“biased ground rules”) toward the incumbent.

GOVERNMENT RESPONSE: As stated in the PWS, the contractor will have 60 days to fully staff all positions identified in the PWS.

Therefore, for proposal purposes, Offerors may propose personnel who may not have an applicable licensure at the time of proposal but can obtain them within the 60-day period following award. The Offeror should adequately lay out in their proposal how they plan to obtain the licenses/certifications within the required timeframe.

CONTRACTOR QUESTION 54: Positions 3.2.2. and Positions 3.2.4 that require the VA state license for their trade per 3.1.6 and the Locksmith requiring proof of GSA Certified Safe & Vault Technician with GSA Approved Inspector certification that is required to be submitted within the proposal, present biased ground rules favoring the incumbent. Would the Government please consider bidders to have their staff “fulfill the entire contract supporting hours within sixty (60) calendar days of contract Award” per PWS 3.1.1?

GOVERNMENT RESPONSE: As stated in the PWS, the contractor will have 60 days to fully staff all positions identified in the PWS.

Therefore, for proposal purposes, Offerors may propose personnel who may not have an applicable licensure at the time of proposal but can obtain them within the 60-day period following award. The Offeror should adequately lay out in their proposal how they plan to obtain the licenses/certifications within the required timeframe.