Market Research PWS HSM Ops Radios - 250612TA.docx

PERFORMANCE WORK STATEMENT

UHF-BAND RADIO INSTALLATION

HELICOPTER MARITIME STRIKE SQUADRON FOUR ZERO (HSM-40), FOUR EIGHT (HSM-48), AND FIVE ZERO (HSM-50)

MAYPORT, FL 32228

1.0 BACKGROUND

Three (3) squadrons located within building 1552 on Naval Station (NS) Mayport require new digital UHF-band transmitter/receivers (transceiver) and associated antenna(s) for communication with aircraft for the safety of personnel, aircraft, and mission. These digital system(s) are to be programed/designed to provide continuous and instantaneous ground to air communication within the entire UHF-band within each of the squadron spaces individually. These spaces include the following locations within building 1552:

· HSM-40

· Operations Room 1 – Room 244,

· Maintenance Control Room 1 – Room 134,

· HSM-50

· Operations Room 2 – Room 228,

· Maintenance Control Room 2 – Room 125

· HSM 48

· Operations Room 3 – Room 230

· Maintenance Control Room 3 – Room 119.

Each of these three (3) Squadrons require installation of two (2) UHF-band transceiver units and associated antenna(s), capable of ground to air transmission simultaneously on all UHF frequencies.

1.1 Period of Performance

Base Year on or before 1 September 2025 to 31 August 2026

2.0 OBJECTIVE

The objective of this contract is:

· Removal of all existing UHF equipment and cabling associated with building 1552 (HSM-40, HSM-48, & HSM-50). Squadrons will retain ownership of all removed system components.

· Replacement of existing analog UHF radio system with new digital UHF system in building 1552 (HSM-40, HSM-48, & HSM-50) that supports clear communications between aircraft and ground station (building 1552) with a distance of no less than 20 Nautical Miles (20NM).

· Installation of UHF band antenna(s) on the rooftop of building 1552.

· Installation of Un-interruptible Power Supply(s) (UPS) capable of operating all radios for no less than 3 hours without commercial power.

· New system(s) are tested and proven to provide the needed coverage and functionality as described in this PWS.

· Vendor shall be capable of delivering the product and completing installation within a tight deadline to correct current outage.

· Obtain long term repair and maintenance services after system installation.

3.0 DESCRIPTION OF REQUIREMENT

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to remove current system and install new system(s) with the following characteristics.

3.1 GROUND RADIOS REQUIRED/SALIENT CHARACTERISTICS

3.1.1 TRANSCEIVER “Base Station Radio”

Installation of New System (with latest version and most current software) digital UHF-band transceiver radios with full UHF spectrum range to support base station communications from the following locations:

· HSM-40

· Operations Room 1 – Room 244,

· Maintenance Control Room 1 – Room 134,

· HSM-50

· Operations Room 2 – Room 228,

· Mainteancne Control Room 2 – Room 125

· HSM 48

· Operations Room 3 – Room 230

· Maintenance Control Room 3 – Room 119.

Radios (and any additional equipment for completed system) are to be rack mounted (for protection and to prevent tampering) in a centralized location (approved by HSC Technical POC) that is most advantageous for roof mounted antenna(s) and normal operations of the Wing/Squadrons; with operational control (remote) of radios (microphones, etc.) from the locations listed above.

Radios and equipment shall be Federal Communication Commission Part 90 compliant and capable of 30 MHz to 300 MHz in Amplitude Modulation (AM) with a transmission power of at least 25 Watts. Contractor shall provide supporting documentation of equipment’s certification that includes but not limited to frequency accuracy, power out, receiver sensitivity.

3.1.2 COMMUNICATION ANTENNA

Installation of UHF-band antenna(s) on roof of building 1552 with associated cabling to all digital UHF-band transceivers shall be installed in accordance with industry standards and regulations. Antenna(s) shall provide clear radio transmission and reception between ground base station and aircraft. Range of communications will be no less than 20 NM radius. Each transceiver (6 total) shall be able to transmit and/or receive simultaneously on any UHF frequency through the antenna system.

3.1.3 UNINTERRUPTIBLE POWER SUPPLY (UPS)

Installation of UPS systems that will provide a minimum of three (3) hours of continued operation for each radio, supporting power outages or emergency situations when usage may be elevated.

3.1.4 GROUND RADIO SYSTEM MAINTENANCE/REPAIR

Test newly installed transceiver system for proper 20NM minimum, multi-channel transmission range coverage and transmission clarity.

3.1.4.1 WARRANTY

The contractor shall provide in their proposal the warranty period offered by the installed equipment manufacturer (if any) and any installation guarantee for the newly installed system(s) that includes maintenance and repair.

3.1.4.2 MAINTENANCE

After initial system validation, and after any warranty period has expired, the contractor shall provide regular preventive maintenance quarterly, and after any severe weather incident. The service shall be of an effort and quality as to prevent down time and ensure high quality communications and equipment operations within designed specifications. This maintenance shall recognize potential failures and correct as needed. This system is vital to the safety of personnel and equipment. Preventive maintenance is key to ensuring proper 24hr operations.

Preventive maintenance shall include, but not limited to the following:

· Dust removal from inside equipment (to prevent overheating or malfunction)

· Securing of cables

· Prevention of cable chafing

· Relabeling of illegible/missing labels on cables or equipment

· Replacement of damaged cables

· Rooftop antenna securing

· Identification & correction of antenna mounting issues such as roof water penetration, mounting structure cracks & corrosion, etc.

· Water infiltration issues around cable routes/penetrations Contractor shall contact the Technical POC at least 2 weeks prior to a quarterly maintenance visit to coordinate access to the base/facility and to deconflict any scheduled training or activities by the squadrons. Contractor shall be flexible to accommodate squadrons training cycles or mission requirements. Maintenance visits shall occur between the hours of 0700 – 1530 Monday through Friday except for federally recognized holidays.

3.1.4.3 EMERGENT OUTAGE REPAIR

Due to the nature of support that this equipment provides the US Navy, there may be times when immediate restoration of the system(s) shall be required. Vendor shall submit a plan within one (1) week of contract award to receive, acknowledge, and respond to both immediate restoration requests and normal restoration requests, that shall include the following restoration times:

· Immediate restoration

· Acknowledge request within 2hr of submission (acknowledge of receipt of request)

· Full restoration within 24 hours of request submission.

· Normal restoration

· Acknowledge request within 1 business day of submission

· Full restoration within 2 business days of request submission.

Restoration efforts may be initiated via phone to assist on-site personnel with troubleshooting of equipment. Vendor shall maintain base access requirements needed to access NS Mayport at all hours for onsite troubleshooting/repair.

The contractor will provide inspection, service, and (if needed) repair services within 24hrs following the official end of any major weather incident to ensure continued system operations and prevention of future outages.

3.1.4.3 EQUIPMENT REPLACEMENT

If replacement of equipment is required, funding will be made available for cost replacement of new equipment. New equipment will be of equal or greater quality and performance of existing equipment. Vendor shall have in their inventory similar equipment available for immediate restoration of communications on a ‘lend’ status while replacement equipment is obtained by the vendor with the goal of reducing any down time of communications.

4.0 GOVERNMENT PROPERTY

Current installed equipment will be retained by the individual squadrons upon contractor removal.

5.0 DELIVERABLES

5.1 Contractor shall coordinate for base/installation access for staff/personnel with Material Control Officer one (1) week prior to arrival. Storage of equipment components and/or tools is not available on site through the Squadrons. Early delivery of components and/or equipment is not authorized. On-site storage containers for contractor property or equipment during installation may be coordinated, authorized, approved through the Material Control Officer.

5.2 Contractor shall provide all personnel (drivers, package handlers, delivery staff, etc.) with the proper qualifications and licensed in their relevant area to perform the services listed herein and authorized to gain access to the installation (delivery location)

5.3 Items and Installation are needed ASAP or 30 Days After Receipt of Order (ARO) due to this being an urgent request due to communications/safety requirements not being met.

6.0 DELIVERY LOCATION

6.1 DELIVERY ADDRESS/LOCATION

METHOD OF PAYMENT

Payment for this contract shall be made via DFAS Electronics Funds Transfer (EFT) utilizing the Wide Area Work Flow (WAWF) System. The contractor is required to register and setup an account in the WAWF System in order to receive payment. The Government reserves the right to change this payment method through other means only by a contract modification if necessary. Payment shall be Monthly in Arrears.

6.2 SPECIAL DELIVERY INSTRUCTIONS

Delivery must take place between the core business hours of 0700 – 1600 (Mayport, FL Local Time), Monday through Friday and shall not include after-hours, weekends, and holidays.

6.3 INSPECTION REQUIREMENTS

Squadron technical POCs will inspect the system in each area to ensure that it works as described and there are no issues that require immediate correction.

6.4 QUALITY

The contractor shall provide the timely delivery of goods and services. Quality of all services and supplies provided shall conform at least to commercial standards in the relevant profession, trade, or field of endeavor. All services shall be performed by individuals fully qualified and licensed in their relevant area. Equipment installed shall be of new and latest model as offered by the manufacturer with most current software (if applicable).

7.0 POC

Ricardo Murillo (Ricardo.a.murillo.civ@us.navy.mil Preston Grant (preston.w.grant.civ@us.navy.mil)

8.0 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice databases, and the individual has a letter or official document from the sponsoring organization, which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued. Additional information is available at: https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/ and https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page