A5 26Q5720 Performance Work Statement Amendment 2.pdf

PERFORMANCE WORK STATEMENT (PWS) Hyster Z30SA RENTAL

PART 1 GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide a Hyster Z30SA or equal rental. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Hyster (or equal) rental as defined in this

Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Objectives: To requirement is to provide a leased push behind electric pallet jack for a total of

6 months to access tooling while the storage rack system is inspected, torn down, put back up and put back into service.

1.3 Scope: Leasing a Hyster Z30SA WALKIE STACKER or equal for a period of 6 months. Services include leasing, transportation, inspection, maintenance, and emergency repair of Z30SA

Walkie Stacker or equal.

1.4 Ordering Period of Performance: 6 months from award.

1.5 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6 Place of Performance: The work to be performed under this contract will be performed at

Puget Sound Naval Shipyard and Intermediate Maintenance Facility Bremerton, WA in

Building 431.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.7.1 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700-1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Security Requirements: Contractor Employees, in order to gain access to the government facility shall comply with the Badging and Access Requirements Attachment to the solicitation/contract.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.8.2 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the

Contracting Officer and contractor of any deficiencies; coordinate availability of

Government furnished property, if any; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially about changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

Government Point of Contact:

Ryan Harrison

Planner and Estimator/ COR ryan.c.harrison3.civ@us.navy.mil

360-476-6680

Puget Sound Naval Shipyard

1400 Farragut Ave

Bremerton, WA 98314

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center DOD

Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1. Services:

3.1.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

3.1.2 The Government will provide all required government personnel and contracted personnel for forklift operations.

3.1.3 The Government will provide all fuel and personnel/equipment required for forklift refueling.

3.1.5 The Government will perform a pre-operational and post-operational safety inspection of the forklift as part of daily use. If the forklift is defective, needing repair or maintenance or found to be otherwise unsafe it will be removed from service and the contractor will be notified of the forklift status.

3.1.6 The Government will provide crane lifting and handling services as required for the forklifts.

3.1.7 The Government will provide accident reporting services if the forklift is involved in an accident or mishap it will be removed from service and the contractor will be notified of the forklift’s status.

3.2. Equipment: The Contractor shall provide the Hyster Z30SA or equal.

PART 4

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, materials and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2 Weigh vehicle(s) prior to delivery and mark (+/- 4 inch high black lettering) with the individual weight in pounds on each side of vehicle(s). OEM weight markings are acceptable.

4.3 Provide vehicle(s) that meets, or exceeds, the safety requirements of PART 7 Applicable

Publications related to the elements of design, operation, and maintenance, the standardization relating to principal dimensions to facilitate interchangeability, and establishment of test methods and test procedures, for powered and non-powered industrial trucks.

4.4 Accomplish the following prior to delivery and provide written certification of accomplishment upon delivery:

4.4.1 Provide new condition maintenance free battery.

4.4.2 Inspect all parts for cracks, wear, etc. and replace items that suspect to failure.

4.4.3 Operationally test the vehicle(s) to include all manufacturer safety features and performance criteria.

4.4.5 Inspect the vehicle(s) provided, at the time of delivery and before acceptance, with the

Contracting Officer’s Representative (COR) or other authorized government representative.

4.4.6 Document in writing the condition of the vehicle to ensure it meets contract requirements. Provide a signed copy of the inspection document to the government representative.

Correct any discrepancies noted or replace the delivered vehicle(s) with a compliant unit.

4.5 Inspect the vehicle(s), upon completion of the period of performance and at the time of pick-up, or prior to the return of the vehicle(s) to the contractor for maintenance, repair or replacement during the period of performance, with the authorized Government representative and document any new conditions or damage. Provide a signed copy of the inspection document to the government representative.

4.6 Provide a copy of the manufacturer Operation manual(s), containing detailed operating instructions specific for the vehicle provided to the Contracting Officer’s Representative or designated Government employee.

4.7 Perform any required scheduled maintenance, in accordance with the manufacturer’s maintenance standards, on vehicles provided during the period of performance.

4.7.1 Provide the planned scheduled maintenance schedule, with the contractor’s proposal, and notify the Contracting Officer’s Representative four days in advance of performing maintenance on the vehicle(s), to permit coordination with project workload.

4.7.2 Provide a replacement vehicle, within 24 hours, for any unscheduled repairs required.

4.7.3 Perform lockout/tag-out of vehicle(s) prior to performing maintenance. Notify the Contracting Officer’s Representative if vehicle(s) maintenance must be performed in a condition not requiring lockout or tag-out conditions.

4.8 Replace inoperative or unsafe vehicles, upon notification by authorized Government representative as specified in technical exhibits 1 and 2.

4.8.1 Supply a manufacturer’s technical representative or ASME certified mechanic to respond on-site as specified in technical exhibits 1 and 2.

4.8.2 Provide the Contracting Officer’s Representative the name, telephone number and/or other contact information to coordinate contact with the contractor’s representative for repair of defective or inoperative equipment.

4.8.3 Coordinate scheduled pick-up of the vehicle(s), at the end of the period of performance, with the Contracting Officer’s Representative. If the contractor is unable to accomplish pick-up on this date, immediately notify the Contracting

Officer’s Representative and provide an alternate date and time of pickup that is mutually agreeable.

PART 5 SPECIFIC TASKS

5.1 Specific Tasks:

a. Basic Services: The Contractor shall provide a rental for a Hyster Z30SA pallet stacker or an equivalent model. While the Hyster Z30SA is preferred, any equivalent pallet stacker that meets or exceeds the following minimum dimensional and performance requirements is acceptable:

o Load Capacity: 3,000 lbs.

o Maximum Lift Height: Ranges from 98.5 inches up to 220 inches depending on the chosen mast configuration.

o Power Source: 24V / 240Ah lead-acid traction battery.

o Turning Radius: 63.5 inches.

b. Task 1: Deliver the vehicle to PSNS.

5.2 Maintenance:

The contractor shall maintain all forklifts leased by the government under this contract so that downtime is minimized and all forklifts remain in working condition while leased by the government.

5.3 Repair Services:

The contractor shall repair government-leased forklifts (non-negligence) within 8 hours of notification or provide a replacement within two business days, Monday through Friday, 0700-1600, at no additional cost.

5.4 Transportation:

The contractor shall provide delivery of forklifts to and from government facilities, including maintenance or repair transportation, at their own expense and coordinate with the COR.

PART 6 APPLICABLE PUBLICATIONS

6.1 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

c. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold

(This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

PRS # 1

The contractor shall provide leasing services of Hyster Z30SA or equal per specifications

PWS 6.1

Contractor to deliver and pick-up

Hyster Z30SA or equal and provide inspection documents within 2 business days of start date.

100% of the services performed and documents submitted

100% Inspection by

COR

PRS # 2

Maintenance: PMs will be performed per the contractor’s requirements.

PWS 6.2

Contractor to perform scheduled maintenance of Hyster Z30SA or equal within 2 business days of notification by Government

Monday through Friday 07001600.

100% of scheduled maintenance completed within 2 business days

07001600 Monday through

Friday.

100% Inspection by

COR

PRS # 3 Contractor to provide Hyster

Z30SA or equal repairs within 8 hours of notification by the Government or provide replacement unit within 2 business days Monday through Friday

0700-1600.

PWS 6.3

When notified by the COR, Contractor will respond on site within 8 hours to diagnose/repair

Hyster Z30SA or equal Monday through Friday 0700-1600 or provide a replacement unit within

2 business days 0700-1600

Monday through Friday.

100% of repairs within 8 hours of notification by

Government. Replacement unit onsite within 2 business days 0700-1600 Monday through Friday if repairs cannot be completed

100% Inspection by

COR

PRS # 4 Contractor to provide transportation of Hyster Z30SA or equal to and from the government facilities or as required to perform maintenance or repairs.

PWS 6.4

The contractor delivered all deliverables timely

No more than 2 business days late in submission

100% Inspection by

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

Hyster Z30SA or equal

PWS 6.1

Within 1-2 days of contract award/ task order award

1 Forklift onsite in the location established on the Task Order.

COR VIA EMAIL

Preventive

Maintenance

PWS 6.2

Within 8 hours of scheduled PM

Monday through

Friday 0700-1600.

1 Notify COR by email of maintenance

COR via Email

Deliverable Frequency # of Copies Medium/Format Submit To schedule and completion.

Repair

PWS 6.3

Within 24 hours of notification from

COR Monday through Friday

0700-1600.

1 Notify COR by email of repair completion.

COR via Email

Transportation

PWS 6.4

Within 2 days of task order award period of performance.

1 Notify COR by email of delivery/transport.

COR via Email