SOW LN2 2025-2030.docx

STATEMENT OF WORK

1. Scope

1.1. General Description. Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) needs liquid Nitrogen delivered from the Contractor’s distribution centers to the Puget Sound Naval Shipyard – Controlled Industrial Area (CIA), Naval Base Kitsap – Bremerton, IMF – SUBASE Bangor, and IMF – Naval Station Everett.

2. References

2.1. CID A-A-59155, “Nitrogen, High Purity, Special Purpose”

2.2. ANSI/ASQ Z1.4, “Sampling Procedures and Tables for Inspection by Attributes”

3. Definitions

3.1. Certificate of Analysis: An authenticated document issued by the Contractor’s quality assurance group establishing a regulated product has met its product specification and quality.

3.2. Certificate of Conformance: A form stating the Contractor has fully complied with the contract or a specific portion of the contract.

4. Security

4.1. Security requirements shall be per the security section of the contract.

5. Deliverables

5.1. On-call support and service for liquid Nitrogen fill/refill.

5.2. Miscellaneous Forms

5.2.1. I-9 form, “Employment Eligibility Verification” (paragraph 4.1)

5.2.2. Certificate of Analysis

5.2.3. Certificate of Conformance

6. Supply and Delivery of Liquid Nitrogen Fill/Refill

6.1. The Contractor shall provide Type 2, Grade A liquid Nitrogen in accordance with reference (2.1).

6.2. When requested by the Government, the Contractor shall deliver liquid Nitrogen as necessary to fill Government-owned 5,000 gallon portable liquid Nitrogen tank(s) to capacity but not to exceed the ordered quantity. The Government intends to maintain tank levels greater than 30% capacity when in use.

6.3. The Contractor shall deliver ordered liquid Nitrogen within 24 clock hours of notification and per delivery order schedule (if requested) during the delivery order period to allow the Government to maintain an uninterrupted flow of liquid Nitrogen from the tanks.

6.4. Estimated liquid Nitrogen consumption will be prescribed in each delivery order.

6.5. The expected minimum liquid Nitrogen consumption is 5,300 gallons per order.

6.6. The Contractor shall provide replacement of soft goods at the liquid transfer connection when required.

6.7. If hot-fill is required, it will be prescribed in each delivery order. Expected time for accomplishing hot-fill from arrival at the delivery location is 1-½ to 2 hours for each tank. For all other fills (cold-fills), the expected duration for filling after arrival at the delivery location is ½ to 1 hours per tank.

7. Objective Quality Evidence (Reports)

7.1. Certificate of Conformance for Liquid Nitrogen: The Contractor shall provide a Certificate of Conformance verifying the supplied liquid Nitrogen conform to reference (2.1). The Contractor shall provide the Certificates of Conformance to the Contracting Officer and the Contracting Officer’s representative within five business days of contract award and within five business days of the start of a delivery order period or when otherwise requested by the Government.

7.1.1. The Contractor’s format of the certificate is acceptable if, at a minimum, the liquid Nitrogen Certificate of Conformance is signed by qualified Contractor Personnel and includes the wording: “THE LIQUID NITROGEN SUPPLIED TO PSNS & IMF UNDER <CONTRACT NUMBER><DELIVERY ORDER NUMBER> MEETS THE REQUIREMENTS OF CID A-A-59155.”

7.1.2. The Contractor may also provide supplemental Certificates of Conformance provided to the Contractor from an authorized official of a subcontractor or manufacturer

7.1.3. The Contractor shall immediately notify the Government in the event the Contractor becomes unable to provide liquid Nitrogen conforming to the specifications of reference (2.1).

7.1.4. The furnishing of the Certificate of Conformance by the Contractor shall not limit or restrict the Government’s right of inspection under the inspection provisions of the contract.

7.1.5. All Certificates of Conformance must include:

· The company name

· A hand-written signature

· The signer’s legibly printed name

· The signer’s title or position in the company

· Date of signature

· Associated contract number.

7.1.6. The Contractor shall perform chemical analysis of each lot of liquid Nitrogen supplied in performance of this contract per reference (2.1) and record the results on a Certificate of Analysis. The Certificates of Analysis shall include a break-out listing elements tested and demonstrate that the data indicates conformance to specifications based on actual chemical tests performed for each lot. Lot analysis records shall be traceable from the lot vessel markings to the Certificate of Analysis, and the Contractor shall retain them for the duration of the contract.

7.1.7. For Certificate of Analysis quality assurance and testing requirements, a “lot” shall be defined by reference (2.2).

7.1.8. The Contractor shall provide copies of Certificates of Analysis to the Contracting Officer and the Contracting Officer’s representative.

7.1.9. The Contractor’s format of a Certificate of Analysis is acceptable as long as it includes the company’s name, the hand-written signature, printed name, and title or position of a qualified Contractor personnel. It must also include the following:

· Government contract number

· Lot number

· Gas type

· Analytical results

· The statement: “THE LIQUID NITROGEN SUPPLIED TO PSNS & IMF UNDER <CONTRACT NUMBER><DELIVERY ORDER NUMBER> MEETS THE REQUIREMENTS OF CID A-A-59155.”

7.2. Reports: The Contractor shall prepare and submit the following reports to the Contracting Officer and the Contracting Officer’s representative within five business days after end of reporting period. The Contractor’s format of a report will be acceptable if it includes the specific report data fields and the following:

· Contractor’s name and address

· Contract number

· Report title

· Date of report

· Reporting period

· Name and telephone number of preparer

7.2.2. Annual Reporting Requirement: Upon contract award and upon each order, and at any time changes occur within the Contractor’s organization, the Contractor shall provide a Certificate of Conformance and a list of Points of Contact for notification and technical assistance for both during and after business hours.

8. Requirements

8.1. Government Oversight: The Government shall perform periodic product testing and a minimum of annual audits of the Contractor's compliance to this contract. The Contractor shall make available all quality assurance and quality control records for these audits. The assigned Contracting Officer’s representative will perform random surveillances on deliveries, monitor Contractor’s performances, and review/approve reports and invoices.

8.2. Contractor Responsibility: The Contractor is responsible, either through its own resources or through the resources of a subcontractor, for the full range of logistic and customer-support processes including transportation, supplier relationships, technical compliance, quality assurance, customer service, order receipt and fulfillment, return processing, invoicing, data collection, and reporting.

8.3. Qualified Personnel: The Contractor shall ensure all Contractor personnel have qualifications specific to their duties, supported by licenses, permits, tests, statements of competency, or other documentation. The Contractor shall retain records of those qualifications and provide copies within five business days, when requested by the Government.

8.4. Contractor Owned Equipment: All Contractor work per this contract shall be done in such a manner as to minimize disruption of ongoing Government work.

8.4.1. The Contractor shall certify, maintain and keep all equipment used in performance of this contract in good operating condition in accordance with applicable standards, rules, regulations and good commercial practices. The Contractor shall retain records of those activities for the duration of the contract and provide copies within five business days, when requested by the Government.

8.5. Designated Technical Personnel: The Contractor shall provide the Government with Points of Contact for notification purposes and technical assistance for regular business hours and after business hours in order to provide 24-hours per day, 7-days per week on-call support to Government locations.

8.6. Multiple Badged Drivers: The Contractor is responsible for having and maintaining a minimum of two delivery drivers who have current badges and fulfill all active security requirements for gaining access to Department of Defense (DoD) Installations/Government Sites.

9. Additional Considerations

9.1. Normal Government working hours: Monday through Friday, 7:00 a.m. to 3:00 p.m., federal holidays excluded.

9.2. All technical clarifications/deviations will be coordinated through the Contracting Officer.

10. Delivery Locations. Delivery locations are subject to change as project requirements change. Due to changing end-use locations, the delivery location and Government Points of Contact shall be specified on each order. The expected delivery sites are listed below; exact location shall be coordinated with the Contracting Officer’s representative.

10.1. Puget Sound Naval Shipyard – Controlled Industrial Area (CIA)

10.2. Naval Base Kitsap – Bremerton

10.3. IMF – SUBASE Bangor

10.4. IMF – Naval Station Everett