C08.0 Combined Synopsis Solicitation_ 2Pcs Thermal Spray_Updated 7_20_2023.pdf

Combined synopsis/solicitation

Puget Sound Naval Shipyard and Intermediate Maintenance Facility

(PSNS & IMF)

An/Bps-15 Radar Mast Thermal Spray Restoration Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the

Federal Acquisition Regulation (FAR) Subpart 12.6, using Simplified Procedures for Certain Commercial

Items found at FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

PSNS & IMF, located in Bremerton, WA, is requesting quotes from you for the requirement listed in the attached Statement of Work (SOW).

The Solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2023-04, with an effective date of 06/02/23 and Defense FAR Supplement (DFARS)

Publication Notice Change effective date 06/09/2023.

Solicitation number N4523A23Q1342 is a Request for Quote (RFQ).

This requirement is a Total Small Business Set-Aside. Only those socio-economic business concerns that meet the NAICS code size standard will be considered for award.

The North American Industry Classification System (NAICS) has been determined to be 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a

Business Size Standard of $12.5 Million. The Product Service Code (PSC) is J019Maintenance, Repair, and

Rebuilding of Equipment: Ships, Small Craft, Pontoons, and Floating Docks.

The Government intends to award a Firm Fixed Price Commercial Service type contract. PSNS&IMF intends to utilize this non-personal service contract to obtain thermal spray services for an AN/BPS Radar Mast.

The contract line item numbers (CLIN) consist of the following: Vendor shall complete this pricing structure, section in its entirety and return with any other documentation, attachments or data as required by this solicitation. Contractor shall provide documentation, such as a previous invoice, quote on company letterhead, contract or similar to substantiate proposed pricing

Line Item Number 0001: Thermal Spray - SSBN 726 Class AN/BPS-15 radar mast of JCN 68438872CU156

S/N: KME 13233-002A

Quantity: 1

Unit of Measure: Each

Unit Price: __________________

Total Price: ___________________

Location: Contractor facility

FOB: Destination

Fixed Price

Line Item Number 0002: Thermal Spray - SSN 688I Class AN/BPS-15 Radar Mast of JCN 00104BPS50036

S/N: KME 12144 004A

Quantity: 1

Unit of Measure: Each

Unit Price: __________________

Total Price: _________________

Location: Contractor facility

FOB: Destination

Fixed Price

The Trident Refit Facility Bangor (TRF-B) Radar Depot is unable to perform thermal spray refurbishment services and requires thermal spray services on Two AN/BPS-15 radar masts, one SSBN 726 Class variant and one SSN 688I Class variant. During restoration of radar masts, the outer surfaces of each radar mast requires surface finish restoration using NAVSEA certified thermal spray deposition processes and facilities. Radar masts are used in critical end-use applications and as such are subject to additional process controls as and traceability requirements by NAVSEA for SUBSAFE and Level 1 materials. Radar masts must maintain their

SUBSAFE/Level 1 certifications at all time, and as such, TRF-B, the NAVSEA qualified “SUBSAFE

Certifying Activity”, will oversight the repair process required by contract for SUBSAFE/Level 1 work performed by contractors not previously certified to perform SUBSAFE work by NAVSEA

A full description of all requirements associated with this contract action are provided in a detailed

Performance Work Statement (Attachment 1)

Delivery shall be FOB Destination. The delivery location information is provided in the PWS. Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. Contractor shall include delivery schedule information in their proposal.

Place of Performance: The work to be performed under this contract will be performed at the contractor’s facilities.

The period of performance shall be 08/11/2023 to 12/27/2023

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use, until it is returned to the government.

The contractor is required to prove NAVSEA certification with a NAVSEA letter submitted as part of their proposal package.

Vendors shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and

Certifications—Commercial items (DEC 2022), are up to date in Sam.gov. To be eligible for award, registration with the

System for Award Management (SAM) must be current at the time of submitting proposals. This requirement is not waived. To register or apply please visit the SAM website at HYPERLINK “http://www.sam.gov/”. If you are not registered, you may request an application at (866) 606-8220 between the hours of 6 am – 8 pm (Eastern Time). The

Contracting Officer will verify the Entity’s CAGE code prior to award, so please ensure you include it in your cover letter. Failure to obtain SAM registration will result in submissions not being considered for award.

Offerors are notified that initial quotes which are incomplete may be eliminated from further consideration for award. The contractor must meet all requirements of this Request for Quote. Award will be made to the quote that is most advantageous to the Government in terms of meeting its requested delivery date and specifications, at the lowest price, in accordance with 52.212-2, Evaluation – Commercial Items.

Requested quote must be submitted via email to Kenny Vilayvong at kenny.r.vilaycong.civ@us.navy.mil and

Angela Charpia at angela.charpia@navy.mil, by 9am Pacific Standard Time on 24 July 2023. Quotes submitted after solicitation closing will not be considered.

All questions concerning this request for quote shall be submitted via email to Kenny Vilayvong at kenny.r.vilayvong.civ@us.navy.mil and Angela Charpia at angela.charpia@navy.mil, no later than 9am

Pacific Standard Time on 17 July 2023.

Point of Contact for small business questions or assistance is the Puget Sound Naval Shipyard and

Intermediate Maintenance Facility Deputy for Small Business Juliet Roske. Direct (360)-476-1327

Email: Juliet.r.roske@navy.mil

NOTE: Late offers will be handled in accordance with FAR Clause 52.212-1 Instructions to Offerors -

Commercial Items. No facsimile submissions will be accepted. Proposals are due by 9:00am Pacific Standard Time on

24 July 2023.

Offerors shall provide the following information with the quote:

1. An official quote with the RFQ number, Company Name and Address, and CAGE Code on the offer

2. The CLIN pricing must be completed.

3. Include statement specifying the extent of agreement with all terms, conditions and provisions included in the RFQ. Quotes that take exception to the terms and conditions of the RFQ may not be excluded from consideration.

4. The Contractor shall submit the following with their RFQ (As per section 4.1 of SOW)

NAVSEA Approval of Thermal Spray Facility

NAVSEA Approval of Quality Assurance Program

NAVSEA Approval of Thermal Spray Procedure(s)

NDT Vendor qualification documentation

The Following Checked FAR and DFARS Clauses Are Applicable To This Purchase By Reference And By

Full Text. The Full Text Of The Clauses/Provisions From The FAR and DFARS Can Be Accessed Via The

Internet Using The Following Web -Site Addresses:

FAR - https://acquisition.gov/far/index.html

DFARS - www.acq.osd.mil/dpap/dars/dfarspgi/current/

Method of Payment: DFARS Clause 252.232-7006, Wide Area Workflow Payment Instructions, and incorporating DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving

Reports.

Provisions Incorporated by Reference:

FAR 52.204-7 System for Award Management (OCT 2018) mailto:kenny.r.vilaycong.civ@us.navy.mil mailto:angela.charpia@navy.mil mailto:kenny.r.vilayvong.civ@us.navy.mil mailto:angela.charpia@navy.mil mailto:Juliet.r.roske@navy.mil https://acquisition.gov/far/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.204-17 Ownership and Control of Offeror (AUG 2020)

FAR 52.204-22 Alternative Line Item Proposal (JAN 2017)

FAR 52.204-26 Covered Telecommunications Equipment or Services—Representation (OCT 2020)

FAR 52.212-1 Instructions to Offerors-Commercial Items (MAR 2023)

FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.

(Dec 2022)

DFARS 252.203-7005 Representation Relating to Compensation of Former DOD Officials (SEP 2022)

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016)

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation

(DEC 2019)

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services—Representation (MAY 2021)

DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. (MAR 2022)

Clauses incorporated by reference:

FAR 52.204-13 System for Award Management Maintenance (OCT) 2018

FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021)

FAR 52.212-4 Contract Terms and Conditions – Commercial Items (DEC 2022)

FAR 52.219-14 Limitations on Subcontracting (OCT 2022)

FAR 52.223-6 Drug-Free Workplace (MAY 2001)

FAR 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

FAR 52.245-1 Government Property (SEP 2021)

FAR 52.245-9 Use and Charges (APR 2012)

FAR 52.247-34 F.o.b. Destination (NOV 1991)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (DEC 2022)

DFARS 252.204-7003 Control of Government Personnel Work Product (APR 1992)

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. (OCT 2016)

DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber

Incident Information (JAN 2023)

DFARS 252.204-7012 Safeguarding Covered Defense Information & Cyber Incident Reporting (JAN 2023)

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (JAN 2023)

DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services (JAN 2023)

DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements (JAN 2023)

DFARS 252.211-7003 Item Unique Identification and Valuation (JAN 2023)

DFARS 252.211-7007 Reporting of Government-Furnished Property (MAR 2022)

DFARS 252.211-7008 Use of Government-Assigned Serial Numbers (SEP 2010)

DFARS 252.225-7048 – Export –Controlled Items (JUN 2013)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

DFARS 252.232-7009 Mandatory Payment by Government wide Commercial Purchase Card (May 2018)

DFARS 252.232-7010 Levies on Contract Payments (DEC 2006)

DFARS 252.232-7011 Payments in Support of Emergencies and Contingency Operations (MAY 2013)

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023)

DFARS 252.243-7001 Pricing of Contract Modifications. (DEC 1991)

DFARS 252.244-7000 – Subcontracts for Commercial Items (JAN 2023)

DFARS 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property (APR 2012)

DFARS 252.245-7002 Reporting Loss of Government Property (JAN 2021)

DFARS 252.245-7003 Contractor Property Management System Administration (APR 2012)

DFARS 252.245-7004 Reporting, Reutilization, and Disposal (DEC 2017)

Clauses Incorporated by Full Text:

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

FAR - https://acquisition.gov/far/index.html and

DFARS -www.acq.osd.mil/dpap/dars/dfarspgi/current/ (End of clause)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

Workflow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement

(DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

https://acquisition.gov/far/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/ https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

2N1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N68732

Issue By DoDAAC N4523A

Admin DoDAAC** N4523A

Inspect By DoDAAC N68438

Ship To Code N68438

Ship From Code

Mark For Code

Service Approver (DoDAAC) N4523A

Service Acceptor (DoDAAC) N4523A

Accept at Other DoDAAC

LPO DoDAAC N4523A

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal

Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS

Appendix F.

(g) WAWF point of contact.

WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

Inspector/Acceptor: To be identified at award

Contract Specialist: Kenny Vilayvong

Email: kenny.r.vilayvong.civ@us.navy.mil

Contract Officer: Angela Charpia Email: angela.m.charpia.civ@us.navy.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

PSNSASKAccountsPayable@navy.mil;

PSNS_C610.22CERT.FCT2@navy.mil;

To ensure prompt payment and accountability the Contractor shall input the following Agency Accounting

ID (AAI) in the Line Item Information section on all WAWF Receiving Reports and Invoices:

AAI – 056521

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Attachments:

Attachment 1: Statement of Work

Attachment 2: 52.204-24 Representation Regarding certain Telecommunications and Video Surveillance

Services or Equipment (NOV 2021)

Attachment 3: 52.212-2 Evaluation-commercial products and commercial services (Nov 2021)

Attachment 4: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders - Commercial Items. (JAN 2023) mailto:kenny.r.vilayvong.civ@us.navy.mil mailto:angela.m.charpia.civ@us.navy.mil mailto:PSNSASKAccountsPayable@navy.mil mailto:PSNS_C610.22CERT.FCT2@navy.mil