Attachment 3 REV 1 Performance of Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Rental/Lease of 1000-Kw Emergency Diesel Generator (EDG) and 1600-Amp Automatic Transfer Switch

(ATS)

Part 1

General Information

GENERAL: This is a non-personal services contract to provide Rental/Lease of a 1000-kW Emergency Diesel Generator (EDG) and a 1600-Amp Automatic Transfer Switch (ATS). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform as an emergency power supply system (EPSS) for providing primary power and/or standby backup power as defined in this PWS except for those items specified as Government furnished items and support, if any. The contractor shall perform to the standards in this contract.

Background: Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) requires automatic transfer switches (ATS) and emergency diesel generators (EDG) to serve as part of an emergency power supply system (EPSS) for providing primary power and/or standby backup power. Expected run time for any of the rented EDG is less than 20 hours in a calendar year.

1.1. Scope: Rent/lease an automatic transfer switches (ATS) and emergency diesel generator (EDG) to serve as part of an emergency power supply system (EPSS) for providing primary power and/or standby backup power. Expected run time for any of the rented EDGs is less than 20 hours in a calendar year.

1.2. Period of Performance: 30-NOVEMBER-2020 to 29- NOVEMBER-2021

1.3. General Information

1.3.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assures themselves that their work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to theirdf QC system.

1.3.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.3.3. Recognized Federal Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.3.4. Hours of Operation: The contractor is responsible for conducting normal business, between the hours of 8:00 AM and 2:00 PM, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.3.5. Place of Performance: The work to be performed under this contract will be performed at Naval Base Kitsap BANGOR.

1.3.6 Type of Contract: The Government will award a Firm-Fixed Price contract.

1.3.7 Security Requirements : Please see attachment “Security Requirements” for instructions on how to access the base.

1.3.8 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.3.9 Post-Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post-award conference convened by the contracting office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be attended at no additional cost to the Government.

1.3.10 Organizational Conflict of Interest: Contractor and sub-contractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as deemed necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2 DEFINITIONS AND ACRONYMS:

2.3 DEFINITIONS:

2.3.6 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.3.7 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.3.8 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.3.9 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.3.10 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.3.11 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.3.12 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.3.13 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.3.14 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.3.15 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.3.16 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.3.17 WORK WEEK. Monday through Friday, unless specified otherwise.

2.4 ACRONYMS:

ACOR Alternate Contracting Officer's Representative CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DON Department of the Navy FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NMCARS Navy Marine Corps Acquisition Regulation Supplement OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase-In/Phase-Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED ITEMS AND SUPPORT

3 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.3 Provide personnel for 1000-kW EDG and 1600-Amp ATS operation during test cycles and emergency operations.

3.4 Equipment: Provide and install/remove the electrical cables to connect the 1000-kW EDG and/or 1600-Amp ATS output breaker to the source load and ground cables for the 1000-kW EDG and/or 1600-Amp ATS enclosure.

3.5 Provide crane and forklift services for unloading/offloading the 1000-kW EDG and/or 1600-Amp

ATS at the Government facility and to load the 1000-kW EDG and/or 1600-Amp ATS upon completion of contract period of performance.

3.6 Provide additional diesel fuel required after initial delivery of the EDG.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 Provide diesel fuel in tank filled to capacity to conduct 15-minute operational test upon initial delivery.

4.1.1 Accomplish fuel analysis of existing fuel. Acceptance criteria: clear and bright condition.

4.1.2 Accomplish fuel analysis of existing fuel. Acceptance criteria: not to exceed 15 mg/L of fuel particulate.

4.1.3 Provide certification, on company letterhead concurring that all of the preventative maintenance has been accomplished and has been completed prior of delivery.

4.2 Provide one legible copy of the Operation and Maintenance manual containing operating instructions specific to the equipment provided.

4.3 Provide an Environmental Protection Agency (EPA) off-road certification for the diesel engine at time of delivery.

4.4 Conduct one hour of on-site training for the 1000-kW EDG and/or 1600-Amp ATS for proper connection, operation and familiarization to Government employees as mutually scheduled between the Contractor and Government representative.

4.5 Provide a 10-inch by 10-inch sign containing the Company representative name and contact information affixed to the exterior of the enclosure door for issues discovered with generator operation.

4.6 Supply an on-call (24/7) manufacturer’s technical representative or National Institute for

Automotive Service Excellence (NIASE) certified diesel mechanic to provide assistance 24 hours a day, including weekends and holidays, as follows:

4.6.1 Determine whether the malfunctioning 1000-kW EDG and/or 1600-Amp ATS is repairable or shall be replaced within 4 hours of notification of a problem by the Government representative.

4.6.2 Conduct repairs or replacement of the 1000-kW EDG and/or 1600-Amp ATS to restore 100% operation of the equipment in question within 48 hours after a determination has been made to repair or replace the unit.

4.6.2.1 Conduct a half-hour retest of the equipment, after repairs or replacement, to verify satisfactory operation.

4.6.2.2 Complete and submit one legible copy of a PSNS & IMF provided Diesel Service Call Repair form to the government point of contact for any issues identified and corrected by the Contractor. Form is available from Government representative.

4.7 Prior to delivery, after contract award, provide a Process Control Procedure (PCP), detailing the contractor's response process for issues identified by the Government after EDG and/or ATS delivery, to include corrective maintenance of rental unit and replacement of rental unit with alternate unit to meet the maximum forty-eight (48) hour repair/replacement time requirement of the contract.

Include the following in the PCP:

1. On a Company Letterhead, provide Contractor's Name and Address.

2. Description of Process including critical factors, which have direct bearing on the process quality and safety.

3. Qualification requirements for the employees performing the work.

4. Inspection and documentation forms required.

5. Acceptance and rejection criteria.

6. The method utilized to ensure employees accomplishing the process have direct knowledge of the requirements prior to beginning the work.

7. The method used to control the process.

8. Approval signature and title of company representative and date of submission.

9. Verification of necessary parts and equipment are on hand to start the process.

10. Assets available for replacement of rented unit (1000-kW EDG and/or 1600-Amp ATS).

11. Process for pick-up of defective unit and replacement with alternate unit to comply with the forty- eight (48) hour contract requirement.

PART 5

SPECIFIC TASKS

5 Specific Tasks:

5.3 Provide a 1000-kW EDG and/or 1600-Amp ATS , upon the request of PSNS & IMF, to serve as key components in an e m e r g e n c y p o w e r s u p p l y s y s t e m ( EPSS.)

5.3.6 Provide 1000-kW EDG, upon the request of PSNS & IMF to serve as an emergency power supply (EPS), with electrical voltage output ratings of 460VAC, 3-phase, 60 Hz and minimum Kilowatt (KW) power ratings of 1,000KW. All generators shall have a brake horsepower rating less than 2,000. The neutral bus shall be isolated from the EDG’s ground and comprised of components listed/labeled by a Nationally Recognized Testing Laboratory (NRTL).

5.3.7 Provide 1000-kW EDG equipped with main output circuit breaker, The circuit breaker shall be capable of providing short circuit protection for the generator and providing a continuous current based upon the units KW rating as follows:

5.3.8 Provide circuit breaker capable of providing a minimum continuous current of 1200-ampere load and short circuit protection for the generator with minimum power rating of 1,000

KW.

5.3.9 Provide 1000-kW EDG with output bus bars capable of accommodating the required cables to be attached to the bussing based upon the units KW rating as follows:

5.3.9.1 Provide output bus bars capable of accommodating either two each 800 kcmil type W cable with lugs (double holes spaced 1.75” apart, ½ inch hardware) or three each 500 kcmil type W cables with lugs (single hole, ½ inch hardware) per phase for the generator with minimum power rating of 1,000 KW.

5.3.10 Provide 1000-kW EDG with both local and remote electrical start features to initiate diesel start and assume the rated electrical load within 10 seconds of start.

5.3.11 Provide 1000-kW EDG with remote start with the following listed features:

5.3.11.1 Provide remote start contacts integral to the 1000-kW EDG and capable of automatically starting the 1000-kW EDG when contacts are closed or stopping the 1000-kW EDG when the contacts are open.

5.3.12 Provide accessible remote start contacts that are labeled as the remote start connection points and protected within a NEMA 3R enclosure.

5.3.13 Provide remote start connections that are of a two terminal design with the ability to be connected using bare wire sized ranging from 16 to 12 AWG.

5.3.14 Provide 1000-kW EDG with following starting equipment:

5.3.14.1 Provide maintenance free starting batteries.

5.3.14.2 Provide a float-type battery charger integral to the 1000-kW EDG and fed from an external 120VAC, single-phase power source, designed so it will not be harmed by remaining connected while the EDG is running.

5.3.14.3 Provide 1000-kW EDG with water jacket heater(s), fed from an external 240VAC or 120VAC, single phase power source.

5.3.14.4 Provide 1000-kW EDG with a non-resettable hour meter, per Chapter 5.6.3.3 of 2.3, to indicate the diesel engines total run time.

5.3.14.5 Provide 1000-kW EDG with an integrated fuel tank of double wall UL 142 compliant construction, meeting NFPA 30 venting requirements and sized to provide for 16 hours of full-load run time.

5.3.14.6 Provide integrated fuel tank capable of being safely refueled while the diesel engine is in operation.

5.3.14.7 Provide 1000-kW EDG with a battery powered control and indication for controls, alarms, visual indication, and automatic shutdown.

5.3.14.7.1 Provide visual and audible alarms with capability to be silenced and include, but not limited to, the following: low lubricating-oil pressure, low coolant temperature, low fuel level, over-speed, emergency stop, low battery voltage, and battery charger ac failure

5.3.14.7.2 Provide indication to include a lamp test function and provide indication to include, but not limited to, the following: output voltage, output current, output frequency, output power, fuel level, starting battery voltage level, oil pressure, and coolant temperature,

5.3.14.7.3 Provide automatic shutdown capability of the EDG when the following is experienced: failure to start, over-speed, low lubricating-oil pressure, high engine temperature, and emergency stop engaged.

5.3.14.8 House all components of the EDG within a NEMA 3R ISO enclosure, Container must contain four exterior crane lift points, with any two of the lift points being capable of supporting the full weight of the enclosure and containing a secondary interior containment free of any residual fluids with capability of holding all of the EDG’s fluids (e.g. antifreeze, oil).

5.3.14.9 Remove all surfaces of contaminants inside the EDG electrical enclosures and the internal and output bus work.

5.3.15 Provide a 1600-Amp ATS that is capable of transferring loads automatically and manually.

5.3.15.1 Provide 1600-amp ATS with an automatic feature that is capable of automatically starting an EDG upon loss of normal power and transferring load to the 1000-kW EDG within 15 seconds of starting the 1000-kW EDG.

The 1600-Amp ATS shall commit to transfer upon loss of normal power.

5.1.10.2 Provide 1600-Amp ATS with a feature allowing manual return to normal source after automatic transfer to generator power (i.e. the load will remain connected to the generator supply and the generator will continue to run until operator action is taken, and will not transfer back automatically).

5.1.10.3 Provide a 1600-Amp ATS with normally open contacts that close to initiate start-up of a separate 1000-kW EDG via a 2 wire starting cable on loss of power.

5.1.10.4 Provide rated for 1600 ampere continuous current and 2250 amperes of peak current for 30 seconds (minimum), at 460VAC, 3 phase, 60 Hz. 1600-Amp ATS

5.1.10.5 Provide 1600-Amp ATS that is listed/labeled by a NRTL, (e.g. UL listed).

5.1.10.6 Provide 1600-Amp ATS capable of tolerating supply voltages within the range of 432VAC to 528VAC during normal operation.

5.1.10.7 Provide a 1600-Amp ATS with three connection points (Normal, emergency, load) each of which is capable of accommodating either 4 each 500 kcmil type W cables with lugs (single hole, ½ inch hardware) or 2 each two-hole 800 kcmil type W cables with lugs (double holes spaced 1.75 inch apart, ½ inch hardware) per phase.

5.1.10.8 Provide a 1600-Amp ATS with an installed ammeter and voltmeter indicating voltage and current of output power. The ATS shall indicate when power is available from the normal source and from the emergency source.

5.1.10.9 Provide a 1600-Amp ATS that indicates the position it is in (normal source or emergency source) and what mode it is in (manual or automatic).

5.1.10.10 Remove all surfaces of contaminants inside the ATS electrical enclosures and the internal and output bus work.

5.1.10.11 House all components of the 1600-Amp ATS within a NEMA 3R enclosure, Container must contain four exterior crane lift points, with any two of the lift points being capable of supporting the full weight of the enclosure.

5.2 Conduct the following maintenance to the EDG, prior to delivery:

5.2.1 Provide new maintenance-free starting batteries.

5.2.2 Replace all air and fuel filters.

5.2.3 Replace all cracked or worn hoses and belts.

5.2.4 Replace existing oil and filter with new.

5.2.5 Perform load test of EDG to a minimum of 80% of full load for one-hour without failure of any component.

PART 6

APPLICABLE PUBLICATIONS

6 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2 40 CFR 63 Subpart ZZZZ – National Emissions Standards for Hazardous Air Pollutants for Stationary Reciprocating Internal Combustion Engines, Article 63.6625(i) or (j)

6.3 NFPA 70—National Electrical Code Handbook

6.4 NFPA 110—Standard for Emergency and Standby Power Systems

6.5 ASTM D-4176 – Standard Test Method for Free Water and Particulate contamination in

Distillate Fuels (Visual Inspection Procedures)

6.6 ASTM D-2276 – Standard Test Method for Particulate Contaminant in Aviation Fuel by Line Sampling

PART 7

PERFORMANCE REQUIREMENTS SUMMARY

7.1 The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for eqch requirement. These thresholds are critical to mission success.

Requirement PWS Performance Standards Allowable Deviation Correction Procedures

PRS #1

Certified manufacturers technician shall make repairs or replace determination within 4-hours of notification of a problem.

Para 4.6 Contractor begins evaluation of system and shall provide the Government a determination within 4 hours of service call.

Zero deviation from standard Government will seek an equitable price reduction or other adequate consideration for acceptance of nonconforming services.

PRS #2

Replacement of Emergency Diesel Generator (EDG) and/or Automatic Transfer Switch (ATS) shall be within 48-hours of replace or repair determination being communicated to the COR/Government.

Para 4.6 The contractor shall remove the EDG/ATS that needs to be replaced and have a 100%fully-operational EDG/ATS in place within 48-hours of the repair/replace determination.

The contractor provided process control procedure that will outline the processes to be followed.

Zero deviation from standard Government will seek an equitable price reduction or other adequate consideration for acceptance of nonconforming services.

PRS #3

Repair of Emergency Diesel Generator (EDG) shall be within 4-hours of repair or replace determination.

Para 4.6 The contractor shall repair the EDG/ATS within 4-hours of making a repair or replace determination.

The contractor provided process control procedure that will outline the processes to be followed.

Zero deviation from standard Government will seek an equitable price reduction or other adequate consideration for acceptance of nonconforming services.

PRS #4

Equipment Maintenance and Delivery

Para 4.1, 4.2, 4.4, 4.6 and 4.7.

The contractor shall provide all required pre-delivery maintenance, follow the delivery instructions, and include all required submittals with each delivery.

The contractor shall comply with all PWS requirements and communicate to the Cog Tech rep for delivery and if any of the requested performance characteristics cannot be met by system prior to delivery. The Government will determine on a case- -by-case basis as to the acceptability of non-conforming supplies.

Immediate no cost re-performance for any EDG/ATS found to be incapable of meeting basic PWS requirements at point of origin.

Government will seek an equitable price reduction, other adequate consideration for acceptance of non-conforming supplies if the contractor communicates variances from the PWS and the CONTRACTING OFFICER allows for delivery despite non-conformance with PWS. The Government and Contractor will mutually agree to the price reduction or consideration prior to delivery.