Performance_Work_Statement-FBO.pdf

Performance Work Statement (PWS) Retrofit Service of Automatic Under‐cutter Assembly and Indexing Attachment for Existing Government Equipment Universal Multi‐Purpose Armature Machine Puget Sound Naval Shipyard, Bremerton WA

JML: 9158‐6441

DD2276:

RC: N4523A19RC33281

Activity: Puget Sound Naval Shipyard, Building 427, West High Bay, Column 33 Title: Retrofit Service of Automatic Under‐cutter Assembly and Indexing Attachment, for existing Government Equipment, Model: DJ, Serial: 339, Government Asset No: 4523AC0030 Place of Performance: Retrofit Service at OEM Factory, Installation Service at Puget Sound Naval Shipyard, 1400 Farragut Ave. Bremerton WA. 98314 Period of Performance:

1. Background

Puget Sound Naval Shipyard (PSNS) has a Universal Multi‐Purpose Armature Machine (OEM: Cam Industries Inc., Model: DJ, SN: 339, Between Centers: 144”, Swing: 56”) which shall have the following components retrofitted: Automatic Under‐cutter Assembly (SN/2422) and Indexing Attachment (SN/1831). The current process involves manual undercutting, which is time consuming, and susceptible to human error and rework. The Automatic Under‐cutter Assembly and Indexing Attachment shall be retrofitted with new sub components, integrated with existing equipment, and installed onsite. Onsite work includes commissioning services and three (3) days operator training.

2. References

2.1. OEM MANUAL

Universal Multi‐Purpose Armature Machine (OEM: Cam Industries Inc. / Serial: 339)

2.2. THE CODE OF FEDERAL REGULATIONS

29 CFR 1910 Occupational Safety and Health Standards

(Application for copies should be addressed to Superintendent of Documents, Government Printing Office, Washington, DC 20402)

2.3. NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 70 National Electric Code

NFPA 79 Electrical Standards for Industrial Equipment

(Application for copies should be addressed to National Fire Protection Association, 470 Atlantic Ave., Boston, MA 02210)

2.4. NATIONAL ELECTRICAL MANUFACTURERS’ ASSOCIATION (NEMA)

ICS Industrial Controls and Systems

MGI Motors and Generators

(Application for copies should be addressed to the National Electrical Manufacturers’ Association, 2101 L Street, NW, Washington, DC 20037)

2.5. INTERNATIONAL STANDARDS ORGANIZATION (ISO)

ISO 1940/1 Balance Quality Requirements of Rigid Rotors

(Copies available online at: http://www.iso.org/iso/iso_catalogue.htm or American National Standards Institute, 11 West 42nd St, New York, NY 10036)

3. SCOPE

This Performance Work Statement (PWS) supports service labor and parts for the retrofit of an existing Automatic Under‐cutter Assembly and Indexing Attachment on the Universal Multi‐Purpose Armature Machine (OEM: Cam Industries Inc., Model: DJ, SN: 339). The machine is located at Puget Sound Naval Shipyard (PSNS) in Building 427 (Electric Shop) and is permanently positioned. The existing Automatic Under‐cutter Assembly and Indexing Attachment units are portable and shall be shipped to the OEM factory for retrofit services. Upon completion of the work, the retrofitted Automatic Under‐cutter Assembly and Indexing Attachment shall be shipped back to PSNS where the Contractor shall install the components, and provide operator training. The work shall be accomplished by an authorized factory representative to ensure proper integration of the retrofitted Automatic Under‐cutter Assembly and Indexing Attachment with the existing Universal Multi‐Purpose Armature Machine (OEM: Cam Industries Inc., Model: DJ, SN: 339). The entire cost for providing the parts and services described in this Performance Work Statement (PWS) (including travel, per diem, etc.) shall be covered by this contract.

4. WORK

This Performance of Work document covers the minimum Government requirements for the retrofit and installation of the Automatic Under‐cutter Assembly and Indexing Attachment which shall be integrated with the existing Government owned asset, Universal Multi‐Purpose Armature Machine (OEM: Cam Industries Inc. / Model: DJ / Serial: 339).

4.1. GOVERNMENT RESPONSIBILITIES: The Government will be responsible for the following:

4.1.1. The Government shall properly remove, package and ship the Automatic Under‐cutter Assembly and Indexing Attachment to the OEM factory.

4.1.2. The Contractor shall be granted access to the Government owned property.

4.1.3. The receiving activity point of contact will be the COR as listed in Section 11 and will serve as the Contractor’s primary point of contact for all interaction within the Shipyard and other Government activities.

4.1.4. Storage: Lay‐down area will be provided within the vicinity of installation site for storage of Contractor materials and tools. The Government does not accept responsibility for security of Contractor’s materials or tools. The area must be kept clean and orderly, free of rags, paper and other debris. Failure to maintain area in a clean condition may result in the loss of the area. However, the Contractor shall be responsible to restore the storage area to original condition after use.

4.1.5. The Government shall provide all machine fluids as needed.

4.1.6. The Government shall provide material for equipment testing after installation of components at Puget Sound Naval Shipyard.

4.1.7. The Government shall provide rigging services to assist the Contractor with mechanical installation of the retrofitted Automatic Under‐cutter Assembly and Indexing Attachment.

4.1.7.1. The Government shall provide a dial indicator and a straight bar for alignment.

4.2. CONTRACTOR RESPONSIBILITIES: The Contractor shall be responsible for the following:

4.2.1. The Contractor shall provide the required components to retrofit the Automatic Under‐ cutter Assembly and Indexing Attachment. The following tasks shall be accomplished at the OEM factory.

4.2.1.1. Replace cast iron dovetail slides with hardened linear bearing slides.

4.2.1.2. Replace saw spindle supported in bushings with a hardened steel spindle supported in needle bearings.

4.2.1.3. Replace the relay control system with advanced programmable controls using a PLC unit.

4.2.1.4. Replace operator station push buttons with a touchscreen unit.

4.2.1.5. Replace worn belts, pulleys and bearings.

4.2.1.6. Replace existing sensing system with an upgraded system utilizing optical sensors with LED control lights.

4.2.1.7. Install an emergency stop button. The stop button shall be a mushroom design, painted yellow and red for ease of visibility.

4.2.1.8. Electrical configuration: 460VAC, 3 Phase, 60 Hz form main machine panel.

4.2.1.9. Repaint attachment to match the OEM Universal Multi‐Purpose Armature Machine.

4.2.1.10. All electrical components including motors, starters, relays, switches, and wiring shall conform to and be located in accordance with the applicable NFPA, NEMA, and ANSI standards for the intended application.

4.2.1.11. All electrical components, parts, and equipment required for this service shall be new and not previously used.

4.2.2. The Contractor shall provide factory authorized field service representatives that are thoroughly familiar with electrical motors, equipment, installation and repair procedures to complete operational testing and training. The following tasks shall be performed onsite at Puget Sound Naval Shipyard in building 427.

4.2.2.1. The Contractor shall remove or relieve any sources of stored energy (gravitational, mechanical, electrical, etc.) that remains within the equipment, as required.

4.2.2.2. The Contractor shall cycle the machine to note any issues not related to the retrofitted Automatic Under‐cutter Assembly and Indexing Attachment in the presence of the Contracting Officer Representative (COR) as listed in Section 11.

4.2.2.3. The Contractor shall provide installation of the Contractor furnished, retrofittedAutomatic Under‐cutter Asembly and Indexing Attachment, onto the existing Universal Multi‐Purpose Armature Machine (OEM: Cam Industries Inc., Model: DJ, SN: 339).

4.2.2.4. The Contractor shall assemble the Automatic Under‐cutter Assembly and Indexing Attachment for operation in accordance with the manufacturer’s installation requirements.

4.2.2.5. The Contractor shall install the Automatic Under‐cutter Assembly and Indexing Attachment with clearances and access points available as specified by the manufacturer.

4.2.2.6. The Contractor shall connect all utilities required for full equipment operation as outlined by the manufacture’s installation and operations manual.

4.2.2.7. The Contractor shall provide commissioning services of the retrofitted Automatic Under‐cutter Assembly and Indexing Attachment.

4.2.2.7.1. Commissioning services shall consist of an inspection of the installation to ensure proper power connection, and check for compliance of OSHA safety requirements.

4.2.2.7.2. The Contractor shall perform commissioning services in the presence of the COR.

4.2.2.8. Provide operational confidence testing after installation to verify the Automatic Under‐cutter Assembly and Indexing Attachment is properly functioning and interfacing with the existing Universal Multi‐Purpose Armature Machine (OEM:

Cam Industries Inc., Model: DJ, SN: 339) at PSNS in Building 427.

4.2.2.8.1. See section 7.1 for a list of requirements of the operational confidence testing.

4.2.2.9. The Contactor shall provide operator training for three (3) mechanics. The duration shall be no less than three (3) days to include eight (8) hour shifts for a total of 24 hours. Training shall be conducted onsite at PSNS in Building 427, Column 33, where the equipment is permenantlly located.

5. Deliverables

5.1. The Contractor shall provide an assessment reports identifying any discrepancies with the existing Universal Multi‐purpose Armature Lathe machine during confidence testing. The assessment report shall document tasks performed by the factory qualified installation technician. The assessment report shall document results of the installation service and recommendations.

5.2. The Contractor shall provide three (3) hard copies and one (1) searchable electronic copy of the Operator Instruction and Maintenance Manual.

5.3. The Contractor shall provide a standard OEM, one (1) year warranty on all parts and labor, which are not the result of an operator error nor neglect of recommended maintenance.

6. Contractor Furnished Material

6.1. The Contractor shall provide the retrofitted Automatic Under‐cutter Assembly and Indexing Attachment.

6.2. The Contractor shall provide all materials, equipment, gauges, instrumentation and safety gear needed to perform the required work.

7. Government Furnished Property

Automatic Under‐cutter Assembly (Model: DJ, Ser. No.: 2422)

Indexing Attachment (Ser. No.: 1831)

Universal Multi‐Purpose Armature Lathe

MFR: CAM Industries Inc.

Model: DJ

Ser. No.: 339

GOV. Asset: 4523AC0030

8. Quality Assurance & Surveillance Plan (QASP)

PSNS&IMF is responsible for quality assurance Contractor is responsible for quality control.

To be considered acceptable, the Contractor is responsible for all quality control regarding the retrofitted equipment, installation and integration with the existing machine at Puget Sound Naval Shipyard. It is acknowledged that the Contractor is not responsible for pre‐existing equipment deficiencies. Quality assurance shall include, but not limited to; inspection of the equipment installation and integration to ensure proper power connection, compliance of OSHA safety requirements, and an operational confidence test of functionality.

8.1. Operational Confidence Tests

8.1.1. The retrofitted Automatic Under‐cutter Assembly and Indexing Attachment shall perform the following operational confidence tests.

8.1.1.1. Test 1: The PLC shall be utilized to cycle through all under‐cutter movements, to include saw spindle rotation and transverse motion (forward and reverse).

8.1.1.2. Test 2: The retrofitted Automatic Under‐cutter Assembly and Indexing Attachments shall be operated in conjunction to demonstrate a standard automatic undercutting job. The Government shall provide an armature as a work piece for the confidence test. The demonstration shall be suitable for the existing machine’s capacity.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Requirement PWS Performance Standards

Allowable Deviation

Surveillance Method

Correction Procedures

Storage area;

Contractor shall maintain area in a clean condition.

4.1.4 Contractor shall

maintain a clean designated storage area.

Contractor shall be given eight (8) hours to correct deficiencies reported by the

COR.

COR will visually inspect Government provide storage area.

COR will notify Contractor with eight (8) hours to correct safety/cleanliness of storage area. COR will notify KTR and KO of any failures to correct cleanliness of storage area. KO will address issue with KTR. Government will seek an equitable price reduction or other adequate consideration for acceptance of non‐conforming services.

Contractor shall install the retrofitted Automatic Under‐cutter Assembly and Indexing Attachment on the existing machine.

4.2.2.5 Contractor shall

perform installation of retrofitted Automatic Under‐ cutter Assembly and Indexing Attachment within standards stated in the PWS.

Contractor shall comply with all PWS requirements and communicate to the Government if any of the requested performance characteristics cannot be met prior to delivery.

COR will visually track services completed with requirements in

PWS.

Contractor may be required to correct and re‐perform any non‐PWS compliant performance at no cost.

COR will report any deviations to the KO.

Government will determine, on a case‐by‐case basis, as to the acceptability of non‐ conforming supplies.

Government will seek an equitable price reduction or other adequate consideration for acceptance of non‐conforming services.

Vendor shall commission retrofitted Automatic Under‐cutter Assembly and Indexing Attachment, to include completion of operational confidence tests.

4.2.2.7 4.2.2.8

Contractor shall perform within requirements stated in the PWS and complete the operational confidence tests defined in PWS.

The Contractor shall comply with all PWS requirements and communicate to the COR if any requested performance characteristics cannot be met by the system prior to the commencement of operator training.

COR will be present during operational confidence tests.

COR will monitor and document operational confidence tests results.

Contractor may be required to correct and re‐perform any non‐PWS compliant performance at no cost.

COR will report any deviations to the KO.

Government will determine on a case‐by‐case basis as to the acceptability of non‐ conforming supplies.

Government will seek an equitable price reduction or other adequate consideration for acceptance of non‐conforming services.

Contractor shall provide operator training on newly installed retrofitted Automatic Under‐cutter Assembly and Indexing Attachment.

4.2.2.9 Contractor shall

complete 24 hours of operator training for up to three operators as detailed in the

PWS.

Contractor shall not deviate from the 24‐hour training schedule.

Contractor will communicate with COR for any delays in training. In the event of Government caused delays, Contractor shall document and communicate issues to the COR.

Operators will report to the COR upon completing of operator training and maintenance requirements in accordance with OEM manuals.

Contractor may be required to correct and re‐perform any non‐PWS compliant performance at no cost.

COR will report any deviations to the KO.

Government will determine on a case‐by‐case basis as to the acceptability of non‐ conforming supplies.

Government will seek an equitable price reduction or other adequate consideration for acceptance of non‐conforming services.

9. Security Requirements:

9.1. See Security Attachment.

10. Travel Requirements

10.1. The Contractor is responsible for arranging all travel and lodging requirements.

11. Government Representative

11.1. PSNS Contracting Officer Representative (COR):

Ruben Arauz Industrial Engineer PSNS / Code 980.1 ruben.arauz@navy.mil

(360) 476‐8028

12. Other Considerations

12.1. All work is to be performed during regular work hours from 8:00 a.m. to 4:00 p.m., Monday through Friday except for Federal Holidays.

12.2. If the Contractor desires to work on Saturdays, Sundays, holidays, or outside the regular or specified hours/days, the Contractor shall submit a request to the receiving activity POC for approval a minimum of two (2) working days prior to the anticipated work date.

12.3. In no event shall a Contractor carry on work outside the hours and days specified in the contract without prior approval.

12.4. All technical clarifications will be coordinated through the COR.

12.5. Laydown and Utilities Requirements

12.5.1. Laydown, if needed, will be provided in the vicinity of the work site. Reasonable amounts of compressed air (80‐90 psi) and electricity (120 Volt) will be made available adjacent to the work site. The Contractor shall be responsible for any costs incurred in connecting, converting and transferring the utilities to the work.

12.6. Environmental

12.6.1. Contractors working at the receiving activity are required to perform their work in compliance with all Federal, State, and local regulations pertaining to the environment.

Contractors shall ensure all their personnel working on this installation and their supervisors, including their sub‐Contractors, are familiar with the contents of “Contractor’s Guide to Environmental Compliance” PSNS & IMF P5090 (4).

12.7. Personal Health and Safety

12.7.1. The proposed work described herein will be performed in and industrial manufacturing area under the guideline of OSHA and the receiving activity’s Environmental, Safety and Health Office.

12.7.2. The Contractor shall conduct all work in a safe manner and shall provide all necessary safety equipment.

12.7.3. The Contractor shall make the maximum use of low‐noise emission equipment as certified by the Environmental Protection Agency (EPA). Applicable regulatory requirements for maximum environmental noise levels are WAC 173‐60. The Contractor shall provide hazardous noise signs and label equipment, wherever work procedures and equipment produce sound‐pressure levels greater than 84 dB(A) stead state and/or 140 dB peak sound pressure level for impact or impulse noise, regardless of the duration of the exposure.

12.7.4. Prior to Commencing Work the Contractor representative(s) shall meet in conference with the Shipyard Point Of Contact, shop supervision, and/or other necessary Shipyard personnel to discuss and develop mutual understandings relative to environmental, safety, methods and schedules, security, waste management and any other subject necessary for a smooth and successful operation.

12.7.5. Energy Control

12.7.5.1. The COR will provide the Contractor with a copy of the lockout and tag out controls used by the Government facility where the equipment is to be installed.

After contract award and prior to commencement of work, the Contractor and/or their sub‐contractor(s) shall submit and exchange lockout/tag out program procedures with the Government’s representative. The Contractor is required to meet with the Government representative to discuss lockout/tag out interface. The Contractor shall use their lockout/tag out procedures in accordance with (IAW) 29 CFR 1910.147.

12.7.5.2. NOTE: Lockout/Tags‐plus procedures IAW 29 CFR 1915.89 shall be followed, where applicable, when it becomes law. When 29 CFR 1915 is implemented, Contractors shall train their employees to Vol. II Chapter 9 of the Government Occupational Safety and Health (OSH) manual.

12.7.5.3. Audits, Surveillances and Incident Investigations – Audits, surveillances and incident investigations shall be performed per Vol. II Chapter 9 requirements when 29 CFR 1915.89 is invoked.

12.7.6. Compliance with OSHA

12.7.6.1. Contracting personnel shall perform all work in accordance with the latest OSHA rules and regulations issued by the Department of Labor, 29 CFR Parts 1910, 1915, and 1926 as applicable.

12.7.7. Safety Equipment

12.7.7.1. The Contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract.

12.7.7.2. All Contractor personnel shall have in their possession and shall properly wear

OSHA approved personnel protective safety equipment (i.e. hard‐hats, steel‐toe safety shoes, safety glasses, hearing protection and fall protection, as required).

12.7.7.3. The Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

12.7.7.4. Safety Inspections: The Contractor’s work space may be inspected periodically for OSHA violations.

12.7.7.5. Abatement of violations will be the responsibility of the Contractor and/or the Government as determined by the Contracting Officer.

12.7.7.6. The Contractor shall provide assistance to the Safety Office escort and the federal OSHA inspector if a complaint is filed. Fines levied on the Contractor by federal OSHA offices due to safety/health violations shall be paid promptly.

12.7.7.7. Failure to comply with or repeated violations of OSHA safety requirements can result in the violator(s) losing their access to the Government facility or the operation being suspended until the Contractor can provide properly trained personnel. Certification of training shall be presented upon request by the Contracting Officer.

12.7.7.8. The Contractor shall ensure that any additional measures that the Contracting Officer or the Government Representative determines to be reasonably necessary for safety are taken.

12.7.7.9. Additional safety and health requirements shall be as specified in other paragraphs of this specification.

12.7.7.10. Safety Signs and Labels – Safety signs and labels in accordance with ANSI Z535.4 shall be securely attached to the equipment in visible locations, with any safety precautions to be observed by the operator or maintenance personnel permanently marked on the signs, as applicable.

12.7.8. Safety Data Sheets (SDS)

12.7.8.1. In accordance with 29 CFR 1910.1200, Contractors are required to submit Safety Data Sheets (SDS) whenever the supplies being acquired or supplies used during performance are identified as hazardous materials. Hazardous Materials shall include any material which, by virtue of its potentially dangerous nature (e.g., toxic, flammable, corrosive, oxidizing, irritating, sensitizing, reactive), requires controls in its use, packaging, handling, storage, or stowage, to assure adequate safety to life and property. This definition is intended to apply to proprietary industrial, commercial, or locally prepared blends, mixtures, formulations, or compounds of gases, liquids, and solids intended for use at the job site. Any other material that has been designated by a Government technical representative as potentially hazardous and requiring safety controls shall also be supplied with a SDS. SDSs are to be available at work sites where materials are being used.

12.7.9. Fire Protection

12.7.9.1. The Contractor and his employees shall know where the fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste, and trash in a manner that prevents fire or hazards to persons, facilities, and materials. Contractor employees operating critical equipment shall be trained to properly respond to a fire alarm or fire.

12.7.10. Accident Reporting

12.7.10.1. The Contractor shall submit to the Contracting Officer or Government Representative in the manner and on the prescribed forms exposure data and all accidents resulting in death, trauma, or occupational disease.

12.7.10.2. Accident reports shall be submitted within 24 hours of their occurrence.

12.7.10.3. The Contractor shall submit to the Contracting Officer or Contracting Officer’s

Representative a full report of damage to Government property or equipment by Contractor employees. Damage reports shall be submitted within 24 hours of the occurrence.

12.7.11. Emergency Medical Care

12.7.11.1. Only emergency medical care is available in Government facilities to Contractor employees who suffer on‐the‐job injury or disease. Care will be rendered at the rates in effect at the time of treatment. Reimbursement shall be made by the Contractor to the Naval Regional Medical Center Collection Agent upon receipt of statement.