B02.0_Other_than_Full_and_Open.pdf

MEMORANDUM TO THE RECORD

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN

ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. JML # 91833000 Procurement is Urgent Sole Source, delivery is required by 09/30/2019.

The estimated cost of the repair is $189,000.

2. The Hankook R80 Propulsion Shaft Lathe is generating hydrostatic CNC faults and rupturing hydrostatic lines due to the system being out of adjustment. Repair of shafts are on the critical path to completing carrier availabilities on time. The Hankook shaft lathe is needed for carrier shaft repairs. Issue with the hydrostatic system has been on-going since the machine first put into use. The maintenance team has been continuously adjusting and repairing it for about four years. In April of 2019 the manufacturer identified that the hydrostatic faults are being caused by the bed of the machine being out of level. We have been working on getting a quote for this work and the SOW since then.

II. DESCRIPTION OF ITEM OR SERVICE:

Alignment, leveling, axis compensation, and hydraulic/hydrostatic repairs on a Hankook R80 shaft lathe. This service shall include leveling and aligning both the carriage and tailstock beds, axis compensation for positioning accuracy and repeatability, carriage hydrostatic gage replacement, hydraulic and hydrostatic filter and oil change, and component tuning, steady rest alignment, manufacturing of steady rest alignment keys, removal of one manual turning steady rest, and testing of all requirements.

Manufacturer: Hankook Machine Tools Co. LTD

Manufacturer POC & Phone Nr.: Dennis Romanowski, 630 562 9240

Mfr. Address: Gyeongsangnam-do, Changwon, South Korea

Manufacturers Dealer/Rep: Panda Machine Tools, Inc.

Dealer/Rep Address/Phone Number: 1601 Atlantic Drive STE 109, Chicago IL, 60185-5177

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. _X__ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. _X__ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

Hankook owns the tooling needed to align and level the machine bed and the drawings and schematics available to execute the work. The tools allow reach and access to the adjustment mechanisms located under the machine bed.

Hankook America owns the hydraulic and hydrostatic drawings and schematics

2. _X__ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

Hankook, the OEM, is the only contractor that has the technicians knowledgeable to perform repairs and has the drawings and schematics available to perform the SOW. Korean Foreign Nationals will be used for the repairs.

Contacted the following contractors, both said they were not capable of performing the alignment and recommended getting the manufacturer to do it.

Joe Gettys Morley Machine Tool Alignment 800 Fife Way Milton WA. 98354 Office: 253.926.1515 Cell: 206.305.4933 Fax: 253.926.8851 www.morleymta.com

Rodney Nathan American Machines 405 S. Columbus PO Box 1379 Goldendale, WA 98620 Klickitat County www.american-machines.com

3. ___ OTHER REASONS. Other reason not identified above. Provide details on mission impact if requirement is not solicited from only one source.

B. ___ BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer. Discuss why you are precluding consideration of a product manufactured by another company. Describe how the particular brand name, product, or feature is essential to the Government’s requirements and why a “brand name or equal” purchase description cannot be used (see FAR 11.104). Describe how market research indicates other companies’ similar products or products lacking the particular feature do not meet, or cannot be modified to meet, the agency’s needs.

C. ___UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals.

Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required: Explain the impact to the mission if the date above is not met, any special circumstances or conditions that exist which validate the requirement as “urgent,” estimated production lead time for the item, etc.

4. If appropriate, include any additional pertinent information.

IV. CERTIFICATIONS/APPROVALS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Brian D. Weirth Equipment Acquisition Project Manager PSNS & IMF Code 980M.1