SOW_Government_Owned_(Services).pdf

DRAFT

STATEMENT OF WORK

Parts Washers Leased, Hazardous Waste Disposal and Used Solvent Recycle Bremerton Naval Complex, Bremerton, WA and

Puget Sound Detachment, San Diego at Naval Air Station North Island, San Diego, CA

1. GENERAL

The Government requires a base contract plus four one-year option periods to lease parts washers and them and

Government owned parts washers filled with solvents. The services will also include removing the parts washer’s solvents and the Contractor will be responsible leased and Government

2. BACKGROUND:

Several of the industrial shops and codes located on Puget Sound Naval Shipyard and Intermediate Maintenance

Facility (PSNS & IMF) property and Naval Base Kitsap Bremerton property (hereinafter referred to as “Bremerton

Complex), requires a Contractor to maintain Government-owned parts washers and fill them with virgin solvents and recycle used solvents; and rental of additional industrial parts washers filled with virgin solvents and recycling used solvents. In addition, services are required for Puget Sound Detachment, San Diego at Naval Air Station North

Island, San Diego, CA to lease parts washers and have solvent services (fill and disposal services). The solvents in

San Diego are hazardous materials and must be coordinated with the Government prior to disposal. The

Government is the generator of the waste under the Resource Conservation and Recovery Act.

Puget Sound Naval Shipyard and Intermediate Maintenance Facility is an industrial complex whose mission is to maintain, modernize and retire the Navy fleet with a vison of on-time maintenance, modernization, and retirement of the U.S. Navy’s fleet. PSNS & IMF has permanent sites in Bremerton, Bangor, and Everett, Washington; in San

Diego, California; and at Commander, Fleet Activities Yokosuka, Japan. The shipyard in Bremerton is the Pacific

Northwest's largest Naval shore facility and one of Washington State’s largest industrial installations. Puget Sound

Detachment San Diego is a tenant of North Island San Diego.

3. SCOPE

The contractor shall provide all management, supervision, labor, material, and equipment to maintain, refill and recycle used solvent from parts washers owned by the government at various locations within Bremerton Naval

Complex. Hazardous waste to be processed at a Treatment, Storage, and Disposal Facility (TSDF) that has been approved and permitted by the EPA and the DOT of the state where recycle/disposal operations are conducted. The requirement includes the rental of various types of Fire Marshall approved/UL listed parts washing equipment identified herein and in the applicable ordering data, and delivery of clean virgin solvent equivalent to MIL-PRF-

680A Type II with a minimum flash point of 150° Bremerton.

MSDS and Contractor’s Hazardous Material Inventory (CHMI) form must be submitted by contractor within 5 days after contract award.

Contractor must provide sample of virgin MIL-PRF-680A Type II solvent for testing at PSNS

(Bremerton) within 5 days after contract award.

Contractor will be afforded access to the parts washers at reasonable times to maintain shop owned equipment in a usable condition. The contractor shall provide the contracted services at intervals detailed in a spread sheet provided by C/380.3.

The forecasted services are in Attachment 1.

3.1 Bremerton Government Owned Equipment Solvent Servicing

The Government owns nine industrial parts washers on the Bremerton Complex and requires a Contractor to fill them with virgin solvents and recycle the used solvents from each parts washer.

Preventative maintenance of shop owned equipment shall be performed by the owning shop. Such maintenance shall include appropriate inspection of parts washers to assure good operating condition and that equipment meets or exceeds all applicable Occupational Safety and Health Administration (OSHA) and National Fire Protection

Association Standards as well as all applicable Fire Codes. The following table identifies the Governments parts washers, approximate gallons, the number of tanks, the dimensions, and the operation type. Additional information is in Attachment 1.

Tank Style

Size

Approx.

Gallons

Tanks

Each

Dimensions Approx.

+/- 4"

(H) / (D) / (W)

Operation

Type

Model 55 42 5 Manual

Model 56 49 1 Manual

Model 53 23 2 Manual

Model 52 18.5 1 Manual

All the Government owned equipment has the following common characteristics.

Parts Washers Must Meet Common Elements:

Fire Marshall approved

Material 16 Gauge Solid Steel or Better

Lid w/Fusible Link in case of fire

Operating Temp Ambient

Elec. Power 120 Volt AC

Listing UL / ETL us

Power Cord Length 6 foot w/ ground

Fixed Lamp / Work Light

Circulation Pump Appropriate to the volume of the tank

Solvent Filter Appropriate to the volume of the tank

Flo-Thru Brush

Flexible Metal Spigot

Removable Work Shelves *Vat style tanks only

3.2 BREMERTON AND SAN DIEGO PARTS WASHER LEASING AND SOLVENT SERVICES

The requirement includes the rental of various types of Fire Marshall approved/UL listed parts washing equipment identified in the tables below and in the, and delivery of clean virgin solvent equivalent to MIL-PRF-680A Type II with a minimum flash point of 150° (Bremerton) and Solvent that is in accordance with and meets the rules of the

San Diego Air Pollution Control District (San Diego).

MSDS and Contractor’s Hazardous Material Inventory (CHMI) form must be submitted by contractor within 5 days after contract award.

Contractor must provide sample of virgin MIL-PRF-680A Type II solvent for testing at PSNS

(Bremerton) within 5 days after contract award.

Washer units provided by contractor at San Diego sites must be permitted in accordance with the

San Diego Air Pollution Control District – copies of those permits shall be presented to Code

106.84 at time of unit installation, then annually while in use for the government.

The contractor shall be responsible for maintaining its parts washer, including required preventive maintenance.

Preventative maintenance of contractor owned equipment shall be performed by the contractor. All parts washers must be in good operating condition and must meet or exceed all applicable Occupational Safety and Health

Administration (OSHA) and National Fire Protection Association Standards as well as all applicable Fire Codes. In the event that contractor-owned equipment fails, the contractor shall, at no additional expense to the government, repair or replace the equipment within 48 hours of being notified that the equipment has failed. In the event that contractor-provided equipment is found to be faulty during regularly scheduled service the contractor shall, at no additional expense to the government, repair or replace the equipment within 48 hours of discovering that the equipment has failed.

For parts washers that are provided by the contractor lease or rental costs, if any, shall be built into the servicing cost and will not be otherwise invoiced or compensated.

Washers delivered under this contract shall be delivered and installed in a serviced condition including virgin solvent. Installation of all contractor provided washers shall be completed within 30 days of contract

Award and will be coordinated through the Government Surveillance Representative (GSR). For contractor provided washer’s calculation of servicing interval will begin on day of installation.

A "servicing" includes solvent replacement, disposal or recycle of used solvent in accordance with state/local/federal law/regulations and delivery of disposal related documentation. For contractor provided parts washers servicing also includes preventative or periodic maintenance.

See Table 1 below list of tank styles, quantities and specifications each leased parts washer must meet that is to be provided by the contractor.

Table 1:

Size

Approx.

Gallons

Tanks

Each

Approx.

Dimensions

+/- 4"

(H) / (D) / (W)

Operation

Type

Benchtop Model 14 5 2 7" x 16" x 30" Manual

Sink on Drum Model 23 15 1 7" x 16.5" x 27.5" Manual

Sink on Drum Model 33 18 3 8" x 22.5" x 33.5" Manual

* Vat Model 34 24.5 16 8" x 22.75" x 34.5" Manual

*Vat Model 44 32 7

10.75" x 21.5" x

45.5" Manual

*Agitating Vat w/Air Pump

Model 81

80 7 36" x 52" x 37.5"

Auto w/lifting deck

Model 98AQ-1 (SAN DIEGO

ONLY!)

20 2 43.5” x 32.75” x 28” Fully automated

Parts Washers Must Meet Common Elements:

Size

Approx.

Gallons

Tanks

Each

Approx.

Dimensions

+/- 4"

(H) / (D) / (W)

Operation

Type

Fire Marshall approved

Material 16 Gauge Solid Steel or Better

Lid w/Fusible Link in case of fire

Operating Temp Ambient

Elec. Power 120 Volt AC

Listing UL / ETL us

Power Cord Length 6 foot w/ ground

Fixed Lamp / Work Light

Circulation Pump Appropriate to the volume of the tank

Solvent Filter Appropriate to the volume of the tank

Flo-Thru Brush

Flexible Metal Spigot

Removable Work Shelves *Vat style tanks only

3.3 SOLVENT WASTE DOCUMENTATION (MANIFEST / DISPOSAL RECYCLE):

3.3.1 Bremerton Recycling Services

a. Within 3 days prior to servicing equipment, the contractor shall notify C/106.33 (Bremerton) and Code

106.84 (San Diego) as to the quantity of solvent expected to be removed, replaced and transported back to the recycle facility. Contractor will provide a completed Uniform Hazardous Waste Manifest to be signed by a qualified

Government representative and the transporter.

b. The contractor shall provide a Certificate of Recycle for each solvent waste shipment to any off-site treatment, storage, or recycling facility within 30 days of initial shipping date.

c. Transporter will stop at Bldg. 944 (Bremerton) immediately after servicing scheduled solvent tank units. Shop 99HM shall verify manifested containers & volumes. C/106.33 will supply the shipping labels, and perform technical review of the Uniform Hazardous Waste Manifest. Any necessary corrections to the manifest are authorized to be made by C/106.33.

The Generators name and address, Block 5 of the Uniform Hazardous Waste Manifest-EPA Form 8700-22, should be as follows:

Puget Sound Naval Shipyard & IMF

1400 Farragut Ave.

Bremerton, WA. 98314-5001

Attention: Shop 99HM-B448

Phone: 360 476-7719

3.3.2 San Diego Hazardous Waste

A Designated Facility Owner or Operator signed DESIGNATED FACILITY TO GENERATOR copy of the manifest shall be returned to the generator (Government) Code 106.33 (Bremerton) or Code 106.84 (San Diego) no later than 35 days of the initial shipping date. Contractor shall be responsible for the preparation of an exception letter to the State if the manifest is not returned within 45 days per 49CFR. Any Discrepancies will be submitted to

C/380.3 for Record of Contract service reporting.

3.5 Quality Management: The Contractor shall establish and maintain a complete quality management and provide an effective and efficient means of identifying and correcting problems throughout the entire contract. The

Contractor shall identify what procedures will be implemented to ensure that proper problem identification and appropriate corrective actions are taken. Ensure the proper execution of all services in terms of quantity, quality, and timeliness per the terms of this contract. Apply continuous efforts to prevent instances of non-performed or unsatisfactory work.

4. Environmental and Safety Concerns:

The contractor shall comply fully with all applicable Environmental Protection Agency (EPA), Department of

Transportation (DOT), and State Department of Ecology (DOE) regulations regarding the storage, handling, transportation, and disposal of hazardous material, hazardous substances, or hazardous waste.

The contractor shall use safe work practices that protect the work place, workers, and property of others, including the Bremerton Naval Complex and Puget Sound Detachment, San Diego.

The contractor shall be liable for all damages to persons, property and the environment that occur on the premises of the Bremerton Naval Complex and Puget Sound Detachment, San Diego as a result of contractor fault or negligence.

The contractor’s minimum environmental impairment liability coverage shall be as required by current federal DOT regulations per incident, and aggregate.

Spills: In the event of a spill of a hazardous substance(s), or ground or water pollution resulting from the contractor’s transportation, storage, recycling, reclaiming, re-refining, or disposal of hazardous waste from

Bremerton and San Diego the contractor shall pay all costs and expenses for the timely remediation of such a spill or pollution, in excess of the aforementioned minimum environmental impairment liability, using the contractor’s own assets.

A spill is any release of oil or hazardous substances to the water or ground that is not controlled or permitted. This includes any spilling, leaking, pumping, emitting, discharging, injecting, escaping, leaching, disposing, or dumping of liquid or solid material that is not authorized in writing by the GSR. Emergency and non-emergency spills are defined as follows:

a. Emergency Spill Event

(1) Is an immediate threat to human health or the environment, or

(2) Is a material not known to the person discovering the spill, or

(3) Has the immediate potential to enter or has entered a drain or waterway, or migrated off Government property, or

(4) Requires assistance from Government for cleanup, or

(5) Is more than 10 gallons.

b. Non-emergency Spill Event

(1) Is not an immediate threat to human health or the environment, and

(2) Is a material known to the person discovering the spill, and

(3) Has not entered, and does not have immediate potential of entering a waterway or waterway inlet (e.g. storm drain, sanitary sewer manhole, etc.), and remains on Government property, and

(4) Can be cleaned up safely by Contractor personnel without assistance from the Government, and

(5) Is 10 gallons or less.

Note: Any spill that does not meet all five criteria of a non-emergency spill event shall be treated as an emergency spill.

In the event of an emergency spill, immediately call 360-476-3333 on commercial outside lines or cellular phones, or 911 from within BNC or PSNS Detachment San Diego, then notify the GSR. The Government will respond to all emergency spills. Follow incident commander verbal instructions. Reimburse the government for assistance of emergency spill cleanup and disposal.

5. SECURITY:

See Attachment 2 for Base Access information.

6. OTHER CONSIDERATIONS:

6.1 Definitions

6.1.1 Contracting Officer: The warranted individual(s) designated by PSNS & IMF will administer the contract.

Throughout this contract, the term Administrative Contracting Officer (ACO) will be used to refer to the individual designated to administer the contract or his/her designated representative, if this individual is not the Procuring

Contracting Officer (PCO).

6.1.2 Contract Discrepancy Reports (CDRs) is a report sent by the Government to the Contractor, which the contractor is required to complete when performance is unsatisfactory. The CDR requires the Contractor to explain to the Contracting Officer, in writing within 10 calendar days, why performance is unsatisfactory, how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future.

6.1.3 Contracting Officer Representative: The Contracting Officer delegates a Contracting Officer Representative

(COR). The COR is the Contractor's point of contact for technical contractual matters and is responsible for day-to-day performance functions. The COR’s function is to ensure contract compliance. It should be noted that these individuals are not authorized to change the terms of the contract or commit the Government with respect to project scope, time or money. Only a warranted Contracting Officer has that authority.

6.1.4 Corrective Action Plan: The Contractor's proposed corrective actions for identified Contract deficiencies.

6.1.5 Deficiency/Defect: One or more documented poor performances or nonperformance.

6.1.6 Quality Control: A program used by the contractor to control the quality of goods and services provided.

6.2 Estimated Work Hours: Unless otherwise indicated, all work is to be performed during Puget Sound Naval

Shipyard and Puget Sound Detachment’s regular work hours from 7:30 a.m. to 4:00 p.m., Monday through Friday except for Federal Holidays. Recognized Federal holidays include New Year's Day, Martin Luther King, Jr.'s

Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day. When a holiday falls on a Saturday, the holiday will be observed on the preceding Friday; when a holiday falls on a Sunday, the holiday will be observed on the following Monday.

In addition to the above listed holidays, Puget Sound Naval Shipyard, Bremerton, is normally closed for all except emergency services during the week between Christmas and New Year's Day. Onsite work during this time must also be specifically requested by the Contractor and approved by the GSR as stated above.

6.3 The contractor shall, without additional expense to the government, be responsible for:

Permits: The contractor shall ensure proper licenses and permits are obtained to perform this requirement, including ensuring the disposal location and recycling locations have proper permits. The contractor shall ensure necessary permits for treatment, storage, and disposal of hazardous waste. The contractor shall store new, used, and recycled solvent and perform the solvent recycling operation at a Treatment, Storage, and Disposal Facility (TSDF) that has been approved and permitted by the EPA and the DOE of the state where recycle operations are conducted.

Compliance with Applicable Laws, Codes, and Regulations: The contractor shall comply with any and all applicable federal, state, and municipal laws, codes, and regulations in connection with the performance of all services including, but not limited to, regulations concerning:

Transportation of Hazardous Substances: The contractor shall comply with all applicable DOT regulations when transporting hazardous substances.

Regulatory Requirements: The Contractor shall comply with all applicable local, county, state, and federal standards pertaining to the transportation, storage and recycling of solvent waste. This includes having permits from the appropriate state and counties for hauling and recycling solvent waste. The Contractor shall provide copies of the following to the GSR within 5 days after contract award, and shall maintain on file for the duration of this contract:

a. If the Contractor owns the recycling equipment to be used in this contract, a copy of the permit/license to recycle solvent.

b. If the Contractor does not own the recycling equipment to be used in this contract, a copy of the agreement with the subcontractor to recycle solvent waste, and also a copy of the subcontractor’s permit/license to recycle solvent.

c. The Contractor shall provide a copy of all permits/licenses from state, federal and county officials for hauling clean and wasted solvent.

6.4 Protection of Government Property: During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence/accident under the contract to their original condition at no cost to the Government.

6.5 Directives, Instructions and References: Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are attached that are applicable. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract. Specific requirements relating to work performed under the PWS may be located in the Technical Resource Center (TRC), online, or available for purchase. Other references are listed under the scope section.

6.6 Management and Personnel

6.6.1 Management: The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, teaching materials, report preparation, establishing and maintaining records, and quality assurance. The

Contractor shall provide personnel with the necessary expertise to ensure performance objectives, related information and standards are met.

6.6.2 Employee Conduct: Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

6.6.3 Identification of Employees: Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

6.3.4 Removal of Employees: The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of

National Security.

6.3.5 Enterprise-wide Contractor Manpower Reporting Application (eCMRA): The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.