PSNSIMF_Industry_Day_Presentation_16MAY2018.pdf

Industry Days 2018 District Craft Program

Puget Sound Naval Shipyard & Intermediate Maintenance Facility

Gary Binder Contracting Officer

Rules of Engagement

• This is an informational briefing only; in the event of conflict with the solicitation, the solicitation rules.

• No agreements, promises or other commitments will be made or implied.

• The primary purpose of this day to educate and inform our market about PSNS&IMF processes and procedures for our standard vessel packages

Describe the Small Boat MAC Requirement

• Submit questions using the forms provided today; written responses to be posted on FBO.gov

FBO.GOV Market Watch

Solicitations Open Right Now!

• N4523A18R1054 SWOB‐8 closes 30 MAY 2018

• N4523A18R1057 LET Kit #3 closes 07 JUN 2018

• N4523A18R1055 UF‐2 closes 07 JUN2018

• N4523A18R1063 UF‐3 closes 13 JUN 2018

• N4523A18R1059 YON‐325 closes 14 JUN 2018

• N4523A18R1058 YT‐800 Tug closes 18 JUN 2018

Watch for the deadlines to attend ship checks: BAVR and POCs

Vessel locations vary Security access may vary by location

Bremerton Everett Keyport Bangor Manchester

PSNS&IMF District Craft Branch Code 440.22

4Maintenance, Repair, and Preservation

PSNS&IMF District Craft Branch Code 440.22

OVERSIZED and/or

STANDARD ITEMS

CAISSONS

IX546

YRBM (Berthing) TUG BOATS (heavy)

FLOATING CRANES

Non-Self Propelled

BARGES

(APL/SWOB/YC/YFN/YRB/YON/YD)

UTILITY FLOATS (UF/UFDD)

CVN CAMELS

SELF-PROPELLED

TUG BOATS

DIVE BOATS

SCREENING VESSELS

SMALL CRAFT

• Full & Open competition or

MSRA/ABR IDIQ

• Usually $2M to $4M+

• Requires large dry dock facility

• Small Business Set – Asides

• Usually $200K to $1M

FY17 - $8.87M

FY17 -

$5.38M

“What are we looking for…?”

• Small businesses (NAICS 336611)

• Local – Puget Sound area

• Facilities capable of dry docking our vessels

• Track history of satisfactory or better performance in projects

• Skilled workers: Painting credentials, welding, pipefitting, marine mechanics

PSNS&IMF District Craft Announcements

• How the Advertising Phase works:

Sources Sought (Market

Research)

Solicitation

Synopsis (Get ready!)

10 – 15 Business Days

15 Days

30+ Days

FBO.gov

DRAFT SOW

FINAL SOW

CDRL

5-Way Breakout GFP Atch

RFC

This is important to you!

How to Ask Questions

– Use the Requests for Clarifications (RFC) form, if available

– Make sure every email/RFC has the solicitation number in the subject line

– Follow directions in the solicitation

– Submit questions early

– Point out any conflicting information or ambiguities (We want to know if we’re not clear or made a mistake! You don’t need to guess. )

– After RFC deadline passes, no guarantee a response will be issued in time (We’ll try)

– Responses will be posted as: Q&A or amendment or both on FBO.gov

Submitting e-Proposals

• Submit through AMRDEC SAFE (Safe Access File Exchange) (https://safe.amrdec.army.mil)

• SAFE works in the public domain; most issues encountered are with individual system software/firewalls

• Make sure the files are complete and open properly

• Do not password protect files

• It’s okay to submit early and revise; be clear to explain any changes (Recommend 48 hrs prior to closing)

The Proposal

Volume Section Title

E-files (Download to

SAFE)

Page Limitation s

I

I Technical Proposal, Sub-factor 1.1 Corporate Experience

1 file: Sections

I, II & III

Completed Experience

Worksheet – Atch J-5

II

Technical Proposal, Sub-factor 1.2 Certifications

No Page Limitation

III Technical Proposal, Sub-factor 1.3 Facilities

No Page Limitation

IV Technical Proposal, Sub-factor 1.4 QMP

1 file: Section

IV

No Page Limitation

II

Past Performance 1 file

Completed Past

Performanc e Worksheet

– Atch J-4

III

I Cover Letter 1 file 4

II

Completed Solicitation and Applicable Amendments 1 file

No Page Limitation

III

Price Proposal Worksheet Attachment J-2 1 file (.xlsx)

Completed J-2

Attachment

3 in 3 years

1 in 3 years

Technical

Past Performance

Price

ISO 9001-2008

QA Letter or

Address Elements

Match Total to CLIN Total

Signatures!

Competition

Understand that competition means:

READ EVERY SOLICITATION THOROUGHLY

• Stay current: SAM registration

• Attend the ship check, if offered

• Bidding to the work as described in the SOW

• Ask questions at sources sought

• Ask questions at synopsis

• Ask questions before the solicitation closes

• NEVER create an offer with the intention of getting well later

• Review the history of successful awards on FBO.GOV for pricing perspective

• Avoid the cut and paste practice for new solicitations

• Best price upfront – notification that award may occur without discussions

Typical Selection Process

• Best Value – Low Price, Technically Acceptable (LPTA)

• Phase I ‐ Technically Acceptable is an evaluation against the minimum ‘standard’

ACCEPTABLE or UNACCEPTABLE

• Phase II – Low Price is a competition amongst all technically acceptable offerors based strictly on offered price

Offeror 1 $10

Offeror 2 $14

Offeror 3 $23 $2

Is it realistic?

Evaluating Proposals

Factor Sub factor Description Adjectival Rating

1 Technical Capabilities Acceptable /Unacceptable

1.1 Corporate Experience Acceptable /Unacceptable

1.2 Certifications Acceptable /Unacceptable

1.3 Facility Acceptable /Unacceptable

1.4 Quality Management Plan

(QMP)

Acceptable /Unacceptable

2 Past Performance Acceptable /Unacceptable

3 Price Not Adjectivally Rated

The Selection Decision

Source Selection Authority (SSA) makes the decision. Then…

• Individual Small Business Set‐aside Letter to each unsuccessful apparent offeror(s) (SB set‐asides):

1) Apparent successful offeror

2) 5 days to contest the apparent successful offer

• Individual letter to the successful offeror

• Second individual letter to unsuccessful offeror(s):

1) Includes technical rating of the unsuccessful offeror

2) Successful offeror price

3) Number of offers received

4) Offer to debrief

• Announcement of Award in FBO.gov

Only SB set-asides

FBO.GOV Market Watch

SOLICITATIONS PLANNED:

• N4523A18R1060 Small Boat MAC (SB commercial) 08/2018

• N4523A18Q1055 SV64 Engine Overhaul (SB commercial) 07/2018

• N4523A18R1052 YD‐248 Floating Crane (Oversize vessel) 11/2018

• N4523A18R1064 UF‐34 & UF 137 (SB set‐aside) 12/2018

• N4523A18R1066 UF‐52 (SB set‐aside) 12/2018

• N4523A18R1069 YP‐701 (SB set‐aside, wood hull) 11/2018

• N4523A18 IX‐536 (Oversize vessel)

• N4523A18 Edgecumbe Barge (Oversize vessel)

Work Begins

Questions About Standard Vessels:

Take a moment to take one of our question sheets.

We will take those after the briefing or you may email us at:

Dylan.ford@navy.mil

Gary.binder@navy.mil

District Craft Industry Day May 16, 2018

Puget Sound Naval Shipyard & Intermediate Maintenance Facility

N4523A18R1060 – SMALL BOAT MAC

This acquisition strategy is different from standard vessels!

• 53 Vessels: (<40 ft), steel and aluminum hulls

• Each vessel has a CLIN; may be used multiple times

• Up to September 2020 to order

• Commercial service (DOL wage determinations for your county apply)

• Commercial practices (no formal QMP required, commercial standards, few check points)

• Trailering and/or towing involved

• Flexible ordering of work

• Short availabilities (35 days or less) & no progress payments

• Single or batch ordering of vessels

• Batch may involve multiple locations

• May or may not have individual ship checks

• Weeks, not months, to make award decisions on orders

This is a multiple award indefinite-delivery/indefinite quantity (IDIQ) contract strategy:

Phase I

• Offerors will be evaluated to meet the technical and past performance standards

• Price will NOT be evaluated for the base IDIQ contract

• All Offerors that meet the non-price standards as ‘acceptable’ will be awarded a base IDIQ contract

Phase II

• Each MAC holder will compete for each individual orders: bid or no-bid

• Award to lowest total price for all priced CLIN(s) after past performance is evaluated for satisfactory performance (no past performance input required; govt will review internal govt systems to verify)

Competing for orders:

Minimal RFP documents issued to every MAC holder

On each task order RFP offerors will price identified vessel by CLIN considering:

1. Vessel size and hull description

2. Performance work statement items called out

3. Location of vessel and transportation method

Very limited time to submit offers: will vary depending on ship check (if any) – plan 2 to 4 business days after RFP or ship check

SAMPLE

Requisition Date: 04/01/2018

TASK ORDER # 000x

CLIN VESSEL Location Hull Type Availability Ship Check Date/Time COR/TPOC:

0001 21kfajv Bremerton Steel 05/20/2018 – 06/15/2018

04/15/2018/1400 Name: John Doe, Email: John.Doe@navy.mil Phone: 360‐xxx‐xxxx

Work Package Specific Instructions & Conditions Noted

Delivery Instructions Trailer Instructions

OFFERED

PRICE

PWS 1.2

PWS 1.3

PWS 1.7

PWS 2.2

Paint – Use existing system for compatibility (Brand A)

KTR pickup at govt location

KTR drops off at govt location

Trailer remains with vessel

$9000.00

N4523A18R1060 ‐ QUESTIONS?

Please submit RFCs

Synopsis Posted: 04 MAY 2018 Solicitation: On/about 21 May 2018 IDIQ Awards: On/about 21 Aug 2018

RFP(s) for Order(s): On/about 22 Aug 2018