Attachment_J-1_Statement_of_Work_(4-20-14).pdf

N4523A-15-R-0006, Attachment J-1 Statement of Work (20 April 2015)

1.1 General: This effort provides preparation, compilation, submission, and support of Final Incurred Cost Data for outstanding contractor fiscal years (FY) for contracts with Vigor Shipyards, Inc.

1.2 Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, materials, supervision, and other items necessary to prepare, compile, and establish final incurred cost proposals for FY 2005 to the end of FY 2014 and respond to inquiries regarding proposal submissions made by Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS&IMF) Industry Management Division (Code 440) and the Defense Contract Audit Agency (DCAA) – Seattle Branch representatives.

1.3 Background: In order to remedy outstanding contract closeout issues for contracts N00024-96-C-8500, N00024-99-C-8502, N00024-99-G-2121, N00024-00-C-8514, N00024-01-C-4115, N00024-08-C-4416, and N00024-12-C-4401, this effort will provide dedicated resources to resolve outstanding incurred cost claims and submissions to support an orderly closeout process.

1.4 Objectives:

1.4.1. Prepare and submit Annual Incurred Cost Proposals in accordance with applicable clauses of the subject contracts. This effort does not supersede contractual requirements established with the contractor in regards to cost principles set forth in Federal Acquisition Regulation (FAR) 30.201 (as applicable based on contract status at time of individual contract award), FAR 42.705, and 48 Code of Federal Regulations (CFR) 9903.201-1.

1.4.2. Provide support to Code 440 and DCAA regarding inquiries and fact finding concerning contractor submitted annual incurred cost proposals.

1.5 Scope: This effort shall result in the submission of incurred cost proposals covering the period CFYs 2005 through 2014, encompassing contracts N00024-96-C-8500, N00024-99-C-8502, N00024-99-G-2121, N00024-00-C- 8514, N00024-01-C-4115, N00024-08-C-4416, and N00024-12-C-4401, which are adequate to establish final indirect cost rates and provide staff support for inquiries regarding final indirect cost rate submissions from Code 440 and DCAA. Pre-contract costs are not authorized for this requirement.

2.0 References:

2.0.1 48 CFR 9903.201-1, Cost Accounting Standards Applicability

2.0.2 FAR 30.201 and 42.705

2.0.3 Contracts N00024-96-C-8500, N00024-99-C-8502, N00024-99-G-2121, N00024-00-C-8514, N00024-01-

C-4115, N00024-08-C-4416, and N00024-12-C-4401

3.0 Requirements:

3.1 Provide staff support sufficient to research and prepare outstanding CFY incurred cost proposals from 2005 to the end of FY 2014 and support Government fact finding efforts. The contractor shall provide staffing to consist of:

• One (1) Financial Manager or equivalent

• One (1) Accounting Manager or equivalent

• Two (2) Accountant level 1 or equivalent

3.2 The contractor shall provide personnel who meet the minimum qualifications for each position as follows:

Financial Manager – Demonstrate experience in the collecting and analysis of financial information for an organization; development and creation of monthly, quarterly, and annual reports; validation of financial information integrity and accuracy; or similar expertise. The resume should demonstrate a minimum of four (4) years of experience within the financial analysis or related field and demonstrate a minimum of a bachelor’s in a financial, accounting, or related field. Demonstrated experience overseeing a team is preferred.

Accounting Manager – Demonstrate experience in the preparing, recording, and posting of financial data for use in maintaining accounting and statistical records. The resume should demonstrate a minimum of four (4) years of experience within the accounting or related field and demonstrate a minimum of a bachelor’s in a financial, accounting, or related business field. Demonstrated experience overseeing a team is preferred.

Accountant 1 – Demonstrate knowledge and/or experience with preparing balance sheets, profit and loss statements, or other financial reports or the ability to research and validate, with management oversight, financial records used to support cost claims. The resume should demonstrate a minimum of a bachelor’s degree in a financial, accounting, or business related field or at least 4 years of non-degreed financial or accounting related experience.

3.3 The contractor is responsible for providing all computers, supplies, and facilities required to accomplish this effort.

3.4 Incurred cost proposals that are outside the submission deadline detailed in FAR 52.216-7(d)(2) entitled ‘Allowable Cost and Payment’ shall be submitted within 90 calendar days of award of this contract. The incurred cost submission that is currently outside of the submission deadline is FY 2013.

3.4.1 Incurred cost proposals shall be adequate as detailed in FAR 52.216-7(d). An inadequate cost proposal will result in rejection by the Government. Rejection of an incurred cost proposal shall require correction and resubmission within 30 calendar days of receipt of the rejection notice. Outstanding incurred cost proposals that are rejected more than once shall be considered unsatisfactory performance. Outstanding incurred cost proposal submissions that exceed 90 calendar days without a documented rejection or that exceed 30 calendar days after the first rejection shall be considered unsatisfactory performance.

3.5 The contractor shall submit monthly progress reports that shall identify, at a minimum, the status of incurred cost proposals (i.e. draft, submitted, rejected, etc.), outstanding fact finding questions, and data provided in response to fact finding questions.

3.5.1 Fact finding questions and responses shall be logged by date and contain the status of any follow up actions generated. An aging schedule shall be prepared that details the length of time a question remained outstanding before an adequate response was provided to the Government. An adequate response is defined as a response that answers the fundamental purpose behind a question and enables the Government to make a determination based on the information received. For example, the response received causes the Government to determine that a cost is allowable, unallowable, or requires further testing. An inadequate response would result in further requests for data that is identical, or near identical, to the original question.

3.5.1.1 All fact finding questions shall receive an adequate response within 30 calendar days. Responses received in excess of 30 calendar days shall be considered unsatisfactory performance unless a submission extension has been approved by the Contracting Officer. Responses requesting additional time beyond 30 calendar days are not adequate responses. However, such requests may be considered on a case by case basis to increase response time for an additional 30 calendar days and may be approved by the Contracting Officer. Questions granted extensions that are outstanding in excess of 60 calendar days beyond the initial receipt date shall be considered unsatisfactory performance.

3.5.1.2 For questions received prior to award, the award date of this contract shall serve as the question receipt date.

3.5.1.3 The first progress report shall be submitted no later than (NLT) 12 working days after the first full calendar month of performance. Subsequent reports shall be submitted NLT 12 working days after the end of each subsequent calendar month of performance. The contractor shall maintain detailed records of fact finding responses in electronic format to be made available to the Government upon request during the life of this contract. The report shall be prepared using Microsoft Office Products version 2003 or later (i.e. Word, Access, Excel, Project, etc.) or Adobe portable document format (.pdf) in contractor’s preferred format. The report shall be submitted electronically to: Charles R. Smith, Lead Price/Cost Analyst, Code 440 at Charles.r.smith13@navy.mil.

4.0 Contract Manpower Reporting Requirements:

4.1 The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Navy via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/