N44255-15-R-0013_Synopsis.pdf

C -- Indefinite Quantity Contract for A-E Design Services at Various Activities under the Cognizance of the Naval Facilities Engineering Command Northwest Area of Responsibility

Solicitation Number: N44255-15-R-0013 Agency: Department of the Navy Office: Naval Facilities Engineering Command Location: NAVFAC NORTHWEST

General Information Document Type: Presolicitation

Solicitation Number:

N44255-15-R-0013

Response Date:

July 1, 2015

Set-Aside:

None

Classification Code: C -- Architect and Engineering Services

NAICS Code: 541-Professional, Scientific, and Technical Services/ 541330 -- Engineering Services

Synopsis:

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD

FORM (SF) 330, ARCHITECT-ENGINEER QUALIFICATIONS, IS CONTAINED

HEREIN. THERE IS NO SEPARATE REQUEST FOR PROPOSAL (RFP) PACKAGE TO

DOWNLOAD.

DESCRIPTION: Architect/Engineer (A/E) services are required for a regional firm fixed-price Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract primarily to support facilities planning and industrial engineering services and studies for various locations under the Naval Facilities Engineering Command Northwest (NAVFAC NW) area of responsibility (AOR), but primarily in Washington State. The NAVFAC AOR includes the states of Washington, Oregon, Idaho, Montana, Wyoming, Iowa, Minnesota, North Dakota, South Dakota, Nebraska, and Alaska.

However, on occasion, work may also be required in other areas of the United States. Services shall be accomplished in the contractor's office with the exception of such field investigations and field surveys as are required at the project sites. The Government will not provide any direct supervision of the Architect/Engineer (A/E) employees.

The maximum contract value may not exceed $15,000,000 aggregate total. The minimum guarantee for the contract shall be $10,000. The value of individual task orders executed under this contract may range from $5,000 to $1,000,000. Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates. The contract term is for a one-year base period with four one-year option periods. Each performance period will run one calendar year, or until the maximum dollar limit is reached, whichever occurs first. The government may exercise the option period unilaterally. The estimated start date for this contract is April 2016.

Invoices for task orders under this contract will be processed electronically through Wide Area Work Flow (WAWF).

Federal Acquisition Regulations (FAR) Part 36.6 Selection of Architects and Engineers (formerly Brooks Act) selection procedures apply. This is an unrestricted procurement. The NAICS Code for this procurement is 541330 and the annual small business size standard is $15M. The Government makes no representation as to the number of task orders or the actual amount of work to be ordered. Contractors are not guaranteed work in excess of the minimum guarantee. If the Contractor under this contract prepares or assists in preparing a statement of work, specifications and/or plans, the Contractor and its subsidiaries/affiliates shall be ineligible from providing the subsequent construction work.

STATEMENT OF WORK: The purpose of this contract is to obtain the services of an interdisciplinary team required to support facilities planning and industrial engineering services and studies at various locations predominantly serviced by the Naval Facilities Engineering Command Northwest (NAVFAC NW) Office. Areas of functional knowledge and experience desired include airfield, industrial, and waterfront operational facilities; aircraft, ship, and weapons maintenance facilities; ordnance storage facilities; Research, Development, Test, Acquisition, & Evaluation (RDTA&E) facilities; medical, supply, and administrative facilities;

Quality of Life (QOL) facilities (including bachelor housing, community support and Morale, Welfare and Recreation (MWR) facilities; utilities, and other infrastructure.

The general scope of this contract includes preparation of one or more of the following in support of Facilities Planning: shore infrastructure plans (SIP) and/or installation development plans, area development plans, land use compatibility studies and base mapping/aerial photography in conjunction with geographical information systems (GIS), updating installation development plans and area development plans, facility requirements plans, installation appearance plans (IAP), encroachment action plans (EAP), traffic/transportation studies, analysis and preparation of military construction project documents (DD Form 1391), including economic analysis, facility studies, and parametric cost estimating, base closure and capital improvement plans and development of cultural resource management plans (ICRMP), preparation of Section 106 and 110 documents under the National Historic Preservation Act. Industrial Engineering projects will include preparation of several or all of the following: Process flow, equipment relationship evaluation, CAD floor plans, basic facility requirement development/evaluation, asset evaluations, facility planning documents, material flow, efficiency analysis, cost estimates, feasibility studies, concept studies, minor interior/exterior renovation planning, buildings or structure repair planning, construction support services for new and existing facilities, seismic evaluations and upgrades, grading, paving, utility systems, mechanical and/or electrical systems, identification of asbestos and lead paint abatement, life safety/site investigations, and economic analyses.

Preparation of engineering studies, economic analyses, reports, and cost estimates, and evaluations of design alternatives necessary to finalize project scopes. Designs must integrate existing facilities and systems with sustainable design principles.

SELECTION CRITERIA AND SUBMITTAL REQUIREMENTS: The selection will be based on the criteria listed below. Criteria 1 and 2 are most important and equally weighted.

Criteria 3 through 9 are in descending order of importance:

o Criterion 1 – Professional Qualifications and Experience o Criterion 2 – Specialized Experience o Criterion 3 – Past Performance o Criterion 4 – Sustainable Design o Criterion 5 – Quality Control o Criterion 6 – Capacity o Criterion 7 – Location o Criterion 8 – Commitment to Small Business Concerns o Criterion 9 – Volume of Work

SF 330s will be evaluated to determine the most highly qualified firm based on criteria responses.

All projects provided in the SF 330 (Architect-Engineer Qualifications) must be completed by the office/branch/individual team member actually performing the work under this contract.

Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration.

SUBMISSION REQUIREMENTS: The SF 330, Part One is limited to 75 single-sided pages (this restriction does not include Criteria 8 or performance evaluations required to be submitted under Criteria 3). The Government will evaluate the first 75 pages only; any pages over the 75-page limit will not be evaluated. Submit a SF330 Part Two for the Offeror, branch offices, and key subconsultants composing the proposing team. Minimum font and size is Times New Roman

10. Submit the following items in accordance with the instructions at the end of this synopsis:

a) SF 330 for the prime offeror (SF330 should also include the team’s key subconsultants) addressing the following selection criteria information.

b) Criteria 8 shall be separate from the SF330.

SF330, Part 1, Section B: Architect-Engineer Point of Contact: In Block 5, list firm’s Dun and Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), and CAGE Code in addition to the name of the firm.

SF330, Part 1, Section D: Organization Chart: In addition to the instructions provided for the SF 330, identify the overall relationship and lines of authority of the proposed team, including key subconsultants. (Note: All individuals listed on the organization chart are not required to have a resume in Section E, such as administrative or lower level engineering positions.)

Indicate the branch office location of each team member.

SF 330, Part 1, Section E, Resumes of Key Personnel Proposed for This Contract:

SF 330, Part 1, Section E: CRITERIA 1, PROFESSIONAL QUALIFICATIONS AND EXPERIENCE: Professional Qualifications and Experience of the staff and consultants to be assigned to this contract, which are necessary for satisfactory performance of the type of work requirements listed in the Statement of Work section, above.

Submission Requirements: Provide brief resumes of key personnel who will specifically serve as Program Manager, Senior Planner, Senior Industrial Engineer, Project Manager, and Quality Control Manager.

a) Each resume shall include a maximum of five specific completed projects that best illustrate the individual member’s experience relevant to the Statement of Work, above.

b) A project is defined as either a single function contract or a single task order under an Indefinite Delivery Indefinite Quantity or On-Call type contract.

c) Projects shall be completed within the last five years, calculated from the date of synopsis, June 1, 2015.

d) Projects shall be in the design range of $1,000 to $1,000,000.

SF 330, Part 1, Section F, CRITERIA 2, SPECIALIZED EXPERIENCE: Specialized experience and technical competence of the proposed team with the type of work described in the Statement of Work section above.

Submission Requirements: For the proposed team, provide a maximum of ten specific completed projects that best illustrate overall team experience relevant to the Statement of Work:

a) The design portion of the projects shall be completed within the last five years, calculated from the date of synopsis, June 1, 2015.

b) A project is defined as either a single function contract or a single task order under an Indefinite Delivery Indefinite Quantity or On-Call type contract.

c) Five facilities planning projects and five industrial engineering projects.

SF 330, Part 1, Section G, Key Personnel Participation in Example Projects: Submit in accordance with the SF 330 Instructions. Demonstrate key personnel participation in the ten projects listed in Section F. Include firm name with names of key personnel.

SF 330, Part 1, Section H, Additional Information requested by Agency. Address the remaining Criteria 3 through 9; additional sheets may be used, if required. Any information submitted in Section H that pertains to Criteria 1 and 2, other than Past Performance information, will not be evaluated. Only Criteria 3 through 9 should be addressed in this section. CLEARLY IDENTIFY

THE CRITERIA NUMBER AND TITLE.

CRITERIA 3, PAST PERFORMANCE: Past performance with Government agencies and private industry on projects submitted under Criteria 2, in terms of quality of work, cost control, and compliance with performance schedules. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide valid data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. Points of contact provided in other criteria may be contacted. A firm with no record of past performance information shall be evaluated neither favorably nor unfavorably.

Submission Requirements: For each project provided as experience under Criteria 2:

a) Provide a narrative describing past performance with Government agencies and private industry on projects submitted under Criteria 2.

b) For each project provided under Criteria 2 submit the following:

i) If a federal contract, provide copies of ACASS/CCASS/CPARS/PPIRS forms.

ii) If not a federal contract, provide facility owner documentation of the firm’s performance issued on that contract. If no documentation exists, state so.

iii) Provide accessible owner points of contact-name, title, address, telephone number, and fax number.

iv) Provide copies of awards and letters of appreciation/commendation.

CRITERIA 4, SUSTAINABLE DESIGN: Demonstrated ability to design projects within strict sustainability limitations and demonstrated knowledge of sustainable design criteria, building rating system prerequisites and the requirements, and certification processes.

Submission Requirements: Demonstrated ability to design projects within strict sustainability limitations.

a) Identify the LEED Accredited Professional team member(s).

b) Clearly describe with examples the demonstrated ability of the design team to use third party sustainability program certification credentials (such as the U.S. Green Building Council (USGBC) LEED System).

CRITERIA 5, QUALITY CONTROL: Demonstrated success of the Quality Control (QC) program used by the firm to ensure quality products.

Submission Requirement: Demonstrate an established QC program.

a) Provide an organization chart that identifies the overall relationship and lines of authority of the proposed team, including subcontractors. Include firm names, key personnel and their discipline/specialty.

b) Describe the prime’s QC program and demonstrate how the prime firm ensures quality consistently across the entire team.

c) Identify the person primarily responsible for the QC program.

d) Address the team’s QC processes for checking design-build RFPs and verifying plans and specifications for coverage of customer requirements.

CRITERIA 6, CAPACITY: Capacity to accomplish the work in the required time and ability to handle multiple projects at the same time.

Submission Requirement: Capacity to accomplish the work in the required time and ability to handle multiple projects at the same time.

a) For each design team firm, list all current projects being designed in the design team firm’s office, with a current design fee of greater than $200,000.

b) For each project, identify the current design fee, the current stage of design, and the anticipated design completion date.

c) Indicate the firm’s present workload and the availability of the project team (including subconsultants) for the specified contract performance period.

d) For the prime firm, describe experience in successfully delivering projects per performance schedule, how the firm will meet deliverable schedules while working on multiple projects simultaneously, providing timely construction support, and successfully completing multiple projects with similar delivery dates.

e) For the prime firm, discuss how increases or surges in workload would be managed.

CRITERIA 7, LOCATION: Firm’s ability to adequately serve the NAVFAC NW AOR and demonstrated knowledge of design approaches, construction materials, codes/ordinances, costs, and other conditions unique to the NAVFAC NW AOR.

Submission Requirements: Address the team’s capability to adequately serve the NAVFAC NW AOR relative to firm location. Describe and illustrate the team's knowledge of:

a) Design approaches

b) Construction materials

c) Codes/ordinances

d) Costs

e) Other conditions unique to the NAVFAC NW AOR

CRITERIA 8, COMMITMENT TO SMALL BUSINESS CONCERNS: Utilization of small business concerns as subconsultants (to be submitted separately).

Submission Requirement: Demonstrate past performance of small business utilization on projects submitted as experience under Criteria 2 and participation of small business concerns as subconsultants on this contract.

a) Past Performance of small business utilization on projects submitted as experience under Criteria 2:

i) For projects that are Federal contracts, submit the most recent Individual Subcontracting Report (ISR).

ii) For task orders under federal contracts only, submit the following information which may be provided in a chart format:

Contract and task order number

Contract and task order value

State the awarded contract’s small business goals

State the Task Order’s cumulative small business awards for each small business category with a goal to include both dollars and percentage. Provide an explanation as to why any goals were not met on the Task Order.

Associated ISR from the basic contract.

iii) For projects that are contracts or task orders not awarded under Federal contracts but do have required small business goals, submit the following information to demonstrate past performance in small business utilization. The information may be provided in a chart format:

Contract and task order number

Contract and task order value

State the awarded contract’s small business goals, if any

State the Contract or Task Order’s cumulative small business awards for each small business goal to include both dollars and percentage. Provide an explanation as to why any goals were not met on the Contract or Task Order.

iv) For projects that are contracts or task orders not awarded under Federal contracts, and that do not have required small business goals submit the following information to demonstrate past performance in small business utilization. The information may be provided in a chart format:

Contract and/or task order number

Contract and/or task order value

State the Contract or Task Order’s cumulative small business awards for each of the NAVFAC Small Business Targets to include both dollars and percentage.

If the information was not tracked state so.

A firm with no record of relevant past performance information shall be evaluated neither favorably nor unfavorably. The Government may use past performance information from other Government sources as needed.

b) Participation of small business concerns on this contract. The NAVFAC Small Business Subcontracting Targets for Fiscal Years (FY) 2016-2020:

Target FY16 FY17 FY18 FY19 FY20

SB 66.80% 66.94% 67.07% 67.20% 67.33%

HZ 8.94% 9.03% 9.12% 9.21% 9.30%

SDB 17.27% 17.44% 17.62% 17.79% 17.97%

WOSB 15.30% 15.45% 15.61% 15.77% 15.93%

SDVOSB 3.03% 3.06% 3.09% 3.12% 3.15%

VOSB 3.03% 3.06% 3.09% 3.12% 3.15%

i) Both Large and Small Businesses, referencing the NAVFAC targets provided above, submit a Small Business Participation Plan (SBP), attachment provided, to demonstrate the breadth and depth of planned small business participation on this contract. In addition to the SBP, not to exceed two pages, describe how your firm arrived at the types of products/services to be subcontracted, dollar value of anticipated subcontracts, efforts that will be used to locate and increase small business participation throughout the life of the contract, and a thorough rationale for any goals below the NAVFAC targets. At a minimum, all subconsultants identified in the SF 330, Part 1, Section D: Organization Chart shall be included in the SBP.

Note: Large Businesses if selected as the most highly qualified, your firm will be required to submit a Small Business Subcontracting Plan (Plan) to be reviewed by the NAVFAC Northwest Deputy for Small Business and the Small Business Administration. The Plan must be accepted by the Contracting Officer prior to price negotiations beginning on this contract and will be incorporated into the contract award. Goals proposed during negotiations that are LESS than utilized in the SBP will not be accepted. In accordance with FAR 19.702(a)(1), failure to negotiate an acceptable subcontracting plan within the time limit prescribed by the Contracting Officer will render the offeror ineligible for award.

CRITERIA 9, VOLUME OF WORK. Volume (dollar amount) of Department of Defense (DoD) work awarded to firm in past 12 months with objective of equitably distributing contracts among firms, including minority owned firms and firms without prior DoD contracts.

Submission Requirement: Provide a list of DOD contracts awarded to the prime firm in the last 12 months to include total fees awarded per contract. Firms with multiple offices shall indicate which branch office completed each project. Include agency phone numbers, points of contact, and total fees awarded per contract.

SELECTION INTERVIEW REQUIREMENTS: Personal interviews may be scheduled for firms slated as most highly qualified. Firms slated for interviews may be asked to explain management and design team components, QC processes, and to provide design solutions to actual/hypothetical projects, etc. Elaborate presentations are not desired. The interview is used to supplement information provided in Criteria 1 through 9; only applicable supplemental information will be evaluated. If firm is chosen for an interview, the interviews will take place approximately in October 2015.

ADDITIONAL INFORMATION: All information must be included in the SF 330 package (cover letter, attachments and excess number of pages will be excluded from the evaluation process). Per DFAR 252.204-7004, firms shall be registered in the System for Award Management (SAM) prior to contract award. Registration information is available at their website, http://www.sam.gov.

A-E firms that meet the requirements described in this announcement are invited to submit a completed SF 330 to Contract Specialist James Lucas no later than than 2:00 p.m. local time on July 1, 2015. Submittals received after this date and time will not be considered.

SF 330 packages shall be submitted in hard copy as follows:

Offerors shall affix their names and return addresses to the upper left corner of the submission.

Each package shall include the solicitation number and must be sealed. Submit packages to:

"N44255-15-R-0013-SF330 --(Insert Company Name)" Naval Facilities Engineering Command, Northwest Attn: Mr. James Lucas 1101 Tautog Circle, Suite 203 Silverdale, WA 98315-1101

Initial submissions, acknowledgement of amendments, or modifications of submissions by email or facsimile are not allowed. Each copy of the proposal shall be securely fastened/ bound. Tab and label as appropriate. Firms not providing the required information may be negatively evaluated.

If the Offeror is mailing its proposal, mail to the address above. If the Offeror is hand delivering its proposal to NAVFAC Northwest Building 1101, please call James Lucas at (360) 396-1865 to make arrangements prior to your arrival, to be met in the lobby. Contractors shall not arrive at the building unannounced. PLEASE NOTE: The address listed above is within a controlled area (badge access). Allow yourself ample time for parking and security delays.

For Offerors who are hand-delivering but have not made arrangements for badges, NAVFAC Northwest personnel will be at Pass & ID, Building 1033, Naval Base Kitsap, Bangor, for one hour prior to the proposal submittal deadline. Please call James Lucas at (360) 396-1865 to make arrangements prior to your arrival.

Please submit the following:

- One original submission with original signature and date. The original submission shall be identified as “Original” on the cover;

- Two additional hardcopies;

- One copy on CD;

In the event of discrepancies between the original submission, additional hardcopies, and/or CD copy, the original submission shall take precedence.

Late submissions shall be handled in accordance with FAR 52.215-1, INSTRUCTIONS TO OFFERS – COMPETITIVE ACQUISITION (JAN 2004) reference subparagraphs (c)(3)(ii)(A) and (1), and FAR 15.208. Untimely submission of SF330’s will not be considered.

Upon selection, an RFP will be issued to the awardee requesting discipline labor rates and escalation rates. The Government has established a ten day turnaround for the requested proposal.

It is the offeror’s responsibility to check the Federal Business Opportunities (FBO) electronic solicitation website at: http://www.fbo.gov for any revisions to this announcement or other notices. A plan-holders list may be available only via the FBO website under this solicitation number. Inquiries concerning this procurement should include solicitation number, title, and point of contact. The e-mail address for inquiries is: james.m.lucas1@navy.mil.

Additional Information: https://www.fbo.gov

Contracting Office Address:

Naval Facilities Engineering Command, Northwest Attn: Mr. James Lucas 1101 Tautog Circle, Suite 203 Silverdale, WA 98315

Point of Contact:

James Lucas, Contract Specialist, Phone 360-396-1865 Email: james.m.lucas1@navy.mil

*** END OF ANNOUNCEMENT ***