N44255-15-R-0010_Synopsis_FBO.pdf

C -- Indefinite Quantity Contract for A-E Design Services at Various Activities under the Cognizance of the Naval Facilities Engineering Command Northwest Area of Responsibility

Solicitation Number: N44255-15-R-0010 Agency: Department of the Navy Office: Naval Facilities Engineering Command Location: NAVFAC NORTHWEST

General Information

Document Type: Presolicitation

Solicitation Number:

N44255-15-R-0010

Original Posted Date:

March 17, 2015

Response Date:

April 28, 2015

Set-Aside:

None

Classification Code: C -- Architect and Engineering Services

NAICS Code: 541-Professional, Scientific, and Technical Services/ 541330 -- Engineering Services

SYNOPSIS:

THIS IS NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO

SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION

PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE

ISSUED.

DESCRIPTION: Architect/Engineer (A/E) services are required for a regional firm fixed-price Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract primarily for multi-discipline

Mechanical, Electrical, Architectural, Civil, Structural, Fire Protection, and Environmental projects for activities serviced by Naval Facilities Engineering Command, Northwest (NAVFAC NW) area of responsibility (AOR) to include Washington, Oregon, Idaho, Montana, Alaska, Wyoming, North Dakota, South Dakota, Nebraska, Iowa, and Minnesota. Work may also be required in other areas of the United States. Services shall be accomplished in the firm’s office with the exception of field/subsurface investigations and surveys as required at the specific task order project sites.

The maximum contract value may not exceed an aggregate total of $30,000,000. The minimum guarantee for the contract shall be $10,000. The value of individual task orders executed under this contract will primarily be in the range of $7,500 to $7,500,000. Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates. Contract term is for a one-year base period with four one-year option periods. Each performance period will run one year, or until the maximum dollar limit is reached, whichever occurs first. If exercised, option periods will be awarded unilaterally. Per NFAS 17.208-100(c)(1), options for post construction award services may be negotiated on individual task orders for unilateral exercise at a later date. Estimated start date for this contract is March 2016. Invoices for task orders under this contract will be processed electronically through Wide Area Workflow

(WAWF).

In accordance with Federal Acquisition Regulations (FAR) Part 36.6, Selection of Architects and Engineers procedures apply. This is an unrestricted procurement. The NAICS Code for this procurement is 541330 and the annual small business size standard is $15,000,000. The Government makes no representation as to the number of task orders or the actual amount of work to be ordered. Contractors are not guaranteed work in excess of the minimum guarantee. Firms that design or prepare specifications for construction contracts or task orders issued under the resulting contract are prohibited from providing the subsequent construction. This limitation also applies to subsidiaries/affiliates of the firm.

STATEMENT OF WORK: Task orders are primarily for the preparation of design-build Request for Proposals (RFPs), fully designed drawings and specifications, studies for renovation or construction of new facilities, and abbreviated descriptions of performance requirements and development of budget estimates. Projects may include: seismic upgrades; new and major renovation facility construction; infrastructure and utility repair or replacement projects; energy conservation projects; new installation or repair of HVAC, direct digital controls, lighting or other building systems, planning studies;

consultation on technical issues; storm drainage systems; roads/parking lots;

interior/exterior lighting systems; intrusion detection systems; designs for fire suppression and protection systems; asbestos/lead abatement, disposal of hazardous materials; and cadastral services.

Task Orders may also require the preparation of supporting engineering documentation including: cost estimates, economic analyses required to develop and define actual costs of construction projects, energy studies and modeling; engineering studies, topographic surveys, sub-surface investigations, utility studies, construction support, cathodic protection, hazardous materials surveys, and environmental mitigation.

Services may also include cost estimating, economic analysis, engineering studies, commissioning (including retro-commissioning), and seismic analysis of existing structures using current DoD seismic criteria, design using Navy Anti-Terrorism Force Protection (ATFP) criteria, topographic surveys, sub-surface investigations, utility studies, construction support, cathodic protection, and identifying environmental concerns. During the performance of this contract, hazardous materials/waste assessments or surveys may be required. Firms must be able to accept work that involves asbestos, lead based paint, PCBs, and other hazardous materials. Cost estimates shall be prepared by a professional cost estimator, using R.S. Means, historical data, or Tri-Services Unit Price Book, and using SUCCESS cost estimating software, also available on the Whole Building Design Guide (WBDG) website in the Construction Criteria Base (CCB) database http://www.wbdg.org/ccb/ccb.php.

Computer drawing data shall be provided on electronic media compatible with AutoCAD or as otherwise indicated in the individual Task Order. Specifications shall be prepared using SPECSINTACT software and will also be provided in .pdf format for posting to Government websites during solicitation. Design using Système Internationale (SI) Metric Units may be required.

SELECTION CRITERIA AND SUBMITTAL REQUIREMENTS: The selection will be based on the criteria listed below. Criteria 1 and 2 are most important and equally weighted, 3 through 9 are weighted in descending order of importance.

o Criterion 1 – Professional Qualifications and Experience o Criterion 2 – Recent Team Experience o Criterion 3 – Past Performance o Criterion 4 – Quality Control o Criterion 5 – Sustainable Design o Criterion 6 – Location o Criterion 7 – Capacity o Criterion 8 – Commitment to Small Business Concerns o Criterion 9 – Volume of Work

SF 330s will be evaluated to determine the most highly qualified firm based on criteria responses. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified.

All projects provided in the SF 330 (Architect-Engineer Qualifications) must be completed by the office/branch/individual team member actually performing the work under this contract. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration.

SUBMISSION REQUIREMENTS: The SF 330, Part One is limited to 75 single-sided pages (this restriction does not include Criteria 8 or performance evaluations required to be submitted under Criteria 3-b) i, and ii; Criteria 8 is to be submitted separately). The

Government will evaluate the first 75 pages only; any pages over the 75-page limit will not be evaluated. Submit a SF330 Part Two for the Offeror, branch offices, and key subconsultants composing the proposing team. Minimum font and size is Arial 10.

Submit the following items in accordance with the instructions at the end of this synopsis:

a) SF 330 for the prime offeror (SF330 should also include the team’s key subconsultants) addressing the following selection criteria information;

b) Criteria 8 shall be submitted separate from the SF330.

SF 330, Part 1, Section B: Contract Information: In Block 5, list the name of the firm, as well as the Dunn and Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), and CAGE Code in addition to the name of the firm.

SF 330, Part 1, Section D: Organization Chart: In addition to the Instructions provided for the SF 330, identify the overall relationship and lines of authority of the proposed team, including key subconsultants. Note: All individuals listed on the organization chart are not required to have a resume in Section E, such as administrative or lower level engineering positions. Indicate the branch office location of each team member.

SF 330, Part 1, Section E: CRITERIA 1, PROFESSIONAL QUALIFICATIONS AND EXPERIENCE: Professional Qualifications and experience of the proposed team members to be assigned to this contract, which are necessary for satisfactory performance of the type of work requirements listed in the Statement of Work section above. For this contract, the Project Manager shall be a Registered Architect or Professional Engineer.

Submission Requirements: Provide brief resumes of Key Personnel, including those of each proposed team member who will serve as Project Manager, Cost Estimator(s), Discipline Designers of Record (DOR) (including Sub-Consultants), and Design Quality Control Manager.

a) The DORs shall perform and direct the design within their respective discipline and shall sign and seal the drawings.

b) All Project Managers and DORs must be professionally registered in their discipline. Provide license number in addition to state of registration and discipline in Block 17 of the resume. Licensing may be verified.

c) Each resume shall include a maximum of five (5) specific completed projects that best illustrates the individual member’s experience relevant to this contract scope.

d) A project is defined as either a single function contract or a single task order under an Indefinite Delivery Indefinite Quantity or On-Call type contract.

e) The design portion of the project shall be completed within the last five years.

f) Projects shall be in the construction cost range of $100,000 to $75,000,000.

Note: Qualifications for Fire Protection Engineers have been established in UFC 3-600-01 Fire Protection Engineering for Facilities.

The following elements may result in higher ratings and should be addressed accordingly when preparing criteria responses: Projects that are complex/difficult due to location, discipline mix, or inclusion of specialized trades.

SF 330, Part 1, Section F & G, CRITERIA 2, RECENT TEAM EXPERIENCE:

Specialized experience and technical competence of the proposed team with the type of work described in the Statement of Work section above.

Submission Requirements: Provide specialized experience and technical competence of the proposed team.

a) Section F: For the proposed team, provide a maximum of ten completed projects (include the contract number) that best illustrate overall team experience relevant to this contract scope.

i) Firms with multiple offices shall indicate which office completed each project listed.

ii) For each project, provide the applicable CAGE codes for those firms that both worked on the project and are being proposed as a team member to this procurement. The purpose of this requirement is to establish the relationships therein.

iii) For each project, provide the contract number and point of contact.

iv) A project is defined as either a single function contract or a single task order under an Indefinite Delivery Indefinite Quantity (IDIQ) or On-Call type contract. IDIQ contract as a whole will not be considered.

v) Provide a minimum of three projects that demonstrate the use of ATFP criteria in the design and construction.

vi) The design portion of the project shall be completed within the last five years from the date of this synopsis.

vii) Projects shall be in the construction cost range of $100,000 to $75,000,000.

b) Section G: Demonstrate Key Personnel Participation in the example projects listed in Section F as the SF330 form instructs. In addition, include firm name with names of Key Personnel.

The following elements may result in higher ratings and should be addressed accordingly when preparing criteria responses: A working relationship can be demonstrated between every proposed Designer of Record and the Project Manager through the submitted projects.

SF 330, Part 1, Section H, Additional Information requested by Agency: Address Criteria 3 through 9 only. Any additional information submitted in Section H pertaining to Criteria 1 and 2, other than past performance information, will not be evaluated.

CLEARLY IDENTIFY THE CRITERIA NUMBER AND TITLE.

CRITERIA 3, PAST PERFORMANCE: Past performance with Government agencies and private industry on projects submitted under Criteria 2, in terms of quality of work, cost control, and compliance with performance schedules. Points of contact provided in other criteria may be contacted. A firm with no record of past performance information shall be evaluated neither favorably nor unfavorably.

Submission Requirements: Provide past performance with Government agencies and private industry on projects in Criteria 2.

a) Provide a narrative describing past performance with Government agencies and private industry on projects submitted under Criteria 2, in terms of 1) quality of work, 2) cost control, 3) compliance with project schedules, and 4) contract/project management.

b) For each project provided as experience under Criteria 2 submit:

i) If a federal contract, provide copies of DD Form 2631s, “Performance Evaluation – (Architect – Engineer)” or other applicable form.

ii) If not a federal contract, provide facility owner documentation of the firm’s performance issued on that contract. If no documentation exists, so state.

iii) Provide accessible owner points of contact-name, title, address, telephone number, and email.

iv) Provide copies of awards and letters of appreciation/commendation.

CRITERIA 4, QUALITY CONTROL: Demonstrated success of the Quality Control (QC) program used by the firm to ensure quality products.

Submission Requirement: Demonstrate an established QC program.

a) Provide an organization chart that identifies the overall relationship and lines of authority of the proposed team, including subcontractors. Include firm names, key personnel and their discipline/specialty.

b) Describe the prime’s QC program and indicate how the prime firm ensures quality consistently across the entire team.

c) Identify the person primarily responsible for the QC program.

d) Address the team’s QC processes for checking design-build RFPs and verifying plans and specifications for coverage of customer requirements.

e) Describe adjustments to prime’s QC program to accommodate ongoing lessons learned.

CRITERIA 5, SUSTAINABLE DESIGN: Firms will be evaluated in terms of their knowledge and demonstrated experience in applying sustainability concepts through an integrated design approach and designing in accordance with the UFC 1-200-02 High Performance and Sustainable Buildings.

Submission Requirements: Demonstrated ability to design projects within strict sustainability limitations.

a) Clearly describe with examples the demonstrated ability of the design team to comply with UFC 1-200-02.

b) Identify team members with third-party sustainability program certification credentials (such as those offered by the US Green Building Council and Green Building Initiative).

c) Clearly describe familiarity of the design team with energy and water conservation measures, including energy modeling and associated software

The following element may result in higher ratings and should be addressed accordingly when preparing criteria responses: Department of Defense (DOD) LEED certified projects.

CRITERIA 6, LOCATION: Firm’s ability to adequately serve the NAVFAC NW AOR and demonstrated knowledge of design approaches, construction materials, codes/ordinances, costs, and other conditions unique to the NAVFAC NW AOR.

Submission Requirements: Address the team’s capability to adequately serve the NAVFAC NW AOR relative to firm location. Describe and illustrate the team's knowledge of:

a) Design approaches

b) Construction materials

c) Codes and federal facility criteria

d) Costs

e) Other conditions unique to the NAVFAC NW AOR

CRITERIA 7, CAPACITY: Capacity to accomplish the work in the required time and ability to handle multiple projects at the same time.

Submission Requirement: Capacity to accomplish the work in the required time and ability to handle multiple projects at the same time.

a) For each design team firm, list all current projects being designed in the design team firm’s office, with a current design fee of greater than $200,000.

b) For each project, identify the current design fee, the current stage of design, and the anticipated design completion date.

c) Indicate the firm’s present workload and the availability of the project team (including subconsultants) for the specified contract performance period.

d) For the prime firm, describe experience in successfully delivering projects per performance schedule, how the firm will meet deliverable schedules while working on multiple projects simultaneously, providing timely construction support, and successfully completing multiple projects with similar delivery dates.

c) For the prime firm, discuss how increases or surges in workload would be managed.

CRITERIA 8, COMMITMENT TO SMALL BUSINESS CONCERNS: Utilization of small business concerns as subconsultants. (To be submitted separately.)

Submission Requirement: Demonstrate past performance of small business utilization on projects submitted under Criteria 2 and participation of small business concerns as subconsultants on this contract.

a) Past Performance in the utilization of small business concerns. For each project provided as experience under Criteria 2 submit:

i) If a federal contract, provide copies of the most recent Individual Subcontract Report (ISR). (If the project is a task order provide a summary of the contract’s small business utilization for the following small business targets: Small Business (SB), Small Disadvantaged Business (SDB), HUBZone Business (HZ), Woman-owned Small Business (WOSB) and Service Disabled Veteran Small Business (SDVOSB) including dollar value and percentage of task order value for each target. Provide the most recent contract ISR under which the task order was awarded.) If targets were not met provide an explanation.

ii) If not a federal contract, provide a summary of the contract’s small business utilization for the following small business targets: SB, SDB, HZ, WOSB and SDVOSB including dollar value and percentage of contract value for each target. If targets were not met provide an explanation. If no documentation exists, so state. A firm with no record of relevant past performance information shall be evaluated neither favorably nor unfavorably. The Government may use past performance information from other Government sources as needed.

b) Participation of small business concerns on this contract. The NAVFAC Small Business Subcontracting Targets for Fiscal Years (FY) 2016 through 2020:

Target FY16 FY17 FY18 FY19 FY20

SB 66.80% 66.94% 67.07% 67.20% 67.33%

HZ 8.94% 9.03% 9.12% 9.21% 9.30%

SDB 17.27% 17.44% 17.62% 17.79% 17.97%

WOSB 15.30% 15.45% 15.61% 15.77% 15.93%

SDVOSB 3.03% 3.06% 3.09% 3.12% 3.15%

i) Large Businesses. Demonstrate the extent that small businesses are identified and committed for utilization on this contract. Using the attached Small Business Subcontracting Plan (SBSP) submit a draft SBSP that meets the requirements of FAR 19.7, DFARS 219.7. Only the attached template shall be used for the draft SBSP. The SBSP shall include the subconsultants identified in the SF330, Part 1, Section D: Organization Chart. Ensure that firms not on the Organization Chart but planned for target utilization are included in the SBSP. NAVFAC Subcontracting Targets for FYs 16-20 are identified above.

ii) Small Businesses. Demonstrate the extent that small businesses are identified and committed for utilization on this contract. Taking into consideration the NAVFAC Small Business Subcontracting Targets for FYs 2016 through 2020, provided above, submit a “Subconsultant

Participation Breakdown” (SPB) using the attached template. Only the attached template shall be used for the SPB. The SPB shall include the subconsultants identified in the SF330, Part 1, Section D: Organization Chart. Ensure that firms not on the Organization Chart but planned for target utilization are included in the SPB.

Provide an explanation as to how your firm arrived at each target (SB, SDB, HZ, SDVOSB, WOSB) and efforts your firm will conduct to locate and increase small business participation throughout the life of the contract.

NOTES:

1) Large business firms selected for award must submit an acceptable subcontracting plan before rate negotiations begin for contract award.

2) If a Small Business is selected for award, small business subcontracting achievement will be monitored utilizing the submitted “Subconsultant Participation Breakdown.”

CRITERIA 9, VOLUME OF WORK: Volume (dollar amount) of Department of Defense (DoD) work awarded to firm in past 12 months with the objective of equitably distributing contracts among firms, including minority owned firms and firms without prior DoD contracts.

Submission Requirement: Provide a list of DoD contracts awarded in the previous 12 months to include total fees awarded per contract. Firms with multiple offices shall indicate which branch office completed each project. Include agency phone numbers and points of contact.

SELECTION INTERVIEW REQUIREMENTS: Personal interviews may be scheduled for firms slated as most highly qualified. Firms slated for interviews may be asked to elaborate on selected questions explaining management and the overall firm’s abilities.

These interviews will be used for government evaluations in addition to the written proposals. Elaborate presentations are not desired. The interview is used to supplement information provided in Criteria 1 through 9; only applicable supplemental information will be evaluated. If firm is chosen for an interview, the interviews will take place approximately in early August 2015.

ADDITIONAL INFORMATION: All information must be included in the SF 330 package, and the Criteria 8 file. Any attachments and excess number of pages will be excluded from the evaluation process. Per DFAR 252.204.7004, firms shall be registered in the System for Award Management (SAM) prior to contract award. Registration information is available at their website, http://www.sam.gov.

http://www.sam.gov/

A-E firms that meet the requirements described in this announcement are invited to submit a completed SF 330 to Contract Specialist Pamela Evans no later than 2:00 p.m. local time on 28 April 2015. Submittals received after this date and time will not be considered.

SF 330 packages shall be submitted in hard copy as follows:

Offerors shall affix their names and return addresses to the upper left corner of the submission. Each package shall include the solicitation number and must be sealed.

Submit packages to:

"N44255-15-R-0010-SF330 -- (Insert Company Name)" Naval Facilities Engineering Command, Northwest Attn: Ms. Pamela Evans 1101 Tautog Circle, Suite 209 Silverdale, WA 98315-1101

Initial submissions, acknowledgement of amendments, or modifications of submissions by email or facsimile are not allowed. Each copy of the proposal shall be securely fastened/ bound. with Criteria 8 bound separately. Tab and label as appropriate. Firms not providing the required information may be negatively evaluated.

If the Offeror is mailing its proposal, mail to the address above. If the Offeror is hand delivering its proposal to NAVFAC Northwest Building 1101, please call Pamela Evans at (360) 315-1876 to make arrangements prior to your arrival, to be met in the lobby.

Contractors shall not arrive at the building unannounced. PLEASE NOTE: The address listed above is within a controlled area (badge access). Allow yourself ample time for parking and security delays.

For Offerors who are hand-delivering but have not made arrangements for badges, NAVFAC Northwest personnel will be at Pass & ID, Building 1033, Naval Base Kitsap, Bangor, for one hour prior to the proposal submittal deadline. Please call Pamela Evans at (360) 315-1876 to make arrangements prior to your arrival.

Please submit the following:

- One original submission with original signature and date. The original submission shall be identified as “Original” on the cover;

- One additional hardcopy;

- One copy on CD;

In the event of discrepancies between the original submission, additional hardcopy, and/or CD copy, the original submission shall take precedence.

Late submissions shall be handled in accordance with FAR 52.215-1, INSTRUCTIONS TO OFFERS – COMPETITIVE ACQUISITION (JAN 2004) reference subparagraphs

(c)(3)(ii)(A) and (1), and FAR 15.208. Untimely submission of SF330’s will not be considered.

Upon selection, an RFP will be issued to the awardee requesting discipline labor rates and escalation rates. The Government has established a 10 day turnaround for the requested proposal.

It is the offeror’s responsibility to check the Federal Business Opportunities (FBO) electronic solicitation website at: http://www.fbo.gov for any revisions to this announcement or other notices. A plan-holders list may be available only via the FBO website under this solicitation number. Inquiries concerning this procurement should include solicitation number, title, and point of contact. The e-mail address for inquiries is: pamela.l.evans1@navy.mil.

Additional Information: https://www.fbo.gov

Contracting Office Address:

Naval Facilities Engineering Command, Northwest Attn: Ms. Pamela Evans 1101 Tautog Circle, Suite 209 Silverdale, WA 98315

Point of Contact:

Pamela Evans, Contract Specialist, Phone 360-315-1846 Email: pamela.l.evans1@navy.mil

*** END OF ANNOUNCEMENT ***

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