Solicitation_-_10-10-2013.pdf

ACQR2889998

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

WO: B2R4X3 WOOD RECYCLING

The subject Amendment hereby has the follow ing changes: 1) Provides responses to Pre-Proposal Inquiries, 1-4. See Continuation Sheet.

2) The Statement of Work (SOW) contained red font in the original soliciation. This Amendment hereby changes the font from red to black.

No other changes have been made - the SOW remains the same.

Provide Pre-Poposal Inquiries and responses to them.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Oct-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N44255-13-R-0002

X 9B. DATED (SEE ITEM 11)

20-Sep-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Oct-2013

CODE

NAVFAC NORTHWEST

PUBLIC WORKS DEPT KITSAP

FACILITIES ENGINEERING AND ACQUSITION DIV

1009 SKATE STREET

SILVERDALE WA 98315-1009

N44255 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N44255-13-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

PRE-PROPOSAL INQUIRIES, 1-4

This amendment provides responses to Pre-Proposal Inquiries, 1-4.

The closing date of this solicitation remains Monday, 21 October 2013. Proposals are to be hand-delivered between 2:30 and 4:00 p.m.

Inquiry 01: Section 3.0 Licenses, page 7 – What does contractorContractor mean?

Response: This is a typographic error: the tracked changes function failed to properly delete the lower case version of the same word, thus duplicating the word "contractor." The proper formatting reference is "Contractor," "Offeror," and "Government," not "contractor," "offeror," and "government." They are proper nouns and should be capitalized.

Inquiry 02: Section 3.0 Licenses, page 7 – Does the Contractor need all of the licenses or can the sub-contractor have some the licenses that the contractor is missing and the sub-contractor would only be doing that work?

Response: The facility actually performing the work needs the appropriate licenses. The mix of licenses is not of concern. What is of concern are the licenses--and more importantly the permits--directly related to the facility performing the work.

Inquiry 03: Solicitation 2.1 page 7 of 36 – Currently the Navy brings mixed loads of wood waste to (Contractor's name redacted) for sorting, re-use, and recycling as hogged fuel and compost bulking. The Navy currently supplies two 40-yard dumpsters for the contaminated and non-recyclable materials such as treated wood, plastic wrap, and miscellaneous trash that may accompany a load. The Navy then hauls that material at their expense. Under this solicitation will that arrangement hold?

Response: Yes, the Navy will provide refuse roll off containers to back haul trash to the local transfer center.

Inquiry 04: Solicitation 1.0 page 6 of 36, paragraph 1 & section 2.1 page 7 of 36, paragraph 3 – In multiple places as cited above, Vac Truck Debris handling includes “disposal/composting”. However, in Section 2.1 page 7 of 36 ¶3 a statement is made that “The Offeror will provide documentation that they have the proper permits to compost this material.” It is not clear then if the material must be composted or if disposal is allowed. Is it acceptable to propose the disposal of some or all of the Vac Truck Debris rather than composting?

Response: Yes, it is acceptable to propose the disposal of some of the vac truck material.

The following have been modified:

PART B CONTINUATION SHEET

INDEX OF CONTENTS

Part Description Page

I Standard Form 1449, Solicitation/Contract/Order for Commercial Items 1 – 5

II Statement of Work 6 - 9

II Instruction to Offerors/ with addenda 12- 16

IV Evaluation for Contract Award 16 - 22

V List of Attachments/Exhibits 36

STATEMENT OF WORK

NAVAL FACILITES ENGINEERING COMMAND NORTHWEST

1101 TAUTOG CIRCLE

SILVERDALE, WA 98315

Wood Recycling and Organic Materials Composting, NBK and Various locations, Washington

1.0 Introduction and Background

The Contractor shall provide all labor, management, supervision, tools, transportation, materials, facilities, and equipment to provide recycling and/or composting services for post-industrial wood, related products, marine growth and food waste composting, and VAC truck debris composting/disposal that are to be delivered to the Contractor’s processing facility or receiving point by various Navy installations within Navy Region Northwest (NBK-Silverdale, NBK- Bremerton, NBK-Keyport, NAVMAG Indian Island, NAVHOSP, & Puget Sound Naval Shipyard, Bremerton, WA).

Naval Facilities Engineering Command (NAVFAC) Northwest Public Works Department will administer this contract. Coordination between contractors and Government shall go through

Public Works Department, specifically the Government Project Manager and Technical Point of Contact (POC) John Lacy, (360) 315-5450, john.p.lacy@navy.mil

Contractor’s questions for the Government (pre-award) shall follow the Pre-Proposal Inquire (PPI) process prior to award.

2.0 Performance Requirements

The Contractor shall ensure compliance with all federal, state, and local laws or regulations related to recycling and food waste composting operations. Material will be delivered by Government-operated trucks and government contractor operated trucks. Contractor’s facility or receiving point shall be located within 50 road miles of Naval Base Kitsap. The Contractor will not require NBK base access. All materials will be transported.

Protection of Government Property: The Contractor shall use every means at their disposal to prevent any damage to Government vehicles or other Government property during execution of this work. If property becomes damaged, contact the Contracting Officer immediately. If the damage is caused by the work being administered, the Contractor shall stop work immediately until the issue can be resolved.

All work shall conform to commercial recycling and composting industry standards and/or industry quality standards for the type of work indicated.

This volume of materials will include, but not be limited to, wood dunnage, sawdust, marine growth, land-clearing debris, dirt (non-petroleum contaminated),sod, green waste, leaves, grass and food waste.

Navy generated industrial wood waste will have undetectable, large metal fasteners which have been proven to cause significant damage to commercial shredding and chipping machines.

2.1 Procedures

The Contractor shall have procedures in place for Organic Sorting. These procedures shall include technical processes to screen and sort incoming, mixed loads of Navy material (fire-retardant, treated wood; non-fire-retardant, treated wood; metal-contaminated wood; sawdust;

shredded paper; and composting material. The organic sorting procedure and processes shall comply with State, County, and local laws and regulations. The Government may inspect the organic sorting procedure at any time during performance of this contract. The Navy industrial wood waste stream contains about 500 tons per year of fire retardant coated wood blocking from drydock operations. This material is not hazardous waste, but it does impact the pollution control equipment of the facilities that purchase wood chips for use as fuel. The total projected tonnage for this waste stream is approximately 3500 tons.

The Contractor shall have procedures in place for Marine Growth and Food Waste Composting – Navy material may include marine growth arising from cleaning spill and security containment booms. Food waste and other compostables, such as soiled packaging, paper hand towels, soiled facial tissues, and various contaminated paper products are components of this waste stream. The

Contractors composting processes shall meet or exceed the EPA standard for the process to further reduce pathogens (PFRP). This waste stream is approximately 2,000 tons per year.

The Contractor shall have procedures in place for Contaminated Materials – VAC Truck Waste, Street Sweeping Debris. A portion of Navy solid waste is generated from maintaining streets and cleaning storm drains. This material may have high concentrations of sand, petroleum, and minor quantities of other contaminants, such as heavy metals, and also include sand, petroleum and minor quantities of other contaminants, leaves, etc.. The Offeror will provide documentation that they have the proper permits to compost this material. This waste stream is approximately 150 tons per year.

The Contractor shall prevent Co-Mingling of Bio Solid Compost and Regular Compost. The Contractor shall have procedures and processes in place to ensure composted bio solids are kept separately from non-bio solids. Processes shall be in place that prevents cross-contamination of material handling and processing equipment and shall comply with State, County, and local laws and regulations.

3.0 Licenses

The Contractor shall maintain the following licenses. All licenses and permits shall be current valid and current and in the name of the Contractor. Licenses and Permits required to handle and compost Navy material:

- Valid Washington State Business License

- Department of Ecology Storm Water Permit

- Air Pollution Control Authority Permit

- County Health Department Solid Waste Handling Permit

- County Health Department Contaminated Materials Permit

- County Health Department Composting permits for Types I, II and III material

4.0 Environmental

Contractor will demonstrate compliance with environmental regulations including: air pollution control permit; storm water discharge/control permit; county health permit; and state department of ecology permits to operate a certified food and organics composting facility.

The Contractor must maintain certified pollution control equipment in order to accept and process materials identified in this scope of work.

5.0 Quality Control

The Contractor shall be responsible for all quality control measures. The Contractor shall comply with all performance and safety requirements, including any applicable laws, regulations, codes, and standards.

All work done in accomplishment of this contract shall be in accordance with all applicable requirements and latest revisions of OSHA regulations.

Chain of Custody/Quality Control for Industrial Wood Waste – The Navy industrial wood waste stream contains fire retardant coated wood blocking from drydock operations. This material is not hazardous waste, but it does impact the pollution control equipment of the facilities that purchase wood chips for use as fuel.

6.0 Deliverables: Reporting and Data Transfer Requirements

Deliverable Deliverable Date

Monthly Report 10th Day of each month

Reporting – The Contractor shall submit an electronic report on a monthly basis that includes a copy of every transaction for the month. The transaction detail shall include date, time, net load weight in tons, commodity delivered, truck’s identification number, installation (Bangor, Bremerton, Naval Magazine Indian Island, Naval Hospital Bremerton, or Naval Undersea Warfare Center Division Keyport) origin, and a summary for the month relative to the number of loads delivered, the average weight in tons per load, and the total tons delivered each month.

The electronic report should be emailed to:

Financial Analyst FM3 NWCF Lead Naval Facilities Engineering Command Northwest 1101 Tautog Circle Silverdale WA 98315

360-396-1932 DSN: 744 1932 FAX: 360-396-0972

7.0 Acquisition Regulations. The contractor shall be responsible for complying with applicable Federal Acquisition Regulations (FAR), Defense Acquisition Regulations Supplement (DFARS), Navy Marine Corps Acquisition Regulation Supplement (NMCARS), and NAVFAC Acquisition Supplement (NFAS).

Duration of the contract: One base year with four option years.

8.0 Tonnage Projection:

Industrial Wood Waste – 3,500 tons /year

Food and Compostable Waste - 2,000 tons/year

Contaminated Waste - 150 tons year

9.0 Contracts Point of Contact:

James Niles – Procuring Contracting Officer, 360.396.4417, james.niles@navy.mil Nora Williams – Contract Specialist, 360.396.1501, nora.e.williams@navy.mil

Technical Point of Contact:

John Lacy – NAVFAC NW/CNRNW Integrated Solid Waste Program Manager, 360.315.5450, john.p.lacy@navy.mil Les Hastings – NAVFAC NW Integrated Solid Waste Operations Manager, 360.476.9944, les.hastings@navy.mil

(End of Summary of Changes)