RFQ_N4248524Q0007 Amendment 00001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amdment issued to post questions and answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-May-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4248524Q0007

X 9B. DATED (SEE ITEM 11)

06-May-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-May-2024

CODE

DON/AA CMD

1000 NAVY PENTAGON ROOM 5E158

WASHINGTON DC 20350

N42485 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4248524Q0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

Q. Are individual note takers required or will the government be providing the recordings for the summary to be written after the symposium is completed.

A. Perhaps one or two note takers for the plenary key note speakers only. Still making that determination. We are recording the event and that will be available after the symposium is completed.

Q. How many people will be attending?

A. 1. 400 invited, at least 300 expected Q. How many concurrent breakouts are required?

A. N/A- The venue is providing AV/IT support and the symposium will be recorded.

Q. For the catering requirement, how many meals will be required per day?

A. N/A – The venue costs includes light refreshments Q. Is the Navy handling all A/V needs? Or is this needed from the contractor?

A. The venue is providing the AV/IT support.

Q. How many breakout sessions will occur per day? Will you require a writer/editor in each room? Will the breakout sessions be concurrent or one after the other? Will one writer/editor be sufficient, or will multiple be required? If so, how many?

A. We will not require a writer of editor for any of the breakout sessions; our organization has assigned others to do that function. We may need the contractor to assist with some note taking at the group sessions (entire group in the auditorium) , specifically, notes regarding the Key Note speakers daily but at this time, we are unsure.

Q. Regarding notes, will they be summary notes or verbatim?

A. N/A (see the answer above) Q. What is the event timeline/agenda? Any additional information would be much appreciated!

A. The event begins on Monday, 13 May and lasts through Thursday afternoon, 16-May. Each day will run from 8:30 am - 5:00 pm.

Q. Will travel costs be covered for our team?

A. This is Firm Fixed Price contract. You should include all your expenses in your unit price and may provide details separately.

Q. Registration: will tables and chairs be provided or will we be sourcing? Table linens? Any other specifics?

A. Table linens and chairs are provided. We will need contractor to management onsite logistics, including registration, room set up, catering, social event, transportation.

Q. How many attendees will be present? How will they be broken up/what is the run of show?

A. We invited 400 and we expect 300 (we are at 260 presently) will get the final count Thursday, May 9. There are three breakout sessions and one small group session. We may need note taking at the plenary (large group session).

Q. How many badges etc., what size badge is preferred? Standard 4 and ¼ x 3 and ¼? Please advise!

A. There will need to be a badge for every person attending. Standard size that would go on a lanyard. We will need company to create signs for the symposium (some name plates, signs for registration, table signs, etc.)

Q. Are you providing the folders/materials for packets or are we? What are the specifics in terms of binding, presentation, etc for both the welcome packet and agenda packet? Will printing be color or black and white? Single or double sided?

A. No, we are not providing folders, just the information for the packet in electronic form. There will be some printing required by the contractor. No need for binding, information can be printed and go in folders. Most printing will be black and white, single side or double sided (least cost) and the logo will need to be printed in color.

Q. Will you provide logo + info for packets/badges/etc.? How/when will we receive?

N4248524Q0007

A. Immediately upon award of the contract we will send the logo and information for badges and packets, printing, etc.

Q. What type of signage, quantity, material, sizes etc. are being requested? Will you be providing content, graphic design, logos, etc.? How will the signage be displayed?

A. Signs are displayed on table tops, some will require stands. Size will vary, however there will not be a need for any banner size or any signs larger that an 2 x 3 ft Poster Board.

Q. Are there any specifics on the requested parking passes, and what quantity? Color, material/paper, who will be responsible for distributing these and how?

A. Unsure about the quantity of parking passes needed; the passes can be on 8x10 letter size to be displayed in car dashboard area. We would ask the contractor to distribute the parking passess as a part of logistics support.

Q. When would we expect to receive all necessary information and guidelines to begin the printing process?

A. Immediately upon award of the contrac.

Q. Catering? Has this already been booked? What type of service will it be/how many meals/snacks, etc. per day?

Beverage stations? Dietary restrictions/preferences? Any specifics would be appreciated!

A. Yes, catering has been booked with the venue.

(End of Summary of Changes)