Combined Synopsis-Solicitation Updated 8.7.24.pdf

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, in conjunction with Part 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS

SOLICITATION WILL NOT BE AVAILABLE.

The RFQ number is N4215824QS033. This solicitation documents and incorporates provisions and clauses in effect through FAC 2024-4, and DFARS Change Notice 05/30/2024. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: eCFR :: 48 CFR Chapter 1 -- Federal Acquisition Regulation (FAR) and eCFR :: 48 CFR Chapter 2 -- Defense Acquisition Regulations System, Department of Defense (DFARS). The NAICS Code is 336611 and the Small Business Standard is 1,300 employees. The Product Service Code is J019.

The proposed contract action is for commercial supplies for which the Government intends to solicit as A SMALL BUSINESS SET ASIDE. Interested persons may identify their interest and capability to respond to the requirement or submit quotes. This posting is a request for competitive quotes. All quotations received by the closing response date may be considered by the Government. A subcontracting plan is required from large contractors.

QUESTIONS: Offerors may submit their questions regarding clarification of solicitation requirements to Devlin Horton by email at Devlin.m.horton.civ@us.navy.mil no later than 11:00 AM EST on July 31st, 2024. Any questions received after this deadline may not be answered.

Period of Performance (POP): October 1, 2024 through May 31st, 2026.

Base Period: October 1st, 2024

ITEM NO.

DESCRIPTION QTY UNIT

UNIT

PRICE

TOTAL

CLIN 0001

Repair & Testing on the Carbon Dioxide Removal Plant (CO2 Scrubber, Mark III-B) Removal

1 Job

CLIN 0002

(CO2 Scrubber, Mark III-B) Installation

CLIN 0003

(CO2 Scrubber, Mark III-B) Testing

CLIN 0004

(CO2 Scrubber, Mark III-B) Long Lead Time Material

TOTAL

PRICE

This announcement will close on August 14, 2024 at 11:00 AM Eastern Standard Time.

Shipping term shall be FOB Destination; therefore, quote SHALL include shipping cost.

System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.

To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. Quote must include signed vendor certification (attachment 2). An award will be made based on Lowest Price Technically Acceptable (LPTA). Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 11:00 am EST on July 31st, 2024. Email quotes to Devlin.m.horton.civ@us.navy.civ.

Quotes shall be valid for sixty (60) days (at minimum).

The following FAR provisions and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award):

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services NOV 2021 52.212-2 Evaluation – Commercial Products and Commercial Services NOV 2021 52.212-3 Offeror Representation and Certifications—Commercial Items (DEC 2022) DEC 2022 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services NOV 2021

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services OCT 2022

STATEMENT OF WORK

1. Period of Performance:

1.1. October 2024- to May 2026

1.1.1. CLIN 0001 - REMOVAL

1.1.2. CLIN 0002 - INSTALLATION

1.1.3. CLIN 0003 - TESTING

1.1.4. CLIN 0004 - LONG LEAD TIME MATERIAL (LLTM)

2. Contractor Requirements:

2.1. Travel to jobsite and meet with Point of Contact.

2.1.1. Contractor to perform the recommended repairs of the CO2 Scrubber Plants based on reference 2.2 in accordance with references 2.3 and 2.4

2.1.2. Required Testing to include visual inspection and measurements, operational and electrical testing and troubleshooting, and temperature/pressure evaluation in accordance with reference 2.8:

TP 51560-5-7228 CO2 REMOVAL SYSTEM SIMULATED OPERATION

2.1.3. Provide a condition report and assessment of any required growth work via Recommendation Form and Comment Sheet provided in reference 2.8.

2.2. All work to be performed in accordance with OEM specifications.

2.3. Before performing any shipboard work, Contractor must interface with C246, sign the Letter of Understanding, and follow the work authorization process outlined in Appendix A --- Local Work Template 042-014, Norfolk Naval Shipyard (NNSY) Work Authorization Form (WAF)

3. Government Responsibility:

3.1. Provide pier access for company vehicles to drop off and load tools and equipment at Norfolk Naval Shipyard, Portsmouth Virginia.

3.2. Provide crane/rigging/forklift services as required to load/unload tools and equipment from vehicles pier side to boat.

3.3. Provide services to remove, dispose, and replenishment of systems fluids, including Monoethanolamide (MEA).

3.4. Provide services to isolate and operate equipment when requested by the contractor.

3.5. All electrical connections and disconnections aboard the submarine are the responsibility of Norfolk Naval Shipyard or Ship’s Force.

3.6. Code 246 shall coordinate isolations and tagouts as required to allow Contractor to perform work.

4. Safety/Security Requirements:

4.1. "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements OSHE OSHECM Chapter Hazardous Energy Control (HEC) requirements or safety requirements for site specific location of the contract.

4.2. Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued. Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

4.3. Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

4.3.1. If you currently have a Navy Commercial Access Control System (NCACS) card the following is required to get a DBIDS credential:

4.3.2. Present your NCACS Card and a completed copy of the SECNAV FOM 5512/1 to the base Visitor Control Center representative.

4.3.3. The VCC will pull up your information in the computer, ensuring all information is current and correct.

4.3.4. Once your information is validated, a temporary DBIDS credential is provided.

4.3.5. Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 90 days).

4.3.6. For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

4.3.7. The representative will enter base access authorization and then you may proceed to work.

4.3.8. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

4.3.9. Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

4.3.10. Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

4.3.11. Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

4.3.12. Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

4.3.13. You may now proceed to work.

4.3.14. FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT

YOUR LOCAL BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO

PROVIDED AT: www.cnic.navy.mil/om/dbids.html

4.3.15. One-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the

DBIDS.

5. Entry to NNSY – Screening Procedures

5.1. Possible Enhanced Screening procedures at the gates/entry control points may include answering a series of questions related to help screenings for contagious viruses or other epidemics such as COVID-19 self-screening forms, answering questions related to domestic and foreign travel in a specified time frame, and submission to temperature testing to determine if personnel are displaying symptoms or a fever. These screenings may cause delays or interruptions to contractors travel plans pre or post visit to Norfolk Naval Shipyard (NNSY). Due to certain travel or screening conditions that may be in effect, self-quarantine of contractor personnel may be required prior to entering NNSY for work.

6. PORTABLE ELECTRONIC DEVICES (PEDs)

6.1. In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

OC and/or CORs set forth elsewhere in this award document.

LOCAL WORK TEMPLATE

NNSY

SHIP: N/A ITEM NO: 042-00

COAR: N/A PCN: N/A

LWT FILE NO: 042-014 CMP: N/A

REVISED: 19 AUG 2021 PLANNER: N/A

1. SCOPE:

1.1 Norfolk Naval Shipyard (NNSY) Work Authorization Form (WAF)

Requirements; accomplish

1.2 Location of Work:

1.2.1 Throughout the Ship

1.3 Identification:

1.3.1 Not Applicable.

2. REFERENCES:

2.1 Standard Items, (FY22)

2.2 COMFLTFORCOMINST 4790.3 Rev C, Joint Fleet Maintenance Manual (JFFM), Volume IV, Chapter 10

3. REQUIREMENTS:

3.1 Work on ship systems and components will be authorized and controlled by the Work Authorization Form (WAF) process in accordance with Attachments A, B and C. A WAF is required to authorize the start of work through completion, or until no longer requiring isolation or authorization. Work includes all maintenance, repairs, alterations modifications, and installation or removal of temporary support systems and equipment authorized for accomplishment pursuant to the Job Order. Non-intrusive work (e.g., painting, lagging, sheet metal work) that does not affect ship or personnel safety does not normally require a WAF. If there are any questions regarding whether a WAF is or is not required, NNSY Code 246 (CTE) has final authority.

3.1.1 Submit a filled out WAF for each required work authorization to the NNSY Code 246 representative. The NNSY Code 246 representative will assign a serial number. NNSY Code 246 together with the watch/duty officer will determine if adequate isolation and plant/system conditions exist to safely and properly conduct the work, authorize and hang tag out(s), and sign the WAF.

The WAF is then authorized by NNSY Code 246 and the Ship's authorizing officer. The WAF will remain in the work authorization log until the work is complete and the WAF is cleared by the ship. Additional sign-off required by the WAF for work complete, testing, and closed out, shall be made as the work progresses.

Appendix A Page 7 of 15

3.1.2 Submit Technical Work Document(s) (TWD) (block 6 of the WAF) with the WAF when necessary to show or explain the job description.

3.1.3 For any revision or change to the WAF or TWD, verbally notify NNSY Code 246 at the time of revision or change. Submit a copy of the revision or change to NNSY Code 246.

3.1.4 Provide representative(s) on a daily basis to coordinate the requirements of this work item with NNSY Code 246. For large job orders (work in a main space or work in multiple spaces, compartments or areas, for 7 or more days), this shall be the representatives full time function; for small job orders (work in one location, generally for less than 7 days), this can be a collateral assignment of an individual.

3.1.5 Submit all requests for Work Authorization using the WAF, along with all supporting Technical Work Documents and Drawings to NNSY Test Code 246; drawings and documents will be returned to the contractor. (Code 246 is the central point of contact and liaison with Ship's Force (SF) for all Work Authorization and Tag-out issues.)

Any subcontractors must submit a separate WAF even if work is on the same component. Do not contact SF directly for processing WAF or tagouts.

3.1.6 The Integrated Schedule Job Order and Key Op must be annotated on the top of the WAF. The Job Order and Key Op are the Project's job tracking numbers.

3.1.7 WAF's shall be submitted at least 14 days prior to the contractor's actual scheduled start date of each work item. Contractor completion dates shall be determined based on completion of all production work, all associated WAF(s) cleared and all shipboard tags removed (5 days after WAF is signed off). NOTE: Contractor "Need by Date" must be annotated on the top of the WAF. "Need by Date" must agree with Contractor's start date on the Contractor s Production Schedule.

3.1.8 A WAF shall be required for all contractor work items including installation of DC plugs, except as listed below. Work not normally requiring WAF controls:

3.1.8.1 Preventative maintenance, when integrity of a ship system is not being disturbed. Code 246 must be verbally informed prior to the accomplishment of the maintenance in order that system status may be checked.

3.1.8.2 Painting, cleaning or surface preparation for painting (including sandblasting) that is not in way of movable parts of ship's equipment (i.e., radar, SPM, gun turrets, sail planes, rudder) or adjacent to cathodic protection cells.

3.1.8.3 Non-intrusive work inside tanks (example: painting, inspections) when there is a previously approved WAF to open/close the tank.

3.1.8.4 Removal and/or installation of insulation, staging that is not in the removal, installation, or alteration of workbenches (not attached to a ship's system), lockers, non-structural bulkheads, furniture or joiner work.

Appendix A Page 8 of 15

3.1.8.5 Removal, installation or adjustment of label plates, wire way hangers and cable bands.

3.1.8.6 Installation of temporary systems not connected into ship systems and not installed for the maintenance of ship conditions.

3.1.8.7 Replacement of fluorescent lamps, regular screw in light bulbs, starters, and bayonet type sight glass light bulbs.

Appendix A Page 9 of 15

3.1.9 Code 246 shall act as Repair Activity Representative for all contractors and their subcontractors work requests. After the tagout preparation by SF has been completed, SF will notify Code 246. Code 246 will concur on the adequacy and accuracy of the proposed isolation and sign as Repair Activity Representative. After tagout actions have been completed, the SF authorizing officer and Code 246 will sign the WAF, and Code 246 will release the WAF to the contractor for accomplishment of work.

3.1.10 Components or equipment with Danger or Caution tags attached will not be worked, operated or removed. If a component to be worked has a Danger or Caution tag attached, contact Code 246 immediately for resolution.

3.1.11 Tags of color, size and similar shape to a Danger or Caution tag (NAVSHIPS forms 9890/8 and 9890/5 respectively) shall not be used by contractors or subcontractors.

3.1.12 Should a component which is Danger or Caution tagged (NAVSHIPS forms 9890/8 and 9890/5, respectively) be accidentally operated or moved, notify SF and Code 246 immediately so that any corrective action may be taken to protect personnel and equipment.

3.1.13 Do not start any work until you have received the official copy of the WAF from Code 246 to begin work. Blocks 13 and 14 must be signed at that point.

If the isolation is electrical in nature, provide personnel to perform an electrical frisk and sign the Frisking Remark in the restrictions block prior to receiving the official copy of the WAF. Ensure all restrictions/precautions are noted in the restrictions/precautions block.

3.1.14 Maintain a copy of each WAF received from Code 246 at each shipboard location where a WAF is required.

3.1.15 Requirements of 009-24 of 2.1, which reference tagout functions for a contractor or their designated representative, are not applicable.

3.1.16 Upon completion of work, the contractor or their subcontractor shall contact their work authorization representative, who will contact NNSY Code 246 in order to sign the completion block of the original WAF. This signature signifies that all work specified by that WAF has been completed and that the contractor is ready for tags to be cleared.

3.1.17 Work requiring testing must have all associated WAFs signed as "Work Complete". Ensure the test boundary is in place and any collateral work, WAF and/or testing is complete. NNSY and SF concurrence must be obtained prior to test performance on the project's Daily Test Schedule or Daily Production Schedule.

3.1.18 Contractors and their subcontractors shall sign the contractor/vendor letter of understanding with Code 246 prior to starting work on the project. NNSY Code 246 will provide an initial training session (approximately one hour) for the contractor's key personnel (i.e., supervisors, work leaders, or designated

Appendix A Page 10 of 15 training coordinators); key personnel will receive training material during the initial training session. The contractor will then be responsible to ensure that they provide the necessary training, including subsequent/refresher training as required, to any other employees/subcontractors subsequently assigned to perform work on ships for NNSY.

3.1.19 Submit 2 legible copies of a completed list of personnel trained, one copy each to NNSY Code 246 and the SUPERVISOR. List is due prior to commencement of work aboard the ship. Submit updates to the list each time personnel are added and trained, and when subsequent/refresher training is provided.

4. NOTES:

4.1 Attachments A, B and C are representative of the Navy Standard Work Authorization Process, WAF, TWD Record Sheet, including general instructions, as found in 2.2.

4.2 The requirements of this Work Item will apply for all work being tasked and controlled by NNSY; the location of the ship will either be at NNSY or Naval Station Norfolk. 4.3 Reference 2.2 is available at www.submepp.navy.mil/jfmm/index.htm.

5. GOVERNMENT FURNISHED MATERIAL(GFM):

5.1 LLTM:

1. None.

5.2 PUSH MATERIAL:

1. None.

5.3 KITTED MATERIAL:

1. None.

Appendix A Page 11 of 15

1. PURPOSE: This Letter of Understanding is established to ensure Work Control and Equipment Tag-out Isolation requirements and the expectations of the Repair Activity Representative (NNSY) are formally communicated to the contractor/vendor. Furthermore, to ensure any misunderstanding does not result in equipment damage, personnel injury, or any combination of events, which might lead to more severe damages or injuries during repairs in a shipyard environment.

2. REFERENCE:

(a) COMUSFLTFORCOMINST 4790.3 series, Volume IV, Chapter 10, Revision C1 or latest revision – Joint Fleet Maintenance Manual, Work Authorization and Control

(b) NAVSEAINST S0400-AD-URM-010/TUM, Revision 08 or latest revision – Tag-out User’s Manual (TUM)

(c) Code 246 Policy And Instruction Manual, P&I Memorandum #44, Rev “L” or latest revision – Work Authorization and Control Manual

(d) IPI 000-454 CH-3 or latest revision, Requirements for Controlled Evolutions

3. ATTACHMENT:

(1) Work Authorization Form (WAF)

(2) Contractor/Vendor Technical Work Document (TWD) Form

(3) Contractor/Vendor Training Completion Report

4. SCOPE:

a. A significant amount of work is performed by activities other than Norfolk Naval Shipyard personnel during availabilities. The personnel performing the work are typically private sector contractors/vendors. This document clearly defines the process to be followed in identifying, isolating, authorizing, and completing performed shipboard work. A clear understanding and strict compliance to the requirements of this document is prerequisite to starting work.

b. References (a) and (b) are the controlling documents for Work Control and Tag-out procedures at all Naval activities. Reference (c) consolidates the procedures for NNSY. This document describes the processes in use at NNSY for implementing these references for controlling contractor/vendor work for:

(1) Authorization and approval to perform work on board ship.

(2) Completion of work.

(3) Approval to perform testing and system operations.

(4) Training.

Appendix A Page 12 of 15

5. Work Control & Authorization:

a. The Work Authorization Form (WAF) detailed in reference (c) is the document required for authorizing all intrusive shipboard contractor/vendor work. Specific instructions for completing the WAF are provided in reference (c).

b. Test Engineering Division, Code 246, Work Control, is responsible for reviewing applicable non-nuclear Technical Work Documents (TWD’s) and processing WAF(s) for all contractor/vendor work per reference (c). The contractor/vendor shall prepare a draft WAF using the guidelines, forms, and instructions of reference (c) and be prepared to assist Code 246 in properly identifying the work using the applicable supporting documents and TWDs.

Code 246 will act as the Repair Activity Representative on all WAFs, tag out line items and tags associated with contractor/vendor work.

Note:

Contractors/vendors will not contact Ship’s Force directly to prepare WAFs, perform tag-outs or clear tags.

In the preparing of the WAF, the following conditions are applicable:

(1) If the contractor/vendor utilizes a serialized TWD (uniquely numbered or AIM entered work document) to accomplish work, the contractor/vendor shall provide Code 246 with a draft Attachment (1) WAF, TWD, and supporting documentation (e.g., drawings, Shipalt records, etc).

(2) If the contractor/vendor does not utilize a serialized technical work document to accomplish work, the contractor/vendor shall provide Code 246 with a completed Attachment

(2) Contractor/vendor TWD and provide supporting documentation (e.g., drawings, Shipalt records, etc.). Code 246 will serialize the Contractor/Vendor TWD and process as any other

TWD.

Note:

When the contractor/vendor submits a WAF form, Code 246 may, at CTE discretion, either utilize the contractor/vendor provided WAF or transfer the WAF information to a Contractor/Vendor TWD for processing.

Appendix A Page 13 of 15

c. Code 246 will evaluate the submitted TWD and supporting documentation to determine if the described work is intrusive or non-intrusive shipboard work.

(1) For nonintrusive work or non-shipboard work, the TWD will be annotated No

WAF Required (“NWR”) in the ‘WORK RELEASE’ block and signed by Code 246.

The signed document will then be released to the contractor/vendor. Upon receipt of the annotated TWD, the contractor/vendor may commence work.

(2) For intrusive shipboard work, Code 246 may release the serialized TWD or Contractor/Vendor TWD by processing a new WAF isolating the work or by attaching the work to an existing WAF, as directed by reference (c).

(a) If a new WAF (generated by the contractor/vendor, Code 246, or in combination) is utilized, Code 246 shall process the WAF through Ship’s Force. Code 246 will indicate in the TWD the WAF isolating the work, sign as released and attach a copy of the WAF to the TWD.

(b) If the work is attached to an existing WAF, Code 246 shall process the WAF by adding the TWD to the WAF (adding the serial number to the TWD Line Item Record sheet). Code 246 will indicate on the TWD which WAF is isolating the work, sign as released, and attach a copy of the WAF to the TWD.

(c) The contractor/vendor shall receive the original TWD or a copy of the contractor/vendor TWD with Code 246 authorization signature. A copy of the WAF will be attached and shall be retained on the worksite while performing work. The contractor/vendor shall also maintain a copy of each WAF with the active Technical Work Document (TWD) and Drawings (or Contractor TWD as detailed in LOU) until the work is completed. Upon receipt of signed authorized documents, work may start.

(d) Should special requirements exist (i.e. work on energized gear, depressurization and draining of systems) the contractor/vendor will be prepared to assist Code 246 to meet the requirements of reference (c) prior to the release of the WAF. This may mean the contractor/vendor will complete applicable entries on forms, or indicate specific drainage/depressurization points to verify system status. Should any of these be required, the Code 246 Work Control personnel will inform the contractor/vendor at the earliest possible time.

(e) Code 246 will evaluate the proposed work and isolation to identify abnormal conditions, testing, concurrent work or test which could cause hazardous conditions to personnel or equipment. Should such conditions exist which would preclude expedient

Appendix A Page 14 of 15 work release, Code 246 Work Control will inform the contractor/vendor of the condition and expected delay in processing.

(f) If work conditions change, such that a stoppage in work is required, Code 246 will issue a STOP WAF as per reference (c). The contractor/vendor will place the system being worked in a safe condition to stop work when issued a STOP WAF and sign the form. All listed work on the STOP WAF will be stopped until the STOP WAF is cleared. Code 246 may require the contractor/vendor to return the TWD and WAF isolating such work until the STOP WAF is cleared and authorization to resume work is granted. When notified, the contractor/vendor will sign to release the STOP WAF and can then resume work.

6. Completion of Work:

a. Upon completion of the work the contractor/vendor shall supply Code 246 with a copy of the TWD signed indicating work is complete, or sign the Work Complete block on the original Contractor/Vendor TWD form. Code 246 personnel shall sign for work complete on the associated WAF after satisfactory review, as applicable.

b. Code 246 and Ship’s Force will complete the actions necessary to clear associated tags and line items. The contractor/vendor is advised clearing the contractor/vendor work may not clear all hanging tags, if tags referenced in other work documents for isolation. If notification of tags removal is desired, the contractor/vendor will have to check with Code 246 to find out if tags have been removed. Notification is not automatic.

7. APPROVAL FOR AUTHORIZED TESTING & OPERATION:

a. The contractor/vendor is advised that the operation of ship’s equipment is not authorized.

The operation of valves and components will be performed by Ship’s Force or Code 246 within system transfer boundaries when a system transfer WAF is in effect. The operation of any tagged valve or component will result in a critique offense without issuance of warning.

b. Authorized contractor/vendor shipboard testing requires the following actions:

(1) WAF clearance: The work requiring testing must have all associated TWDs signed as ‘Work Complete’. Code 246 will evaluate WAFs to determine if the system status is appropriate to support testing.

(2) Pretest Checks: Contractor/vendor test procedures must include prerequisite requirements to ensure the test boundary is intact and any collateral work, WAFs, and/or other required testing has been completed.

Appendix A Page 15 of 15

(3) JTG / NN Concurrence: When system / component testing is required, the contractor/vendor shall provide Code 246 with the applicable test procedure information. The test procedure unique number and title must be listed on the List of Authorized Tests (LAT) for authorization by the Joint Test Group (Non-Nuclear) (JTG / NN) prior to testing, if the JTG / NN is assigned. Only those tests listed on the LAT (concurred on by the JTG / NN, if assigned) are authorized execution. The contractor/ vendor may be requested to attend JTG/ NN meetings to discuss the details of testing they desire to perform

Appendix A Page 16 of 15

8. TRAINING:

a. Code 246 will provide the initial training for contractor/vendor personnel. Upon completion, the contractor/vendor will be provided the training materials to identify roles, responsibilities, and basic work requirements while at NNSY. The contractor/vendor will sign that such training has been completed. No work will be released or performed until this training is completed.

b. The contractor/vendor will be provided a copy of reference (c) and (d) and a copy is maintained at Code 246 Work Control. Copies of references (a) and (b) will be provided, if requested. This is not intended to be the sole training material for contractor/vendor employees but supplemental to their own training requirements.

c. The contractor/vendor is responsible to conduct training of all employees assigned to perform work in the requirements of references (a) through (d), and this document prior to performing shipboard work. The contractor/vendor is required to keep a record of employees trained and provide copies to Code 246 (Record of Training attached may be used).

d. Any questions regarding the processing of WAFs, control of work, tag-outs, or control of testing should be directed to NNSY Code 246.

e. Any contractor/vendor sponsored by and contracted to perform work on board the

USS (SSN )

will sign a Letter of Understanding indicating they understand the requirements stated and will comply, performing actions required prior to commencing any work shipboard.

Appendix A Page 17 of 15

9. POINTs OF CONTACT:

a. The designated point of contact for the

USS (SSN )

Project Team for contractor/vendor personnel is the Work Integration Team (WIT) representative):

WIT Name:

Desk Telephone Cell Telephone Fax Machine Email

b. The designated point of contact for WAF or Tag-out questions is Code 246

Work Control. Final authority on all WAF and Tag-out questions or problems is the Code 246

CTE:

CTE Name:

Desk Telephone

Cell Telephone Fax Machine Email

Appendix A Page 18 of 15

10. SIGNATURES: I/WE HAVE COMPLETED THE PROVISIONS REQUIRED BY THE

PROJECT TEAM AND THE ACTIONS LISTED IN THIS LETTER OF UNDERSTANDING.

I/WE HAVE COMPLETED INDOCTRINATION TAG-OUT TRAINING AND WORK

CONTROL TRAINING AS PROVIDED BY CODE 246.

Contractor/Vendor (Company Name) Contractor/Vendor Point of Contact (Print Name)

Contractor/vendor Point of Contact (Signature)

Date Telephone Number

The following personnel are authorized to perform Work Control functions for the above listed organization, to include generating draft WAFs, Contractor/Vendor TWDs indicate completed work, sign for work completed and other associated work.

Employee Printed Name Employee Signature NNSY Badge Number

The completed and signed form will be maintained by Code 246 and filed with Work Control.

Appendix A Page 19 of 15

Work Authorization Form

1. USS 2. SYSTEM

3. 3. WAF NO.

4. JSN 5. DIVISION/LWC/RA

7. JOB DESCRIPTION

6. TECHNICAL WORK DOCUMENT

PREPARATION FOR WORK

8. POST WORK TESTING IS AS SPECIFIED: BELOW IN THE TWD NO TEST REQD FORMAL TEST PROGRAM

9. RESTRICTIONS/PRECAUTIONS/REMARKS

10. DIVISION/REPAIR ACTIVITY READY TO COMMENCE WORK. LPO/DIV OFF or RA __________________________________DATE_______

AUTHORIZATION TO WORK

11. SAFETY OF SHIP (Submarine Only): YES NO RA SSO (if SPOD used) or QUALIFIED WATCH/DUTY OFFICER (if SOSMIL used) __________________________________________________________________________________________________ DATE __________

12. CONCURRENCES:

_________________________ DATE _______ __________________________ DATE _______ _______________________ DATE _______

13. TAGOUT REQUIRED: YES NO

SYSTEM/COMPONENT IS LINED UP FOR WORK, A TAG OUT IS HUNG,

VERIFIED AND SIGNED BY THE REPAIR ACTIVITY (IF REQUIRED) AND

SHIP.

TAGOUT NO.____________________________

___________________________DATE____________

WATCH/DUTY OFFICER

14. PLANT/SHIP CONDITIONS (E.G., DRAINED, DE-PRESSURIZED,

DE-ENERGIZED, RESTRAINED) SET. DIVISION/RA IS AUTHORIZED TO

START WORK

___________________________DATE____________

WATCH/DUTY OFFICER

__________________________________DATE __________

REPAIR ACTIVITY

NOTIFICATION OF WORK COMPLETION

15. RESTRICTIONS/PRECAUTIONS/REMARKS

16. WORK IS COMPLETE

LPO/DIV OFF or RA ______________________DATE ________________

17. TESTING IS COMPLETE

WATCH/DUTY OFF or RA ______________________DATE ________________

18. WAF CLOSED OUT

RA__________________________________DATE_________________ WATCH/DUTY OFF __________________________DATE_______________

CHECK IF CONTINUED ON ANOTHER

Appendix A Page 20 of 15

Attachment (1)

SHEET _____ of _____

CONTRACTOR/VENDOR TECHNICAL WORK DOCUMENT

1. USS 2. SYSTEM 3. DOCUMENT SERIAL NO.

4. JSN 5. CONTRACTOR/VENDOR

7. JOB DESCRIPTION 6.TECHNICAL WORK DOCUMENT

8. CONTRACTOR/VENDOR COMMENTS

9. NNSY COMMENTS

10. CONTRACTOR/VENDOR READY TO COMMENCE WORK.

CONTRACTOR/VENDOR SIGNATURE BADGE NO. PHONE NO. DATE

11. NNSY WORK RELEASE:

ISOLATION / TAGOUT

SAT: WAF NO.

C-246 CK# DATE

NOTIFICATION OF WORK COMPLETION

12. WORK IS COMPLETE

Appendix A Page 21 of 15

CONTRACTOR/VENDOR SIGNATURE BADGE NO. PHONE NO. DATE

CHECK IF CONTINUED ON ANOTHER SHEET

Attachment (2)

Contractor/Vendor Training Completion Report

The training on Work Authorization and Control provided by NNSY Code 246 has been attended and completed by the following individuals. Training of employees of the listed organization is the responsibility of the supervisor by either performing training using provided materials or by arranging training by Code 246 personnel.

Employee Printed Name Employee Signature NNSY Badge Number

Attachment (3)

Appendix A Page 22 of 15

ATTACHMENTS

(1) Contractor Technical Certification