5 Statement of Work.pdf

Chill Water System Rental Specifications

CRITICAL SYSTEM SUPPORT

ATTACHEMENT A

SHEET 1 of 8

Los-Angeles Class Submarine Norfolk Naval Shipyard (NNSY), Portsmouth, VA 23709

JOB ORDER: 38MPL03503 M02 DOCUMENT: 4061C003

Total of 1 System required: See Schedule

Contractor Supplied Equipment:

1. Only Fresh Water will be circulated through the cooling system described below and shown in Figure (1).

2. Chill Water System must consist of at least three chillers. System must be able to support varying capacity from 30 to 120 tons of cooling capacity. System shall consist of two thirty (30) Ton Chillers and one sixty (60) Ton Chiller.

3. System shall be able to allow isolation of each chiller separately to support varying chill water loads shipboard.

4. Must be air cooled.

5. Must have a pumping system, consisting of at least two pumps. System must be able to provide a variable supply ranging from 30 to 350 GPM, this includes events were NOT all chillers are energized and minimal load is on the system. Each pumping apparatus must be capable of maintaining a minimum of 100 feet of head supply pressure, for ALL GPM ranges, at the contractor provided supply manifold. At a minimum, the pumping system shall have a minimum of 100 GPM at 100 feet of head pressure of redundant capacity. The redundant pumps are to be separate and staged nearby. The expansion tank shall supply water directly from the bottom of the tank to the pumps as shown in Figure (1). Additional pumps downstream of the chiller unit(s) may be utilized to raise supply pressure to meet the required 100 feet of head pressure requirement at the contractor supplied supply manifold.

6. Must have suction and discharge manifolds with a quantity of five (5) 2-1/2” MNPT supply connection and a quantity of five (5) 2-1/2” MNPT discharge connections. All manifold connections shall have isolation globe valves installed. Manifolds shall be metallic in nature and shall be Brass and/or Bronze to minimize corrosion from sea air.

7. Within the cooling loop there must be a reservoir capable of holding at least 250 gallons of cooling water or as required to support system design. Reservoir is required to account for small leaks and provide adequate thermal mass. Reservoir must be transparent in order to visibly verify the water level within the tank. Within reservoir tank, water shall be drawn from the bottom of the tank and supplied toward the top portion of the tank.

8. System shall include a bypass line in order to flow water when no services are connected to the contractor supplied supply and discharge manifolds. This bypass line shall include globe valves so the flow can be throttled as required to suit Ship’s demands and to keep the chiller units running under low flow / pressure conditions. The sequencing displayed in Figure (1) is required to be met when system is installed and maintained.

9. System shall contain a constant ventilation system/component at the highest point of the system to remove air from the system during installation and for events when ambient air gets into the system.

10. Desired output water temperature range is 45° F - 65° F.

11. Must be operable on a single 460/480 (V), 400 Amp Breaker (MAXIMUM).

12. Must be provided with a male 500 mcm Camlock electrical connection.

SHEET 2 of 8

13. System must have necessary equipment to prevent freezing recirculating water with no cooling load at 0° F. An electronic heating rod/element shall be installed within the expansion tank to provide a heat load during low loading situations and for freeze protection. Freeze protection equipment shall be installed and operational no later than November 15th and may be removed or deactivated 15th April.

Training on how to utilize freeze protection method must be provided during set up/install.

14. CRITICAL SYSTEM SUPPORT: System must be capable of operating twenty-four (24) Hours a day, seven (7) Days a Week.

15. Contractor is to provide all equipment from the return manifold to the supply manifold. System shall be a complete unit. If pumps or tanks are separate, vendor will provide all piping/valves/fittings as required to couple pumps to the Chill Water Units. Vendor is to provide Extra fittings and hoses to support installation. Wye fittings shall be utilized as much as possible in place of 90-degree fitting to promote minimal flow loss. If the system requires assembly, the system shall be assembled in such a way that it does not cause tripping hazards by minimizing the lengths of hoses between components.

Length of hoses shall be minimized to maximum extent possible when routing system. If hose length is longer than needed, it should be able to be coiled and put somewhere out of the way of normal foot traffic. Hoses shall be routed in a way that does not cause the hose to kink and reduce flowrate. Hoses and mechanical joints shall also be insulated at the time of install with nitrile butadiene rubber (or equivalent) that meet ASTM C543 standard pipe insulation to the maximum extent possible to reduce heat absorption. Insulation shall be able to withstand extreme weather.

16. Chiller Unit(s) must be capable of operating in an industrial environment where dust, dirt, and sea air are present.

17. Chiller Unit(s) to be equipped with operational Inlet and Outlet Temperature Gages.

18. Chiller Unit(s) to be equipped with operational Outlet Pressure Gage.

19. A flow indicating instrument that takes quantitative measurements shall be installed directly before the supply manifold, as shown in Figure (1).

20. System is to include operational pressure and temperature gages on the contractor provided supply and discharge manifold.

21. If chiller system holds 55 gallons or more of fuel or oil or similar fluid, provide an environmental catch tank capable of holding at least 110% of the capacity of the fuel, oil and other fluids required to operate the rental unit.

22. Evaporator must be capable of delivering a leaving temperature of less than 65° F.

23. Condenser must be capable of operating in a wide ambient temperature range (0-125° F).

24. Unit must be affixed with a metal tag designating the supplying company, a POC responsible for repairs and maintenance, and a phone number for the POC who is responsible for repairs and maintenance.

25. Contractor to adhere to the rigging requirements as outlined in Attachment B for contractor equipment at Norfolk Naval Shipyard.

26. The gross weight of the unit shall be clearly marked on the outside of the unit as outlined in Attachment B. If the unit is not a complete unit, the gross weight of each component shall be clearly marked on each component.

SHEET 3 of 8

PTank

Bypass Line

Chiller

P

P

Chiller

Chiller

Figure (1) – Line Diagram of Proposed System

Note 1: Final system may consist of different quantities of Chillers and Pumps (P) than shown in Figure (1) as long as the requirements above are met.

Note 2: Final system may change the order of components as long as the requirements above are met.

Note 3: Freeze protection is not shown in Figure (1). A freeze protection method shall be included for the system in the event there is no cooling load on the system in accordance with Paragraph 12. System can also be used/energized to create more loading on the system during low shipboard loading situations.

Note 4: Diagram shows standard 90-degree fittings. Wye fittings are in lieu of 90-degree fittings and shall be utilized as much as possible to promote minimal flow losses.

SHEET 4 of 8

CONTRACTOR RESPONSIBILITY:

Vendor certifies that vendor’s service meets or exceeds all specifications and contractor responsibilities stated in this solicitation, in their entirety, with no exceptions. Vendor is to provide a “Technical Submission Doc” outlining how the requirements listed herein will be met.

1. Equipment delivery, setup and removal is to be at no cost to the government.

2. If the unit requires assembly, the contractor shall assemble the unit at no cost to the government.

3. Provide all parts requiring repair or replacement under circumstances of normal equipment wear and tear at no additional charge.

4. Contractor is responsible for ensuring that all preventative maintenance is performed on equipment prior to delivery to the government as well as performing preventative maintenance as specified by the equipment’s manufacturer preventative maintenance schedule during the term of the rental period with the government. Contractor is responsible for all travel associated with preventative maintenance.

Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of Norfolk Naval Shipyard/NOB.

5. Post contact information for service/repair of equipment directly on the rental equipment. Contact information must be packaged to withstand being located in an outdoor environment.

6. The contractor shall dispatch a representative in response to a service request to repair and/or replace a chill water unit within four (4) hours of notification by NNSY at no additional charge. Regardless if request is placed during normal business hours. Contractor is responsible for travel associated with repair of equipment. Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of Norfolk Naval Shipyard/NOB.

7. “Per FAR 22.102-1(a) entitled ‘Safety’, Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for Hazardous Energy Control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use of machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

SHEET 5 of 8

b. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access website: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx.

c. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.”

8. “Per FAR Clause 52.217-8: The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rats may be adjusted only as a result of prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extensions of performance hereunder shall not exceed 6 months.

9. When the equipment is required to be removed to the contractor’s facility for repair or replacement, the contractor shall be responsible for loss or damage from the time it leaves the government site until it is returned to the government.

10. Provide start up training of ALL equipment to the government. Contractor is responsible for all travel associated with providing startup training of equipment to the government.

11. Clean the chill water unit(s) prior to delivery to the following requirements:

a. Chill water unit shall be cleaned to a degree of cleanliness that results in a surface free of grease, oil, flux, scale, dirt loose particles and any other matter foreign to the base metal. Adherent light superficial ruse on steel surfaces, caused by short time exposure to the atmosphere, is acceptable.

b. For uncoated surfaces: Adherent corrosion products typical on surfaces of the type material being considered (e.g. flash rust on steel) are acceptable. Loose corrosion products are not acceptable and must be removed.

12. Contractor shall provide technical information for all mechanical equipment provided to satisfy the requirements of the contract. This includes model/unit technical specifications, user manuals, fault code description, etc. Copies of these documents shall be provided to the lead shop zone manager and to engineering (C269) upon completion of system set-up. Further copies in the future shall be provided, if needed, at no additional cost to the government.

a. Contractor shall provide this information during the bidding process as well to assist with technical acceptance review. Any other supporting documentation such as system design characteristics, provided equipment capabilities, layout diagram, flow calculations, head pressure loss calculations, etc. shall also be provided at time of bid to assist with technical review of the proposal.

13. Following system installation and first energization, contractors MUST coordinate with the NNSY

Temporary Service Zone Manager (see points of contact herein) prior to manipulating valve positions, securing/energizing any chillers, or any other work that will affect the system flow or cooling capacity from the current status at that time.

14. Contractor shall provide service technicians, upon request from the government, to assist with chiller operations and chill water system balancing at no additional charge.

SHEET 6 of 8

GOVERNMENT RESPONSIBILITY:

1. Provide operators.

2. Perform basic maintenance.

a. Monitor all gages.

3. Equipment movements within the shipyard.

4. Lost items and equipment damage beyond normal wear and tear.

OPTIONS:

1. Provide options to allow NNSY to continue rental of the chill water unit in one month increments. The government reserves the right to extend the rental period for an additional twelve (12) months in one

(1) month increments. Rental extensions may terminate the rental of one or more units based on use by NNSY. This charge will be prorated.

NOTES:

1. New or used equipment may be provided. NNSY reserves the right to inspect the proposed equipment prior to contract award.

2. The Chill Water Unit will be exposed to everyday weather, and saltwater air. It is the contractor’s responsibility to provide any protective coverings for the unit.

3. The government reserves the right to return the rental unit at any time prior to the expiration of the rental period. The contractor agrees to prorate costs for the time the units are in use by NNSY only.

The government agrees to give the contractor twenty-four (24) hours’ notice for return of units prior to expiration of rental period.

POINTS OF CONTACT:

Technical POC: Emma Kloth, Code 269, 757-396-3791

Temporary Service Zone Representative: Crystal Harrington, 757-633-1461

James Shannon, 757-604-2860

Invoice Certifying POC: Donte Owens, 757-646-2246

SHEET 7 of 8

AFTERHOURS ACCESS

Contractors are to go to Gate 15 and let the guards know they are to provide services/support via contract N4215819PSxxx. It would be helpful to have a copy of the contact. The guards at the gate will then call the Base Precinct and subsequently be escorted to Bldg. 1618 to have a badge made.

1. Identification Badges and Installation Access.

1.1. Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

1.2. Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

1.3. Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personal/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

1.4. If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DB IDS credential:

1.4.1. Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

1.4.2. The VCC will pull up your information in the computer, ensuring all information is current and correct.

1.4.3. Once your information is validated, a temporary DBIDS credential is provided.

1.4.4. Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~90 Days).

1.4.5. For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purposed for base access when arriving at the Visitor Control Center.

1.4.6. The representative will enter base access authorization and then you may proceed to work.

1.5. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

1.5.1. Present a letter or official document from your government sponsoring organization that provides the purpose for your access.

1.5.2. Present valid identification, such as a passport or Real ID Act-compliant state driver’s license.

1.5.3. Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

1.5.4. Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

1.5.5. You may now proceed to work.

SHEET 8 of 8

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE

VISITOR CONTROL CENTER INFORMATION IS ALSO PROVIDED AT:

www.cnic.navy.mil/om/dbids.html

2. One-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor’s personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

ECMRA

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA) – The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at:

https://doncmra.nmci.navy.mil.

PORTABLE ELECTRONIC DEVICES (PEDs)

In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A Portable Electronic Device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g. cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

ATTACHMENT B

SHEET 1 of 2

Requirements for Lifting of Equipment

1. The equipment shall be outfitted with suitable attachments for overhead lifting.

1.1. For multiple lift point lifts, each lifting attachment shall be capable of supporting one half the gross weight of the equipment with a design factor of five to one based on ultimate strength. For single point lifts the lifting attachment shall be capable of supporting the gross weight of the equipment with a design factor of five to one based on ultimate strength.

1.2. For multiple point lifts each lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting one half the gross weight of the equipment. For single point lifts the lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting the gross weight of the equipment.

1.3. Design of the lifting attachments shall be such that the attachments and shackles are not side loaded more than 10° out of the plane. Lifting attachments shall be located such that the lifting slings do not contact the equipment, or alternatively a spreader beam certified to NAVFAC P- 307 shall be provided. Whenever practical, the lifting attachments shall be located above the center of gravity, and such that the lifting slings do not contact the equipment housings.

1.4. Each lifting attachment shall be conspicuously marked in a contrasting color “Lift Here.” Letters shall have a minimum height of 1”.

2. The equipment shall be marked in a prominent location with the gross weight. Sand hoppers, tubs, or other containers that may contain material shall be marked with the empty and full weight (or alternatively the empty weight and working load limit). Marking shall be upper case letters of a contrasting color, with a minimum height of 1”. Marking shall include the units (i.e. “pounds”, “long tons”, etc.).

3. The equipment shall be provided with a lifting sketch / rigging diagram that meets the requirements of enclosure (1).

3.1. The lifting sketch shall detail any specific requirements and / or configurations that must be met prior to lifting (i.e. “engage swing lock”, “Tilt mast back fully”, “Rotate lifting basket over side”, “Utilize 10’ minimum length slings”, “Spreader beam required”, etc.).

3.2. The lifting sketch shall include the location of the center of gravity on the equipment (full fuel, hydraulic tanks, etc.), equipment model/manufacturer, and gross weight.

3.3. A copy of the lifting sketch shall be permanently posted on the equipment, and a copy shall be forwarded to Code 714 (396-3345, 3346).

4. If specialized handling gear other than shackles, standard slings, or chainfalls (i.e. spreader beams, special lift rigs, etc.) is required, the contractor shall furnish it. This handling gear shall be provided certified in accordance with NAVFAC P-307, with written documentation of proof testing.

ATTACHMENT B

SHEET 2 of 2

Rigging Sketch Requirements

Rigging sketches, as a minimum, shall identify the following:

1. The weight of the load.

2. The location of the center of gravity.

3. The minimum crane capacity.

4. The minimum capacity / length of slings.

5. The minimum capacity of other standard rigging gear.

6. The attachment (lifting) points for the load.

a. The attachment points for multiple leg lifts shall be sized such that each attachment point can support half the load’s weight at the anticipated lift angle.

b. The attachment point for single leg lifts shall be sized such that the attachment point can support the entire load’s weight.

7. Limitations on allowable orientations for any parts making up the lifting assembly.

8. For single leg vertical lifts using twisted rope (wire or synthetic), two parallel ropes each capable of supporting the entire load alone shall be required unless a method is used to prevent unlaying the rope.

9. A minimum D / d ratio of one shall be required where wire rope slings pass over any object, or in the eyes of wire rope slings. A minimum D / d ratio of two shall be required where synthetic rope slings pass over any object, or in the eyes of synthetic rope slings.

a. “D” represents the diameter of the object the sling passes over.

b. “d” represents the diameter of the sling.

c. Table 14-3 of NAVFAC P-307 lists efficiency factors as various D / d ratios.

10. Components in each handling assembly shall be sized based on the worst case distribution of loads.

a. When making a two, three or four point lift, the handling gear shall be sized so that two legs can support the load without exceeding the safe working load (SWL) at the lift angle expected, unless an equalizing method is used.

11. When nonstandard gear is required (i.e. round stock lifting bars) written instructions shall be provided that ensure:

a. The proper material is being used.

b. The item is certified IAW NAVFAC P-307.

c. Any special requirements or dimensions are followed to ensure that engineering assumptions are met (i.e. eccentricity of the bearing points).