Attachment 1 - Statement of Work.rtf

STATEMENT OF WORK NORFOLK NAVAL SHIPYARD (NNSY)

CHANGE OF COMMAND

Objective: Norfolk Naval Shipyard (NNSY) requires a contractor to provide sound, video, live streaming equipment, and music along with equipment operating services for the upcoming Change of Command ceremony.

Background: NNSY is a U.S. Naval facility located in Portsmouth, Virginia. It is a U.S. Navy’s custom and tradition to hold a Change of Command ceremony for the outgoing and incoming shipyard commanders. The Change of Command will have approximately 1,000 guests attending.

Scope of Work: The Change of Command ceremony requires digital media services for an indoor/outdoor venue to consist of:

Any safety equipment to ensure chords or equipment are not tripping or safety hazards.

The sound system provided must be sufficient for the audience to be able to hear the ceremony. The video system is to provide monitors in key locations in Bldg. 163 for people who are unable to see the stage from where they are standing. Bldg. 163 is approximately 14,000 sq/ft, (to include the area outside of the roll up door) with a length of approximately 200 – 250 ft and an approximate width of 63 ft. The ceiling height is approximately 14 – 50 ft.

The online streaming service is for people who are unable to attend the ceremony itself, (wifi and/or internet services WILL NOT be provided by the Government and the contractor must be able to broadcast with their own equipment). The livestream will be on the NNSY Facebook page.

Ten (10) minutes before the ceremony begins, the four (4) 75” monitors and the livestream presentation will display the NNSY logo and the following statement, “Norfolk Naval Shipyard’s Change of Command Ceremony will start at 10:00 a.m.”

A band is scheduled to be playing music for the ceremony and will not need to connect to contractor provided speakers however, the vendor shall be prepared to play upbeat, fun music for one (1) hour before and one (1) hour after the Change of Command Ceremony. A playlist or a CD with songs may or may not be provided to the vendor, therefore, the vendor must be prepared by bringing their own music which will be approved by the government prior to the date of the ceremony. If the government does supply a playlist and/or CD, they will provide it to the vendor no later than the date prior to the event9.

The vendor is required to provide their own internet source. The vendor will not be authorized to access any U.S. government computer networks. The use of 5G cellular process is recommended. The vendor must notify Code 109 Information Technology and Cybersecurity Department prior to connection to ensure it doesn’t interfere with any government network systems.

Date and Time of required service 28-29 June 2023.

June 28th: arrive at 9:00 a.m. for setting up and testing of all equipment.

June 29th: arrive at 7:00 a.m. to perform final checks. 10:00 a.m. is the start time of the Change of Command itself and will last for approximately 90 minutes. Breakdown will commence immediately after all guests have departed (approximately 12 PM).

Government to provide:

NNSY Logo & text, and direction to contractor personnel.

Security Requirements:

All vendor’s employees onsite must be U.S. citizens.

Delivery Terms/Shipping/Transportation FOB Destination: Vendor will be responsible to transport all required equipment to and from the site. There is enough space in Bldg. 163 for the vendor to store their equipment prior to ceremony commencement.

Place of Performance/Delivery Location: Norfolk Naval Shipyard, Bldg. 163, High Bay

Period of Performance (PoP)/ Completion Date/ Delivery Date: The period of performance will be from date of award to 29 June 2023 and work will be performed over two days:

Technical Point of Contact (TPOC): Troy D. Miller, 757-396-9783, troy.d.miller3.civ@us.navy.mil

Invoice Certifier: Michael Brayshaw, 757-396-9541, michael.d.brayshaw.civ@us.navy.mil

Defense Biometric Identification Systems (Dbids) For Installation Access Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued. Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

All vendor’s employees must meet the criteria to obtain a Green NAVSEA Security Badge by COB, Friday, June 2, 2023. Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Further information regarding DBIDS can be found at www.cnic.navy.mil/om/dbids.html Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point. If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

The VCC will pull up your information in the computer, ensuring all information is current and correct.

For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO PROVIDED AT: www.cnic.navy.mil/om/dbids.htmlOne-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by nonparticipants in the DBIDS.

Portable Electronic Devices (PEDS) In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

All PEDs including but not limited to tablets, laptops, iPads, and cell phones that will be used for this job must be turned into Norfolk Naval Shipyard’s Code 109 Information Technology and Cybersecurity Department for inspection of the equipment no later than COB, Friday, 9 June 2023. An appointment will have to be made ahead of time. The equipment will need to be left behind and the process could take up to ten business days.

A green NAVSEA security badge must be acquired first before turning in the PEDs for inspection.

NNSY Asset Authorization Request Guidelines are attached to this statement of work.

SAFETY

Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements OSHE OSHECM Chapter Hazardous Energy Control (HEC) requirements or safety requirements for site specific location of the contract. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or nametags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

REQUIREMENTS FOR ACCESS TO NAVY INSTALLATIONS

Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System, (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Further information regarding DBIDS can be found at www.cnic.navy.mil/om/dbids.html NOTE: Bldg. 276 TELEPHONE: 757-396-5815 (or 5095)

NORFOLK NAVAL SHIPYARD CONTRACTS DEPARTMENT – SERVICES CONTRACTS DIVISION

No instructions, either verbal or written, deviating from the terms and conditions of this order are effective or binding upon the Government unless authorized and formalized by contractual documents issued by the Contracting Officer. On any problems concerning the order, please contact, TYLER MACDONALD, CODE 412 NORFOLK NAVAL SHIPYARD CONTRACTS DEPARTMENT, SERVICE CONTRACTS DIVISION, BLDG. 65, 1ST FLOOR, PORTSMOUTH, VA 23709-5000, TELEPHONE: (757) 396-8359.

Afterhours Access Contractors are to go to Gate 15 and let the guards know they are to provide services/support via the applicable contract number. It would be helpful for them to have a copy of the contract. The guards at the gate will then call the Base Precinct and subsequently be escorted to Bldg. 1618 to have a badge made.

Authorization of Additional Work Any additional work outside the scope of this contract/purchase order shall have written authorization from the Contracting Officer prior to executing any additional work. Any work performed without the written authorization of the Contracting Officer shall be considered “At- Risk” and the government will have no legal obligation to pay for the work performed.