N42158-23-Q-S008.pdf

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, in conjunction with Part 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.

The RFQ number is N42158-23-Q-S008. This solicitation documents and incorporates provisions and clauses in effect through FAC 2022-08 October 28, 2022 and DFARS Change Notice 20221028. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 532490 and the Small Business Standard is $35 million. The Product Service Code is W041.

The proposed contract action is for commercial services for which the Government intends to solicit as Full and Open Competition. Interested persons may identify their interest and capability to respond to the requirement or submit quotes. This posting is a request for competitive quotes. All quotations received by the closing response date may be considered by the Government.

QUESTIONS: Offerors may submit their questions regarding clarification of solicitation requirements to Heidi Miller by email at heidi.r.miller.civ@us.navy.mil no later than 4:30pm EST on December 12, 2022. Any questions received after this deadline may not be answered.

Period of Performance (POP): January TBD, 2023 (12 months)

ITEM NO.

DESCRIPTION QTY UNIT UNIT

PRICE TOTAL

0001 RENTAL SERVICE OF FIVE (5) 70 TON AIR

CONDITIONING UNITS WITH HEATERS IN

ACCORDANCE WITH THE STATEMENT OF

WORK. DELIVERY AND PICKUP COSTS ARE

INCLUDED.

12 Months

TOTAL PRICE

This announcement will close on 16 December 2022 at 4:30 PM Eastern Standard Time.

Shipping term shall be FOB Destination; therefore, quote SHALL include shipping cost.

System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award.

Registration is free and can be completed on-line at http://sam.gov/.

To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. Quote must include signed vendor certification attached in the SOW. An award will be made based on Lowest Price Technically Acceptable (LPTA). Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 4:30 pm EST on December 16, 2022. Email quotes to heidi.r.miller.civ@us.navy.mil.

Quotes shall be valid for sixty (60) days (at minimum).

The following FAR provisions and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award):

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services NOV 2021 52.212-3 Alt I Offeror Representation and Certifications—Commercial Items (OCT 2022) Alternate I OCT 2014 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services NOV 2021 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services OCT 2022

STATEMENT OF WORK

https://www.acquisition.gov/browse/index/far mailto:heidi.r.miller.civ@us.navy.mil

1. Scope:

1.1. Title: A/C Units with Heaters

1.2. Job Order/Key Op: 38JWR03506 S04

1.3. Purpose of Request: Service Rental from vendor to provide Five (5) 70 ton A/C Units with Heaters meeting the specifications outlined below.

1.4. Location of work:

1.4.1. Norfolk Naval Shipyard (NNSY), Portsmouth, VA 23709

2. Reference:

2.1. N/A

3. General Specifications:

3.1. General Specification for A/C Units with Heaters.

3.1.1. Design must be electrical powered, either 120/460V. Capable of starting and running on a 400-amp circuit breaker. Camlock end connections are required.

3.1.2. The units will be exposed to everyday weather and saltwater air. It is the contractor’s responsibility to provide any protective coverings for the units.

4. Equipment Requirements:

4.1. Unit must be air-cooled.

4.2. Provide a minimum of 780,000 BUT/hr cooling capacity. Unit must provide at least a 30- degree temperature drop at 12,000 CFM.

4.3. Provide at least 12,000 Cubic Feet per Minute (CFM) at 5” Static Pressure.

4.4. Unit must have at least two (2), 20” Vent duct inlet connections.

4.5. Unit must have at least two (2), 20” Vent duct outlet connections (Dampered).

4.6. Must be capable of running 24 hours/day, 7 days/week.

4.7. Unit must be a complete system.

4.8. Contractor to adhere to the rigging requirements as outlined in this SOW for contractor equipment at

Norfolk Naval Shipyard.

4.9. Unit must be free standing and must have forklift slots (capable of being moved with a forklift).

4.10. Unit must be affixed with a metal tag designating the supplying company, a POC responsible for repairs and maintenance, and a phone number of the POC who is responsible for repairs and maintenance.

4.11. Unit must provide at least the following heating capacity. In-line heaters are acceptable.

4.11.1. Power Requirements: 460 V/ 3 phase/ 60HZ

4.11.2. Provide a minimum of 60 kW heating capacity

4.11.3. Input Rating: 200,000 BTU or better

4.11.4. Air Output: 5,000 CFM minimum

4.11.5. Temperature Control: 40° F Temperature Rise minimum

4.11.6. Thermostatic Controller: Heating and cooling elements must be thermostatically controlled.

4.12. Contractor must include brochure or technical data sheet for the unit model that will be rented to NNSY.

4.13. Contractor must acknowledge the ability to meet the required delivery date of 3 January 2023, or provide closest date that unit can be delivered.

5. Period of Performance:

5.1. January TBD, 2023 through January TBD, 2024. (12 months)

6. Contractor Requirements:

Vendor hereby certifies that vendor’s service meets or exceeds all specifications and contractor responsibilities stated in this solicitation, in their entirety, with no exceptions. (initials)

6.1. Equipment delivery and removal at no cost to the government.

6.2. Provide all parts requiring repair or replacement under circumstances of normal equipment wear and tear at no additional charge.

6.3. Contractor is responsible for ensuring that all preventative maintenance is performed on equipment prior to delivery to the government as well as performing preventative maintenance as specified by the equipment’s manufacturer preventative maintenance schedule during the term of the rental period with the government.

6.4. Post contact information for service/repair of equipment directly on the rental equipment. Contact information must be packaged to withstand being located in an outdoor environment.

6.5. The contractor shall dispatch a representative in response to a service request to repair and/or replace an air conditioner within eight (8) hours of notification by NNSY at no additional charge, regardless if the request is placed during normal business hours. Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of Norfolk Naval Shipyard/NOB.

6.6. “Per FAR 22.102-1(a) entitled ‘Safety’, Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements for site specific location of the contract.

6.6.1. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for Hazardous Energy Control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags- Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use of machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

6.6.2. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

6.6.3. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set for the elsewhere in this award document.”

6.7. “Per FAR Clause 52.217-8: The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rats may be adjusted only as a result of prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extensions of performance hereunder shall not exceed 6 months.

6.8. When the equipment is required to be removed to the contractor’s facility for repair or replacement, the contractor shall be responsible for loss or damage from the time it leaves the government site until it is returned to the government.

6.9. Provide start up training of equipment to the government. Contractor is responsible for all travel associated with providing startup training of equipment to the government.

6.10. Clean the air conditioner unit(s) prior to delivery to the following requirements:

6.10.1. Air conditioners shall be cleaned to a degree of cleanliness that results in a surface free of grease, oil, flux, scale, dirt, loose particles and any other matter foreign to the base metal. Adherent light superficial rust on steel surfaces, caused by short time exposure to the atmosphere, is acceptable.

6.10.2. For uncoated surfaces: Adherent corrosion products typical on surfaces of the type material being considered (e.g. flash rust on steel) are acceptable. Loose corrosion products are not acceptable and must be removed.

7. Government Responsibility:

7.1. Provide operators for equipment.

7.2. Perform basic monitoring/visual checks and minor adjustments as required.

7.3. Equipment movements within Norfolk Naval Shipyard.

7.4. Lost items and equipment damage beyond normal wear and tear.

8. Points of Contact:

8.1. Technical POC: TBD

8.2. Invoice Certifying POC: TBD

http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

8.3. Temporary Service Zone Manager: TBD

9. Safety Requirements:

9.1. Per FAR 22.102-1(a) entitled ‘Safety’, Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

9.1.1. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representative (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags- Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use of machinery, equipment, or systems (MSE) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

9.1.2. Contractors and NNGAs may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access website:

http://navsea.navy.mil/shipyards/norfolk/default.aspx

9.1.3. Names and contact information for NNSY LOTCs and/or the Building Monitor will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.

10. Requirements for Lifting of Equipment:

10.1. The equipment shall be outfitted with suitable attachments for overhead lifting.

10.1.1. For multiple point lifts each lifting attachment shall be capable of supporting one half the gross weight of the equipment with a design factor of five to one based on ultimate strength. For single point lifts the lifting attachment shall be capable of supporting the gross weight of the equipment with a design factor of five to one based on ultimate strength.

10.1.2. For multiple point lifts, each lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting one half the gross weight of the equipment. For single point lifts, the lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting the gross weight of the equipment.

10.1.3. Design of the lifting attachments shall be such that the attachments and shackles are not side loaded more than 10° out of the plane. Lifting attachments shall be located such that the lifting slings do not contact the equipment, or alternatively a spreader beam certified to NAVFAC P-307 shall be provided. Whenever practical, the lifting attachments shall be located above the center of gravity, and such that the lifting slings do not contact the equipment housings.

10.1.4. Each lifting attachment shall be conspicuously marked in a contrasting color “Lift Here.”

Letters shall have a minimum height of 1”.

10.2. The equipment shall be marked in a prominent location with the gross weight. Sand hoppers, tubs, or other containers that may contain material shall be marked with the empty and full weight (or alternatively the empty weight and working load limit). Marking shall be upper case letters of a contrasting color, with a minimum height of 1”. Marking shall include the units (i.e. “pounds”, “long tons”, etc.).

10.3. The equipment shall be provided with a lifting sketch / rigging diagram that meets the requirements as outlined below:

10.3.1. The lifting sketch shall detail any specific requirements and / or configurations that must be met prior to lifting (i.e. “engage swing lock”, “Tilt mast back fully”, “Rotate lifting basket over side”, “Utilize 10’ minimum length slings”, “Spreader beam required”, etc.).

http://navsea.navy.mil/shipyards/norfolk/default.aspx

10.3.2. The lifting sketch shall include the location of the center of gravity of the equipment (full fuel, hydraulic tanks, etc.), equipment model/manufacturer, and gross weight.

10.3.3. A copy of the lifting sketch shall be permanently posted on the equipment, and a copy shall be forwarded to Code 714 (396-3345, 3346).

10.4. If specialized handling gear other than shackles, standard slings, or chainfalls (i.e. spreader beams, special lift rigs, etc.) is required, the contractor shall furnish it. This handling gear shall be provided verified in accordance with NAVFAC P-307, with written documentation of proof testing.

11. Rigging Sketch Requirements:

11.1. Rigging sketches, at a minimum, shall identify the following:

11.1.1. The weight of the load.

11.1.2. The location of the center of gravity.

11.1.3. The minimum crane capacity.

11.1.4. The minimum capacity / length of slings.

11.1.5. The minimum capacity of other standard rigging gear.

11.1.6. The attachment (lifting) points for the load.

11.1.6.1. The attachment points for multiple leg lifts shall be sized such that each attachment point can support half the load’s weight at the anticipated lift angle.

11.1.6.2. The attachment point for single leg lifts shall be sized such that the attachment point can support the entire load’s weight.

11.2. Limitations on allowable orientations for any parts making up the lifting assembly.

11.3. For single leg vertical lifts using twisted rope (wire or synthetic), two parallel ropes each capable of supporting the entire load alone shall be required unless a method is used to prevent unlaying the rope.

11.4. A minimum D/d ratio of one (1) shall be required where wire rope slings pass over any object, or in the eyes of wire rope slings. A minimum D/d ratio of two (2) shall be required where synthetic rope slings pass over any object, or in the eyes of synthetic rope slings.

11.4.1. “D” represents the diameter of the object the sling passes over.

11.4.2. “d” represents the diameter of the sling.

11.4.3. Table 14-3 of NAVFAC P-307 lists efficiency factors at various D/d ratios.

11.5. Components in each handling assembly shall be sized based on the worst case distribution of loads.

11.5.1. When making a two, three, or four point lift, the handling gear shall be sized so that two legs can support the load without exceeding the safe working load (SWL) at the lift angle expected, unless an equalizing method is used.

11.6. When non-standard gear is required (i.e. round stock lifting bars), written instructions shall be provided that ensure:

11.6.1. The proper material is being used.

11.6.2. The item is certified IAW NAVFAC P-307.

11.6.3. Any special requirements or dimensions are followed to ensure that engineering assumptions are met (i.e. eccentricity of the bearing points).

ADDITIONAL DETAILS:

1. New or used equipment may be provided. NNSY reserves the right to inspect the proposed equipment prior to contract award.

2. The units will be exposed to everyday weather, and saltwater air. It is the contractor’s responsibility to provide any protective coverings for the units.

3. The government reserves the right to return one or all units at any time prior to the expiration of the rental period. The contractor agrees to prorate costs for the time the units are in use by NNSY only. The government agrees to give the contractor at least twenty-four (24) hours’ notice for return of units prior to expiration of rental period.

After Hours Base Access – Contractors are to go to Gate 15 and let the guards know they are to provide services/support via contract N4215823PS___. It would be helpful to have a copy of the contract. The guards at the gate will then call the Base Precinct and subsequently be escorted to Bldg. 1618 to have a badge made.

DBIDS

1.1. Identification Badges and Installation Access.

• Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

• Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access

AFTER 14 August 2017.

• Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personal/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

• If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

o Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor

Control Center representative.

o The VCC will pull up your information in the computer, ensuring all information is current and correct.

o Once your information is validated, a temporary DBIDS credential is provided.

o Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~90 Days).

o For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purposed for base access when arriving at the Visitor Control Center.

o The representative will enter base access authorization and then you may proceed to work.

• If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

o Present a letter or official document from your government sponsoring organization that provides the purpose for your access.

o Present valid identification, such as a passport or Real ID Act-compliant state driver’s license.

o Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

o Upon completion of the background check, the Visitor Control Center representative will complete the

DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

o You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR

CONTROL CENTER INFORMATION IS ALSO PROVIDED AT:

www.cnic.navy.mil/om/dbids.html

1.2. One-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor’s personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

ECMRA

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA) – The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at:

https://doncmra.nmci.navy.mil.

PORTABLE ELECTRONIC DEVICES (PEDs) In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A Portable Electronic Device (PED) is defined as any non-http://www.cnic.navy.mil/om/dbids.html https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/ stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g. cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).