RFI Questions and Answers.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Department of the Navy Enterprise Budget Formulation Solution Request for Information (RFI)
- Solicitation number
- N4142126RZ001
About this file
This file contains Questions and Answers (Q&A) responses related to the Department of the Navy Enterprise Budget Formulation Solution Request for Information (RFI) issued under Solicitation Number N4142126RZ001. The RFI, issued by Naval Supply Systems Command (NAVSUP) Fleet Logistics Center Norfolk on behalf of the Office of the Assistant Secretary of the Navy (Financial Management and Comptroller), seeks information on modern, commercially available, cloud-based software solutions to modernize the Department of Navy's Planning, Programming, Budgeting, and Execution (PPBE) processes, with specific focus on enhancing Pre-PBIS budget formulation activities. The RFI response deadline was 12:00 PM Eastern Time on May 26, 2026, with written questions to be submitted to stephanie.m.murphy28.civ@us.navy.mil and daniel.engelberg.civ@us.navy.mil.
As a Q&A document rather than a standalone specification or work statement, this file contains clarifications and responses to inquiries submitted by interested vendors regarding the RFI requirements, evaluation criteria, submission instructions, and technical specifications. The document serves as a reference tool to ensure all potential respondents have consistent understanding of the government's requirements and expectations. This is a pre-solicitation RFI only and does not constitute a binding solicitation, with no government commitment to award a contract or issue a subsequent Request for Proposal.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment I DON Budget Formulation.docx | DOCX document | |
| Attachment II- DON Budget Formulation.docx | DOCX document | |
| Attachment I- DON Budget Formulation.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Questions Received in Response to DON Enterprise Budget Formulation Solution RFI | |||
| # | Question | Draft Response | |
| 1 | Would the Government consider allowing for an Appendix that does not count against page count so that we can effectively catalog and map the list of requirements in our RFI response? | Yes. | |
| 2 | The RFI references "Pre-PBIS" as the primary scope, yet several requirements (e.g., apportionment workflows, execution data linkages, OP32 exhibits) suggest meaningful post-POM execution involvement. Can the Government clarify which execution-phase capabilities are in-scope for initial implementation versus future phases, so vendors can prioritize their whitepaper responses accordingly? | The primary focus for "pre-PBIS" is automation of budget exhibits, and execution-phase capabilities can likely be implemented in future phases. At the same time, the government recognizes that implementation phasing is an important decision point, and we are open to input and recommendations on how best to deliver the desired capabilities. | DRAFT RESPONSE: Yes. |
| 3 | The ROM pricing request references approximately 10,000 users. We plan to present Oracle EPM Cloud as a viable solution and Oracle EPM is licensed on a per-named-user basis regardless of role or access level. Can the Government clarify whether the 10,000 user estimate represents all anticipated named users across the enterprise, or whether it reflects a subset (e.g., active budget contributors only)? This will ensure ROM estimates are anchored to a realistic and comparable user count across respondents. | The 10,000 user figure is an approximation. | |
| 4 | The RFI lists several integration targets including SAP S/4HANA, PBIS, War Data Platform (Databricks/Palantir Foundry), UiPath, and DAI. Can the Government confirm whether all listed systems are expected to be active and available at the time of implementation, or whether some are on the DON's target-state roadmap? This will help vendors accurately represent their integration capabilities against systems that are currently deployed versus those planned for future adoption. | All systems are active and available upon implementation of this tool except S/4HANA, which is targeted for deployment to production by 10/1/2028. Navy ERP ECC will be used until that time. | |
| 5 | Regarding historical data migration from legacy command-owned systems: does the Government anticipate providing standardized data extracts, or will vendors be expected to perform discovery and normalization of heterogeneous legacy data as part of implementation scope? | Vendors will be expected to load 1-2 cycles-worth of historical data from legacy systems. | |
| 6 | The RFI requires FedRAMP High authorization and eligibility up to IL5/IL6. For vendors whose current FedRAMP authorization is at Moderate, will a demonstrated ATO roadmap to High be considered acceptable for initial whitepaper evaluation, or is existing FedRAMP High authorization a mandatory prerequisite? | Yes. | |
| 7 | The requirement for classified (IL6/Secret) exhibit production implies a multi-domain environment. Is the expectation that the selected SaaS platform itself will operate at IL6, or that the solution architecture supports data hand-off to a separate IL6 environment for classified workflows? | The expectation is that there is a roadmap to support a multi-domain environment. | |
| 8 | The RFI notes a preference for OEM-led implementation. Can the Government clarify whether this preference extends to excluding SI-led delivery models, or whether a teaming arrangement (OEM + certified implementation partner) would satisfy this preference? | While there is a preference for an OEM-led implementation, the government is open to other solutions. | |
| 9 | Does the DON anticipate a phased rollout by command type (e.g., HQ first, then fleet and acquisition commands), or is an enterprise-wide deployment expected simultaneously? This significantly affects implementation planning, change management scope, and ROM structuring. | Yes, the government is contemplating a phased approach. | |
| 10 | Demonstration Evaluation / Process Understanding: To assess likelihood of successful implementation, will the Government evaluate not only functional software capability, but also respondents’ demonstrated understanding of Navy-specific budget formulation processes, workflows, data structures, and decision-support needs during the 90-minute demonstration? | The RFI for a White Paper and possible Demonstration are solely for market research purposes. An official evaluation or weighting of elements will not be performed. | |
| 11 | Demonstration Scenario Weighting: Will demonstration evaluation place equal emphasis across all four scenarios, or will greater weight be placed on enterprise consolidation, executive decision support, and department-wide reporting capabilities? | The RFI for a White Paper and possible Demonstration are solely for market research purposes. An official evaluation or weighting of elements will not be performed. | |
| 12 | Platform Extensibility Clarification: The RFI references extensibility and several capabilities that extend beyond core Budget Formulation. Should respondents limit their response to Budget Formulation requirements only, or will the Government also consider how a proposed platform can be extended over time into adjacent CFO business functions such as Financial Close & Consolidation, Financial Reporting, Accounting Operations, Account Reconciliations, Transaction Matching, and other FM modernization priorities? | Respondents should emphasize budget formulation capabilities, but the government is open to hearing about adjacent functions and the capabilities of a proposed solution. | |
| 13 | Are NAVSUP FLC and FM&C aware of the DON Oracle III Enterprise Software License Agreement (ESLA) through DLT TD Synnex for Oracle Fusion SaaS - Enterprise Performance Management (EPM) solutions? The ESLA enables pre-negotiated terms and discounts for maximum cost avoidance and ease of procurement. | Additional information on contract vehicles and solutions is welcome as part of the RFI response. | |
| 14 | To enable a comprehensive response, Oracle as the OEM would like to respectfully request an extension of 23 June? | Interested parties are free to submit white papers for consideration at any time before any potential RFP is released. | |
| 15 | How many actual users plan to use analytics services? | Per the RFI, we are expecting roughly 10,000 total users. | |
| 16 | How many actual users plan to use generative AI services? | Per the RFI, we are expecting roughly 10,000 total users. | |
| 17 | Are there pre defined LLMs that NAVSUP plans to work with? | No, the government is open to recommendations. | |
| 18 | How much data is NAVSUP working with that would need to be available for AI services and will NAVSUP be fine tuning or training models? | We are expecting to load 1-2 budget cycles’ worth of legacy data, but more data will likely |
need to be available as implementation proceeds.
19 Could the systems that will be integrated into this configuration be listed? The RFI contains the relevant systems and desired capabilities.
File details come from the government source that posted it. Updated .