N4019224R9000_Amd 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N40192-24-R-9000 - Grounds Maintenance and Tree Trimming Services / Amendment 0002 / Incorporate Pre-Proposal Inquiry (PPI) 0002 / Incorporate Pre-Proposal Conference Slides

See continuation Page 2

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-May-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4019224R9000

X 9B. DATED (SEE ITEM 11)

17-Apr-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-May-2024

CODE

COMMANDING OFFICER - NAVFAC MARIANAS

MAR CORE SVC

PSC 455, BOX 195

FPO AP 96540-2937

N40192 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4019224R9000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

A. The purpose of this amendment is to:

a) Update Section L(a)(2) & Section L(b)(2) to remove “3 D-Ring binders” and replace with “3 ring binders”

b) Incorporate Pre-Proposal Conference Slides as Attachment 10

c) Incorporate Pre-Proposal Inquiry (PPI) No. 0002 as follows:

Question No.

Date Received

REFERENCE QUESTION

GOVERNMENT

RESPONSE

Amend

No.

Page Section Para.

1 4/18/2024 N/A N/A N/A Is this new work? No. 1

2 4/18/2024 N/A N/A N/A Is there an incumbent? If so, can you share their name and contract value?

Yes, there is an incumbent. Contract No.

N4019220D9000

3 5/2/2024 N/A N/A N/A Will there be a Contract Bond? No. 2

4 5/2/2024 N/A N/A N/A Is the Site Visit a mandatory requirement to participate on bidding?

No. 2

5 5/2/2024 N/A N/A N/A

Will there be an Area to be provided for Laydown, Storage and other Temporary Facilities?

Yes. 2

6 5/2/2024 N/A N/A N/A Allowable working hours and days

Refer to Annex 0200000 Section C Spec item 2.2.1 2

7 5/2/2024 49 L.6.a.2 1

The Government lists D-ring binders as the required binder type for the hard copy submission. Will the Government please confirm that standard 3-ring binders are acceptable?

Yes. Section L(a)(2) & Section L(b)(2) have been revised.

8 5/2/2024 45 L.1 2

Will the Government please allow 7 days after the electronic PIEE due date for hard copy proposals to be delivered?

No. There is no PIEE submission requirement for this solicitation.

9 5/2/2024 N/A N/A N/A

Will the Government please consider an extension to the deadline for this proposal to allow ample time for industry to prepare a response?

Yes. The Government will extend the proposal due date by 7 calendar days from 12:00AM on 16 May 2024 to 04:00PM on 23 May 2024.

NO FURTHER ENTRIES

B. All other terms and conditions remain the same.

C. RFI cutoff date of 02 May 2024 remains unchanged. No further RFIs will be accepted.

D. Proposal due date of 12:00AM on 16 May 2024 is extended to 04:00PM on 23 May 2024.

--- End of Amendment 0002 ---

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-May-2024 12:00 AM to 23-May-2024 04:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS, CONDITIONS

L.1 TIME RECEIPT OF PROPOSALS

(1) Page limitations for proposals are indicated in the outline located under Proposal Submission Requirements. Offerors should note that unnecessarily elaborate brochures or other presentation beyond those sufficient to present a complete and effective response to the solicitation are not desired. Elaborate art work, expensive paper and bindings, and expensive visual and other presentation aids are neither necessary nor wanted.

(2) Past performance questionnaires and proposals shall be submitted to the following address:

(a) If sent by regular mail:

Naval Facilities Engineering Systems Command Marianas Facilities Support Acquisition Division Attn: Teresita U. Wall & Ursula San Nicolas PSC 455 Box 195

FPO AP 96540-2937

(b) If hand carried/private courier:

Naval Facilities Engineering Systems Command Marianas Facilities Support Acquisition Division Attn: Teresita U. Wall &Ursula San Nicolas Building 4175 (1st/3rd Floors), Apra Hts.

Santa Rita, GU 96915

NOTE: If hand carrying or express mailing proposals, the offeror is advised that the address is on a secured base and passes are required to gain access. Anticipate delays in base access.

Delivery addressee is located on a secured military installation that requires a pass to enter the base. Anticipate delays in obtaining a base access pass. If a base pass is desired, provide the following information by email to Teresita U.

Wall (teresita.u.wall.civ@us.navy.mil and Ursula San Nicolas, ursula.m.sannicolas.civ@us.navy.mil no later than five workdays prior to the visit date.

Contractors without Defense Biometric Identification System (DBIDS) shall fill out the Department of the Navy Population ID Card/Base Access Pass Registration provided in Attachment JL-3 Base Access Forms.

Failure to submit the required information prior to the date you are seeking access to the installation may result in denial of a pass and delay in the delivery of the proposal.

(3) Proposals not received at the above address on or before the hour and date set forth for receipt of proposals shall be subject to the provisions of FAR 52.215-1(c), “Submission, modification, revision and withdrawal of proposals.”

(4) Offerors shall submit complete and accurate information. The Government may elect not to evaluate a proposal missing requested information rather than to request additional information to perform the evaluation.

L.2 INSTRUCTIONS FOR SUBMITTING QUESTIONS REGARDING THE SOLICITATION

Questions regarding the solicitation shall be submitted in writing via electronic mail to Teresita U. Wall (teresita.u.wall.civ@us.navy.mil) and Ursula M. San Nicolas (ursula.m.sannicolas.civ@us.navy.mil). Verbal queries will not be entertained. Questions shall be submitted in the format provided in Attachment JL-1 Questions/Request for Information (RFI). The deadline for submission of questions is at 1500 hours, Chamorro Standard Time (ChST) Fourteen (14) Calendar Days before the date proposals are due.

L.3 SITE VISIT

A two-day site-visit is scheduled for 04/24/2024 (Naval Base Guam) at 08:00 a.m. ChST and 04/25/2024 (Andersen Air Force Base) at 08:30 a.m. ChST. A Pre-Proposal conference will be held at the beginning of the Naval Base Guam site visit at 08:00 a.m. ChST. For Naval Base Guam all contractors are to meet at Bldg.

103 (2nd floor) NBG. Facilities Support Acquisition Division Conference Room for the site visit and Pre- Proposal conference. For Andersen Air Force Base all contractors shall meet at the Arc Light at 08:20 a.m. The purpose of the site visit will be to familiarize prospective offerors with the extent and nature of the performance work statement, as well as the unique features of the proposal requirements. Parties interested in attending the site-visit shall submit a request via email to Teresita U. Wall (teresita.u.wall.civ@us.navy.mil and Ursula M. San Nicolas (ursula.m.sannicolas.civ@us.navy.mil ) by Monday, 04/22/2024 at 8:00 a.m.

ChST. Failure to submit all required information by Monday, 04/22/2024 at 8:00 a.m. ChST may preclude a firm's eligibility to participate in the site visit.

Each site-visit request must include the following information: attendee’s full name, gender, citizenship and nationality, name of firm attendee is representing, position/title of attendee, telephone number and e-mail address of attendee. When necessary prior to the site visit, the Government may request additional information for site visit attendees. Attendees for the site-visit are responsible for making their own travel arrangements.

All costs for travel, meals and accommodations will be at the attendee’s expense. Additional information will be provided to the registered site visit attendees.

The government will not provide answers to verbal questions submitted before, during or after the site-visit.

Offerors are encouraged to submit written questions by e-mail to Teresita U. Wall (teresita.u.wall.civ@us.navy.mil and Ursula M. San Nicolas (ursula.m.sannicolas.civ@us.navy.mil) in the format as referenced in Paragraph L.2 above. Responses to the questions will be provided as an amendment to the solicitation on the internet at https://sam.gov. No hard copies will be sent.

IMPORTANT NOTE: Government remarks and explanations provided during the site visit shall not qualify or alter the terms and conditions of the solicitation. Only the Procuring Contracting Officer may amend the solicitation including the Performance Work Statement and will do so in writing.

L.4 AMENDMENTS AND NOTICES TO THE SOLICITATION

(1) Questions regarding the solicitation shall be submitted in writing via electronic mail to Teresita U. Wall (teresita.u.wall.civ@us.navy.mil) and Ursula M. San Nicolas (ursula.m.sannicolas.civ@us.navy.mil) no later than 1500 hours, Chamorro Standard Time (ChST) Fourteen (14) Calendar Days before the date proposals are due. Verbal queries will not be entertained.

(2) Amendments and notices will be posted on the internet at: https://sam.gov. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation. Please note that notices do not change the solicitation. Changes to the solicitation can only be made by the issuance of amendments.

L.5 MULTIPLE AWARDS

The Government does not intend to make multiple awards. The Government intends to issue one contract to a single offeror from this solicitation.

L.6 PROPOSAL SUBMISSION REQUIREMENTS

The signed Proposal/Representation & Certification (Reps & Certs), price proposal and technical proposal shall be submitted in separate volumes. Each volume, as described below, shall be appropriately tabbed and present a clear, concise offer. Both volumes shall contain precise and complete information so as to permit a detailed evaluation.

The following is the preferred method for submitting your proposal. Proposals shall be submitted in two volumes.

Volume I, Price Volume II, Technical

Volume I shall contain pricing and associated information that supports price; no technical information in this volume.

Volume II shall contain technical and associated information that supports your overall approach consistent with the factors to accomplish the work; there shall be no pricing information in this volume.

The following outline is the desired format for submitting your proposal:

(SAMPLE)

Grounds

Maintenance Services (KTR

NAME)

General Purpose: To provide Grounds Maintenance services Specific Purpose: To provide Grounds Maintenance services of facilities and miscellaneous structures in various military installations on Guam

Central Idea: To select a vendor that can meet and/or exceed the requirements that provides Grounds Maintenance services for various military installations on Guam

I. Introduction- General Scope Requirement. (3 pages)

Discuss the general nature of your business and how you intend to fulfill the requirements in the current RFP. In broad terms discuss your business principles and ethics, the principle owners/managers (who they are and in what capacity they will partake), the resources you intend to employ (affiliates that will participate in meaningful contract performance), your capabilities and your general strengths and weaknesses. Limit your introduction to no more than 3 pages.

II. Price. Volume I. (see Section L)

III. Technical Factors. Volume II.

A. Technical Approach (Maximum 5 pages)

1. Discuss your overall plan, methods, procedures and resources that are capable of accomplishing the requirements of the overall project.

B. Recent, Relevant Experience of the Firm (3 – 5 projects)

1. Discuss company experience.

2. List at least 3 relevant projects but no more than 5.

C. Safety

1. Discuss your company’s safety culture.

2. Submit your EMR for three (3) previous calendar years (2021/2022/2023).

3. OSHA Days Away from Work (DART) for three (3) previous calendar years

(2021/2022/2023).

4. Discuss your technical approach to safety (Maximum 2 pages).

D. Management Plan/Quality Control (Maximum 5 pages)

1. Discuss general approach.

2. Discuss key personnel.

a) Project Manager.

i. Name.

ii. Education level.

iii. Qualifications.

iv. Years of service with the company.

v. Years of experience. (5 years min)

vi. Skills offered.

b) Quality Control Manager.

i. Name.

ii. Education level.

iii. Qualifications.

iv. Years of service with the company.

v. Years of experience. (5 years min)

vi. Skills offered.

c) Site Safety Health Officer.

i. Name.

ii. Education level.

iii. Qualifications.

iv. Years of service with the company.

v. Years of experience. (5 years min or 3 years as Certified Safety Professional)

vi. Skills offered.

d) Certified Industrial Hygienist (CIH).

i. Name.

ii. Education level.

iii. Qualifications. (experience with asbestos & lead)

iv. Years of service with the company.

v. Years of experience.

vi. Skills offered.

3. Discuss your workforce staffing personnel.

a) Experience

b) Qualifications

c) Capabilities

E. Past Performance on Recent, Relevant Projects (3 – 5 projects)

1. CPARS.

2. Past Performance Questionnaires.

3. Performance Recognition documents.

(a) VOLUME I – Signed Proposal, Reps and Certs and Price Proposals Offerors shall submit the following documents:

(1) Submit an original and four (4) paper copies of the signed price proposal and Section B, along with one electronic copy on a Compact Disc (CD) compatible with IBM-type CPU and Microsoft Word and/or Excel 2016 software with editable documents and supporting cost documents.

(2) The price proposal shall contain sufficient information to permit a detailed evaluation.

The printed format of Volume I shall be as follows: • Paper shall be white 8 ½” x 11” paper format printed on one side only; • Submitted in 3 ring binders; • use of Arial or Times New Roman font with type size equivalent to 11 point or larger; and • original and copies should be marked accordingly on their respective covers, along with the solicitation number, offeror’s name, and volume title. The original proposal shall be identified as “ORIGINAL” on the cover. For charts, graphs and spreadsheets paper shall be 11” x 17”.

(3) At a minimum, Volume I shall be provided in seven (7) parts and tabbed as follows:

i) Standard Form 33, with blocks 12 through 18 completed;

ii) Section B and accompanying Exhibits from Section J of the solicitation with all CLIN and ELIN unit pricing and amounts completed that will become the prices effective at contract award.

iii) Name, title, e-mail address, facsimile number of the person or persons authorized to negotiate and bind your firm and/or proposal clarifications;

iv) Representations, Certifications, and Other Statements of Offerors (Section K of the solicitation) with all representations and certifications executed.

v) Evidence of financial capability for the previous three (3) fiscal years, certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. In addition, submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract.

vi) Teaming/Joint-Venture/Mentor-Protoge agreements, if applicable, shall submit a copy of the teaming, JV, LLC, or MP agreement.

vii) Price Information Rating Criteria. As part of their pricing proposal, offerors shall provide a complete detailed cost breakdown for each contract period by cost element, by Annex, by ELIN, and by Sub-ELIN to support the amounts specified for each CLIN on Section B.

Offerors will need to provide supporting worksheets and narrative explanations to fully explain the basis and rationale for the proposed amounts, including back up details that can be related to various segments of an offeror’s technical proposal. Offerors shall submit the supporting cost data in the same format for, the base period, and all option periods.

(b) VOLUME II – Non-Price/Technical Proposal

(1) Submit an original and four (4) paper copies of the Non-Price/Technical proposal, along with one electronic copy on a CD compatible with IBM-type CPU and Microsoft Word and Excel 2016 software.

(2) The printed format of Volume II shall be as follows: • Paper shall be white 8 ½” x 11” printed on one side only; • 3 ring binder; • use of Arial or Times New Roman font with type size equivalent to 11 point or larger; and • original and copies should be marked accordingly on their respective covers, along with the solicitation number, offeror’s name, and volume title. The original proposal shall be identified as “ORIGINAL” on the cover. For charts, graphs and spreadsheets paper shall be 11” x 17”.

(3) Technical proposals shall be tabbed by major factors as required by each major factor below. In addition, each technical proposal shall contain a narrative description in sufficient detail that addresses each of the following non-price factors.

FACTOR 1: Technical Approach FACTOR 2: Recent, Relevant Experience of the Firm FACTOR 3: Safety FACTOR 4: Management Plan/Quality Control FACTOR 5: Past Performance on Recent, Relevant Projects

(End of Summary of Changes)