N4019221Q7012 J.A.pdf

Revised December 2010

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

SINGLE SOURCE DETERMINATION FOR ACQUISITIONS NOT EXCEEDING THE SIMPLIFIED ACQUISITION

THRESHOLD AS DEFINED IN FAR 2.101

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER (within its warrant authority) DETERMINES THAT ONLY ONE SOURCE IS AVAILABLE IAW FAR 13.106-1(b). THIS DETERMINATION SHALL BE SUPPORTED WITH FULL JUSTIFICATION FOR SINGLE SOURCE FROM THE CUSTOMER. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

QUOTE/SOLICITATION NUMBER: N4019221Q7012

ESTIMATED AMOUNT (Not exceeding $150,000)

DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

This requirement is to procure one (1) Danfoss TurboCor TT350 and two (2) Danfoss TurboCor TT400 Compressors for the 36th Civil Engineering Squadron (36 CES). These compressors are a required component of HVAC systems, which function in connection to chillers and together provide cooling to 15 facilities within Andersen AFB, Guam.

These compressors must be of R-134a (refrigerant), magnetic, oil-less, and programmed to Danfoss Chiller Mod No.

MS4201FL2W2H1-R134A and Danfoss Chiller Mod No. SAD086-3BG07-F2ANKA-A012AA-B10. Additionally, these compressors are of specific size and dimensions for structural mount and isolation that reduce vibration from other rotating equipment.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR

SERVICES CAN BE USED:

Technical review was conducted by 36 CES and determined that the Danfoss TT350 and TT400 Turbocor Compressors are the only compressors that can meet these specifications and provide immediate use following installation. Danfoss TT350 and TT400 compressors contain R-134a refrigerant, are magnetic, oil-less, and with mounting rails specific to the existing structural base that provide isolation to minimize vibration from other rotating equipment. These compressors are already preprogrammed to other Danfoss HVAC components, to include Chiller, Mod. No. MS4201FL2W2H1-R134A and SAD086-3BG07-F2ANKA-A012AA-B10.

Additionally, these compressors are of adequate dimensions (length x width x height) for structural mount.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES:

The use of other brand name compressors will be impractical to the existing HVAC system. The environmental program controls currently in place are designed and configured to work with Danfoss (brand name) models, as that of the existing Chiller Mod No.

MS4201FL2W2H1-R134A and SAD086-3BG07-F2ANKA-A012AA-B10 is of Danfoss make. The use of other brand name will compromise structural integrity and isolation, and alter vibration levels, thus affecting other rotating equipment. The use of other brand name will void programmable features between HVAC components, to include the existing chiller, resulting in a non-operational system.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN

COMPETITION HAS NOT BEEN DEVELOPED OR IS NOT AVAILABLE:

This is a commercial requirement under the SAT threshold for brand name commercial items and can be satisfied through a combined synopsis/solicitation. Market research determined eight (8) local distributors appropriate for a total small business set-aside. Competition is expected to derive a fair and reasonable price for the Government.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO

COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED:

In support of future requirements the Government will continue research efforts of other brands that may be suitable for use with the brand-like or equal to HVAC components. Additionally, Government will survey the market for an equivalent system that does not require brand name spare parts.

I certify that the statements above are complete and correct to the best of my knowledge.

SIGNATURE, TITLE OF CUSTOMER and ACTIVITY

WALTER GOBIN

CODE

36 CES

TELEPHONE NUMBER

DATE

REVIEWED BY PURCHASING AGENT/CONTRACT SPECIALIST

TANYA SANTOS

Contract Specialist

CODE

36 CONS/PKB

APPROVED BY WARRANTED CONTRACTING OFFICER

STEPHEN PASTORE

Contracting Officer

CODE

36 CONS/PKB