J-0200000-06 Invoicing Procedures.pdf

N40192-12-D-9008

5252.232-9301 INVOICING PROCEDURES ELECTRONIC (NAVFAC November 2009)

(a) In accordance with DFARS Clause 252.232-7003 titled "Electronic Submission of Payment Requests", this contract/order requires use of the DoD Wide Area Workflow (WAWF) system for the submission of invoices. This web-based system, located at https://wawf.eb.mil, provides the technology for Government contractors and authorized Department of Defense (DoD) personnel to generate, capture and process receipt and payment-related documentation in a paperless environment. Invoices rendered under this contract shall be submitted electronically through WAWF. Submission of hard copy DD250/invoices will no longer be accepted for payment.

(b) It is recommended that the person in your company designated as the Central Contractor Registration (CCR) Electronic Business Point of Contact (EBPOC), and anyone responsible for the submission of invoices, use the online training system for WAWF at http://wawftraining.com. The Vendor, Group Administrator (GAM), and sections marked with an asterisk in the training system should be reviewed. Vendor Quick Reference Guides also are available at http://acquisition.navy.mil/navyaos/content/view/full/3521/. The most useful guides are "Getting Started for Vendors" and "WAWF Vendor Guide".

(c) Within ten (10) days after award, the designated CCR EBPOC is responsible for activating the company's CAGE code in WAWF by calling 1-866-618-5988 for the DISA WAWF Helpdesk or email cscassig@csd.disa.mil.

Once the company’s CAGE code is activated, the CCR EBPOC must self-register under the company's CAGE code on WAWF and follow the instructions for a group administrator. After the company is set-up on WAWF, any additional persons responsible for submitting invoices must self-register under the company's CAGE code at https://wawf.eb.mil.

(d) The contractor shall use the following document type, DODAAC codes with corresponding extensions, and inspection and acceptance locations when submitting invoices in WAWF:

Initial Document Creation requires the following:

Contract Number N40192-18-R-7008 Delivery Order Number Fill In Cage Code/Ext 3UXH4 Pay DoDAAC N68732 Document Type Navy Construction / Facilities Management Invoice

Contact your WAWF Group Administrator for assistance if required.

On the WAWF "Header Tab" the following is required:

Issue Date Fill In Issue By DoDAAC N40192 Admin By DoDAAC N40192 Inspect By DoDAAC/Ext N40192/FSC Ship To Code/Ext or Service Acceptor or Accept By DoDAAC/Ext

N40192/FSC

Ship From Code/Ext "LEAVE BLANK" LPO DoDAAC/Ext N40192/FSC Once Submitted, select "Send More Email Notifications" Inspector Email Address "LEAVE BLANK" Accountable Official Email Address "LEAVE BLANK" Operations Assistant (OA) Email Address "LEAVE BLANK" Activity Fund Administrator email Address "LEAVE BLANK"

ATTACHMENT-J-0200000-04

INVOICING PROCEDURES

N40192-19-D-9201

N40192-12-D-9008

The NAVFAC WAWF point of contact for this contract is Eugene V. Diaz and can be reached at Eugene.Diaz@fe.navy.mil. or 671-349-2059.

Note: Supporting documentation must be attached. File names cannot contain spaces or special characters, except underscore "_" which is an acceptable character. Maximum limit for size of each file is UNDER 2 megabytes.

There is NO Maximum limit for size of files per invoice.

(e) Before closing out of an invoice session in WAWF, but after submitting the document(s), you will be prompted to "Send More Email Notifications." Select "Send More Email Notification" and add additional email addresses noted above in the first email address blocks. This additional notification to the Government is important to ensure that the specific acceptor/receiver is aware the invoice documents have been submitted into WAWF.

(f) If you have any questions regarding WAWF, please contact the WAWF DFAS Helpdesk at 877-251-WAWF (9293), ccl-ec-navy-wawf-helpdesk@dfas.mil or the NAVFAC WAWF point of contact identified above in section (d). (End of clause)

5252.242-9300, GOVERNMENT REPRESENTATIVES (OCT 1996)

(a) The contract will be administered by an authorized representative of the Contracting Officer. In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of this contract. The authorized representative as indicated hereinafter:

X (1) The Contracting Officer’s Representative (COR) will be designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and the technical management of the effort required hereunder, and should be contacted regarding questions or problems of a technical nature.

X (2) The designated Contract Specialist will be the Administrative Contracting Officer’s representative on all other contract administrative matters. The Contract Specialist should be contacted regarding all matters pertaining to the contract or task/delivery orders.

X (3) The designated Property Administrator is the Administrative Contracting Officer’s representative on property matters. The Property Administrator should be contacted regarding all matters pertaining to property administration.

ATTACHMENT-J-0200000-04

INVOICING PROCEDURES