1001000 C Material Management_Revised 9APR2020.pdf

1001000 - Material Management

Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.2.2 Key Personnel

2.2.2.1 Supply Manager

2.2.2.2 Computer Operations Specialist

2.2.2.3 Traffic Management Manager

2.2.2.4 Transportation Specialist

2.2.2.5 Packing and Crating Specialist

2.2.2.6 Combat Readiness and Resources Specialist

2.3 Special Requirements

2.3.1 Systems Access

2.3.2 Systems Training

2.4 References and Technical Documents

2.5 Records and Reports

3 Recurring Work (Supply)

3.1 Warehousing Services

3.1.1 Storage and Issue

3.1.2 Flight Service Center (FSC)

3.2 Customer Service

3.2.1 Demand Processing

3.2.2 Document Control

3.3 Inventory Management

3.4 HAZMAT Control and Management (HMCM) Services

3.4.1 Receipt

3.4.2 Storage

3.4.3 Issue

3.5 Computer Operations

3.6 Mission Requirements

3.6.1 Equipment Management

3.6.2 Mobility Equipment

3.6.3 Combat Readiness

3.7 Support Plans

3.7.1 Mobility Support

3.8 Geographically Separated Units (GSUs)

4 Recurring Work (Traffic Management Office)

4.1 Traffic Management Office (TMO)

4.1.1 Air Cargo Liaison

4.1.2 Water Port Liaison Office (WPLO)

4.2 Freight Traffic Services

4.2.1 Receiving

4.2.2 Packaging and Preservation

4.2.3 Overage, Shortage, and Damages (OS&D)

4.2.4 Training and Safety

4.3 Scale Calibration

4.4 Computer Operations

4.5 Combat Readiness

1001000 - Material Management

Table of Contents

4.6 Combat Readiness Training

4.7 Support Plans

4.7.1 Mobility Support

4.8 Geographically Separated Units (GSUs)

5 Non-Recurring Work

5.1 Disaster Preparedness, Response and Recovery

5.2 Operational Surges and Exercises

Material Management

Spec Item Title Description

1 General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Logistic Support Services, at

Andersen AFB on the island of Guam to include four geographically separated units in Diego Garcia, Singapore, Australia, and Philippines.

All work herein is subject to the Service contract Act of 1965, As

Amended, incorporated under Section I, Federal Acquisition Regulation

(FAR) Clause 52.222-41. Services shall be provided by means of

Recurring and Non-recurring work.

1.1 Concept of Operations The intent of 1001000 Material Management is to perform specified requirements related to material management services to ensure supplies are properly managed including but not limited to procurement, storage, and receipt, to support end users to include Combat Readiness.

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the material management function.

2.2.1 Certification, Training, and Licensing

Contractor personnel shall meet the following certification, training and licensing requirements.

All employees, including warehouse personnel, will require a Secret clearance. An interim clearance is acceptable if an employee is undergoing a background investigation; however, if an employee is unable to obtain a Secret clearance they cannot be assigned to work in this annex. Secretaries are not required to hold security clearances.

Refer to DTR 4500.9-R, DoDI 5100.76 for details.

Operators shall receive formal classroom and practical training to operate

PITs and other material handling equipment (MHE) in accordance with the requirements of 49 CFR 1910.178 and DoD 4140.1-R. Training shall be tailored to the specific type of PIT/MHE used and the environments in which used. Training shall include safety rules, techniques, load handling, inspection, proper operation, etc. Evaluations and physicals are required every two years.

Personnel who are authorized armed, unescorted entry into the weapons vault shall be certified and qualified to bear small arms in accordance with AFI 36-2654 Combat Arms Program and AFI 31-117 and AFI 31-

117 PACAF SUP_1 Arming and Use of Force by Air Force Personnel, and AFMAN 31-129 USAF Small Arms and Light Weapons Handling

Procedures. Certification training shall be required prior to appointment to position with annual recertification.

Personnel who regularly engage in customer interface shall present a professional appearance and use customer interaction best practices.

Contractor personnel shall complete customer service training within 30 days of assignment and attend refresher training annually thereafter. The training course must be acceptable to the KO.

Personnel who work at HAZMART must complete Air Force Institute of

Technology (AFIT) Civil Engineer Schools HMMP Course (WENV-

222) and HMMP program page eDASH SharePoint site:

https://cs1.eis.af.mil/sites/edash/. Personnel operating vehicles larger than pick-up trucks shall have and maintain a state-issued CDL appropriate to the class and size of vehicle operated. Type of vehicle being driven must be authorized on CDL. Hazardous material

(HAZMAT) endorsement on CDL required for operators transporting hazardous materials.

Certification, training, and licensing records shall be kept current and on file for the duration of the contract including all option periods. Records shall be made available for Government review within four (4) hours of request

2.2.2 Key Personnel

2.2.2.1 Supply Manager The Contractor shall provide a Supply Manager who shall be responsible for the Contractor's Supply management program and assure that it meets the requirements of this contract. The Supply Manager or designated alternate shall be on-site during the Government's regular working hours and shall not perform the function of manager/lead for any other LRS capability. The Supply Manager shall review existing and/or draft new

OPLANS for which Material Management is the Office of Primary

Responsibility (OPR). The Supply Manager shall be a U.S. citizen and must have a Secret Clearance at the start of the full performance period.

An interim clearance is acceptable during the Mobilization period.

The Supply Manager shall have at least three years of experience working in the Air Force ESS or applicable AFITS within the last five years, one year base level general supply, and two years in a supply managerial capacity. The Supply Manager and all Supply personnel must have completed the Air Force Materiel Management 2S051 skill level requirements or have worked in an Air Force Materiel Management activity for at least two years.

2.2.2.2 Computer Operations

Specialist

The Contractor shall provide a Computer Operations Specialist who shall be responsible for the management, operation and maintenance of computer software, hardware and network support for material and traffic management using standard AF logistics systems. The Computer

Operations Specialist or designated alternate shall be on-site during the

Government's regular working hours and shall not perform the function of manager/lead for any other LRS capability. The Computer Operations

Specialist shall be a U.S. citizen and must have a Secret Clearance at the start of the full performance period. An interim clearance is acceptable during the Mobilization period.

https://cs1.eis.af.mil/sites/edash/

The Computer Operations Specialists duties and responsibilities include the management, operation and maintenance of both the material and traffic management portions of the installation Local Area Network

(LAN), which includes establishing customer connectivity and controlling access to information systems. The Computer Operations

Specialist shall maintain AFITS terminal security, perform system administrator functions for supply, traffic, and material management related microcomputer applications, and shall establish and implement

Degraded Operations to continue manual supply operations when the

ILS-S is not operational including recovery processes.

Generated Reports and Listings. The Computer Operations Specialist shall be responsible for coordinating with the Computer Support Base

(CSB) to schedule the production of and obtain ILS-S reports and listings. The Computer Operations Specialist shall notify and distribute updates to all users of AFITS software including: Supply Difficulty

Reports (DIREPS), Supply Releases, Rapid Communication (RAPCOM) and System Advisory Notification (SAN). The Computer Operations

Specialist shall monitor all supply (23) series and all transportation (24) series publications and notify users as updates occur. The Computer

Operations Specialist shall monitor and resolve supply 799 rejects

(Supply Data Base errors) as they occur, review and approve Base

Supply ADPE Work Requests (AF Form 2011), prepare report parameters and monitor production schedules, and shall use LIMS-EV or any available tool to retrieve supply data.

2.2.2.4 Transportation

Specialist

The Contractor shall provide a Transportation Specialist who shall be responsible for the management and operation of the Joint Inspection (JI) and training programs. Training programs shall include course preparation and on-the-job (OJT). The Transportation Specialist or designated alternate shall be on-site during the Government's regular working hours and shall not perform the function of manager/lead for any other LRS capability. The Transportation Specialist shall be a U.S.

citizen and must have a Secret Clearance at the start of the full performance period. An interim clearance is acceptable during the

Mobilization period.

The Transportation Specialist shall have a minimum of three years’ experience within the last 10 years in a traffic management organization responsible for freight movement and passenger services, be a high school graduate or equivalent, and be Hazardous Cargo certified IAW

AFMAN 24-204 (IP), Chapter 1 and the DTR Part II. Hazardous

Materials (HAZMAT). Preparer qualification is required for the

Transportation Specialist, as well as Material Handling Equipment

(MHE) qualified on 2K-15K forklifts and 25K Loaders.

2.2.2.5 Packing and Crating

Specialist

The Contractor shall provide a Packing and Crating Specialist who shall be responsible for the management and operation of truck docking, packing and crating requirements for the Logistics Readiness Squadron.

The Packing and Crating Specialist or designated alternate shall be on-site during the Government's regular working hours and shall not perform the function of manager/lead for any other LRS capability. The Packing and Crating Specialist shall be a U.S. citizen and must have a Secret

Clearance at the start of the full performance period. An interim clearance is acceptable during the Mobilization period.

The Packing and Crating Specialist shall have a minimum of three years’ experience within the last 10 years in a traffic management organization responsible for freight movement and passenger services, be a high school graduate or equivalent, and be Hazardous Cargo certified IAW

AFMAN 24-204 (IP), Chapter 1 and the DTR Part II. Hazardous

Materials (HAZMAT). Preparer qualification is required for the Packing and Crating Specialist, as well as Material Handling Equipment (MHE) qualified on 2K-15K forklifts and 25K Loaders.

2.2.2.6 Combat Readiness and

Resources Specialist

The Contractor shall provide a Combat Readiness and Resources

Specialist who shall be responsible for the operation and maintenance of the Joint Inspection (JI) and training programs. Training programs shall include course preparation and on-the-job (OJT). The Combat Readiness and Resources Specialist or designated alternate shall be on-site during the Government's regular working hours and shall not perform the function of manager/lead for any other LRS capability. The Combat

Readiness and Resources Specialist shall be a U.S. citizen and must have a Secret Clearance at the start of the full performance period. An interim clearance is acceptable during the Mobilization period.

The Combat Readiness and Resources Specialist shall have a minimum of three years’ experience within the last 10 years in a traffic management organization responsible for freight movement and passenger services, be a high school graduate or equivalent, and be

Hazardous Cargo certified IAW AFMAN 24-204 (IP), Chapter 1 and the

DTR Part II. Hazardous Materials (HAZMAT) Preparer qualification is required for the Combat Readiness and Resources Specialist.

2.3 Special Requirements

2.3.1 Systems Access The Government shall provide access to the systems listed in J-1001000-

01. The Contractor shall submit a System Access list of personnel requiring log-ins and access to these systems. The Contractor shall provide information on each employee as required by Government information technology personnel. The Contractor shall submit an updated list as changes occur.

2.3.2 Systems Training The Government will provide training sessions on the systems identified in J-1001000-01. In addition, the Government will provide technical assistance to the Contractor’s functional systems manager up to full performance start date.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-0200000-03.

Due to their sensitive nature, AAFB Plans and Higher Headquarters

OPLANS cannot be provided in any Attachments. In general, plans provide guidance, tasking and procedures to enable the installation to effectively respond to a major incident. There are approximately three (3)

PACAF OPLANS and thirteen (13) 36 WG Plans. Contractor personnel with proper clearance will have access to the plans and provide input and review of appropriate sections.

2.5 Records and Reports Records and reports are listed in the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.

Spec Item Title Performance

Objective

Related Information Performance

Standard

3 Recurring

Work

(Supply)

The Contractor shall provide Material

Management services to ensure supplies are properly managed to support end users.

The Contractor shall comply with applicable Department of Defense

(DoD), Air Force, and other references, instructions, and directives listed in J-0200000-03.

The Contractor shall provide necessary material management services to transient aircraft regardless of their affiliation.

The Contractor shall be responsible for providing Material

Management training listed in J-

1001000-02.

The Contractor shall tailor the services provided to match the mission requirements of the

Supported Components with emphasis placed on customer support and cost effectiveness

The Contractor shall procure installation support material and equipment, establish backorders, and deliver property when requested. The Contractor shall take appropriate action to minimize customer’s wait time and keep customer informed of changes in status of requirement.

The Contractor shall validate all requisitions and estimated shipment date (ESD) to determine if shipment has passed the current

ESD and perform follow-up, cancel requisitions when requirements no longer exist.

Workload data for material management services is located in

J-1001000-03.

Requested services are provided within the specified time.

No personnel injury or damage to equipment or supplies due to

Contractor negligence.

3.1 Warehousing

Services

The Contractor shall provide warehousing services to ensure proper receipt, storage, and issuance of supplies to the customer.

The Contractor shall comply with storage and warehousing procedures per DoD 4140.1-R, "DoD Supply Chain Materiel

Management Regulation", DoD

4140.27-M, Shelf-Life

Management Manual, and AFI

23-101 Air Force Material

Management.

Shipments/

Transfers are processed and delivered to TMO within 12 hours for

01, 02, and MICAPs and within two working days for all other priorities.

The Contractor shall follow all applicable governing regulatory guidance concerning receiving and inspecting supplies, maintaining storage of supplies, conducting physical inventory, issuing supplies from storage, processing receipt and issue documentation.

The Government will furnish or make available to the Contractor

MHE for warehouse operations.

An inventory of GFE is provided in J-0200000-06. The Contractor shall ensure all property is stored in appropriate storage locations from date of receipt/turn-ins.

The Contractor shall ensure shipments/transfers are properly processed and delivered to Traffic

Management Office (TMO)

Freight.

The Contractor shall manage

Government requested and

Contractor ordered supplies.

Informational note:

Random sampling for all assets requiring a new warehouse location will be conducted.

Classified property shall be stored within same day and all other property within three working days.

Supplies are processed as specified.

No personnel injury or damage to supplies due to

Contractor negligence.

Documentation is current, accurate and complete.

3.1.1 Storage and

Issue

The Contractor shall provide storage and issue to ensure the protection and accountability of equipment and supplies.

The Contractor shall implement policies and procedures to maintain the inventory accuracy and accountability of supplies by category defined by DoD

4140.1R Vol 1-12 DoD Supply

Chain Material Management

Regulations and AFI 23-101 Air

Force Material Management.

The Contractor shall maintain supplies stored within the warehouse in equal or better condition than when it was received. This shall include repackaging of supplies to maintain the integrity and quality of stock supplies, applying and reapplying labels to identify supplies, encasing in protective wrapping, placing in a container suitable for shelf storage or

Maintain stock level effectiveness.

No damage to or loss of supplies due to

Contractor negligence.

Expedite requests for delivery will be selected within 30 minutes.

Routine requests will be selected within 12 hours from the initial point of request.

appropriate Special Packaging

Instructions (SPI) and re-stowing the item as required.

The Contractor shall operate a centralized supply distribution center from 0730 to 1630, Monday through Friday, excluding Federal Holidays.

3.1.2 Flight Service

Center (FSC)

The Contractor shall prepare and process materials for shipment, delivery, disposal, redistribution and turn-in.

The Contractor shall prepare shipment documentation per AFI

23-101 Air Force Material

Management and AFI 24-301

Ground Transportation, AFI 24-

602v2 Cargo Movement.

The Contractor shall prepare and complete all required documentation, including obtaining customer signature after delivery to verify receipt of supplies.

The Contractor is responsible for establishing a daily schedule to ensure pick-up and delivery services to include Due-In from

Maintenance (DIFM) turn-ins within Andersen AFB with the

Vehicle Operations section.

e Contractor shall utilize the ILS-

S in concert with pickup and delivery requirements for mission related items.

The Contractor shall manage the

Government materiel/product (to include repairables) utilization programs, which encompass redistribution, utilization, donation, sale, and abandonment or destruction of government-owned personal property.

Elements of this sub-function include: redistributing materiel of all types to another supply activity/DRMO, processing repairables to the source of repair, redistributing equipment to another activity, management planning, training and reporting, and data, documents, records management and reporting.

Priority cargo to include 01, 02, and

MICAP, will be delivered within time restraints.

Routines (03 – 15) delivered per scheduled sweep times but no later than 48 hours.

Documentation is current, accurate, complete, and signed by authorized personnel.

Items identified for

DLADS assets will be delivered or processed for

DLADS within 30

Maintain average return time of 1 day for Class IX Depot

Level Repairables

(DLR) items.

All supply items requiring TCTO compliance are identified and managed properly.

DIFM program is properly managed.

Supply Point program is properly managed.

The Contractor shall process turn-ins for serviceable, reparable, precious metals recovery program, and condemned assets and ensure proper disposition of items.

The Contractor shall process turn-ins of supplies and spares to ensure that reparable spares are forwarded to a repair facility and to ensure proper disposal of condemned items.

Critical Item, Mated/Built-Up

Item, Time Change Technical

Order (TCTO), Awaiting Parts

(AWP), Due-In From

Maintenance (DIFM), and Supply

Point program.

Precious metals recovery program is

Serviceable turn-ins will be process within 3 working

Prepare Material

Deficiency Report when item is received with material deficiencies or a QDR when an item is received with quality deficiencies.

3.2 Customer

Service

The Contractor shall establish and publicize a customer service section.

The Contractor shall provide assistance to customers to resolve complaints, questions, and problems, conduct customer assistance visits to determine level of customer satisfaction, follow-up as necessary and document, provide the

Government a copy of the documentation, and conduct

Material Management training for customers.

The Contractor shall submit a

Customer Survey Analysis.

Shipment Loss Analysis (M16).

The Contractor shall provide technical assistance in answering customer queries or for resolving customer problems or complaints, including suspected supply item price discrepancies.

The Contractor shall monitor the reasons for reject clear inputs and make sure rejects are cleared in a timely manner.

Supply Discrepancy Report

(SDR) Program and submit a report and analysis.

No valid customer complaints.

Rejects are cleared within five working

SDR program is

MICAP requests will be processed within four hours.

Requisition tracer action to recover lost shipments will be completed on schedule.

Bench stock

The Contractor shall conduct a self-evaluation of customer complaints and problems. The

Contractor shall work ILS-S for all Overdue listing and trace materiel overdue receipt from the source of supply and take action to resolve shipment status.

The Contractor shall supply and maintain approved bench stocks to provide maintenance personnel with ready access to high usage expendable items.

Provide required Bench stock reports to the Bench stock account monitors as required.

3.2.1 Demand

Processing

The Contractor shall accept and prepare supply item requests and implement control measures to ensure timely processing of all inputs.

The Contractor shall manage ILS-

S programs and maintain accurate organizational, routing identifier, exception phrase, shipping destination, standard reporting designator, delivery destination, repair cycle, and internal item records for mission related items.

The Contractor shall place requisitions to satisfy out-of-stock

The Contractor shall analyze stock balances to manage excesses and shortages, and forecast requirements according to usage, demand, and projected patterns.

The Contractor shall submit an

Annual FY Supply Operating

Budget for FB5240

Requisitions processed within one working day.

Minimum required information is documented on the

AF Form 2005.

3.2.2 Document

Control

The Contractor shall operate an automated document control system to include importing, exporting and scanning to ILS-S

Document Control

Records (DCR) and source documents.

The Contractor shall promptly perform tracer action on late shipments identified on the

Delinquent Shipment Listing

(R40).

documents do not exceed the delinquent criteria on the

Delinquent Document Listing

(R59).

The Contractor shall ensure that

DCRs and source documents

Required actions on

Delinquent Shipping listing (R40) will be initiated on a weekly basis.

R-59 Listing documents are cleared prior to becoming delinquent.

match. They shall create

Delinquent Source Document

(DSD) images for source documents without corresponding

DCR images.

The Contractor shall maintain all applicable source document images IAW AFI 23-101 Air authorizations to receive controlled materiel IAW AFI 23-

101.

The Contractor will conduct annual controlled material training using the Advanced

Distributed Learning Service

(ADLS) Special Handling Assets

Course - Materiel Management, Transportation, and NWRM training CBT’s for designated

Contractor personnel.

Controlled material program is properly managed.

3.3 Inventory

Management

The Contractor shall provide inventory management to ensure the proper stock is on-hand to meet customer needs.

The Contractor shall provide inventory management IAW AFI

23-101 Air Force Material

Management.

The Contractor shall perform physical inventories; maintain accountability, forecast demands, and manage stock levels. This includes: disposal/recycle, redistribution, classification, physical inventory, reconciliation, adjustment, location survey, causative research, property/ equipment accountability, supplier and customer relationship management, demand forecasting, budgeting, maintenance of stock records management planning, training and reporting, data, documents, records management and reporting.

The Contractor shall develop an

Inventory Schedule to ensure all supply assets are inventoried.

M10 Report and a M10 Inventory

Analysis.

Inventory is accurately maintained as

Discrepancies are processed as

Services are provided within the specified times.

Monthly inventory accuracy requirement met.

Maintain stock effectiveness, when applicable.

If discrepancies are found due to lost or damaged inventory, the

Material Manager shall report the findings or the discrepancies in a detailed outline to the 36 LRS/CC within a 72 hour timeframe from point of discovery. The Material

Manager or Reviewing Authority will then initiate the ROS process

IAW DoD 7000.14R, V12, Ch7

Financial Liability for

Government Property Lost

Damaged, Destroyed, or Stolen as required.

98% of the total inventory captured within the M32 listing is the random sampling pool.

3.4 HAZMAT

Control and

Management

(HMCM)

Services

The Contractor shall provide HMCM services to ensure proper receipt, storage, and issuance of HAZMAT to customers.

HMCM services for the receipt, storage, and issuance of

HAZMAT per DoD 4140.1-R

DoD Supply Chain Material

Management, AFI 23-101 Air

Force Material Management, and

AFI 32-7086 Hazardous Material

The Contractor shall operate the

HAZMAT warehouse facility between the hours of 0730 and

1630 daily, Monday through

Friday, with on-call response for emergency requirements after operating hours.

The Contractor shall comply with storage and warehousing procedures per DoD 4145.19-R, Storage and Materials Handling, DoD 4140.27-M, Shelf-Life

Management Manual, and

AFJMAN 23-210 Joint Service

Manual for Storage and

Materials Handling.

The Contractor shall track all supplies containing hazardous materials used on NSAA/AAFB, from the time the supplies are requested until they are properly disposed of, using the Enterprise

Environmental, Safety and

Occupational Health Management

Documentation is current, accurate and complete.

No violation of local, Federal or

DoD Environmental

Regulations.

Actively participated in all HMMP meetings.

Directives followed and programs managed effectively.

Safety equipment inspected monthly.

Information System (EESOH-

MIS) or Standardized Air Force

HAZMART Tracking System.

The Contractor shall use the

Integrated Logistics System-

Supply (ILS-S) to requisition hazardous items other than those eligible for GPC purchase.

However, GPC purchase of hazardous items must be tracked through EESOH-MIS or

Standardized Air Force

HAZMART Tracking System.

The Contractor shall encourage efficient utilization of supplies containing hazardous materials by researching authorizations to minimize issue of quantities in excess of requirements, accepting and storing turn-ins of serviceable, unopened/unused quantities, and operating/ publicizing a free-issue, reuse, and redistribution program.

HMCM will follow the direction of the Hazardous Materials

Management Process (HMMP) team chief and attend all HMMP team meetings, and follow the

Installation Hazardous Materials

Management Plan (IHMMP)

2017.

3.4.1 Receipt The Contractor shall

receive and process

HAZMAT to ensure inspection, sorting, and staging is properly completed in a safe and timely manner.

The Contractor shall receive and process HAZMAT per DoD

4145.19-R and AFI 23-101 Air

The Contractor shall track all supplies containing hazardous materials used, from the time the supplies are requested until they are properly disposed of, using the Enterprise Environmental, Safety and Occupational Health

Management Information System

(EESOH-MIS) or as directed by the HMMP team chief.

Upon delivery, the Contractor shall receive and inspect the shipment and properly store

HAZMAT in the appropriate locations within the warehouse

Receipts are processed within one hour for priority 01, 02 & MICAPs during working hours and within 3 hours after working hours.

Routine receipts priority 03 – 15 processed within one working day.

Supplies are verified safe for storage and are properly sorted without damage.

facility. The Contractor shall report all HAZMAT with packaging, labeling, or documentation discrepancies to the KO or designated

Government representative within one hour of identification. The

Contractor shall review requests for supplies containing hazardous materials to ensure proper authorization has been received prior to ordering. The Contractor shall ensure that Chemical/

Hazardous Material Request/

Authorization forms have been evaluated for environmental requirements, health risks, occupational safety risks, and control options, and that the forms have been approved by qualified personnel.

3.4.2 Storage The Contractor shall

provide storage to ensure the protection and accountability of

HAZMAT.

The Contractor shall implement policies and procedures to maintain the inventory accuracy and accountability of HAZMAT by category defined by AFI 23-

101 Air Force Material

The Contractor shall establish and maintain proper storage practices, management and control of

HAZMAT per 29 CFR 1910, Occupational Safety and Health

Standards, 49 CFR Part 17.

The Contractor shall verify and record quantity, quality, security codes, sensitivity of HAZMAT, NSN, part numbers, and substitute stock numbers as applicable, appropriate packaging and shelf life for all HAZMAT maintained in storage.

HAZMAT is accounted for as

No damage to or loss of supplies due to

Contractor negligence.

Containers are correctly labeled, identified and inspected.

3.4.3 Issue The Contractor shall

issue HAZMAT to customers to ensure requests are properly processed in a timely manner.

The Contractor shall issue

HAZMAT per Enterprise

Environmental Safety and

Occupational Health Management

Information Management System

(EESOH-MIS).

The Contractor shall issue

HAZMAT during warehouse facility operating hours specified above.

HAZMAT is processed and issued as specified in

EESOH-MIS.

Expedite requests for delivery will be selected within 30 minutes.

Routine requests will be selected within 12

3.5 Computer

Operations

The Contractor shall provide computer software, hardware, network support for

Material and Traffic

Management using standard AF logistics systems when performing their functional responsibilities.

The Contractor shall manage and maintain both the Material and traffic management portion of the base Local Area Network (LAN), to include establishing customer connectivity and controlling access to information systems.

AFITS terminal security.

system administrator functions for

Material and Traffic Management related microcomputer applications.

The Contractor shall establish and implement Degraded Operations to continue manual supply operations when the Integrated

Logistical System-Supply (ILS-S) is not operational including recovery processes.

The Contractor shall coordinate with the Computer Support Base

(CSB) to schedule the production of and obtain ILS-S reports and listings.

The Contractor shall notify and distribute updates to all users of

AFITS software updates/changes including: Supply Difficulty

Reports (DIREPS), Supply

Releases, Rapid Communication

(RAPCOM), and System

Advisory Notification (SAN).

The Contractor shall monitor all supply publication (23) series and traffic publication (24) series and notify users as updates occur.

The Contractor shall monitor and resolve supply 799 rejects

(Supply Data Base errors) as they occur.

The Contractor shall review and approve Base Supply ADPE

Work Request, AF Form 2011, 98% of the time, supply users are notified of software updates within two workdays of posting.

98% of the time, Degraded

Operations is properly managed when ILS-S is not accessible.

supply users are notified of supply publication (23) and traffic management publication (24) series within 3 hours from the initial point of request.

prepare report parameters and monitor production schedules.

The Contractor shall use LIMS-

EV or any available tool to retrieve supply data.

3.6 Mission

Requirements

The Contractor shall provide a Material

Management Program for mission items.

The Contractor shall place demands, verify requirements, and monitor status of supplies ordered through the (ILS-S) for mission related items.

incorporate changes to the

Material Management (23) Series

Product, monitor local supplements and review

MAJCOM supplements and

Operating Instruction OI for mission related items.

The Contractor is responsible for ongoing (ILS-S) due to revisions to software enhancements and improvements for mission related

The Contractor shall prepare responses to correspondence received from LRS/CC and/or external agencies.

Suspect Material and Electronic

Sensitive Devices (ESD) programs in accordance with Air

Force directives for mission

Critical Item, Mated/Built-Up

Item, Time Change Technical

Order (TCTO), Awaiting Parts

(AWP), Due-In From

Maintenance (DIFM), Functional

Check, Suspect and Supply Point programs in accordance with Air

Force directives for mission

The Contractor shall ensure the running of and/or upload of requested reports per PACAF via

COR direction.

Functional check items, mission related, are managed

IAW AFI 23-101.

Shelf-life items are properly managed

Classified, sensitive, pilferable and hazardous items mission related are

ESD items are

All supply items requiring TCTO compliance are identified and managed properly

Unserviceable

(R920) detailed items are properly

DIFM program is

Supply Point managed IAW AFI

23-101.

Suspect program is

The Contractor shall provide the

R07 WCDO/WRM Munitions

List and the R23 Consolidated

Custody Receipt List to 36 LRS

Readiness Office.

The contractor shall provide the

Q13 Supply Point Listing to all

Supply Point monitors quarterly.

734 AMS is authorized to intercede/quick release for inbound MICAP assets to be degraded receipted/DOR by 734

AMS Supply personnel.

The Contractor will process degraded receipt/DOR to terminate MICAP request. 734

AMS will have the documentation ready for 36 LRS pickup during next duty day's

DIFM sweeps. If the Contractor identifies the quick release process to be ineffective, 734

AMS will no longer be allowed to quick release MICAPs and all parties will agree to an acceptable solution.

Informational note: Functional checks will be performed by the unit. Notification is Contractor’s responsibility.

3.6.1 Equipment

Management

The Contractor shall manage mission equipment using the

ILS-S and the contractor shall manage mission equipment assets utilizing the Air Force

Equipment

Management System and Defense Property

Accountability System

(DPAS).

The Contractor shall validate and process authorizations, requisition, receive, store, issue, inspect, distribute, maintain custody receipt jacket files, and initiate corrective action on excess in-use equipment, to ensure the accuracy of records and provide visibility of DPAS reportable mission equipment used on AAFB.

Special Purpose Recoverable

Asset Management (SPRAM) in accordance with Air Force directives.

The Contractor shall provide the

R25 SPRAM System Report to

SPRAM account monitors as required.

Equipment Out-of-

Balance Listing

(Q10) is produced quarterly. Ensure custodians complete required turn-in or authorization actions per quarter.

Annual inventories are accomplished on the Custodian

Inventory Report through DPAS signed and dated within 15 workdays.

Special Purpose

Recoverables

Authorized

Maintenance

(SPRAM)

The Contractor shall establish accountability in DPAS for reportable equipment procured through ILS-S.

The Contractor shall properly manage all serialized control items on the Weapons/COMSEC reconciliation listing (R46).

Informational note: Defense

Property Accountability System

(DPAS) has be replaced AFEMS.

inventories are conducted annually and a signed copy of the listing returned within 15 workdays.

Equipment Jacket files are maintained correctly.

Custodians are adequately performing their accountability responsibilities.

Weapons and

COMSEC R46

reconciliations are completed IAW AFI

23-101.

3.6.2 Mobility

Equipment

The Contractor shall manage mobility equipment.

The Contractor shall store, inventory, maintain, update contents, size individuals for proper fit of personal protective equipment, track and report assets on-hand, maintain backup stocks, and issue mobility bags during deployments and exercises, to support base organizations with mobility commitments.

The Contractor shall manage, issue, clean and control mobility weapons and provide secure storage and conduct required inventories for the 36 LRS IAW

AFI 23-101. The Contractor shall submit a Small Arms

Appointment Letter for personnel operating this facility.

Mobility processing is scheduled through the Logistics Readiness

Squadron. The COR shall notify the Contractor of contingencies and mobility schedules.

access to weapons in courtesy storage to authorized equipment custodian indicated on the appointment letter signed by the

Squadron Commander. Each

Squadron Commander shall appoint a Unit Deployment

All mobility items will be maintained and tracked in ILS-

S.

Weapons will be managed and controlled at all times.

Manager and will be responsible for ensuring the Contractor has an accurate and updated authorization list.

The Contractor shall never accept an unclean weapon. In the event, an unclean weapon is presented the Contractor shall redirect the individual to Security Forces for overnight storage and will be responsible to return the following day to clean the weapon.

CATM personnel are required to complete one annual inspection and one "spot check" of the weapons in the vault. The CATM inspection will occur jointly with one of the semi-annual inspections that Contractor is required to complete per AF 23-

101. During the inspection if a weapon is deemed unclean, the

Contractor will complete an external cleaning of the weapon at that time. Once the weapon is cleaned, the Contractor will perform a function check of the weapon. Any cleaning required beyond the basic M-16/M-4 kit will be the responsibility of the

CATM.

The COR will authorize after hours support for the weapons vault.

Each Squadron Commander shall appoint a Unit Deployment

Manager (UDM) and will be responsible for ensuring the

Contractor has an accurate and updated authorization list.

3.6.3 Combat

Readiness

The Contractor shall be responsible for

Combat Readiness functions.

Combat Readiness functions are outlined in DOD 4500.9R Part III, AFI 10-403, Deployment

Planning, PACAFI 10-403 and the Installation Deployment Plan.

The Contractor shall write sections of OPLANS or whole plans for which Material

Requested services are provided as

Management is the Office of

Primary Responsibility (OPR).

The Contractor shall review

OPLANS at least semi-annually or as required to ensure currency and update as necessary.

trained personnel to operate/perform required duties in response to exercise/real world deployments, contingency operations, and natural disasters

IAW applicable directives.

input and assist with the development of plans and procedures for base units for mobility deployment.

3.7 Support Plans The Contractor shall

provide input to

AAFB Support Plans.

The Contractor shall perform quarterly Staff Assistance Visits

(SAVs) to units with deployment commitments.

The Contractor shall provide a report to the COR/PAR, detailing any discrepancies within 4 duty days of the inspection. The

Contractor shall follow up to ensure documented discrepancies are corrected prior to the next inspection. The Contractor shall report non-compliance to the

COR/PAR for corrective action.

implement the Base Installation

Deployment Plan (IDP) and the

Base Support Plan (BSP) Part I and II. The Contractor shall review Base Reception Plans

(BSPs) and develop transportation reception requirements.

Requested services

Required services are performed with no safety violations.

3.7.1 Mobility

Support

The Contractor shall support and perform all Material

Management requirements relating to contingency, mobility missions, receptions, redeployments, special

The Contractor shall perform wartime skills during exercises, contingencies and war including but not limited to support of

Organized Departure of

Dependents (ODD), Air Base

Operability (ABO), services support, and movement of hazardous material.

no safety violations.

Unit movements/ deployments are supported within required timeframe.

or emergency conditions.

priorities established by the

Installation Deployment Plan

(IDP) and Base Support Plan

(BSP) if the activation or exercise of multiple contingency plans generate conflicting support requirements.

3.8 Geographically

Separated Units

(GSUs)

The Contractor shall provide Material

Management services for Diego Garcia (Det

1/613th ASUS), Singapore (497th

CTS), the Australian

Defense Joint

Logistics Command

(Darwin, Australia), and Camp Aguinaldo

(Philippines).

The Contractor shall be responsible for providing the following services to Diego

Garcia (Det 1/613th ASUS):

a) Provide Rapid

Communications

(RAPCOM) notifications.

b) Manage equipment items in

ILS-S.

c) Visit the site annually.

The Contractor shall be responsible for providing the following services to Singapore

(497th CTS):

a) Provide support and management of supply point, bench stock, customer service, equipment management and hazardous materials.

b) Manage equipment items in

ILS-S. Refer to J-1001000-

04 for an initial listing of mission support equipment.

c) Visit the site annually.

following services to vehicles and equipment stored by the

Australian Defense Joint Logistic

Command in Darwin, Australia.

The following Material

Management services will be provided in support of the aircraft flying missions deployed to

Darwin:

a) Provide support and management of supply point, bench stock, customer service, equipment management and hazardous materials.

b) Manage equipment items in

ILS-S.

Equipment Out-of-

Balance Listing

(Q10) is produced quarterly.

Custodians are completing the required turn-in or authorization actions per quarter.

Annual inventories are accomplished on

Custodian Inventory

Report through

DPAS; Custodian

Inventory Reports are signed and dated within 30 workdays.

Equipment Jacket files are maintained correctly.

Annual organizational visits are scheduled and completed.

Custodians are adequately performing accountability

c) Conduct an inventory of equipment for accountability and update database records.

d) Visit the site annually.

following services at Camp

Aguinaldo, located in the

Philippines, in support of humanitarian assistance, disaster relief operations, air mobility, aerial refueling and fighter defense squadrons:

a) Provide support and management of supply point, bench stock, customer service, equipment management and hazardous materials.

b) Manage equipment items in

ILS-S. An initial listing of mission support equipment is in J-1001000-05.

c) Conduct an inventory of all equipment to include the

Mobility Readiness Spares

Package (MSRP) for accountability and update database records.

d) Visit the site at least semi-annually.

4 Recurring Work

(Traffic

Management

Office)

4.1 Traffic

Management

Office (TMO)

The Contractor shall ensure the movement of authorized cargo entering and leaving

AAFB.

The Contractor shall ensure the movement of authorized cargo entering and leaving AAFB meets the standards contained in DOD

4500.9R, DOD 4140.1R, MIL-

STD 129, CFR 49, International

Civil Aviation Organization

(ICAO), International Air

Transport Association (IATA), Orange Book, International

Maritime Dangerous Goods

(IMDG) Book, all publications, standards and supplements published by USTRANSCOM.

Non-Milstrip shipment TAC’s will be verified with AFMC funding memo. In addition, Classified, AA&E, Hazardous Material and High Priority assets time standards are met.

General and routine cargo time standards are met.

Transactions meet compliance with customer requirements as well as procedures established within the DTR Part II for cargo movement.

TGET Tracker lite will be used to ensure correct funding.

4.1.1 Air Cargo

Liaison

The Contractor shall accomplish Air Cargo

Terminal functions conducted on

Andersen AFB for

Channel and Unit

Cargo movement.

The Contractor shall assign a qualified individual to perform as the liaison on OCONUS Air

Clearance Authority between the

36 Wing, 734 AMS, and all other customers satisfying DoD

Ensure notification of 36 SFS and the 36 MXS of all scheduled movements through Andersen

AFB as required.

The Contractor will ensure requirements are met between the different organizations to facilitate inbound cargo delivery and that all required shipping and certification documentation are provided to the 734 AMS, Special

Handling section.

The Contractor will be responsible for coordination of all movements through the 734

AMS, Capability Forecaster and

Advance Channel Movement

Cargo into the Global Air

Transportation Execution System

(GATES).

build-up and preparation needs for surface movement with the

Andersen AFB vehicle operations.

The Contractor shall receive air shipped inbound cargo through the 734 AMS air freight terminal at Andersen AFB.

Cargo export information submitted in advance to the applicable clearance authority to prevent shipping delays.

4.1.2 Water Port

Liaison

Office (WPLO)

The Contractor shall coordinate all matters of policy and procedures for water port operations and ocean vessel transportation.

The Contractor shall act as the sole liaison for inbound and outbound Air Force-sponsored shipments and monitor the flow of cargo through the loading and discharging terminal to ensure established required delivery dates are met. The Contractor shall perform these functions

IAW DTR, Part II.

The Contractor shall ensure the

WPLO is properly trained on the

Classified/sensitive cargo shall be handled, processed, transported and stored as required.

Inbound/outbound unclassified cargo port handling, processing, and manifesting will be accomplished on time.

Cargo Movement Operating

System (CMOS), GATES and

Integrated Mission Support for

Surface Deployment and

Distribution Cargo (ISDDC) systems in order to monitor surface cargo movement through

Defense Transportation System

(DTS).

weekly shipment on-hand reports of Outbound cargo awaiting shipment and make available for

Government review.

delivery requirements of cargo destined to Andersen AFB to and from the water port with transportation personnel.

The Contractor shall inventory and receipt for shipments in

CMOS and file manifests accordingly for freight shipments.

In the event of loss or damage, the Contractor shall document carrier’s delivery receipts, take pictures (if applicable), and immediately notify the ultimate consignee. The Contractor will ensure the carrier signs copies of delivery receipt acknowledging the loss or damage. The

Contractor will prepare an SF361, Transportation Discrepancy

Report (TDR) and follow procedures IAW DOD 4500.9R, Part II.

Transportation Control

Movement Documents (TCMDs) for proper completion, take such action to correct erroneous information, and challenge shipments if size, required delivery date, or priority justifies the selection of an alternate mode of transportation.

The Contractor shall maintain a close liaison with Guam Customs and Port Authority personnel to resolve frustrated shipments and prevent demurrage or detention charges.

4.2 Freight Traffic

Services

The Contractor shall manage and execute the freight traffic program to ensure all authorized DoD cargo is properly in-checked, processed, and prepared for inbound, outbound, and in-transit shipments.

The Contractor shall use CMOS to accomplish shipment labeling, documentation, manifesting, Commercial Bill of Lading

(CBL), Government Bill of

Lading (GBL) preparation and selection of outbound freight carriers.

The Contractor shall establish procedures to ensure In-Transit

Visibility (ITV) is maintained.

The Contractor shall utilize the

Integrated Global Convergence

(ICG) as the designated system for ITV.

The Contractor shall load and unload freight shipments to and from carrier equipment/military trucks and in-check shipments.

employees who receipt for, handle, and process sensitive/ classified or controlled cargo, maintain the appropriate security clearance and are authorized and shall be designated in writing.

The Contractor shall further ensure all classified/sensitive and controlled cargo is transferred on a continuous hand-to-hand signature receipt Signature Tally

Record DD Form 1907. The

Contractor shall ensure cargo is only turned over to those authorized in writing to receipt for the cargo.

The Contractor shall ensure all sensitive/classified and controlled cargo is properly stored. Security violations shall be reported immediately to the Government

Security Manager and COR.

letter on file of unit personnel authorized to sign for, receipt and handle classified/sensitive or controlled cargo. The Contractor

Installation assets will be prepared, packed, marked, labeled, documented, handled and shipped

IAW DTR Part II.

ITV will be accomplished. Bills of Lading (BOL)

Airway Bills

(AWB) successfully initiated and closed.

Transportation

Discrepancy Reports will be issued by the origin/destination

TMO within 24 hours for all classified shipments;

and within 72 hours for all other shipments IAW

DTR Part II Chapter

210.

Classified/sensitive cargo shall be handled, processed, transported and stored as required.

Inbound/outbound unclassified cargo port handling, processing, and manifesting will be accomplished on time.

shall ensure these letters are signed by the respective unit commanders and updated…