Annex 1000 CDRLs - ALL.pdf

Section F – 1001000

Material Management

DELIVERABLES

Spec Item

Additional

Information

Deliverable

Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

1001000/

2.2.1

N/A

Certification, Training, and

Licenses

Within 15 days after award or as requested by the

KO

KO and

COR

1 Once for initial submittal, then as requested

1001000/

2.3.1

Systems

Access List

30 calendar days prior to full contract perfor-mance and within three working days as changes occur.

KO and

COR

1 Once for initial submittal, then as changes occur

1001000/ 3.2 N/A

Customer

Survey

Analysis

30 Apr and 31 Oct each year

KO, COR,

and

36 LRS/CC

1 Semi-annually

1001000-01/

3.4.2

See attached

Shipment

Loss Analysis

(M16)

30 Apr and 31 Oct each year

KO, COR,

and

36 LRS/CC

1 Semi-annually

1001000-02/

3.2-

Supply

Discrepancy

Report (SDR) and Analysis

30 Apr and 31 Oct each year

KO, COR,

and HQ

PACF/A4

1 Semi-annually

1001000/ 3.2 N/A

Customer

Complaint

Self

Evaluation

Report

Within 10 working days from the beginning of each month

KO and

COR

1 Monthly

1001000-03/

3.2.1

SMAG/

FB5240

Operating

Budget

1 May each year and as required.

KO, COR,

435 SCOS,

and SMAG

1 Annually and as required

1001000-04/

3.3

Inventory

Schedule

30 Sep each year KO and

COR

1 Annually and as required

1001000-05/

M10

Report

Within 10 working days from the beginning of each month

KO and

COR

1 Monthly

1001000-06/

M10

Analysis

In conjunction with the M10 Inventory

Report

KO and

COR

1 Monthly

Section F – 1001000

Material Management

DELIVERABLES

Spec Item

Additional

Information

Deliverable

Title

Date (s) of

Submission

Distribution

Frequency Original

Copies

(including original)

1001000/

3.9.1.1

Small Arms

Appointment

Letter

Within five business days of change of personnel

KO, COR,

and 435

SCOS

SCM-R

Records

Mainte-nance

Activity

1 As required

1001000-15/

3.7,4.7

Staff

Assistance

Visits (SAVs)

Within four duty days of the inspection

KO, COR,

and PAR

1 Quarterly

Deliverables Form Preparation Instructions

Deliverable Title: 1001000-01/3.4.2 – Shipment Loss Analysis (M16)

Form Attachment No.: N/A

Government Approval Required: ____ Yes X No

Media: Hard Copy X Electronic ___ Direct System Input

Description/Purpose of Report: Semi-annual analysis of loss/overdue supply shipments.

Instructions:

Memorandum for Record

Per AFI23-101, para 1.2.2.10.1.13, Review shipment loss (M16 or equivalent report) analysis. (T-2).

Deliverable Title: 1001000-02 / 3.2 – Supply Discrepancy Report (SDR) and Analysis

Form Attachment No.: N/A

Government Approval Required: ____ Yes X No

Media: Hard Copy X Electronic ___ Direct System Input

Description/Purpose of Report: SDR quality programs must be sufficient to identify trends, establish volume and dollar values of SDRs, identify problems with shipping activities, and assist in preventing recurrences.

Memorandum For Record

Customer Service HQ PACAF/A4

Per AFMAN23-122, para 5.3.1.11.2, MAJCOMs will collect SDR data from their respective units on a semi-annual basis (reporting periods are October - March and April - September) the suspense for Oct - Mar is 30 April and for Apr - Sep is 31 October. This is necessary so MAJCOMs can evaluate the quality of their base SDR programs.

Deliverable Title: 1001000-03/3.2.1 – SMAG/FB5240 Operating Budget

Form Attachment No.: N/A

Government Approval Required: ____ Yes X No

Media: Hard Copy X Electronic ___ Direct System Input

Description/Purpose of Report: Annual FY Supply Operating budget for FB5240.

Per AFI 23-101:

2.3.4.5.1. Operating obligations will be computed using the worksheet provided in AFH 23-123, Vol 2, Pt 1, Ch 2

2.3.4.5.2. SMAG Managers must develop an operating program at the lowest management and operating level

2.3.4.5.3. Initial development is performed at base level and is reviewed and consolidated at command and division level.

Deliverable Title: 1001000-04 / 3.3 – Inventory Schedule

Form Attachment No.: N/A

Government Approval Required: ____ Yes X No

Media: Hard Copy X Electronic ___ Direct System Input

Description/Purpose of Report: Schedule is developed to ensure all supply assets are inventoried within one year from last inventory accomplished.

Per AFI23-101, 5.7.4.1. Establishing an inventory schedule. Within the LRS, the Inventory Section or equivalent in other Materiel Management activities will establish an inventory schedule by fiscal year to ensure all items assigned a warehouse location and/or on a detail record (to include IPE) are inventoried at the designated frequency.

Note: Inventory Schedule also includes required Warehouse validations schedule. AFMAN23-122, para

5.3.4.3.2. Coordination of Activities. The LRS CC/AO will ensure Inventory Section and warehouse personnel coordinate closely during the preparation of the warehouse location validation and inventory schedules. (T-1). The storage activity will complete scheduled validations 10 workdays prior to the start of an inventory cycle. (T-1).

Deliverable Title: 1001000-05 / 3.3 – M10 Inventory Report

Form Attachment No.: N/A

Government Approval Required: X Yes ___ No

Media: Hard Copy X Electronic ___ Direct System Input

Description/Purpose of Report: The M10 (Inventory Adjustment Document Register) is a monthly status of the Chief of Supply’s (36LRS/CC) account. It details the inventories accomplished for the month and any inventory adjustments that were made. Overages and shortages must be analyzed and adjustments justified and documented.

Run the M10 on the last day of the month. Consolidate inventory adjustment worksheets, Report of Survey (ROS), and any other documentation for input into the M10 file.

1. If JRM Material Management accepts this M10 file as final, the Government shall notify the Contractor of Government approval.

2. If JRM Material Management responds to the first M10 file with review comments, then incorporate the Government’s comments and resubmit the M10 file to JRM Material Management. Continue this review cycle until Government notifies the Contractor of Government approval.

3. The M10 must be signed by the LRS/CC and returned to Document Control by the 30th day of the next month.

4. AFMAN 23-110 Volume 2, Part 2, Chapter 5, Attachment 5C-10 provides instruction for what should be in the M10 file.

Sample Inventory Memo is attached.

Deliverable Title: 1001000-06/3.3 – M10 Inventory Analysis

Form Attachment No.: N/A

Government Approval Required: X Yes ___ No

Media: Hard Copy X Electronic ___ Direct System Input

Description/Purpose of Report: Inventory Analysis. An analysis will be made of inventory adjustments that have been processed and potential variances resolved. Analysis can reveal trends that can be a valuable tool toward gaining effective asset control by identifying areas of current and potential high loss. Inventory Analysis will be performed monthly and formally presented to the LRS CC/AO.

Instructions:

Run the M10 on the last day of the month. Review inventory adjustment worksheets, Report of Survey (ROS), and any other documentation for input into the M10 Inventory Analysis file.

a) If JRM Material Management accepts this M10 Inventory Analysis file as final, the Government shall notify the Contractor of Government approval.

b) If JRM Material Management responds to the first M10 Inventory Analysis file with review comments, then incorporate the Government’s comments and resubmit the M10 Inventory Analysis file to JRM Material Management. Continue this review cycle until Government notifies the Contractor of Government approval.

c) The M10 Inventory Analysis must be signed by the LRS/CC and returned to Document Control by the 30th day of the next month.

d) AFI23-101, Section 5G – Physical Inventory and Inventory Adjustments, para 5.7.11 provides instruction for what should be in the M10 Inventory Analysis file.

Deliverable Title: 1001000-09/3.2.1 – Annual Budget/Financial Plan/Cost Estimates -Base Wide Budget Planning

Form Attachment No.: N/A

Government Approval Required: ____ Yes X No

Media: Hard Copy X Electronic ___ Direct System Input

Instructions:

As-of dates and due dates for quarterly and annual submissions shall be in accordance with instructions to be provided by the CO. Research and provide cost data relating to passenger, packaging and freight.

Prepare and submit budget estimates to the AO for government funded over the road shipments, small parcel shipments and materials identified a military specific in accordance with AFI 65-601V1 and AO's Instructions.

Deliverable Title: 1001000-10 / 4.2.2 – Reusable Container Report

Form Attachment No.: N/A

Government Approval Required: ____ Yes X No

Media: Hard Copy X Electronic ___ Direct System Input

Instructions:

*Initial report shall cover the 120-day period commencing with operational performance date.

Report number of reusable containers on hand and submit the report to HQ AFRC/A4RF as requested.

Prepare IAW AFI 24-602v2, Chapter 10.

Deliverable Title: 1001000-11 / 4.2.2 – Lumber Usage Monthly Report

Form Attachment No.: N/A

Government Approval Required: ____ Yes X No

Media: Hard Copy X Electronic ___ Direct System Input

Instructions:

The reports must be posted to the DOD WPM System within two weeks (14 days) of the reported month.

Prepare in accordance with AFI 24-602v2, Chapter 8.

Deliverable Title: 1001000-12/4.2.2 – Hazardous Material Certifier

Form Attachment No.: N/A

Government Approval Required: X Yes ___ No

Media: Hard Copy X Electronic ___ Direct System Input

Instructions:

Provide employee First & Last name, Office Symbol, Date Trained, and Certification Expiration Date.

Memo shall be signed by 36 LRS/CC.

Sample is attached.

Deliverable Title: 1001000-13 / 3.6.3 – Plans and Procedures for Movement of Units by Installation Deployment Readiness Cell (IDRC)

Form Attachment No.: N/A

Government Approval Required: X Yes ___ No

Media: Hard Copy X Electronic ___ Direct System Input

Instructions:

Provide inputs when requested by IDRC. Submit revisions for acceptance as they occur, prior to publication. Assist with the development of plans and procedures for base units or UTCs for mobility deployment. Assist with the development of local plans and procedures for processing of personnel and equipment. Request commercial transportation from IDRC. Prepare required documentation to effect movement of personnel and equipment. Assist with the development of plans and procedures with DCC/IDRC, deploying unit commander and Deployment Functions. Prepare in accordance with AFI 10- 403, para 1.8, AFI 24-602v2, Chapter 8, AFI 24-101, Chapter 3, DoD 4500.9-R, Parts I-III, AFI 36- 3020, Chapter 2 and SDDC-ETMP.

Deliverable Title: 1001000-14 / 4.6 – Combat Readiness Training Schedule

Form Attachment No.: N/A

Government Approval Required: ____ Yes X No

Media: Hard Copy X Electronic ___ Direct System Input

Instructions:

Classes must be provided monthly. Classes offered must include, but are not limited to: Cargo Preparation/Pallet Build Up and Hazardous Material Familiarization Class.

Deliverable Title: 1001000-15 / 3.7, 4.7 – Staff Assistance Visits (SAVs)

Form Attachment No.: N/A

Government Approval Required: ____ Yes X No

Media: Hard Copy X Electronic ___ Direct System Input

Description/Purpose of Report: Contractor shall perform quarterly Staff Assistance Visits (SAV) to units with a deployment commitment. A report noting any discrepancies shall be addressed to the unit commander and routed through the COR NLT three working days after the inspection.

Instructions:

The memo must be from the 36 LRS/CC to the applicable unit CC and include any discrepancies noted.

Sample Report is attached.

Attachment J-1000000-002 Required Certifications, Training, and Licenses

CERTIFICATION DESCRIPTION REQUIREMENTS APPLICABLE REFERENCE

Hazardous Materials Handling Certification for DOT 49 CFR Transportation Regulations

Training for employees who select or pack hazardous materials packages, label containers, fill out shipping papers, load or unload vehicles, move hazardous materials, or operate transportation vehicles.

Emphasis should also include proper identification of containers with hazardous materials, preparation of labels, shipping papers, placards, and shipping names.

Training must be completed within 90 days of employee or change in position. Refresher training or recertification training required a minimum of once every two years.

Department of Transportation Docket HM-126F (49 CFR 172.700)

49 CFR dockets HM-181 (E) (G), HM-126, HM-215B and HM207D.

AMC Affiliation Training Training for employees who load plan cargo onto aircraft. Employees must also have pallet build up training.

Training must be completed within 90 days of employee or change in position. Refresher training or recertification training required a minimum of once every two years.

AMCI 24-101 Military Airlift Transportation

Small Arms Certification and Qualification to bear arms.

Training for employees who are authorized armed, unescorted entry into the weapons vault.

Certification training required prior to appointment to position with annual recertification.

AFI 36-2654

Combat Arms Program

AFI 31-117 and AFI 31-117 PACAF SUP_1 Arming And Use Of Force By Air Force Personnel, AFMAN 31-129 USAF Small Arms and Light Weapons Handling Procedures