Attachment_1,_Contemporary_Service_Worship_Leader_SOW.pdf

Attachment 1 N40192-19-Q-7131

PROTESTANT CONTEMPORARY SERVICE MUSIC DIRECTOR

36 WG/HC, Andersen AFB, Guam

Statement of Work (SOW)

1.0 BACKGROUND

1.1 The Andersen Air Force Base (AFB) Chapel provides religious support for all personnel and family members attending services and programs. The organization provides guidance in matters concerning the free exercise of religious beliefs and religious services relating to the spiritual needs. Additionally, the Chapel provides programs to strengthen and support the morale, spiritual and interpersonal relationships of the patrons it serves.

2.0 OBJECTIVE/SCOPE

2.1 The Anderson AFB Chapel seeks a Protestant Contemporary Service Music Director. The

Protestant Contemporary Service Music Director will be responsible for the technical knowledge and experience in creating proper musical flow in modern Contemporary worship services. This procurement is for non-personal services.

3.0 QUALIFICATIONS

3.1 Service provider must be experienced in leading service music within the church community.

3.2 Service provider must have a degree, or comparable formal music training experience leading service music performance and/or choral arts.

3.3 Service provider must have experience in recruiting/training/leading a musical team consisting of vocalists and instrumentalists, including the recruitment and training singers.

Instruments may will include keyboards, electric/acoustic guitars, bass guitar, and percussion.

3.4 Service provider must be at least 18 years of age.

3.5 Service provider must be able to provide music from the established and approved hymnals and other resources as needed.

3.6 Service provider will be interviewed either in person or by teleconference by Chapel

Service personnel panel to include the Wing Chaplain (or designee) prior to determine qualifications.

3.7 Service provide must include a resume, or proof of qualifications, with submission of their quote.

4.0 PROVISIONS

4.1 Contractor must provide personal transportation to and from the work center to meet the requirements of the agreement.

4.2 Contractor must provide a minimum of two service units per week: (one service and one practice). See Section 8. Rehearsal times may change only in coordination with the Chaplain in charge of the service. Each rehearsal requires a minimum of 2 hours, and may require up to 3 hours for special rehearsals such as workshops or anniversary rehearsals.

Worship Service hours are not negotiable unless the Chaplain adjusts the worship service schedule. Service unit to be paid under the contract will based upon actual work performed by the contractor and accepted by the government. Service units under this contract shall not exceed 128 sessions per year. Invoices shall be submitted electronically via the government wide area workflow system.

4.3 In addition to weekly rehearsals and performances, the Music Director may be requested by the Wing Chaplain, or an appropriate Andersen Chapel representative to perform no more than 12 special services to include Christmas, Easter, Choir workshops, funerals and other sacred services as required. Each special service will require a minimum of 2 hours and may require additional hours depending on the situation. Special services may be performed at alternate locations on Guam including local funeral homes. The Contractor and Music Director will be given a minimum of 48 hours advance notice of request for required special services.

4.4 The Director will be provided with appropriate music supplies and equipment.

5.0 PERFORMANCE REQUIREMENTS

5.1 Director must provide leadership for the musical portions of the worship services.

5.2 Director will direct the vocalists, musicians, accompanists, and/or the congregation in musical selections during worship service.

5.3 Director must work in conjunction with the Wing Chaplain (or their designate) in the selection, preparation and performance of music, which relates to the theme established by scripture reading, chaplains topic/theme, and/or religious season. Special music information will be turned in to the chaplain in charge of the service no later than Tuesday, 10 AM prior to the following weekend services.

5.4 Director will inspect musical equipment weekly to include piano, keyboards, guitars, drums, microphones and speakers to ensure operational capability. Notify NCOIC, Chapel Operations of any problems with the musical equipment or facility.

5.5 At the end of a rehearsal or worship service, the Director will ensure that all equipment is deactivated and all equipment/furnishings are returned to their proper place.

5.6 Director will wear clothing appropriate to a positive family worship environment when performing services and rehearsals. The individual will also demonstrate behavior that upholds traditional Christian values and standards appropriate for leadership in a Contemporary Worship Service.

5.7 Director must be present for the entire time period involved in any rehearsal, performance, or worship service agreed upon unless previously negotiated.

5.8 Director must be punctual for services and rehearsals unless previously negotiated. Arrival at the Andersen AFB Chapel no later than 30 minutes prior to the published start time for final run-through of music before service begins.

5.9 Director shall provide services (substitute) of someone who is of equal or greater qualification when Director will be absent from a required rehearsal or performance. Prior approval for absences and substitutes is required from the contractor at least two (2) weeks prior to the service, unless an emergency. (See Section 7)

5.10 Director must adhere to computer security requirements and usage.

5.11 Director must maintain professional, courteous relationship with Chaplain Service staff, other chapel community non-personal service vendors, contractors and chapel community participants.

5.12 Director will be responsible for gaining base access and completing all required documentation in accordance with Andersen AFB requirements, once contract is awarded.

The Chapel staff is not responsible for base access or badges after contract award.

5.13 Director must ensure they have base access/contractor badge prior to start date.

5.14 No company may provide one individual to fulfill two separate contracts within the same worship service.

6.0 CONTRACTOR PERSONNEL

6.1 The Contractor shall furnish sufficient personnel to perform all work specified within this contract.

6.1.1 The Contractor is required to comply with Public law 105-270, Section 5 (2)(A).

This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2)(B), inherently governmental functions include management of rams requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials or (ii) any function that is primarily ministerial and internal in nature.

6.1.2 When performing work associated with this SOW, the Contractor shall make clear to all concerned that contract employees are not DOD employees.

6.1.3 Contractor personnel shall not manage, supervise, direct, or task US military, DOD civilians or other personnel not associated with the Contractor while performing the tasks within this SOW.

6.1.4 Contractor personnel shall not make any commitment which commits the expenditure of US Government resources.

6.1.5 The Contractor performing services shall be required to comply with all Andersen AFB rules, regulations, and training applicable to conduct, safety, security, and procedures governing site entry and exit.

6.1.6 Contractor personnel shall not establish an employee-employer relationship under this SOW.

6.1.7 The Contractor shall not provide personal services to Andersen AFB. If Contractor employees are directed by any government employee at any time to perform services not covered under this contract, the Contractor shall immediately notify the Contracting Officer.

6.1.8 Any Contractor personnel who procures or attempts to procure commercial sex acts or contributes in any way to trafficking in persons, per the Federal Acquisition Regulations (FAR) 22.17, shall be immediately removed from the existing task on this contract.

6.1.9 Any Contractor personnel may be terminated for non-performance or convenience of the Government, in accordance with current requirements. Contractor personnel may be removed for any performance or behavior which is not consistent with the principles and/or the policies promulgated by the Air Force Chaplain Corps. The Contractor may request termination of a contract with 30 days written advance notice.

7.0 SUBSTITUTIONS

7.1 The contractor will provide a substitute when not personally performing the contracted service.

7.2 The contractor must provide a suitable substitute who meets qualifications set forth in

Section 3.0 of this SOW. The substitute must be approved by the chaplain prior to providing services.

7.3 In the case of emergency, the contractor will immediately notify the chaplain responsible for the service when a substitute will be used and provide the chaplain the substitute’s contact information at a minimum, the substitute’s name and phone number.

7.4 For a non-emergency absence, the contractor shall notify the chaplain in charge of the service of their intended absence and their selected substitute at least two (2) weeks in advance. The substitute shall conduct the rehearsal and the service to provide consistent direction.

7.5 Payment of the substitute is the responsibility of the contractor.

7.6 The contractor shall notify the chaplain prior to performance in the event that services are to be performed by a qualified employee of the contractor.

7.7 The contractor is responsible to ensure the substitute has transportation and access to

Andersen AFB in accordance with installation guidelines.

8.0 ESTIMATED WORKLOAD AND MAXIMUM BILLABLE SERVICE

8.1 Service Units are defined as follows: A unit is defined as any worship service, to include the warm-up/practice session immediately prior to that service. A unit is also considered a regularly scheduled practice session non-contiguous with a worship service.

1 Sunday Service = 1 Service Unit 1 Weekly Rehearsal = 1 Service Unit 1 Special Service = 1 Service Unit 1 Special Service Rehearsal = 1 Service Unit

8.2 The Contractor will provide services according to this SOW for a maximum of:

a) 52 Sunday Service= 52 Service Units

b) 52 Weekly Rehearsals = 52 Service Units

c) 12 Special Service=12 Service Units

d) 12 Special Service Rehearsals= 12 Service Units

The estimated workload is 128 units for the base performance period 12 months.

This contract will be for one (1) base year and four (4) option years.