Attachment_D_-_PWS_Evaluation_of_past_Acacia_plantings_13Jun2013.pdf

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PERFORMANCE WORK STATEMENT

FOR

Evaluation of Past Acacia Plantings Navy Base Guam Munitions Site (NBGMS) and Sasa Valley Fuel Farm

Since 2009 Navy Base Guam has planted 63,350 Acacia trees on ~175 acres in the Navy Base Guam Munitions Site (NBGMS) and the Sasa Valley fuel farm (Figs 1-3). One year post planting follow up has included mapping of project footprints and counting the surviving trees.

Establishment of trees has not been uniform with mortality occurring in all plots. Reasons behind this spotty survivorship are not known. This project will document survivorship, map footprints, determine primary causes of mortality, and create an Acacia planting plan with maps that will guide future planting efforts with an emphasis on soil and water conservation and fire suppression in the Fena watershed.

The purpose of the project is to evaluate past acacia planting efforts and offer ways to improve survivorship in the future.

Period of Performance is not to exceed 12 months after date of contract award.

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Table of Contents

Spec Item Title 1 General Information 2 Management and Administration

2.1 Definitions and Acronyms

2.1.1 DoD

2.1.2 NBG

2.1.3 INRMP

2.1.4 POAM

2.2 Working Hours

2.3 Government Furnished Equipment/Material

2.4 Personnel Credentials

2.5 Records & Reports

2.6 Special Requirements

2.6.1 Work Coordination

2.6.2 Site Access

2.6.3 Access to Government Information

2.7 Use of Information

3 Natural Resource Management Services

3.1 Project Kickoff Meeting

3.2 POAM Development

3.3 Evaluation of Past Plantings

3.4 Submittals

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Spec Item

Title Description

1 General Information The Contractor shall provide all labor, equipment, personnel, and materials to perform environmental services and prepare a report described in the following.

2 Management and Administration

2.1 Definitions and

Acronyms

2.1.1 DoD Department of Defense

2.1.2 NBG Naval Base Guam

2.1.3 POAM Plan of Action and Milestones—a Contractor prepared detailed description of study methods, including a schedule with milestones for performance of the work.

2.2 Working Hours The Government’s normal working hours are from 0730-1630 local Chamorro Standard Time, five days per week, Monday through Friday, except observed Federal holidays. Meetings and coordination with Federal employees must occur within these time periods. However, the Contractor will develop a work schedule that fulfills the needs of the project regardless of the Government’s normal working hours.

2.3 Government Furnished

Equipment/Material

No government-owned equipment or materials will be provided to the Contractor to provide these environmental services.

2.4 Personnel Credentials Due to the complexity of work, the Contractor and all personnel involved in the project shall have all necessary skills, equipment, and knowledge of GPS and GIS and the hardware to utilize these tools.

2.5 Records and Reports Records and reports are listed in Section 3. The Contractor shall submit accurate and complete documents within the required timeframes.

2.6 Special Requirements Comply with the special requirements stated below and receive ESS training from NBG to allow unescorted site access.

2.6.1 Work Coordination Coordinate with NBG PWD-EV staff

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2.6.2 Site Access All Contractor employees shall obtain the required employee and vehicle passes. The Contractor shall be responsible for obtaining all necessary security and entrance clearances for himself/herself, his/her personnel, and any cameras, radio-transmitting devices (including cellular phones), and vehicles to be used. The Contractor shall contact the Project Manager to determine badge and pass procedure: Name, Date of Birth, Place of Birth, and Proof of Citizenship or Naturalization and Social security number.

The Contractor shall maintain current Employment Eligibility Verification (I-9) forms for all personnel. Upon expiration of the contract, or by request of the NTR, identification badges must be surrendered to the office where the passes were obtained. The Contractor and his personnel must possess a valid territory driver's license to operate motorized vehicles on the Base, and shall provide evidence of insurance, required by Guam law, for each non-government vehicle used at the Base. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned within 2 calendar days.

2.6.3 Access to Government

Information

Contractor will be provided access to existing government records, reports, data, maps, imagery, and other information pertinent to the scope of work.

2.7 Use of Information The information, data, and material recovered, developed, gathered, assembled, and reproduced by the Contractor, their subcontractors, or their associations in the fulfillment of contract requirements as defined or related to the Scope of Work will become the complete property of the Government, and shall therefore not be used by the Contractor for any purpose or use, nor released prior to public release by the Government, without the written consent of the Contracting Officer or his/her designated representative.

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Item

Title Performance Objective Related Requirements and Information Performance Standard

3 Natural Resource Management Services

The Contractor shall perform environmental services in support of NBG environmental programs that ensure compliance with applicable Federal and Guam statutes and regulations and with DoD, Navy, and Air Force policies, instructions, and guidance.

The Contractor shall comply with all Federal, Guam statutes and regulations, and with DoD policies, instructions and guidance. References associated with this work include:

(1) OPNAVINST 5090.1C Environmental

Readiness Manual

(2) Department of the Navy. 2012. Draft

Joint Region Integrated Natural Resources Management Plan (INRMP)

(3) The Endangered Species Act (ESA)

(4) Documents, correspondence and reports previously prepared and submitted to the Navy pertinent to this project.

No incidence of Notices of Violation (NOVs), Notices of Noncompliance (NONs), warning letters, warning notices, or any such notice of deficiency of Federal or Guam environmental laws or regulations due to improper contractor performance.

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Item

Title Performance Objective Related Requirements and Information Performance Standard

3.1 Project kickoff meeting

with NBG-PWD EV staff to discuss work expectations

The Contractor shall attend project kickoff meeting in order to make an introduction of key personnel, to arrange access to the facilities and to arrange for the transfer of Government information (such as maps, reports, etc.) to the Contractor.

1. Project kickoff meeting shall be held within 30 days of award of the contract. The project kickoff meeting shall be held at NAVFAC Marianas- Environmental office.

2. The kick-off meeting shall last no more than two hours.

3. Meeting minutes shall be provided to the NTR within 5 days after the kick-off meeting.

The Project kickoff meeting shall take place prior to commencing work on the Contract.

1. At the Project kickoff meeting, the Contractor shall submit the names and qualifications of persons proposed to work on the contract for Government approval.

Government approval of proposed personnel will be verbal and can be given during the Project kickoff meeting. Work shall not commence on the contract without Government approval of personnel. Government approval of personnel shall be documented by the Contractor in the meeting notes.

2. At the Project kickoff meeting project priorities and goals will be discussed.

3. At the Project kickoff meeting the Contractor shall submit the following Safety Requirements:

The Contractor shall submit:

a.) an Accident Prevention Plan (APP). For guidance refer to Appendix A page 821 of the EM385 US Army Corps of Engineers Safety and Health Requirements Manual for the "Abbreviated APP for Limited Scope Service, Supply and R&D Contracts".

b.) An Activity Hazard Analysis (AHA). For guidance Refer to Figure 1-2 Activity Hazard Analysis on page 29 of the EM385 US Army Corps of Engineers Safety and Health Requirements Manual.

Completion of work is timely and accurate.

The Contractor has clear understanding of the project objectives and goals.

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Item

Title Performance Objective Related Requirements and Information Performance Standard

3.2 POAM Development

1. The Contractor will establish milestones/deadlines and a proposed schedule for all project activities and deliverables.

1. The POAM will be delivered to NBG PWD EV staff no later than 30 calendar days after contract acceptance.

2. Delivery will be an electronic file.

3. The study area is defined as Navy Base

Guam Munitions Site (NBGMS) and the Sasa Valley Fuel Farm.

Approval of the POAM by NBG PWD EV staff.

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Item

Title Performance Objective Related Requirements and Information Performance Standard

3.3 Evaluation of past

plantings

Upon approval of the POAM by NBG PWD-EV staff the Contractor shall:

1. Evaluate past acacia tree plantings (see Figures 1, 2 and 3).

1. Supporting documents and reports will be supplied by NTR to contractor.

2. With assistance from NTR, contractor will locate all acacia planting footprints.

3. Boundary of footprints will be delineated and mapped.

4. All living acacia trees will be located and counted. Dead acacia trees will be located when possible and sources of mortality will be evaluated. Percent survivorship will be calculated.

5. Average diameter at breast height, average height of trees, and canopy closure (when applicable) will be determined through sampling the population at random points throughout the footprints. These characteristics will be included in final report with calculations of growth rates and time to canopy closure.

6. Soils characteristics, acacia tree species, slope, aspect, planting density, ungulate and fire damage, disease and other parameters will be evaluated in final report as these characteristics influence tree survivorship.

7. An acacia tree planting plan will be formulated and maps included in order to guide future acacia plantings that will reduce the spread of fire and prevent soil erosion.

Completion of work is timely and accurate.

Completion of all field work that is acceptable to

NBG- PWD EV.

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Item

Title Performance Objective Related Requirements and Information Performance Standard

3.4 Submittals. Upon approval of the POAM by

NBG PWD-EV staff the Contractor shall:

1. Prepare a draft work plan within 30 days of the kick-off meeting.

2. Final work plan. The Contractor shall prepare a final work plan incorporating the comments received from the NTR. The final work plan will be due within 15 days of receipt of comments from the NTR.

3. Progress Report. The Contractor shall prepare and submit to NTR and CS short progress reports on a monthly basis documenting evaluation.

The work plan shall include the:

i. Cover page

ii. Table of contents

iii. Introduction

iv. Methods to be utilized

v. Plan of action and milestones for successful completion of this contract

vi. Schedule for all meetings

vii. List of personnel involved in the project and their role names of all personnel working on the project, job title and area of responsibility

viii. Access and pass requests

The Contractor shall submit a digital copy of the Draft Work Plan to the NTR and CS as well as all other identified representatives.

The report was free of typos, grammatical errors, inappropriate “cut and paste” inserts, formatting inconsistencies, incorrectly labeled Tables and Figures, etc.

Report provided proper citations for all documents referenced.

Government-provided documents were considered and appropriately integrated into the report.

Graphics were professionally presented and easily interpreted.

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Item

Title Performance Objective Related Requirements and Information Performance Standard

3.5 Submittals (con’t) 4. A Draft of the final report

will be submitted within 30 days of evaluations conducted in the field. Draft will be delivered to NTR via email attachment or CD/DVD. Draft shall include all relevant information regarding the project and any recommendations to improve native tree planting for future projects.

5. NTR will review draft and submit comments to contractor within 30 days of receipt of Draft.

6. Contractor shall submit final report incorporating NTR comments within 30 days of receipt of NTR comments.

The Contractor shall submit a digital copy of the Final Work Plan, which incorporates Government comments, to the NTR and CS as well as all other identified representatives.

All documents shall be submitted on 8 1/2 by 11-inch paper, 11 by 17-inch foldout maps/figures are acceptable. All reports shall be double sided. All original documentation will be reproducible by black and white xerography with heavy paper or hard covers and the original unbound copy with hard covers that will allow pages to be easily removed. Where possible, all reports shall be printed on recycled paper and limit “blank” pages.

Bindings will include a label identifying the report, author(s), and the date of completion.

The report was free of typos, grammatical errors, inappropriate “cut and paste” inserts, formatting inconsistencies, incorrectly labeled Tables and Figures, etc.

Report provided proper citations for all documents referenced.

Government-provided documents were considered and appropriately integrated into the report.

Graphics were professionally presented and easily interpreted.

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Attachment 1 Performance Requirements Summary Matrix

Performance Objective Performance Standard Acceptable Quality Level (AQL) Monitoring Method Incentive

1. Properly Evaluate Past Plantings of Acacia auriculiformis/magium trees according to requirements as instructed in this Scope of Work

2. Identify areas for the delineations and footprints of past Acacia plantings for GPS and GIS Geo databases.

3. Submit plans, progress, drafts and final reports in a timely manner, as instructed in this Scope of Work.

Complete fieldwork and reporting in accordance with the project-specific objectives outlined in this Scope of Work.

100% compliance with project-specific objectives and objectives outlined in this Scope of Work.

Scheduled and unscheduled surveillance of field work, to ensure consistency with details provided in this Scope of Work.

Review of submittals/deliverables

Contractor Performance Assessment Report (CPAR)

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Figure 1: PROJECT AREA

Figure 1: 2009-2011 Site 1 and 2 Acacia plantings North East Corner NBGMS

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Figure 2: 2011 Sasa Fuel Farm Acacia Plantings Sites 1-3

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Figure 3: FY 2012 Acacia planting Fire Break 3.