N4008520T8014.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

DO-C2N4008520T8014 21-Aug-2020 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

SEE SCHEDULE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

NAVFAC MID ATLANTIC

PWD NORFOLK

FACILITIES ENGINEERING & ACQ DIV

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3624

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

08-Sep-2020(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

757-341-0423KATHRYN L. ARNOLD

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N4008520T8014

Section A - Solicitation/Contract Form

COMBINED SYNOPSIS/SOLICITATION

This is a COMBINED SYNOPSIS/SOLICITATION for services prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures found at FAR 13, as supplemented with the additional information included in this notice. The announcement constitutes the only solicitation; a written solicitation will not be issued.

The solicitation number is N40085-20-T-8014 and is issued as a Request for Quote (RFQ). This solicitation documents and incorporates provisions and clauses in effect through FAC 2020-08, effective July 14, 2020 and DFARS DPN 20200605, effective June 05, 2020. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

The NAICS code is 561730 and the Small Business Standard is $8 million. Please identify your business size in your response based on this standard. This procurement is classified as 100% set aside for small business concerns.

The Small Business Office concurs with the set-aside decision.

Naval Facilities Engineering Command Mid-Atlantic (NAVFAC MID-LANT), Norfolk, Virginia requests responses from qualified sources capable of providing: Maintenance of Green Roofs at A-50 and LP-50, located at Naval Station Norfolk. See attached Performance Work Statement for additional information. This procurement will be issued as a Firm Fixed Price (FFP) contract and awarded to the lowest price responsible quoter.

There will not be a preaward site visit for this solicitation due to current pandemic health safety restrictions. In lieu of a site visit, please refer to the attached photos of Bldg. LP-50 and bid as designed.

Pre-Proposal Inquiries (PPIs): PPIs must be submitted in writing on the attached Pre-Proposal Inquiry Form to Kate Arnold at kathryn.arnold@navy.mil no later than Tuesday, 01 September 2020 at 14:00 EST.

This announcement will close at 2:00 pm EST on 08 September 2020 The POC is Contract Specialist Kate Arnold, who can be reached at 757-341-0558, or email kathryn.arnold@navy.mil. All quotes shall be emailed to kathryn.arnold@navy.mil. The quote should include the following:

1. Section B—Pages 3 through 5

2. Section J—Pages 38 through 39

3. Proof of Contractor certification to maintain, at a minimum, at least one of the following manufacturers’ vegetative roofs:

…Bldg. A-50 – Aromatic Garden Roofmeadow, Inc., Type II green roof assembly …LP-50 - Siplast Paragreen Vegetated Roof System

Quoters must be registered in the System for Award Management (SAM) database to be considered for award.

Registration is free and can be completed on-line at http://www.sam.gov/.

Attachments: Please refer to the following attachments for additional information:

I. Bldg. LP-50 Photos II. Pre-Proposal Inquiry Form

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

BASE YEAR

FFP

MAINTENANCE OF GREEN ROOF SYSTEM, BLDG. A-50 AND BLDG. LP-

50, NAVAL STATION, NORFOLK VA in accordance with the attached specifications for the base year but not including work identified under any option.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 12 Months

OPTION OPTION YEAR 1

FFP

Option 1 may be exercised at the time of award or within 365 calendar days after award by the Contracting Officer. A firm fixed bid price is required for the option.

No provision is made for economic price adjustment. Method for evaluation of bids for award purposes is specified below.Basis of Bid for Item 0002 shall be one additional year or referred to as year two to the original contract.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 12 Months

OPTION OPTION YEAR 2

FFP

Option 2 may be exercised at the time of award or within 365 calendar days after award by the Contracting Officer. A firm fixed bid price is required for the option.

No provision is made for economic price adjustment. Method for evaluation of bids for award purposes is specified below. Basis of Bid for Item 0003 shall be the addition of the following work complete: Basis of Bid for Item 0003 shall be one additional year or referred to as year three to the original contract.

FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 12 Months

OPTION OPTION YEAR 3

FFP

Option 3 may be exercised at the time of award or within 365 calendar days after award by the Contracting Officer. A firm fixed bid price is required for the option.

No provision is made for economic price adjustment. Method for evaluation of bids for award purposes is specified below. Basis of Bid for Item 0004 shall be the addition of the following work complete: Basis of Bid for Item 0004 shall be one additional year or referred to as year four to the original contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 12 Months

OPTION OPTION YEAR 4

FFP

Option 4 may be exercised at the time of award or within 365 calendar days after award by the Contracting Officer. A firm fixed bid price is required for the option.

No provision is made for economic price adjustment. Method for evaluation of bids for award purposes is specified below. Basis of Bid for Item 0005 shall be the addition of the following work complete: Basis of Bid for Item 0005 shall be one additional year or referred to as year five to the original contract.

Section C - Descriptions and Specifications

SPECIFICATIONS

SMALL PURCHASE SPECIFICATION

Maintenance of Green Roofs at A-50 and LP-50

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) to perform routine maintenance programs for sustaining vegetative roofing systems located on buildings A-50 and LP-50 at Norfolk Naval Station, Norfolk, Virginia. The type of contract anticipated for this procurement is a Recurring Work.

The Contractor shall establish and conduct a maintenance program to sustain the vegetative roof located on buildings A-50 and LP-50.

Vegetative roofs shall be maintained to meet the manufacturers’ care and maintenance requirements. Vegetative roofs shall at all times have sufficient maintenance and care applied to support proper growth of the vegetative cover to provide proper protection of the roof surface.

The Contractor, at minimum, shall be certified to maintain these roofs through one of the vegetative roof manufacturers’ systems installed on this base, and is responsible for repairs up to and including $250.00. Repairs discovered for which the estimated amount cost is over will be immediately reported to the Contracting Officer along with a detailed estimate of the needed repair. Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, transportation, and other items necessary to provide Routine maintenance, of these two green roofs. The roof at building A-50 is a type II, Aromatic Garden Roofmeadow, Inc. green roof assembly, established with pre-grown sedum mats, without the use of irrigation. The second roof is at building LP-50 and is a Siplast Paragreen Vegetated Roof System. The services are outlined below and described in this Performance Work Statement (PWS) for the MIDATLANTIC area;

(Naval station, Norfolk, Virginia). This procurement is a Firm Fixed Price Contract.

The PWS is organized into a tabular format. Vegetative Roof System:

1.2 Project Location Routine maintenance programs to sustain vegetative roofing systems located on buildings A-50 and LP-50 at Norfolk Naval Station, Norfolk, Virginia.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the PWS and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information Tidewater is a region of low-lying plains of southeast Virginia and northeastern North Carolina, part of the Atlantic coastal plain in the United States of America. The term tidewater may be correctly applied to all portions of any area, including Virginia, where the water level is affected by the tides (more specifically, where the water level rises when the tide comes in). In the case of Virginia, the Tidewater region includes the land east of the Fall Line, the natural border with the Piedmont Region. It includes Hampton Roads, the rest of the Virginia Peninsula, the Middle Peninsula, the Northern Neck, and the Eastern Shore. Hampton Roads is home to the world's largest naval installation. In 1983, Hampton Roads became the official name for the region unifying the Southside (Norfolk, Virginia Beach, Suffolk, Chesapeake, and Portsmouth) and the Peninsula (Hampton and Newport News). Also included are the counties of Isle of Wight, James City, Surrey, and York. Each of these entities shares one principal bond: their close association to the water and the harbor called Hampton Roads. You cannot live in Hampton Roads without being minutes from a naval installation. The Hampton Roads Area is defined as all Navy/Marine Corps Activities in Virginia south of 38 N latitude and east of Interstate-95 (including bisected cities). Since 1983, Hampton Roads has been recognized by the U.S. Office of Management and Budget as a group of communities having economic and social integration.

Hampton Roads has grown from just over one million residents and the nation’s 34th largest market in 1983 to the country's 28th largest metro area with over 1.4 million people. The Center of Hampton Roads lies about ninety miles southeast of Richmond. To the north are Washington, DC (185 miles), Baltimore (210 miles), and New York City (330 miles).

Norfolk is about eighteen miles from the Atlantic Ocean and is bordered by the Chesapeake Bay and Hampton Roads Harbor. Norfolk serves as the nucleus for the metropolitan area of more than a million people.

1.5 Verification of

Workload and Conditions

Bidders are required to visit the project sites as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

As prescribed in FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.6 Climate Patterns Virginia's climate results from global-scale weather patterns that are modified by the diverse landscape of the Commonwealth. In the Hampton Roads Area, the Atlantic Ocean and its "river of warm water", commonly called the Gulf Stream, play a dominate role in differentiating Virginia's precipitation and climate. Winter storms in the vicinity of the east coast generally move northeastward paralleling the coast and the Gulf Stream.

The climate is generally mild and wet but the weather in the region has incredible variables, and it doesn’t take much of a shift for things to change. Normally expected conditions can become radically impacted by sustained forced winds cause by hurricanes. June through November are typically the most active months for hurricanes.

1.7 Navy Approach to

Service Contracting

The Department of Navy (DON) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.7.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.7.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority, and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.7.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.8 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

The Contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet or exceed the performance objectives set forth in this contract during execution thereof. The Contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives.

The Contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

2 Management and Administration

2.1 General Information

2.1.1 Government Regular

Working Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior Contracting Officer (KO) approval.

2.1.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.1.1.2 Restriction to Contractor

Working Hours

With the exception of emergencies, all after hours work must be scheduled and approved by the Contracting Officer. The request to work during other than normal Government working hours must be submitted at least 48 hours prior to the commencement of work.

2.1.2 Wage Determinations Wage Determinations to be provided by Acquisitions.

2.2 General Administrative

Requirements

2.2.1 Commencement, Prosecution, and Completion of Work

The contract shall be for a period of twelve months or less commencing 15 days after notice of award. The Government has the option to extend the term of the contract in accordance with OPTION TO EXTEND THE TERM OF THE CONTRACT –SERVICE (Fac) 5252.217-9301 clause section1. In the option periods the Government will adjust the prices, as required, based on Depart of Labor Wage Determinations.

2.2.2 Required Conferences

and Meetings

The Contractor shall attend administrative and coordination meetings as directed by the KO.

2.2.3 Training for

Maintenance and Systems and Equipment

Green Roof systems must be maintained by a service provider accepted by the Original Equipment Manufacturer (OEM). The Contractor shall demonstrate compliance with the applicable Green Roof OEM Maintenance Plans.

2.2.4 Insurance Within 15 days of contract award, The Contractor shall submit a Certificate of Insurance to the Contracting Officer as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION.

The Contractor shall maintain, at a minimum, insurance coverage amounts throughout the contract performance period(s) as listed below.

2.2.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.2.4.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law.

2.2.5 Directives, Instructions, and References

Applicable Department of Defense (DOD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references as listed.

The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.2.6 Forms All forms referenced in this Specification will be provided as needed after award e.g. accident reporting, and damage reporting.

2.2.7 Government-

Furnished Property, Materials, Equipment, Facilities, and Services

None.

2.2.8 Government-Furnished

Utilities

The Government will furnish water and electric current at existing outlets as may be required for the work to be performed under this contract at no cost to the Contractor. Information concerning the location of existing outlets may be obtained from the Contracting Officer’s Representative (COR). The Contractor shall provide and maintain, at no cost to the Government, the necessary service lines from existing Government outlets to the site of work. The Contractor shall provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. The Contractor shall meet all Federal, State and local laws, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.2.9 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.2.10 Quality Inspection and

Surveillance The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be submitted to the KO within one week after completion/termination of the contract.

2.3 Security Requirements The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

2.3.1 Employee Listing and

Proof of Citizenship

The Contractor shall maintain and provide to KO upon request a current listing of employees. The list shall include employee’s name, social security number, and level of security clearance. No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of citizenship is furnished, or, if an alien, legal residency within the United States is confirmed.

2.3.2 Vehicles The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration. Submit a list of vehicles to be used during the term of this contract to the KO with the following information:

1) Make,

2) Year,

3) Type,

4) License Number,

5) Insurance Company,

6) Policy Number,

7) Expiration Date of Insurance

8) Copies of the current registration and safety inspection cards for each vehicle listed.

2.3.3 Passes and Badges All Contractor employees shall obtain the required employee and vehicle passes. The Contractor employees must be able to obtain Common Access Cards (CAC) in accordance with security requirements. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned within 10 calendar days.

2.3.4 Access to Installation All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS).

The Contractor shall provide the KO with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into

DBIDS.

2.3.4.1 DBIDS Program DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

The Government performs background screening and credentialing.

Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

2.3.4.2 DBIDS Credentials Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at: https://www.cnic.navy.mil/om/dbids.html.

The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification.

The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

The Contractor shall immediately collect employee DBIDS credentials and notify the KO in writing:

(1) That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

2.3.5 Access to Buildings The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.3.6 Access Arrangements The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor.

The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.3.6.1 Escort Arrangement for

Secured Areas

The Contractor shall make arrangements for Government escort into secured areas requiring escort. The KO will provide information on applicable buildings, spaces and the appropriate point of contact.

The Contractor may experience delays while waiting for escorts. The Government estimates the wait period can be up to 15 minutes. The Contractor shall notify the Government Performance Assessment

Representative (PAR) and appropriate point of contract if an escort is not available after 15 minutes and access to accomplish the work is denied.

Unscheduled requirements, e.g., trouble calls, may require a longer wait for an escort.

A Government escort will be required at all times for Contractor visits to both buildings A-50 and LP-50. Coordinate with each Activity, via NAVFAC Facilities Management Services and KO or KO Representative.

2.3.6.2 Access to Work Areas The Contractor shall make all arrangements through the KO or the KO’s representative to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor.

The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

A-50 is accessible by interior stairs to a door with power and water access. LP-50 is accessible by an interior ladder to a roof hatch, with hose bib at ground level on exterior wall, and power from interior office below roof hatch.

2.4 Contractor Safety

Program

The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the latest version of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, UFC 3-560-01 Operation and Maintenance Electrical Safety, and Public Law 91-596, Occupational Safety and Health Act. Any reference to “USACE" facilities, property, or equipment specified in EM 385-1-1 should be interpreted as Government facilities, property, and equipment.

The Contractor shall submit a monthly exposure report to the Contracting Officer.

2.4.1

Accident Prevention Plan (APP)

The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

The APP shall follow the abbreviated format and include, as a minimum, elements addressed in paragraph 3.k. of Appendix A of EM 385-1-1.

The Contractor shall submit an APP for acceptance to the Contracting Officer within 30 days of contract award. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard Analyses (AHAs) and applicable compliance plans, programs, and procedures as specified below.

The Contractor shall not commence work until the APP has been accepted and no activity shall be started on site until the applicable AHAs and compliance plans have been accepted.

Once accepted by the Contracting Officer, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified.

The Contractor’s APP shall be submitted to the KO within, 30 days following award for approval. The Contractor shall review, update, and submit the revised APP to the KO, annually and within 15 calendar days whenever a change in work conditions, hazards, or activities occur.

2.4.2 Activity Hazard

Analysis (AHA)

The Contractor shall prepare Activity Hazard Analyses (AHAs) for all applicable common recurring work activities performed under this contract. AHAs for recurring work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required. AHAs for non-recurring and one-time (e.g., non-recurring work task orders) work occurrences shall be submitted at least two working days prior to start of work. Specifically:

For contract modifications to recurring work requirements where changes are germane to the original contract, the Contractor shall revise applicable AHAs within 15 calendar days after modification is signed.

For contracts with non-recurring work ELINs, the Contractor shall submit an AHA on non-recurring work task orders, with the associated proposal, whenever the service environment or required task is different from the recurring work priced services.

The Contractor shall follow the Risk Management Process for the development of Activity Hazard Analysis (AHA) in accordance with paragraph 01.A.14 and Appendix A of EM 385-1-1. A formatted outline of an AHA is provided in Figure 1-2 of EM 385-1-1.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO for review and acceptance.

2.4.3 Safety and Occupational

Health (SOH) Risks and Compliance Plans

Based on a risk assessment of recurring and non-recurring work requirements and on mandatory OSHA compliance programs, the Contractor shall develop, provide and implement all applicable compliance plans, as necessary for the situation or types of work to be performed under this contract. Compliance plans, programs, and procedures along with their respective references are detailed in Appendix A, paragraph 3.i of EM 385-1-1.

These plans shall be submitted with the APP and shall be updated as situations change. Additional compliance plans, programs, and procedures shall be developed as applicable when new types of work are required under this contract. Submit to the Contracting Officer as applicable.

2.4.4 Safety Certification The Contractor shall submit copies of all the required Federal, state, county, city, and industry Safety Certifications for work performed under this contract to the Contracting Officer. These certifications shall be kept up to date by the Contractor. The Contractor shall submit new versions of certifications as the old certifications expire. No work, that requires a certification, shall start without a valid and approved certification.

2.4.5 Government Safety

Inspections

The Government may inspect the Contractor’s workspace for OSHA and Safety violations. Abatement of violations will be the responsibility of the Contractor as determined by the Contracting Officer. The Contractor shall assist inspectors from the Safety Office and federal or state OSHA offices if a complaint is filed. The Contractor shall pay promptly any fines levied by federal or state OSHA offices.

2.4.6 Safety Apparel on

Jobsites

The Contractor personnel shall wear appropriate high-visibility safety apparel (garment, vest, or harness of retro-reflective and fluorescent material) meeting ANSI/ISEA 107-2010 requirements. Appropriate garment shall be based on the worker hazards and tasks, complexity of the work environment or background, and vehicular traffic and speed. As a minimum, the Contractor personnel shall wear ANSI/ISEA 107-2010 Class I compliant apparel.

2.4.7 Emergency Medical

Treatment

Contractors will arrange for their own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

2.5 Environmental

Protection

The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and executive orders, and with base-wide instructions, standards, and permit requirements. All environmental protection matters shall be coordinated with the KO. Inspection of any of the facilities operated by the Contractor may be accomplished by the Installation Environmental Protection Coordinator, or authorized officials on a no-notice basis during Government regular working hours. The Contractor shall comply with the instructions of the cognizant Navy Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel. The Contractor is responsible for ensuring that its employees receive applicable environmental and occupational health and safety training, and are kept up to date on regulatory required specific training for the type of work to be conducted onsite. All on-site Contractor personnel, and their subcontractor personnel, performing tasks that have the potential to cause a significant environmental impact shall be competent on the basis of appropriate education, training or experience.

2.5.1 Non-Regulated Waste

Disposal

The Contractor shall dispose all wastes in accordance with all applicable Federal, state, and local laws, regulations, and executive orders, and with base-wide instructions, standards, and permit requirements. All non-regulated waste shall be disposed of in accordance with all applicable Federal, state, and local laws, regulations, and instructions.

Disposal of all non-regulated debris and rubbish resulting from the work under this contract shall comply with the federal regulations in 40 CFR Part 258 (Subtitle D of RCRA), or equivalent state regulations and be disposed of at appropriate off installation waste handling facilities.

2.5.2 Regulated Waste

Disposal

The Contractor shall dispose of regulated waste in accordance with the Resource Conservation and Recovery Act and all other applicable Federal, state and local laws, regulations and instructions.

2.5.3 Universal Waste The Contractor shall collect and manage all Universal Waste generated under the performance of this contract in accordance with the applicable Federal, state and local laws, regulations and instructions.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet or exceed the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during

Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.3.1 Work Schedule Within 30 days after contract award, the Contractor shall provide all work schedules to the Contracting Officer.

3 Recurring Work Technical Specification

The intention of this specification is to provide ongoing maintenance for the two green roofs of buildings A-50 and LP-50 on Norfolk Naval Station Norfolk, VA. The two green roofs were installed by different contractors and the requirements to maintain the two roofs are similar. Both roofs shall be maintained in accordance with the more stringent OEM maintenance requirement.

3.1 Warranted Roofs Each green roof has an extended roof warrantee, due to the installation of a green roof. The Contractor is responsible for performing all green roof maintenance items as required in order to prevent voiding the Original Equipment Manufacturers (OEM) warranty on the roof membrane.

3.2 OEM Technical

Specification A-50

Basic Maintenance Plan for 3-inch un-irrigated Type II Roofmeadow Green Roof at Naval Facilities Engineering Command Building A-50, Norfolk, VA:

Roofmeadow

7135 Germantown Ave.2nd Floor Philadelphia, PA, 19119

Office 1-215-247-8784 Fax 1-215-247-8784

MelissaMuroff [mmuroff@roofmeadow.com]

The contractor must contact OEM above and submit their qualifications for acceptance as an OEM approved contractor or apply for the training needed to become a Roofmeadow approved contractor.

3.2.1 Requirements to

maintain OEM warranty

Green roof must be maintained by a service provider accepted by OEM.

Green roof maintenance Contractor must demonstrate compliance with OEM Maintenance Plan.

3.2.2 Watering The plants selected for this project are drought tolerant. Growing conditions for these plants are optimum when they are exposed to episodes of media desiccation. By keeping the surface of the media dry, it will also be easier to minimize the germination of weed seeds. The media is intended to optimize the use of applied rainfall.

Following establishment of the cover, further irrigation is discouraged.

However, in conditions of sustained drought, hand watering may be undertaken at the discretion of the service provider. Frequent watering will be detrimental to the vegetated cover and shall be avoided.

3.2.3 Fertilization Regular fertilization of the green roof is as recommended by OEM. Soil tests shall be conducted each year in the fall in order to assess plant nutritional requirements. Laboratory reports should be copied to the Contracting Officer. Ideal total soluble nitrogen (nitrate plus ammonium) levels, using the saturated paste methodology, for these plantings fall in the range of 1.5 to 5 ppm. Do not fertilize if soil test shows total soluble nitrogen levels exceeding 5 ppm. The nutrient applications shall be made in early spring or fall. Over-fertilization can seriously disturb the green roof.

3.2.4 Gardening Two documented maintenance visits each year are required for compliance with the OEM Maintenance Plan – one during early June and again during late September when conditions are conducive to weed germination and establishment. Thorough weed removal at these times is required.

Patches of bare media shall be covered by distributing cuttings taken from adjacent plants or by separating and transplanting healthy plants. Sedum cuttings should be at least one-inch long and should preferably include some ‘air roots.’ Cuttings will set best in the early spring and late fall, but can be planted at any time except when the temperature is below freezing.

A light dusting of compost may accelerate growth.

Indications of a system upset shall be reported to the Contracting Officer and the OEM within 30 days of the previous maintenance visit. Examples of upsets include: a) large bare spots, b) colonization of the green roof by annual grass, moss or weeds, c) high mortality rates for one or more plant species, d) loss of media to wind scour, or e) perennially moist or spongy areas.

Weeding should be by hand pruning or, as appropriate, hand weeding.

Immature extensive green roofs are particularly vulnerable to colonization by annual grass; especially crabgrass. A pre-emergent crabgrass treatment may be advised. Under no circumstance shall the following proscribed activities be undertaken:

Digging or use of pointed or sharpened tools (i.e., trowels, shovels, spades, weeders, hand cultivators, etc.).

Use of lawn staples or stakes for any purpose, including the tethering of tarps or erosion mats.

Mowing or scything.

If there is any concern that damage has been done to the underlying waterproofing system as result of maintenance activities, report the nature of the event to the Contracting Officer and the OEM within 24 hours.

3.2.5 Drainage As part of each maintenance visit, the drain outlets (scuppers) shall be inspected to make certain that they are free from clogging or obstructions.

Correct any problems and report them to The Contracting Officer and the OEM. Evidence of periodic pooling of water following rainfall events or of surface runoff across the surface of the cover shall be immediately reported.

3.2.6 Traffic, Winter

Maintenance, and Waterproofing

This roof is not designed for pedestrian access. Foot traffic associated with maintenance activities shall be kept to a minimum.

All plant varieties in the cover system are winter hardy. No special requirements apply to winter protection.

During each maintenance visit, examine exposed components of the waterproofing system, including flashings and counter-flashings. Report any damage or deterioration within three (3) days of the maintenance visit to the KO and to the NAVFAC Facilities Maintenance Services.

3.2.7 Documentation Each maintenance visit shall be documented using Maintenance Report forms provided by The Contracting Officer. Completing the Maintenance Report includes:

a) inventorying the plant, b) photographing the green roof, (c) describing maintenance activities, including any corrective measures, d) assessing of the condition of the plants, and e) inspecting any exposed portions of the waterproofing system for damage or irregularities.

A copy of each Maintenance Report shall be sent to the Contracting Officer, NAVFAC Facilities Maintenance Services, and the OEM.

3.2.8 Metal Components

and Vegetated Roof Accessories

Vegetated roof systems incorporate specialized sheet metal components designed to allow water flow while retaining the growing medium and vegetation. In general, pay careful attention to the condition of the metal including rust, wind deformation and joint integrity. Note any resulting stressed roof areas.

Flow-through Gravel Stops. Inspect the perforated face of the edge system to ensure that the holes are not clogged by soil, roots, or debris.

Separator Components. Inspect the joints of the separator metal to ensure that the joint covers are intact. If necessary, temporarily remove pavers or ballast to inspect the outside face of the metal separator component.

Remove soil and debris that may collect at the bottom of the separator due to "wash out" from the drainage media.

3.3 OEM Technical

Specification LP-50

Basic Maintenance Plan for Siplast Paragreen Vegetated Roof System at Building LP-50, Norfolk, VA:

Siplast Paragreen Vegetated Roof Systems Technical Support 1-800-922-8800

3.3.1 Maintenance

requirements

Maintain green roof system in accordance with all specification item requirements 3.2.1 through 3.2.8 as listed above and any additional OEM requirements.

3.3.2 Procedures for

Reporting Leaks

All leaks through a Siplast guaranteed membrane shall be reported immediately to the Contracting Officer, NAVFAC Facilities Maintenance Services, the original roofing contractor, and to Siplast. When such notifications are made verbally, they shall be confirmed in writing as soon as possible. An inspection will be made either by the original roofing contractor or by Siplast to determine both the source of the problem and the responsibility for it.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A…