204004 Amend 0002 & Attachment Updates.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation N40085-20-R-4004 Landfill Maintenance and Repair Services

See Continuation Page (s)

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Feb-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008520R4004

X 9B. DATED (SEE ITEM 11)

16-Jan-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Feb-2020

CODE

NAVFAC MID ATLANTIC

ROICC CAMP LEJEUNE

1005 MICHAEL ROAD

CAMP LEJEUNE NC 28547-2521

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008520R4004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

Solicitation N40085-20-R-4004 Landfill Maintenance and Repair Services

This amendment should be acknowledged when your proposal is submitted. Failure to acknowledge may constitute grounds for rejection of your proposal.

1. Question: Attachment J-1502000-09 details Hardware and operating systems for each device (3). It shows a minimum requirement and a recommended system. What do we actually have running currently and does it meet the requirements?

Answer: Software system currently running is: CompuWeigh by Paradigm Software (remove attachment J- 1502000-09 and replace with Amendment 0002 Revised Attachment J-1502000-09). The system meets the Governments required needs, it is understood that upgraded systems have occurred since the present system was installed; the upgrades will be accepted based on Attachment J-1502000-09 revision.

2. Question: Should we plan to upgrade the system to the recommended system as detailed in Attachment J-

1502000-09

Answer: Upgrade the system based upon the Amendment 0002 Revised Attachment J-1502000-09.

3. Question: Attachment J-1502000-09 details (3) devices at the site visit we were told only (2) existed which is correct?

Answer: Correction based upon Amendment 0002 Revised Attachment J-1502000-09, three (3) devices.

4. Question: What is the preferred software application for this scales function?

Answer: The Government will not dictate which software the contractor obtains, however; the software application must meet all of the recommended specifications of Amendment 0002 Revised Attachment J-1502000-09, and function as the existing system does. (The application must interface with the scales. The failure of the software or hardware to interface with scales will be a cost risk to the contractor and no added expense to the Government.)

5. Question: Spec item 3.7-3.7.2 does not give a response time for system issues, what is the allowed response time for addressing issues?

Answer: Based upon the manufacture troubleshooting protocol by phone, if the issue is not resolved by phone, technical assistance is required to response on site within 24 hours after the phone attempt to troubleshoot the system issues. Refer to the Amendment 0002, Revised Annex 1502000 – Facility Investment (FI).

6. Question: Can an onsite visit be arranged to see the current equipment and software to ensure the proper application of software and hardware?

Answer: The Government will not conduct another onsite visit; however, any of the interested contractors may revisit the site. Please identify yourself to the Landfill personal with your gate pass and inform them that you are and interested contractor regarding the future contract.

7. Question: Will a warranty be required and for what length of time?

Answer: Yes, a warranty requiring five (5) years or the life cycle of the contract, refer to the Amendment 0002 Revised Annex 1502000 C (FI).

8. Question: At the site visit, the question was asked if re-lettering, stenciling, labeling was required we were told no, the solicitation says we are responsible see ATTACHMENT J-1502000-04 & 04-1. Which is correct?

Answer: All stenciling and labeling will be processed by the Government, refer to the Amendment 0002 Revised Attachments J-15020000-04 and J-1502000-04-1.

9. Question: ATTACHMENT J-1502000-03 shows very good historical data for the number of repairs, is there any break down as to the level of repair i.e., minor, average, major?

Answer: The following historical data is provided:

40 cubic yard open tops 11 major repairs 30 cubic yard open tops 26 major repairs 20 cubic yard open tops 5 major repairs 8 cubic yard drop bottom 25 major repairs 8 cubic yard trash front loader 200 major repairs 8 cubic yard cardboard front loader 150 major repairs. (Refer to Amendment 0002 Revised attachment J-1502000- 03).

10. Question: When containers are designated for repair and queued does that mean any that is repaired must be painted?

Answer: When containers are positioned in the work area container are considered designated for repairs and must be sanded, primed, and painted according to the specs provided in Attachment J-1502000-02 through 04-01. The PAR will provide the Contractor with details and degree of repairs for specific work on task orders.

11. Question: ATTACHMENT J-1502000-02 at the bottom it says to paint container utilizing government paint spec’s do we have a copy of this specification?

Answer: The Government specifications for the paint is that the Contractor shall use Eco-Friendly Brand Paints, refer Amendment 0002 Revised Attachments J-1502000-02 through 07.

12. Question: Attachment J-0200000-07 ELIN A001AM Startup and Hardware Support is this ELIN to be used to cost new hardware and software for upgrading the system? There is no material cost in this ELIN.

Answer: ELIN A001AM is an all-inclusive one-time cost for the entire system. IDIQ (non-recurring services will be utilized for the Scales System Maintenance ELIN’s)

13. Question: Under the Basis of Award (page 94 of 100) of the solicitation, the Government indicates that teaming arrangements will not be acceptable for consideration for award. However, the Amendment 1 somewhat contradicts this basis in that it states that subcontractor experience may be submitted and considered for overall Corporate experience and past performance in the evaluation process. Please clarify if the Prime contractor may identify a team subcontractor in its proposal for certain scope areas (including Corporate Experience), and this will be acceptable for evaluation and potential award.

Answer: Amendment 0001 was issued to allow a Subcontractor to bid for the work as well as a prime. If the Prime Contractor is bidding for the work, the Prime is allowed to submit the ratings under their umbrella as the work was performed under the responsibility of the prime, but not under both company names (simply state that the subcontractor performed the work). If the Subcontractor is bidding for the work, they must submit ratings/past performance under their companies name and not the Primes name (simply state that the work was performed for a Prime contractor).

14. Question: Please include the PPQ and Attachment C, Corporate Experience form, as they were not provided with the Solicitation.

Answer: Section J Annex 0200000 Table of Content Revised under Amendment 0002 Attachment J-0200000-08 (Attachment C and Performance Questionnaire (Form PPQ-0) provided.

15. Question: You have stricken the line indicating that past performance as the prime is required under i) Factor 2.

However, the requirement remains under ii) Factor 2 as a list of criteria for the basis of evaluation (use of 'and' indicates all three criteria must be met). Based on the current language, at least 2 of the projects must be facility support services as described in RFP and contractor must be performing as prime on the two facility support services criteria at a value $400K-$1.5M. You must be performing as the prime on at least three. Furthermore, under i) the requirements stipulate all past performance must be $400K-$1.5M. Is that correct?

Answer: The offeror shall provide information of at least three (3), but not more than five (5), relevant projects that best demonstrate experience with projects that are similar to the size and scope of this solicitation. (Correct)

Relevant experience managing similar projects with at least two (2) facility support service contracts with a contract price range of $400,000 to $1.5 M annually, completed within the past five (5) years from the date of receipt of proposals. (Correct) Revised wording on page 97 of 100 under Factor 2, Corporate Experience, to correspond with the changes in Amendment 0001, (i) Solicitation Submittal Requirements.

(ii) Basis of Evaluation: change from Experience performing as a prime contractor AND change TO as follows:

Experience performing as a prime contractor or a subcontractor, and

16. Question: There is a statement on Page 2 of the RFP stating "teaming arrangments will not be considered".

Does this mean we cannot use subcontractors in performance of the contract?

Answer: Contractors may employ subcontractors to do specific work in accordance with FAR Clause 52.219-14, Limitation on Subcontracting. Companies are required to limit the amount of work performed by subcontractors.

Details are provided in the clause.

17. Statement "Relevant experience managing similar projects with at least two (2) facility support service contracts with a contract price range of $400,000 to $1.5 million annually, completed within the past five (5) years from the date of receipt of proposals. Facility support services include services such as landfill management, leachate system cleaning, grounds maintenance and pest control, specialized technique for waste containers repairs/refurbishment, and maintenance of weight scales"

Question based on this: Is the requirement that at least (2) facility support service contracts need to have NAICS 561210 or is it based on similar services description?

Answer: As stated in the response to question #15 (Relevant experience managing similar projects with at least two

(2) facility support service contracts with a contract price range of $400,000 to $1.5 M annually).

18. Question: The Due Date is currently Tuesday, February 18 at 2PM ET. Since this requires a hard copy submission and the day before is a federal holiday (President's Day) would the government consider extending the Due Date to Friday, February 21? This will provide easier accommodations as related to printing and mailing of proposals.

Answer: This solicitation was issued under an Urgent and Compelling Circumstances and cannot be extended.

February 18, 202 at 2:00 PM EST will remain as the due date.

19. Question: Was there a sign-in sheet for the site visit on 1/23? If so, will the government please post a copy?

Answer: There was a sign-in sheet for the site visit. The Government is NOT required to publish or post the sign in sheet for a site visit.

(End of Summary of Changes)

AMENDMENT 0002 REVISE TABLE OF CONTENT ANNEX 0200000

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-0200000-01 DEFINITIONS AND ACRONYMS

J-0200000-02 WAGE DETERMINATIONS

J-0200000-03 DIRECTIVES, INSTRUCTIONS, AND REFERENCES

J-0200000-04 INVOICE FORM

J-0200000-05-1 CONTRACTOR SIGNIFICANT INCIDENT REPORT (CSIR)

J-0200000-05-2 MOTOR VEHICLE ACCIDENT REPORT

J-0200000-05-3 INSTALLATION SPILL CONTROL PLAN

J-0200000-05-4 CONTRACTOR HAZARDOUS MATERIAL INVENTORY LOG

J-0200000-06 CAMP LEJEUNE SANITARY LANDFILL INFORMATION SHEET

J-0200000-07 EXHIBIT LINE ITEM NUMBERS

J-0200000-08 ATTACHMENT c AND PERFORMANCE QUESTIONNAIRE (FORM PPQ-0)

AMENDMENT 0002 ATTACHMENT J-0200000-08 (ATTACHMENT C AND PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

Rev. Apr 2017 1

SOURCE SELECTION SENSITIVE INFORMATION

DISCLOSURE LIMITATIONS AS OUTLINED IN FAR 2.101 & 3.104 APPLY

ATTACHMENT C

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: Entity Identifier Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO NAVFAC WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON NAVFAC SOLICITATIONS.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO

Rev. Apr 2017 2

NAVFAC. PLEASE CONTACT THE OFFEROR FOR NAVFAC POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON

THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

Rev. Apr 2017 3

Contractor Information (Firm Name): ________________________________________________ Client Information (Name): ________________________________________________________

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

Rev. Apr 2017 4

Contractor Information (Firm Name): ________________________________________________ Client Information (Name): ________________________________________________________

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes:

following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

Amendment 0002 Revised Annex 1502000 – Facility Investment (FI)

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information Waste Containers

1.1 Concept of Operations Waste Containers

1.2 Concept of Operations Leachate Systems

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.4 References and Technical Documents

3 Recurring Work Waste Containers

3.1 Refurbish and Repair of 8 Cubic Yard (CY) Trash Dumpsters

3.2 Refurbish and Repair of 8 Cubic Yard (CY) Cardboard Dumpsters

3.3 Refurbish and Repair of 40 Cubic Yard (CY) Compactors

3.4 Refurbish and Repair of 40, 30, & 20 Cubic Yard (CY) Roll-Off Dumpsters

3.5 Refurbish and Repair of 8, 6, & 4 Cubic Yard (CY) Drop Bottom Dumpsters

3.6 Recurring Work Leachate Systems

3.6.1 Recurring Services Program Leachate Systems

3.6.2 Leachate System Inspections

3.6.3 High Pressure Cleaning of Leachate Lines

3.6.4 Video Inspection of Leachate Lines

3.6.5 High Pressure Cleaning of Sump Pump Risers

3.6.6 Video Inspection of Sump Pump Risers

3.7 Recurring Work Landfill Software

3.7.1 System and Application Installation

3.7.2 System and Application Maintenance

3.7.3 Hardware Ownership

4 Non-Recurring Work

4.1 Non-Recurring Waste Containers

4.2 Mowing Semi-Improved Grounds

4.4 Clearing Ditches and Brush

4.5 Repair Leachate Breaks and Methane Gas Leaching

4.6 Repair Settled Outer Perimeter Berms

4.7 Herbicide Application

4.8 Leachate Lines Services

1502000 – Facility Investment Spec Item Title Description 1 General

Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for Marine Corps Base Camp Lejeune Landfill at MCB Camp Lejeune, NC.

1.1 Concept of

Operations Waste Containers

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to refurbish and repair solid waste containers to include:

8CY Trash Dumpsters (square top); 8CY Cardboard Dumpsters (front-end loaded); 40CY, 30CY, 20CY Roll-offs; 40CY Compactors; 4CY, 6CY, 8CY Drop Bottoms. All containers are located at the Camp Lejeune Marine Corps Base Landfill.

1.2 Concept of

Operations

The Contractor shall provide all labor, supervision, tools, material, and equipment, and transportation required for:

— High pressure water cleaning, vacuuming, and video inspection of the cells, leachate lines, and sump pump riser lines located at the Camp Lejeune Landfill

The Performance Work Statement is organized into Annexes. Annex 1 and Annex 2 contain general information and on-site project management and administration requirements. Annexes 15 contain the technical requirements.

Annex 1 General Information

• Annex 2 Management and Administration Annex 15 Facilities Support

Spec Item Title Description 2 Management and

Administration N/A

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in Attachment (J-1502000-01).

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience, and skills required for efficient operations within the FI function.

The Contractor will maintain a cell phone so that he/she may be reached at any time. This cell phone number is to be provided to the Government.

2.2.1 Certification, Training, & Licensing

Personnel performing repairs to containers, shall possess qualifications in commensurate with the qualification required for the tasks to be performed per Section F.

2.3 Special

Requirements

All equipment and procedures shall comply with OSHA, EPA, and all other applicable laws and regulations.

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, State, and local historical policies and regulations.

2.4 References and

Technical Specifications

References and Technical Documents are listed in Attachment (J-1502000-02).

Spec Item Title Performance

Objective Related Information Performance

Standard 3 Recurring

Work Waste Containers

The Contractor shall perform maintenance, repairs, and the refurbishment of waste containers in accordance with the approved work schedule.

Work to be performed at the Base Landfill. The Government will stage equipment for repair at the Base Landfill. The current inventory is included in Attachment (J-1502000- 03).

All repairs to be made to the equipment standard listed in Attachment (J-1502000-04) per Section F.

The Contractor shall provide all necessary test instruments, equipment, and tools to perform the work. A secured staging area will be provided for the storage of the contractor’s tools and equipment.

Work to be performed between the hours of 7:30 a.m. and 4:00 p.m., Monday through Friday except during Federal holidays, unless otherwise approved by the Landfill Manager.

The Contractor shall obtain hot work permits from Camp Lejeune Fire Department before starting any welding or cutting.

Contractor will place scrap metal from dumpster repairs into a roll-off container provided by the Landfill Manager. The Contractor shall clean the work site at the end of each work day, and provide a final clean-up upon completion of all work.

Objective Related Information Performance

Standard

3.1 Refurbish

and Repair of 8 Cubic Yard (CY) Trash Dumpsters

The Contractor shall refurbish and repair 8 cubic yard dumpsters (square top) to ensure proper operation, to minimize breakdowns, and to maximize useful life per Section F.

Work is accomplished in accordance with the Contractor’s work plan and work schedule as ordered by the Government per Section F. See Attachment (J- 1502000-04) for repairs required for all 8 CY trash dumpsters.

Limited liability is a maximum of $500 per occurrence.

Equipment is returned to normal working condition and functions properly in accordance with specified standards.

3.2 Refurbish

and Repair of 8 Cubic Yard

(CY)

Cardboard Dumpsters

The Contractor shall refurbish and repair 8 CY dumpsters (front-end loaded) to ensure proper operation, to minimize breakdowns, and to maximize useful life per Section F.

Work is accomplished in accordance with the Contractor’s work plan and work schedule as ordered by the Government per Section F. See Attachment (J- 1502000-04-1) for repairs required for all 8 CY cardboard dumpsters.

Limited liability is a maximum of $500 per occurrence.

Equipment is returned to normal working condition and functions properly in accordance with specified standards.

3.3 Refurbish

and Repair of 40 Cubic Yard

(CY)

Compactors

The Contractor shall refurbish and repair 40 CY Compactors to ensure proper operation, to minimize breakdowns, and to maximize useful life per Section F.

Work is accomplished in accordance with the Contractor’s work plan and work schedule as ordered by the Government per Section F. See Attachment (J- 1502000-05) for repairs required for all 40 CY Compactors.

condition and functions properly in accordance with specified standards.

3.4 Refurbish

and Repair of 40, 30, & 20 Cubic Yard (CY) Roll- Off Dumpsters

The Contractor shall refurbish and repair 40, 30, & 20 Cubic Yard (CY) Roll-Off Dumpsters to ensure proper operation, to minimize breakdowns, and to maximize useful life per Section F.

Work is accomplished in accordance with the Contractor’s work plan and work schedule as ordered by the Government per Section F. See Attachment (J- 1502000-07) for repairs required for all 30, & 40 Cubic Yard (CY) Roll-Off Dumpsters.

condition and functions properly in accordance with specified standards.

Objective Related Information Performance

Standard

3.5 Refurbish

and Repair of 8, 6, & 4 Cubic Yard (CY) Drop Bottom Dumpsters

The Contractor shall refurbish and repair of 8, 6, & 4 Cubic Yard (CY) Drop Bottom Dumpsters to ensure proper operation, to minimize breakdowns, and to maximize useful life per Section F.

Work is accomplished in accordance with the Contractor’s work plan and work schedule as ordered by the Government per Section F. See Attachment (J- 1502000-06) for repairs required for all 8, 6, & 4 Cubic Yard (CY) Drop Bottom Dumpsters.

Equipment is returned to normal working condition and functions properly in accordance with specified standards.

3.6 Recurring

Work Leachate Systems

The Contractor shall maintain, repair, alter, inspect, and certify facilities, systems, and equipment to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Recurring Service Program for facilities, systems, and equipment.

Facilities, systems and equipment are in normal working condition and function properly in accordance with specified standards.

3.6.1 Recurring

Services Program Leachate Systems

The Contractor shall develop and implement a recurring services program for the Leachate System to ensure proper operation, to minimize breakdowns, and to maximize useful life.

Recurring services are accomplished in accordance with the Contractor’s program and work schedule.

Services are performed in accordance with manufacturers’ recommended procedures and OEM standards.

Objective

Related Information Performance Standard

3.6.2 Leachate

System Inspection

The Contractor shall perform high pressure water cleaning, vacuuming and video inspection of cells consisting of Leachate lines and Sump Pump riser lines located at the Camp Lejeune Landfill.

The Contractor shall perform Leachate line high pressure cleaning and videoing on each Leachate line (shown on Attachment (J-1502000-08) Site Map).

The Contractor is required to submit a schedule detailing when they and/or any sub-contractors will be working.

The schedule must be approved by the Landfill Manager and Performance Assessment Representative (PAR) before beginning work.

Contractor provides report and digital video file documenting the cleaned areas within seven

(7) days following the cleaning.

The digital, video file must be native to Windows Media Player, such as ASF, WMV, AVI, MPG, MPE, OR MPEG.

The written report shall, at a minimum, describe the following conditions:

1. The written report shall include distance of pipe surveyed, pipe graphic reports, showing detailed graphical analysis of all pipes surveyed and all defects noted with distances where the defect was noted.

Request Contractor’s recommendation for corrective action on any defects found.

Note: Entire length of pipes must be surveyed. If entire length not videoed on final inspection list all deficiencies preventing 100% inspection.

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

Objective Related Information Performance

Standard

2. Written reports shall be signed by the technician performing the work and the duly authorized representative of the Contractor certifying that all work was completed in accordance with all specifications of the contract.

The Contractor shall be aware of the presence of methane gas while working in the vicinity of the Landfill systems and all video inspection equipment shall be certified Class I, Division 1, Groups C&D (explosion proof) (Note: This requirement is critical in piping containing methane gas per OSHA).

The Contractor needs to use a backflow preventer (provided by the Contractor) and the backflow preventer must be checked and certified before use.

3.6.3 High

Pressure Cleaning of Leachate Lines

The Contractor shall perform high pressure water cleaning and vacuuming of the cells and leachate lines located at the Camp Lejeune Landfill.

Pressure clean the entire length of the Leachate line, with a self-propelled, high pressure water hose, equipped with a cleaning device, inserted into the cleanout ports. Standing water and sediment shall be removed by the contractor by vacuuming if necessary to allow for a full video survey of the entire length of the Leachate line.

Work is performed in accordance with the approved work schedule.

Objective Related Information Performance

Standard Note: On site map, cells numbered 1 thru 5 consist of ten total perforated Leachate lines, six inches in diameter, and approximately 600 feet in length, and five total perforated Leachate lines, eight inches in diameter, and approximately 550 feet in length.

Note: On site map, cells numbered 6, 7 and 8 consist of six total perforated Leachate lines, six inches in diameter, and approximately 900 feet in length, and three total perforated Leachate lines, eight inches in diameter, and approximately 800 feet in length.

3.6.4 Video

Inspection of Leachate Lines

The Contractor shall perform video inspection of cells consisting of Leachate lines located at the Camp Lejeune Landfill.

Inspect the entire length of the Leachate line with digital video recording equipment. All Leachate lines shall be free of debris, sediment, and organic growth. The video image shall be of sufficient quality to verify cleanliness and condition of the lines, characterized by sufficient brightness, clarity, and exposure.

If at any time during video recording after cleaning, the camera is unable to record the internal surfaces of the Leachate lines, or if sediment prevents a clear view of the lines, the Contractor shall perform a second Pressure cleaning of the Leachate line, with a self-propelled, high pressure water hose, equipped with a cleaning device and vacuum to remove sediments as required.

approved work schedule.

Clear video recording and reports of the existing conditions of the Leachate lines submitted in a timely manner.

Objective

Related Information Performance Standard

Repeat the video recording to record a clear video for the final inspection.

Prepare and certify a detailed written report of the condition of each line.

Note: Entire length of pipes must be surveyed. If entire length not videoed on final inspection list, all deficiencies preventing 100% inspection.

3.6.5 High

Pressure Cleaning of Sump Pump Risers

The Contractor shall perform high pressure water cleaning and vacuuming of 8 Sump Pump riser lines located at the Camp Lejeune Landfill.

The Contractor shall remove the sump pumps from the 8 each 18-inch Leachate collection sump pump risers.

There are 8 Sump Pump risers, 18 inches in diameter, and approximately 75 feet in length, with the last 20 feet perforated (600 linear feet total).

Note: Use caution while pulling pumps. Do not damage control and electrical wires.

Clean the18-inch Leachate collection sump section by simultaneously using high pressure water jet and vacuuming the Sump Pump Risers.

Work is performed in accordance with the approved work schedule.

3.6.6 Video

Inspection of Sump Pump Risers

The Contractor shall perform video inspection of Sump Pump riser lines located at the Camp Lejeune Landfill.

After cleaning of Sump Pump Risers the contractor shall perform a video inspection of each 18-inch Sump Pump Risers to insure that all perforations are clean and free of debris. The video image shall be of sufficient quality to verify cleanliness and condition of the lines and pipes, characterized by sufficient brightness, clarity, and exposure.

approved work schedule.

Clear video recording and reports of the existing conditions of the sump pump rises submitted in a timely manner.

Objective Related Information Performance

Standard

Note: Entire length of pipes must be surveyed. If the entire length not videoed on final inspection, list all deficiencies preventing 100% inspection.

Re-install all removed sump pumps and insure proper operation.

3.7 Recurring

Work Landfill Software

The Contractor shall provide annual technical support to include periodic software updates within version, and technical support of software to include diagnostics and software modifications via modern link. As well as cost estimates for on-sight diagnostic and software modifications.

The Contractor shall comply with applicable DoD and other References and Technical Documents listed in J-1502000- 09.

IT support and management services are performed as specified.

3.7.1 System and

Application Installation

The Contractor shall install local systems and applications in a timely manner to ensure they properly operate.

The Contractor shall install procured local systems and applications, and perform all necessary system configuration and hardware and software integration services.

The Contractor shall perform all necessary post-installation testing to verify proper configuration and integration have been achieved to meet local computing needs.

Procured systems and applications function as intended.

3.7.2 System and

Application Maintenance

The Contractor shall perform maintenance to ensure local systems and applications operate properly and interruptions are minimized.

The contractor shall acquire warranty coverage for all systems for a period of five (5) years or the

The Contractor shall perform all necessary maintenance including troubleshooting, system configuration updates, and installation of applicable software updates and patches.

Systems and applications are maintained and updated to function as intended.

life cycle of the contract for all system components, operating systems and hardware.

Objective Related Information Performance

Standard The Contractor shall provide 72 hours advance notice, including estimated downtime, to client organizations prior to performing scheduled system maintenance that would interrupt the availability of systems or applications.

The Contractor must respond within 24 hours to system issues. By phone or with an onsite visit if unable to resolve over the phone.

Based upon the manufacture troubleshooting protocol by phone, if the issue is not resolved by phone, technical assistance is required to response on site within 24 hours after the phone attempt to troubleshoot the system issues.

3.7.3 Hardware

Ownership

Upon completion of the contract, all system components, operating systems and hardware and data rights will be the sole ownership of the government.

4 Non-Recurring Work

Non-recurring work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for non-recurring work will be the same as those in Spec Item 3 where applicable.

4.1 Non-Recurring

Waste Containers

The Contractor shall refurbish and repair containers in a timely and safe manner to restore them

The current inventory is listed in Attachment (J- 1502000-03).

to satisfactory working condition.

Typical repairs are listed in Attachments (J-1502000-04) through (J-1502000-07).

Pricing for repairs will be performed on an individual task order as the need occurs. The contractor will be required to obtain at a minimum two (2) commercial supplier’s price quotations; thus submitting quotes in writing to the Contracting Officer as required for prior approval to proceed with ordering parts and material, and the issuance of the task order.

Objective Related Information Performance

Standard The Contractor shall obtain hot work permits from Camp Lejeune Fire Department before starting any welding or cutting.

Contractor will place scrap metal from repairs into a roll-off container provided by the Landfill. The Contractor shall clean the work site at the end of each work day, and provide a final clean-up upon completion of all work.

4.2 Mowing

Semi- Improved Grounds

Grass shall be cut to a height of 3 inches.

Mowing and trimming is required including areas maintained outside the fence.

Trimming shall be accomplished to ensure vegetation adjacent to fencing, poles, walls, valves, valve boxes and other similar objects is trimmed to a height not to exceed the height of surrounding vegetation.

Prior to mowing or trimming, the

Contractor shall remove and appropriately dispose of debris that interferes with the mowing or trimming operation.

Contractor shall have one working day to mobilize and one working day for each 10 acres ordered to complete the work.

Objective Related Information Performance

Standard

4.4 Clearing

Ditches and Brush

The contractor shall clear brush. All brush shall be cut to the ground and either mulched or hauled to the New Base Landfill on Piney Green Road.

Contractor shall have one working day to mobilize and one working day for each 500 SF ordered.

4.5 Repair

Leachate Breaks and Methane Gas Leaching

Repair leachate breaks/blowouts and methane gas leaching on all side slopes by adding 6 inches of topsoil to the leaching area and a 10 foot diameter around the leaching area, grass area with sod and keep sod watered for 30 days.

Contractor shall have one working day to mobilize and one repair ordered.

4.6 Repair

Settled Outer Perimeter Berms

Repair settled outer perimeter berms by adding a mounded amount of topsoil (2 foot high x 6 foot wide) to all marked areas and grass repaired berm areas with sod and keep sod watered for 30 days.

Contractor shall have one working day to mobilize and one

1,000 LF ordered.

Objective Related Information Performance

Standard

4.7 Herbicide

Application Apply herbicide to areas designated in the task order. Herbicide application shall be in accordance with the Contractor's approved Herbicide Usage Plan.

Contractor shall have one working day to mobilize and one

1,000 LF ordered.

4.8 Leachate

Lines Services

The Contractor shall service the Leachate Lines as follows:

High pressure water cleaning and vacuuming of all debris in 1 cell consisting of 3 Leachate lines; after cleaning perform video inspection of 1 cell consisting of the 3 Leachate lines High pressure water cleaning and vacuuming of all debris in 1 Sump Pump riser lines; after clean perform video inspection of 1 Sump Pump riser lines.

AMENDMENT 0002 REVISED ATTACHMENT J-1502000-02

REFERENCES AND TECHNICAL SPECIFICATIONS

4 CY DROP BOTTOM SPECS

Measurements:

Depth 48-inches Width 83-inches Height 48-inches

Material:

Two full length runners 3 inch x 83 inch channel. (4.1 lbs per foot) on bottom (width, side to side) complete with Corten A606 full length Doubler Plates 6 inch x 83 inch x .130 minimum thickness between the 3 inch channel and the bottom of the drop bottom dumpster.

Solid Top, Sides, Back & Front 3/16 inch plate Bottoms 3/16, with Dempster style hinged drop bottom.

3” Re-enforced structure channel around Top on inside.

1 ½ inch dia lift eye connected at the center/back edge on top with 19 inch centers Lift Pins 2 inch dia x 2 inches long with oval shaped end plate 2 inches x 5 inches x ½ inch thick mounted on a 4 inch x 21 inch channel rounded solid at the top where the lift pin connects.

Two 6 inch long x 1 ¼ inch dia chain brace with supports on each side (on back edge) for dumping.

Double sliding doors on back, each door 12 guage 20 inches high x 20 inches wide framed up with 3/16 door tracks.

4 inch wide x ¼ inch thick flat bar to serve as a flange on the inside and outside where the bottom closes against the dumpster 2 inside and 2 outside on each side.

3 inch x 83 inch angle iron welded on the very bottom backside just above the hinges for support.

The service provider shall supply a certificate of authenticity for the A606-4 Corten© doubler plates.

Paint:

Drop Bottom Containers Primed and Painted Brown to Government specs (Eco- Friendly Paint Brands) and that will meet and exceed all general Fabrication methods in…