N4008520D0025_F 3rd Party Air Monitoring_200228_Fully signed.pdf

CODE

(Hour)

PAGE(S)

until 03:00 PM local time 19 Jan 2020

X

A X B X C

D

EX

X G F

X H

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

27-Feb-2020

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

ANTHONY M. ZAMPETTI

1 101

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

RENOVA ENVIRONMENTAL SERVICES LIMITED LI

3417 SUNSET AVE

OCEAN NJ 07712-3911

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N4008520D0025

N40085 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

4921 S. Broad St., Bldg 1 conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 5 6 - 8

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

9 - 41 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

43 - 51

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 52

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 53 - 54 M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

688J7 FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

anthony.zampetti@navy.mil

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: 215-897-8877 (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

$360,181.00

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE N68732

DEFENSE FINANCE AND ACCOUNTING SERVICE -

P O BOX 998022

CLEVELAND OH 44199

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

55 - 77

PART II - CONTRACT CLAUSES

NAVFAC MID ATLANTIC

PWD PHILADELPHIA

4921 S. BROAD STREET

BLDG 1, 2ND FLOOR

PHILADELPHIA PA 19112

215-897-6932FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

04 Feb 2020

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N4008520R3702

See Item 7 kelly Typewritten Text Paulo Rodriguez Heyman, President

N4008520D0025

Section SF 30 - BLOCK 14 CONTINUATION PAGE

A Task Order for the minimum guarantee will be issued concurrently with the award of the basic contract. Once the value of the task order placed exceeds the minium guarantee amount, the minimum guarantee task order shall be modified to deobligate the funds from the task order.

The Following Scope items clarifications during negotiations:

• On page 2 of the contractors proposal under ASSUMPTIONS #1 the contractor states "Renova assumes that any required project plans would be prepared under the unit pricing associated with Exhibit Line Item Number (ELIN) 001, and that backup for expended time would be provided to the Government." Does this mean that for ELIN 001 the contractor is adding the price to prepare any plans to the project managers' hourly rate?

• ELIN 001 should only be the hourly rate for the project manager.

Section A - Solicitation/Contract Form

SOLICITATION REQUIREMENTS

A.1 Contract Title: IDIQ 3rd Party Air Monitoring Services at the Naval Support Activity (NSA) & the Philadelphia Naval Business Center (PNBC), Philadelphia, PA and Naval Support Activity (NSA) Mechanicsburg, PA.

A.2 Type of Contract: This is an Indefinite Delivery / Indefinite Quantity (IDIQ) type contract.

A.3 Minimum Guarantee: There is no minimum guarantee.

A.4 Set-Aside: This procurement is being offered as a set-aside as an 8(a) sole source 100% SBA Certified Small Business.

A.5 NAICS Code: The NAICS Code assigned to this procurement is 562910 with a small business size standard of $14,000,000.00. Refer to On-Line Representations and Certifications Applications (ORCA) via https://www.beta.sam.gov (FAR 52.219-1 – Small Business Program Representations (Oct 2014)).

A.6 Wage Determination: Service Contract Act Wages are included in this solicitation. Refer to

Section J.

A.7 Bid Guarantee/Bonding Requirements: NOT REQUIRED for this procurement.

A.8 Contract Term: This contract contains provisions for a Base Period with four (4) Option Periods, not to exceed a total of five (5) years. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, 52.217-9 Option to Extend the Term of the Contract-Services (Mar 2000). In the option periods, the Government may adjust the prices, if applicable, based on the new Department of Labor Wage Determination.

A.9 Period of Performance: The period of performance will be determined at the time of award.

A.10 Evaluation of Proposals: Proposer shall submit a lump sum price for Section B, CLINs 0001 through 0005 and unit prices for ELINs A through E, referenced in Section J. Refer to Section M, FAR 52.217-5, Evaluation of Options (JUL 1990).

A.11 Contract Line Items And Exhibit Line Items:

a. Proposer shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit Line Items (ELINs) as indicated in the schedules and accompanying exhibits.

b. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN and ELIN will be recomputed accordingly. The CLIN will also be recomputed to take into account the change in the contract ELINs. If the bidder provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

c. The Schedule of Indefinite Delivery Indefinite Quantity Work (IDIQ) (CLINs 0001 through 0005) will be used as the basis for deductions in accordance with FAR 52.246-4, "INSPECTION OF

SERVICES-FIXED PRICE, refer to Section E.

d. INDEFINITE DELIVERY INDEFINITE QUANTITY CLINs: The IDIQ ELINs shall be ordered under an individual task order basis.

A.12 Unit Price Adjustments In Option Periods:

This contract incorporates the Service Contract Act (SCA). The SCA Wage Determination incorporated in Section J is for the Base Year performance period only. The latest Wage Determination available at the time for each option exercise will be incorporated into the contract and the unit prices will be adjusted in accordance with FAR Clauses 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment. The contractor warrants, by submission of his proposal that the price does not include any contingency for future wage increases.

A.13 Indefinite Delivery Indefinite Quantity Exhibit Line Item Quantities:

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

A.14 Unit Prices For Labor:

a. Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing "Indefinite Delivery Indefinite Quantity Work” accomplished in the time period shown.

b. The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the bidders work force productivity (i.e., the Contractor's estimate of how its’ work force will perform in relation to the Means Facilities Cost Data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

A.15 Incorporation Of Technical Proposal:

a. The Contractor’s technical proposal, including revisions and amendments made prior to contract award and a copy of which is in the possession of both parties, will be incorporated into this contract upon award by reference with the same force and effect as if set forth in full text. All contractor personnel shall meet or exceed the qualification standards, experience levels, and trade backgrounds set forth in the technical proposal.

b. In the event of an inconsistency between the provisions of this contract and the technical proposal, the inconsistency shall be resolved by giving precedence in the following order: (i) the contract (excluding the technical proposal), and then (ii) the technical proposal.

A.16 Request For Proposals (RFP) Information/Clarification Questions:

The contractor is required to review the entire solicitation package before submitting questions. All questions must be submitted at least 2 days (48 hours) before proposal is due, Send to: theresa.feeley@navy.mil. This is the most efficient way to ensure all questions are addressed in a timely manner.

A.17 Solicitation:

This solicitation incorporates by reference a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 1, 2, and 18. The contractor will be required to meet the specifications in those Annexes as if they were set forth in Section C.

A.18 Notice to Offeror:

Offeror is required to submit Section B, Bid Schedule, and Section J, Exhibit Line Items (ELINs) with their proposal (Section J references the submission of Exhibits A – E (separate spreadsheet)). The total of the CLIN is equal to the sum of the ELINs as shown below:

CLINs ELINs 0001 A001 through A006 0002 B001 through B006 0003 C001 through C006 0004 D001 through D006 0005 E001 through E006

A.19 Site Visit: There will be no site visit for this requirement.

RFP DUE DATE:

THE REQUEST FOR PROPOSAL (RFP) IS DUE ON OR BEFORE 19 FEBRUARY 2020

AT 3:00PM EASTERN TIME. THE PROPOSAL MAY BE EMAILED (NO LARGER

THAN 5MB), FAXED TO 215-897-6932, MAILED (HARD COPY) AND/OR HAND

CARRIED TO: NAVFAC MIDLANT PWD PA, 4921 S. BROAD ST., BLDG 1, 2ND

FLOOR, ATTN: THERESA FEELEY - CONTRACTS, PHILADELPHIA, PA 19112.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Each $360,181.00 $360,181.00

BASE YEAR

FFP

Schedule of Indefinite Delivery / Indefinite Quantity (IDIQ) Work - Exhibit Line Items (ELIN'S) A001 through A006. Price for labor, equipment, material and supervision to perform the Unit Priced Tasks specified in Section J, Attachment J- Section C. Work will be ordered as needed on individual task orders.

FOB: Destination

PSC CD: S216

MAX

NET AMT

$360,181.00

UNIT UNIT PRICE MAX AMOUNT

0002 1 Each $360,181.00 $360,181.00

OPTION 1ST OPTION YEAR

FFP

Schedule of Indefinite Delivery / Indefinite Quantity (IDIQ) Work - Exhibit Line Items (ELIN'S) B001 through B006. Price for labor, equipment, material and supervision to perform the Unit Priced Tasks specified in Section J, Attachment J- Section C. Work will be ordered as needed on individual task orders.

$360,181.00

UNIT UNIT PRICE MAX AMOUNT

0003 1 Each $364,493.50 $364,493.50

OPTION 2ND OPTION YEAR

FFP

Schedule of Indefinite Delivery / Indefinite Quantity (IDIQ) Work - Exhibit Line Items (ELIN'S) C001 through C006. Price for labor, equipment, material and supervision to perform the Unit Priced Tasks specified in Section J, Attachment J- Section C. Work will be ordered as needed on individual task orders.

$364,493.50

UNIT UNIT PRICE MAX AMOUNT

0004 1 Each $377,123.50 $377,123.50

OPTION 3RD OPTION YEAR

FFP

Schedule of Indefinite Delivery / Indefinite Quantity (IDIQ) Work - Exhibit Line Items (ELIN'S) D001 through D006. Price for labor, equipment, material and supervision to perform the Unit Priced Tasks specified in Section J, Attachment J- Section C. Work will be ordered as needed on individual task orders.

$377,123.50

UNIT UNIT PRICE MAX AMOUNT

0005 1 Each $385,748.50 $385,748.50

OPTION 4TH OPTION YEAR

FFP

Schedule of Indefinite Delivery / Indefinite Quantity (IDIQ) Work - Exhibit Line Items (ELIN'S) E001 through E006. Price for labor, equipment, material and supervision to perform the Unit Priced Tasks specified in Section J, Attachment J- Section C. Work will be ordered as needed on individual task orders.

$385,748.50

Section C - Descriptions and Specifications

DESCRIPTION AND SPECIFICATION

Annex 0100000 - General Information Annex 1800000 - Environmental Annex 0200000 - Management and Administration

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Verification of Workload and Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor's Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template

1.10 Navy PBSA Approach

1.11 Technical Proposal Certification

Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at the Philadelphia Naval Business Center (PNBC), Philadelphia, PA 19112 and the Naval Support Activity-Philadelphia (NSA-P), Philadelphia, PA 19111, Naval Support Activity- Mechanicsburg, PA and outlying areas supported by this installation under an indefinite delivery-indefinite quantity (IDIQ) contract to perform 3rd Party Air Monitoring Services

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff Annex 4 Public Safety Annex 5 Air Operations Annex 6 Port Operations Annex 7 Ordnance Annex 8 Range Operations Annex 9 Health Care Support Annex 10 Supply Annex 11 Personnel Support Annex 12 Morale, Welfare and Recreation Support Annex 13 Galley Annex 14 Housing Annex 15 Facilities Support Annex 16 Utilities Annex 17 Base Support Vehicles and Equipment Annex 18 Environmental

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations.

3rd Party Air Monitoring Services at PNBC, NSA-P and NSA-M and other various locations as requested.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information The Philadelphia Naval Business Center is a public/private installation that includes administration, industrial, and warehouse facilities. The Naval Support Activity-Philadelphia is a private installation that includes administration, industrial, and warehouse facilities. The Naval Support Activity-Mechanicsburg is a private installation that includes administration, indutrial, and warehouse facilities.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, inventories, maps, floor plans, and tables to represent the type, quantity, and location of services to be provided.

As prescribed in FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.6 Climate Patterns The Philadelphia region has four distinct seasons. The city’s climate is moderated by its proximity to the Atlantic Ocean: high humidity in summer, frequent high winds and bitter cold in the winter. January’s average temperature is 33 F/1C temperatures tend to dip below freezing in the evening. July’s average temperature is 75 F/24C with sunny, humid days that sometimes exceed 90 F/10-15C. Clear skies 25% of the time;

partly cloudy skies 31%; cloudy skies 44%. Annual rainfall: 40 in/100 cm;

heaviest rain in July and August. Annual snowfall: 20 in/50cm.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the management and administrative requirements. Specification Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification

Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 must be priced and their price must be allocated across the Exhibit Line Items.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

1800000 – Environmental

Table of Contents

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Asbestos Project Inspector

2.2.1.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Laboratory Accreditation and Certification

2.4 References and Technical Documents

3 Recurring Work

4 Non-recurring Work

4.1 Sampling, Field Testing and Laboratory Services

4.1.1 Sampling

4.1.2 Field Testing

4.1.3 Laboratory Services

1800000 – Environmental Spec Item Title Description 1 General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform 3rd Party Air Monitoring services at the Philadelphia Naval Business Center (PNBC), the Naval Support Activity-Philadelphia (NSA-P) and the Naval Support Activity – Mechanicsburg (NSA-M) .

1.1 Concept of Operations The scope of work intended for this contract is to obtain services to provide 3rd Party Air Monitoring Services to include taking air quality samples, obtaining laboratory testing services and reporting of results at PNBC, NSA-P and NSA-M

1800000 – Environmental Spec Item Title Description 2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-1800000-01.

2.2 Personnel The Contractor shall provide personnel with the training, qualifications, technical knowledge, experience and skills required for efficient operations within the environmental function.

2.2.1 Certification, Training, and

Licensing

The Contractor shall provide a written training plan and documentation of training for all personnel to demonstrate technical proficiency per Section F. Demonstration of proficiency must take place within established guidelines that are documented in applicable regulations, policies, instructions and Laboratory Quality Assurance Manual.

No person shall act as an Asbestos Project Inspector unless that person has been licensed as an Asbestos Project Inspector by the Pennsylvania Department of Labor and the City of Philadelphia Department of Air Management. The Asbestos Project Inspector shall monitor the asbestos project, perform all required initial, project, and clearance air sampling, and conduct visual inspections during the course of the asbestos project in order to protect building occupants and the general public from exposure to asbestos.

The Contractor shall submit with offer, copies of all licenses for personnel performing API services on this contract. Request for approval of substitutions of personnel shall be submitted in writing to the KO and shall include applicable licenses and a detailed explanation of the circumstances requiring substitution.

2.2.1.2 Duties The Asbestos Project Inspector shall have the authority to direct the asbestos contractor or asbestos project supervisor to correct any violations of the standards and procedures established under these regulations. If the asbestos contractor or supervisor fails to correct any violations as directed by the Asbestos Project Inspector, the Asbestos Project Inspector shall notify the KO or designated Government representative immediately.

The Asbestos Project Inspector shall keep written records on the asbestos project, including records of visual inspections, air monitoring, and violations and shall immediately report any serious or repeated violations of the provisions of these regulations to the KO or designated Government representative. The Asbestos Project Inspector may recommend to the KO suspension of asbestos project activity, removal of asbestos workers from the work area, or evacuation of the building in order to protect building occupants and the general public from exposure to asbestos.

2.3 Special Requirements All spillage or escaped material caused by the Contractor during the course of monitoring shall be neutralized and cleaned up by the Contractor. The Contractor shall attend to material escaped or spilled immediately, whether the spillage is on or off Government property. Contractor shall immediately report all spillage to the KO or designated Government representative. Contractor shall provide their own Gas Free Engineering Services for entry into confined spaces governed by 29CFR1910 or 29CFR1926 and the NIOSH criteria document for confined spaces for non-maritime operations.

2.3.1 Laboratory Accreditation and

Certification

Only laboratories that have appropriate credentials can perform testing. In the absence of certification requirements, laboratories must be accredited for each applicable test method by a nationally recognized laboratory accreditation body, an accrediting authority approved by the National Environmental Laboratory Accreditation Program (NELAP) or the American Association for Laboratory Accreditation (A2LA) operating in accordance with ISO/IEC 17011:2004.

Only certified laboratories that have appropriate credentials and accreditation shall perform testing. All laboratories shall acquire the required accreditation from a Federal, state, or National Environmental Laboratory Accreditation Program (NELAP), for all environmental testing performed by the laboratory.

The Analytical Testing Laboratory used shall be certified by the City of Philadelphia Department of Air Management.

The laboratory performing analysis shall be accredited by the American Industrial Hygiene Association (AIHA) for asbestos analysis. Bulk sample analysis requires National Institute of Standards and Technology (NIST) / National Voluntary Laboratory Accreditation Program (NVLAP) accreditation for PLM.

General accreditation by the American Industrial Hygiene Association (AIHA), National Institute of Standards and Technology (NIST) and the National Voluntary Laboratory Accreditation Program (NVLAP) for TEM.

One copy of the laboratory accreditation shall be submitted with offer. Only the accredited laboratory shall perform work under this contract. Requests for substitutions of the accredited laboratory shall be submitted in writing to the KO for approval and shall be equal or greater in ability and qualifications.

2.4 References and Technical

Documents

References and Technical Documents are listed in J-1800000-02.

1800000 – Environmental Spec Item Title

Performance Objective Related Information Performance Standard

3 Recurring Work N/A N/A N/A

4 Non-recurring Work

Non-recurring work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished.

The period of performance will be specified in each order.

Refer to Non-recurring ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

4.1 Sampling, Field

Testing and Laboratory Services

The Contractor shall provide environmental sampling, field testing, laboratory services to ensure compliance oversight at the installation.

The Contractor shall comply with Federal, state and local statutes and regulations, and with DoD and Navy policies, instructions and guidance.

The Contractor shall develop and submit proposed Sampling Plan for approval per Section F.

The Contractor shall dispose of all excess sample material in accordance with applicable Federal and state requirements.

Sample collection, field testing and laboratory services comply with the approved sampling plan or if no sampling plan exists, applicable EPA and state guidance.

4.1.1 Sampling The Contractor shall

conduct timely sample collection to ensure the installation complies with sampling plan.

The Contractor shall provide reports in accordance with the sampling plan (sampling plan is located in Section J-1800000-03) or Contractor shall submit copies of Sample Collection Logs per Section F.

The Contractor shall perform the required sampling techniques as required/requested. For example:

Phase Contrast Microscopy, Transmission Electron Microscopy, Polarized Light Microscopy and other techniques.

Sample collection complies with the approved sampling plan.

Samples are collected when required notification or in accordance with the schedule included in the sampling plan.

4.1.2 Field Testing The Contractor shall

conduct timely field testing to ensure the installation complies with the sampling plan.

The Contractor shall provide Field Testing Reports in accordance with the sampling plan and submit per Section F.

Field testing shall be in accordance with City of Philadelphia Asbestos Control Regulations.

Field testing complies with the approved sampling plan.

Field tests are completed in accordance with the schedule included in the sampling plan.

4.1.3 Laboratory

Services

The Contractor shall provide laboratory services to ensure the installation complies with the sampling plan.

The laboratory shall be certified by National Environmental Laboratory Accreditation Program (NELAP), and National Voluntary Laboratory Accreditation Program (NVLAP) accredited Laboratory.

The Contractor shall provide Laboratory Analysis Reports in accordance with the approved sampling plan and submit per Section F.

Data shall be qualified in accordance with EPA Data Quality Objectives (DQO).

Samples shall be analyzed by a National Institute of Standards and Technology (NIST) and National Voluntary Laboratory Accreditation Program (NVLAP) accredited Laboratory using the Level II Yamate method of NIOSH Method 7402.

Test reports/certificates of analysis shall include the laboratory name, address, telephone number, results and signature of the analyst. Result data shall be consistent with accreditation program reporting requirements. Reports shall be submitted within twenty-four

(24) hours.

Laboratory services comply with the approved sampling plan.

Samples are analyzed and results are reported within 24 hours of receipt of sample.

0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Access to Navy Marine Corps Intranet (NMCI)

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Asbestos Abatement Plan

2.9.3.3 Confined Space Program

2.9.3.4 Emergency Response Plans

2.9.3.5 Fall Prevention and Protection Plan

2.9.3.6 Fire Prevention Program

2.9.3.7 Health Hazard Control Program and Hazard Communication Program

2.9.3.8 Heat/Cold Stress Monitoring Plan

2.9.3.9 Lead Compliance and Abatement Plan

2.9.3.10 Respiratory Protection Program

2.9.3.11 Site Sanitation Plan

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.12 Asbestos Containing Material (ACM)

2.10.2.13 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

Contractor shall perform services during regular government working hours unless stated in a particular section of the specification or as directed on the task order.

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours (to the KO for approval at least seven calendar days prior to requested day) per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend administrative and coordination meetings. The Contractor shall attend meetings as requested by the KO or FSCM. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing

Procedures

Refer to Section G for invoicing instructions. Refer to Invoice Form in J- 0200000-04.

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-05.

2.4 Government-

Furnished Property, Materials and Services

In accordance with Section H, paragraph H.10 Govt-Furnished Property and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities utilities, materials, equipment and services for use in connection with this contract as stated below.

2.4.1 Government-

Furnished Facilities

(GFF)

None - The government will not furnish any facilities for use under this contract

2.4.2 Government-

Furnished Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor.

Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site.

Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.3 Government-

Furnished Materials (GFM)

None - The government will not furnish any materials for use under this contract

2.4.4 Government-

Furnished Equipment (GFE)

None - The government will not furnish any materials for use under this contract

2.4.5 Government-

Furnished Services

(GFS)

None - The government will not furnish any materials for use under this contract

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite.