Solicitation.pdf

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H tracy.gates@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

DC 1 223

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40085 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

1 Simonpietri Drive NAVSTA N conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

TRACY L. GATES 401-841-3407

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 6

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

7 - 200 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

203 - 220

PART II - CONTRACT CLAUSES

NAVFAC MID ATLANTIC

PWD NEWPORT

BLDG 1SIMONPIETRI DRIVE

NAVAL STATION NEWPORT

NEWPORT RI 02841-1712

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

18 Mar 2019

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N4008519R4613

SECTION 01 11 00 Page 1

Section B - Supplies or Services and Prices

GENERAL CONTRACT INFORMATION:

General Contract Information:

B.1 Contract Title: Exterior/Interior Painting Services at Naval Station, Newport, RI and Naval Submarine Base New London, Groton, CT.

B.2 Type of Contract: This is a 100% Indefinite Delivery/Indefinite Quantity type of contract as noted in Section L, Instructions, conditions, and Notices to Bidders.

B.3 Minimum Guarantee: The guaranteed minimum quantity of work expressed in total dollars to be ordered is $10,000.00, including option years. The minimum guarantee will be issued with the first contract task order.

B.4 Set-Aside: This procurement is issued in accordance with FAR 52.219-6 Notice of Total Small Business Set-Aside.

B.5 NAICS Code: This NAICS code assigned to this procurement is 238320. The small business size standard is $14 million. Refer to On-line Representations and Certifications Application (ORCA) at http://orca.bpn.gov.

B.6 Wage Determination (Davis Bacon): U.S. Department of Labor General Decisions Number Wage Determination CT190024 dated 03/08/2019 and RI190001 dated 11/11/2019, is effective for the base period of the contract only, and applies to all work subject to the Service Contract Act and Davis Bacon Act. New Wage Determinations will be incorporated at the time of exercising the options to extend the term of the contract and for each individual task order per location for work. However, there shall be NO ADJUSTMENT in contract price. Contractors shall plan accordingly when preparing their bids.

B.7 Bid Guarantee/Bonding Requirements: BID GUARANTEE (FAR 52.228-1) – A BID GUARANTEE IS REQUIRED as part of this solicitation. The amount of the bid guarantee shall be (20%) percent of the bid price or $3Million, whichever is less. Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of bid.

Peformance and Payment Bonds will be required for each task order issued over $30,000.00 in amount specified in FAR Clause 52.228-13, Alternative Payment Protections (JUL 2000) or FAR Clause 52.228-15 Performance and Payment Bonds – Construction (NOV 2006). Contractors are reminded that all bonding costs are to be included in the unit price for each line item (ELIN).

B.8 Contract Term: This contract contains provisions for a base period with four (4) twelve-month option periods. The government has the right to exercise the option to extend the term of the contract in accordance with Section I. Contract Clause 52.21-9, Option to Extend the Term of the Contract

(MAR 2000).

B.9 Period of Performance: The period of performance (base period) will be determined at the time of award.

Refer to Section F., Deliveries or Performance.

B.10 Evaluation of Bids: For purposes of evaluating bids for award, the Government will utilize pricing submitted for the base year and all option periods. Refer to Section M, Contract Clause 52.217-5 Evaluation of Options (JUL 1990).

B.11 Contract Line Items (CLINS) and Contract Exhibit Line Items (ELINS):

a. Bidders shall enter unit prices and amounts for Contract Line Items (CLINS) and Contract Exhibit Line Items (ELINS) as indicated in the schedules and any accompanying exhibits.

b. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN and ELIN will be recomputed accordingly.

The CLIN will also be recomputed to take into account the change in the contract ELINs. If the bidder provides a total amount for an ELIN but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

c. The Schedule of Indefinite Quantity Work (CLIN 0001, 0002, 0003, 0004, and 0005), will be used as the basis for deductions in accordance with the “CONSEQUENCES OF CONTRACTOR’S FAILURE TO PERFORM REQUIRED SERVICES” clause, Section E.

B.12 Indefinite Quantity Individual Contract Line Item Quantities: Quantities for individual line items show in the Schedule are estimated. Additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the contractor agrees by signing the task order.

B.13 Invitation for Bid (IFB) Information/Clarification Questions: Contractors are required to review the entire solicitation package before submitting questions. Submit all questions via one document, either by email to: tracy.gates@navy.mil or Fax to: (401) 841-1349, at least 10 days before proposals are due.

This is the most efficient way to ensure all questions are addressed in a timely manner.

B.14 Invitation for Bid (IFB) Files: Solicitation is posted to the NECO website as mandated by our Agency.

By necessity, the files are protected to prevent unauthorized editing.

It is the sole responsibility of the offeror to obtain the IFB files, along with any amendments, from this website.

Unprotected editable file copies of the IFB documents including: Word, Excel and/or .pdf files (Adobe Acrobat Files) will not be provided. Please plan accordingly.

B.15 Solicitation: This solicitation incorporates the specification titled “SUMMARY OF WORK”.

Refer to Section C of the solicitation.

B.16 NOTICE TO BIDDERS/OFFERORS: Bidders/Offerors are required to submit Section B, Bid Schedule, and Section J, Exhibit Line Items (ELINs) with their bid (Section J explains the submission of Exhibit A, a separate excel spreadsheet). The total of the CLIN is equal to the sum of the ELINs as shown below:

CLINs ELINs

0001 A001 through A020 0002 B001 through B020 0003 C001 through C020 0004 D001 through D020 0005 E001 through E020

B.17 PROPOSAL DELIVERY:

NOTICE TO ALL BIDDERS

Due to increased security at all military installations, Proposers who do not currently have a valid Contractor’s ID and Vehicle Decal issued by the Department of Defense (DOD), must allow sufficient time to obtain a one-day pass to permit entry to the base. In accordance with Naval Submarine Base New London security regulations all prospective visitors and contractor personnel are hereby notified that in order to obtain a one-day visitor’s pass the person must present their driver’s license and vehicle registration and/or rental car contract.

Contractor personnel planning to submit their proposal in person, who do not have a valid Contractor’s ID and a DOD decal on their vehicle, must submit a written request, fax a memorandum/letter or send an e-mail, requesting a one-day pass to access the Naval Submarine Base New London, Groton, CT. The written request shall be on company letterhead (including the company’s name, complete address, and phone number) and include the full legal name of the representative. Please include their date of birth and place of birth. The request shall be sent to:

Tracy Gates,, Contract Specialist, via fax to (401) 841-1349 or e-mail information to Tracy.gates@navy.mil at least seven (7) business days prior to the Bid Opening.

Personnel and vehicle one-day pass must be obtained at the Naval Station Newport, RI pass office.

It is imperative that all potential proposers adhere to this notice in order to avoid delay in submitting your proposal.

(This is required even if you received a one-day pass for the site visit/pre-proposal meeting.)

Also be advised by this notice that the level of security at the Naval Submarine Base New London may change at any time. As the level of security heightens, the amount of time required to gain access to the Naval Submarine Bases New London also increases.

B.17 Note: the Terms “bidder” and “bid” are used interchangeably with “offeror” and “offer” and/or “proposer”

THE FOLLOWING DOCUMENTS SHALL BE SUBMITTED:

1. Standard Form 33 – Solicitation, Offer and Award (Block 14-20 completed and signed, All Contract Line Items (CLINS) priced plus Bid Schedule Summary Sheet)

2. A paper copy and CD with completed Bid Schedule

3. Any amendments that have been issued must be acknowledged.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

B.18 DELIVERY OF BIDS

"Instructions to bidders" and Standard Form 33, "Solicitations, Offer and Award" shall be observed in the preparation of bids. Bidders shall affix their names and return addresses in the upper left corner of the bid envelope.

Envelopes containing bids must be sealed. The outermost envelope or wrapper of all bid packages should clearly identify the solicitation number and the date and time of bid opening due date.

All hand delivered bids must be deposited in the bid/proposal box of the office of:

Public Works Dept Facilities Engineer Acquisition Division 1 Simonpietri Drive, Bldg 1 Naval Station Newport, RI 02841

All hand carried bids must be deposited in the bid box which is located at the above address prior to the time and date set for bid opening due date. Any bids submitted by hand after the time set for receipt will not be accepted.

Bids tendered by a commercial carrier (e.g., Federal Express, United Parcel Service, Purolator Courier, etc.) are considered hand-carried Bids. Offerors are responsible for ensuring these bids are deposited directly in the bid/proposal box, by whoever delivers that bid on the offeror's behalf, prior to the bid opening time. The government will not deposit hand-carried bid in the bid box nor acknowledge receipt of such from commercial carriers or the bidder/proposer itself. A bidder’s failure to timely deposit its hand-carried bid in the bid/proposal box shall render the bid late.

If commercial carriers are used, the bidder is responsible for ensuring carrier personnel are given correct bid deposit instructions.

Mailed bids shall be sent to the address identified in Block 7 of the Standard Form 33, "Solicitation, Offer and Award".

NOTE: PRINT AND PASTE THE LABEL PROVIDED AT THE END OF THIS SECTION ENTITLED

"BID/PROPOSAL ENCLOSED", ON THE OUTERMOST ENVELOPE IN WHICH YOUR BID/PROPOSAL IS

DELIVERED AND PROVIDE THE REQUIRED INFORMATION (I.E., SOLICITATION NUMBER AND

DATE AND TIME OF BID OPENING/PROPOSAL DUE DATE.

B.19 PUBLIC OPENING OF BIDS

Bids will be publicly opened at the time set for opening in the Invitation for Bids. Their content will be made public for the information of bidders and others interested, who may be present either in person or by representatives.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

EXTERIOR/INTERIOR PAINTING BASE YEAR

FFP

Provide labor, material, equipment, transportation, and supervision to perform work identified in ELINS A001-A020 FOB: Destination

NET AMT

0002 1 Each

EXTERIOR/INTERIOR PAINTING OPTION 1

FFP

Provide labor, material, equipment, transportation, and supervision to perform work identified in ELINS B001-B020

0003 1 Each

EXTERIOR/INTERIOR PAINTING OPTION 2

FFP

Provide labor, materioal, equipment, transportation, and supervision to perform work identified in ELINS C001-C020

0004 1 Each

EXTERIOR/INTERIOR PAINTING OPTION 3

FFP

Provide labor, material, equipment, transportation, and supervision to perform work identified in ELINS D001-D020

0005 1 Each

EXTERIOR/INTERIOR PAINTING OPTION 4

FFP

Provide labor, material, equipment, transportation, and supervision to perform work identified in ELINS E001-E020

Section C - Descriptions and Specifications

SUMMARY OF WORK

SECTION 01 11

00 SUMMARY OF

WORK

11/1

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Description

The work includes interior and exterior painting and incidental related work.

1.1.2 Location

The work shall be located at various locations under the responsibility of Naval Station Newport, RI and Sub Base New London, CT.

Th e exact location or work will be shown by the Contracting Officer.

1.2 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

-- End of Section --

SECTION 01 14 00 Page 1 a.

SECTION 01 14 00

WORK RESTRICTIONS

11/18

1.1 DEFINITIONS

1.1.1 State

"State" when used in reference to states of the United States shall also include the Territory of Guam.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.

The following shall be submitted in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel; G Statement of Acknowledgement Form SF 1413; G

1.3 SPECIAL SCHEDULING REQUIREMENTS

a. Buildings may remain in operation during the entire construction period. The Contractor shall conduct his operations so as to cause the least possible interference with normal operations of the activity.

b. Permission to interrupt any Activity roads, railroads, and/or utility service shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

1.4.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic congestion, delivery of materials shall be outside of peak traffic hours (6:30 to 8:00 a.m. and 3:30 to 5:00 p.m.) unless otherwise approved by the Contracting Officer. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

1.4.1.1 Subcontractors and Personnel Contacts

Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an

SECTION 01 14 00 Page 2 emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.4.1.2 Identification Badges

Identification badges, if required, will be furnished without charge.

Application for and use of badges will be as directed.

1.4.1.3 Personnel Entry Approval

Failure to obtain entry approval will not affect the contract price or time of completion.

1.4.2 Working Hours

Regular working hours shall consist of an 8 1/2 hour period, between 7 a.m.

and 5:30 p.m.,Monday through Friday, excluding Government holidays.

1.4.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.4.4 Occupied and Existing Buildings: The contractor is responsible for any damages to office equipment and furniture. The contractor at his cost will provide adequate protection for all furniture and equipment, to include dust covers for example.

1.4.4.1 The Contractor may be working in an existing building or around existing buildings which are occupied. Do not enter the buildings without prior approval of the Contracting Officer.

1.4.4.2 The existing buildings and their contents shall be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer.

1.4.4.3 Provide dust covers or protective enclosures to protect existing work that remains and Government material.

1.4.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

SECTION 01 14 00 Page 3

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, and compressed air shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours."

SECTION 01 20 00.00 20 Page 1

SECTION 01 20 00.00 20

PRICE AND PAYMENT PROCEDURES

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP-1110-1-8 (2003) Construction Equipment Ownership and Operating Expense Schedule, Vol 1-12 approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.

1.3 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause "DFARS 252.236-7000, Modification Proposals-Price Breakdown," and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, equipment use rates shall be based upon the applicable provisions of the EP-1110-1-8.

1.4 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.4.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract Clause "FAR 52.232-27, Prompt Payment Construction Contracts."

a. The Contractor's invoice certified by QC, on the form furnished by the Government for this purpose, showing in summary form, the basis for arriving at the amount of the invoice. Submit original and five copies.

b. The Contract Performance Statement on the form furnished by the

Government for this purpose, showing in detail, the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract.

Submit original and two copies.

c. Final invoice shall be accompanied by Final Release Form. If the contractor is incorporated, the release shall contain the corporate seal. An officer of the corporation shall sign the

SECTION 01 20 00.00 20 Page 2 release and the corporate secretary shall certify the release

e. Contractor Safety Self Evaluation Checklist (original)

1.4.2 Mailing of Invoices

a. All invoices shall be forwarded with specific marking on the envelope. This marking shall be in the front lower left hand corner, in large letters, "INVOICES - ENCLOSED."

b. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies.

c. Final invoices not accompanied by Final Release Form will be considered incomplete and will be returned to the Contractor.

1.5 CONTRACTOR'S INVOICE

1.5.1 Content of Invoice

Requests for payment in accordance with the terms of the contract shall consist of the following:

a. Contractor's Invoice on NAVFAC Form 7300/30, which shall show, in summary form, the basis for arriving at the amount of the invoice.

b. Contractor's Monthly Estimate for Voucher (LANTNAVFACENGCOM Form 4-4330/110 (New 7/84)), with subcontractor and supplier payment certification.

c. Affidavit to accompany invoice (LANTDIV NORVA Form 4-4235/4 (Rev.

5/81)).

d. Updated copy of submittal register.

e. Updated copy of progress schedule. Furnish as specified in "FAR 52.236-15, Schedules for Construction Contracts."

g. Include Contractor's Final Release Form.

h. Materials on Site

1.5.2 Quantities of Monthly Invoices and Supporting Forms

Forms will be furnished by the Contracting Officer. Requests for payment shall be processed in accordance with "FAR 52.232-5, Payments Under Fixed-Price Construction Contracts." Monthly invoices and supporting forms for work performed through the anniversary award date of the contract shall be submitted to the Contracting Officer within 5 calendar days of the date of invoice (e.g., contract award date is the 7th of the month, the date of each monthly invoice shall be the 7th and the invoice shall be submitted by the 12th of the month) in the following quantities:

a. Contractor's invoice - Original and five copies

b. Contractor's monthly estimate for voucher - Original and two copies shall be required on jobs where there is a schedule of prices

SECTION 01 20 00.00 20 Page 3

c. Affidavit - Original

d. Updated submittal register - Two copies

e. Progress schedule - Two copies

g. Contractor Safety Self Evaluation Checklist (original)

1.6 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.6.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this contract will, at the discretion of the Contracting Officer, be subject to reductions and/or suspensions permitted under the FAR and agency regulations including the following in accordance with "FAR 32.503-6:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

d. Failure to provide up to date record drawings not current as stated in Contract Clause "FAC 5252.236-9310, Record Drawings."

SECTION 01 33 00 Page 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

1.1 DEFINITIONS

1.1.1 Submittal

Contract Clauses "FAR 52.236-5, Material and Workmanship," paragraph (b) and "FAR 52.236-21, Specifications and Drawings for Construction," paragraphs (d), (e), and (f) apply to all "submittals."

1.1.2 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by SD numbers and titles as follows.

Submittals which are required prior to a notice to proceed on a new contract. Submittals required prior to the start of the next major phase of the construction on a multi-phase contract. Schedules or tabular list of data or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work, submitted prior to contract notice to proceed or next major phase of construction.

Certificates of insurance.

Surety bonds.

List of proposed subcontractors.

List of proposed products.

Health and safety plan.

Work plan.

Quality control plan.

Environmental protection plan.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for

SECTION 01 33 00 Page 2 the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

SECTION 01 33 00 Page 3

This Data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

1.1.3 Approving Authority

Office or designated person authorized to approve submittal.

1.1.4 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

submittals not having a "G" designation are for information only or as otherwise designated. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section

01 33 00 SUBMITTAL PROCEDURES:

Submittal register; G

1.3 USE OF SUBMITTAL REGISTER DATABASE

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g.

SD-04 Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Column (f): Indicate approving authority for each submittal. A "G" indicates approval by Contracting Officer; a blank indicates approval by QC manager.

Prepare and maintain submittal register, as the work progresses. Use electronic submittal register program furnished by the Government or any other format. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and (i) as approved.

1.3.1 Submittal Register

Submit submittal register as an electronic database, using submittals

SECTION 01 33 00 Page 4 management program furnished to Contractor. Submit with quality control plan and project schedule required by Section 01 45 01.00 20 QUALITY CONTROL (QC) - MINOR CONSTRUCTION. Verify that all submittals required for project are listed and add missing submittals. Complete the following on the register database:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.3.2 Contractor Use of Submittal Register

Update the following fields.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record

Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.3.3 Approving Authority Use of Submittal Register

Update the following fields.

Column (b).

Column (l) List date of submittal receipt.

Column (m) through (p).

Column (q) List date returned to Contractor.

1.3.4 Contractor Action Code and Action Code

Entries used shall be as follows (others may be prescribed by Transmittal Form):

NR - Not Received

AN - Approved as noted A - Approved RR - Disapproved, Revise, and Resubmit

1.3.5 Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government

SECTION 01 33 00 Page 5 with each invoice request. Deliver in electronic format, unless a paper copy is requested by Contracting Officer.

1.4 PROCEDURES FOR SUBMITTALS

1.4.1 Reviewing, Certifying, Approving Authority

QC organization shall be responsible for reviewing and certifying that submittals are in compliance with contract requirements. Approving authority on submittals is QC manager unless otherwise specified for specific submittal. At each "Submittal" paragraph in individual specification sections, a notation "G," following a submittal item, indicates Contracting Officer is approving authority for that submittal item.

1.4.2 Constraints

a. Submittals listed or specified in this contract shall conform to provisions of this section, unless explicitly stated otherwise.

b. Submittals shall be complete for each definable feature of work;

components of definable feature interrelated as a system shall be submitted at same time.

c. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

d. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.4.3 Scheduling

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential requirements to resubmit.

b. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 15 working days for submittals for QC Manager approval and 20 working days for submittals for Contracting Officer approval. Period of review for submittals with Contracting Officer approval begins when Government receives submittal from QC organization. Period of review for each resubmittal is the same as for initial submittal.

c. For submittals requiring review by fire protection engineer, allow review period, beginning when Government receives submittal from QC organization, of 30 working days for return of submittal to the Contractor. Period of review for each resubmittal is the same as for initial submittal.

1.4.4 Variations

Variations from contract requirements require Government approval pursuant to contract Clause entitled "FAR 52.236-21, Specifications and Drawings for Construction" and will be considered where advantageous to Government.

SECTION 01 33 00 Page 6

1.4.4.1 Considering Variations

Discussion with Contracting Officer prior to submission, will help ensure functional and quality requirements are met and minimize rejections and resubmittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal

(VECP).

1.4.4.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost saving. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.4.4.3 Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.4.4.4 Review Schedule Is Modified

In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.

1.4.5 Contractor's Responsibilities

a. Determine and verify field measurements, materials, field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and contract documents.

b. Transmit submittals to QC organization in accordance with schedule on approved Submittal Register, and to prevent delays in the work, delays to Government, or delays to separate Contractors.

c. Advise Contracting Officer of variation, as required by paragraph entitled "Variations."

d. Correct and resubmit submittal as directed by approving authority.

When resubmitting disapproved transmittals or transmittals noted for resubmittal, the Contractor shall provide copy of that previously submitted transmittal including all reviewer comments for use by approving authority. Direct specific attention in writing or on resubmitted submittal, to revisions not requested by approving authority on previous submissions.

e. Furnish additional copies of submittal when requested by

Contracting Officer, to a limit of 20 copies per submittal.

f. Complete work which must be accomplished as basis of a submittal in time to allow submittal to occur as scheduled.

g. Ensure no work has begun until submittals for that work have been returned as "approved," or "approved as noted", except to the

SECTION 01 33 00 Page 7 extent that a portion of work must be accomplished as basis of submittal.

1.4.6 QC Organization Responsibilities

a. Note date on which submittal was received from Contractor on each

b. Review each submittal; and check and coordinate each submittal with requirements of work and contract documents.

c. Review submittals for conformance with project design concepts and compliance with contract documents.

d. Act on submittals, determining appropriate action based on QC organization's review of submittal.

(1) When QC manager is approving authority, take appropriate action on submittal from the possible actions defined in paragraph entitled, "Actions Possible."

(2) When Contracting Officer is approving authority or when variation has been proposed, forward submittal to Government with certifying statement or return submittal marked "not reviewed" or "revise and resubmit" as appropriate. The QC organization's review of submittal determines appropriate action.

e. Ensure that material is clearly legible.

f. Stamp each sheet of each submittal with QC certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only.

(1) When approving authority is Contracting Officer, QC organization will certify submittals forwarded to Contracting Officer with the following certifying statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number , is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by Submittal Reviewer , Date (Signature when applicable)

Certified by QC Manager , Date " (Signature)

(2) When approving authority is QC Manager, QC Manager will use the following approval statement when returning submittals to Contractor as "Approved" or "Approved as Noted."

"I hereby certify that the (material) (equipment) (article) shown and marked in this submittal and proposed to be incorporated with contract Number , is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is approved for use.

SECTION 01 33 00 Page 8

Certified by Submittal Reviewer , Date (Signature when applicable)

Approved by QC Manager , Date " (Signature)

g. Sign certifying statement or approval statement. The person signing certifying statements shall be QC organization member designated in the approved QC plan. The signatures shall be in original ink. Stamped signatures are not acceptable.

h. Update submittal register database as submittal actions occur and maintain the submittal register at project site until final acceptance of all work by Contracting Officer.

i. Retain a copy of approved submittals at project site, including

Contractor's copy of approved samples.

1.4.7 Government's Responsibilities

When approving authority is Contracting Officer, the Government will:

a. Note date on which submittal was received from QC manager, on each submittal for which the Contracting Officer is approving authority.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph entitled "Actions Possible" and with markings appropriate for action indicated.

1.4.8 Actions Possible

Submittals will be returned with one of the following notations:

a. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required , does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

b. Submittals marked "approved" "approved as submitted" authorize

Contractor to proceed with work covered.

c. Submittals marked "approved as noted" or "approval except as noted; resubmission not required" authorize Contractor to proceed with work as noted provided Contractor takes no exception to the notations.

d. Submittals marked "revise and resubmit" or "disapproved" indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes. No work shall proceed for this item until resubmittal is approved.

SECTION 01 33 00 Page 9

1.5 FORMAT OF SUBMITTALS

1.5.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels, to office of approving authority. Transmit submittals with transmittal form prescribed by Contracting Officer and standard for project. The transmittal form shall identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding sample panels and sample installations.

1.5.2 Identifying Submittals

Identify submittals, except sample panel and sample installation, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction contract number.

c. Section number of the specification section by which submittal is required.

d. Submittal description (SD) number of each component of submittal.

e. When a resubmission, add alphabetic suffix on submittal description, for example, SD-10A, to indicate resubmission.

f. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier Contractor associated with

g. Product identification and location in project.

1.5.3 Format of SD-04 Samples

a. Furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

(1) Sample of Equipment or Device: Full size.

(2) Sample of Materials Less Than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

(3) Sample of Materials Exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

(4) Sample of Linear Devices or Materials: 10 inch length or

SECTION 01 33 00 Page 10 length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

(5) Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

(6) Color Selection Samples: 2 by 4 inches.

(7) Sample Panel: 4 by 4 feet.

(8) Sample Installation: 100 square feet.

b. Samples Showing Range of Variation: Where variations are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range.

c. Reusable Samples: Incorporate returned samples into work only if so specified or indicated. Incorporated samples shall be in undamaged condition at time of use.

d. Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final clean up of project.

e. When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.5.4 Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

a. Provide reports on 8 1/2 by 11 inches paper in a complete bound volume.

b. Indicate by prominent notation, each report in the submittal.

Indicate specification number and paragraph number to which it pertains.

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of Copies of SD-02 Shop Drawings

a. Submit six copies of submittals of shop drawings requiring review and approval only by QC organization and seven copies of shop drawings requiring review and approval by Contracting Officer.

SECTION 01 33 00 Page 11

1.6.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer's Instructions

Submit in compliance with quantity requirements specified for shop drawings.

1.6.3 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field

Reports

c. Submit in compliance with quantity with quality requirements specified for shop drawings.

1.6.4 Number of Copies of SD-10 Operation and Maintenance Data

Submit Five copies of O&M Data to the Contracting Officer for review and approval.

1.6.5 Number of Copies of SD-01 Preconstruction Submittals and SD-11

Closeout Submittals

a. Unless otherwise specified, submit administrative submittals compliance with quantity requirements specified for shop drawings.

1.7 FORWARDING SUBMITTALS

1.7.1 Submittals Required from the Contractor

As soon as practicable after award of contract, and before procurement of fabrication, forward to the Facility Service Contract Managment and Facility Servies (FMFS), Naval Station Newport, 1 Simonpietri Drive, Newport, RI 02841 submittals required in the technical sections of this specification, including shop drawings, product data and samples.

FMFS will review and approve for the Contracting Officer those submittals reserved for Contracting Officer approval to verify submittals comply with the contract requirements.

1.7.1.1 O&M Data

FSC will review and approve for the Contracting Officer O&M Data to verify the submittals comply with the contract requirements; submit data specified

SECTION 01 33 00 Page 12 for a given item within 30 calendar days after the item is delivered to the contract site.

a. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

Not Used

Not Used

SECTION 01 35 29 Page 1

SECTION 01 35 29

SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

ANSI A10.32 Personal Fall Protection - Safety

Requirements for Construction and Demolition Operations

ANSI Z359.1 (1992; R 1999) Safety Requirements for

Personal Fall Arrest Systems, Subsystems and Components

ANSI/ASSE A10.34 (2001) Protection of the Public on or

Adjacent to Construction Sites

ASME INTERNATIONAL (ASME)

ASME B30.22 (2005) Articulating Boom Cranes

ASME B30.3 (1996) Construction Tower Cranes

ASME B30.5 (2004) Mobile and Locomotive Cranes

ASME B30.8 (2004) Floating Cranes and Floating Derricks

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 10 (2002) Portable Fire Extinguishers

NFPA 241 (2004) Safeguarding Construction, Alteration, and Demolition Operations

NFPA 51B (2003) Fire Prevention During Welding, Cutting, and Other Hot Work

NFPA 70 (2005) National Electrical Code

NFPA 70E (2004) Electrical Safety in the Workplace

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2003) Safety – Safety and Health

Requirements

SECTION 01 35 29 Page 2

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

29 CFR 1910 Occupational Safety and Health Standards

29 CFR 1910.146 Permit-required Confined Spaces

29 CFR 1915 Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employment

29 CFR 1926 Safety and Health Regulations for Construction

29 CFR 1926.500 Fall Protection approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.

Government acceptance is required for submittals with a "G, A" designation.

Accident Prevention Plan (APP); G, A…