N40085-19-D-3004_AWARD_EXECUTED.pdf

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until local time

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X H ronda.jordan@navy .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

30-Sep-2019

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

JENELL A. SCHREIBER

1 150

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

AMES 1 , LLC

3045 MOUNTAIN VIEW DR

ANCHORAGE AK 99501-3104

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N4008519D3004

N40085 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

RONDA JORDAN (757) 433-3623

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2

3 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

12 - 103 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

104 - 106

107 - 135 K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 136 - 138

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 139 - 141 M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

661P1 FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

jenell.schreiber@navy.mil

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: 757-341-0657 (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

$627,787.72 EST

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE N68732

DEFENSE FINANCE AND ACCOUNTING SERVICE -

P O BOX 998022

CLEVELAND OH 44199

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

142 - 149

PART II - CO NTRACT CLAUSES

NAVFAC MID ATLANTIC

PWD OCEANA

FACILITIES ENGINEERING & ACQ DIV

953 HORNET DR SUITE 213

VIRGINIA BEACH VA 23460-2190

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

ACQR5673727

5. DATE ISSUED

01 Jul 2019

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N4008519R3004

See Item 7

N4008519D3004

Section A - Solicitation/Contract Form

COVER PAGE

COMMANDER, MID-ATLANTIC DIVISION

NAVAL FACILITIES ENGINEERING COMMAND (NAVFAC)

PUBLIC WORKS DEPARTMENT (PWD), NAVAL AIR STATION (NAS) OCEANA

FACILITIES ENGINEERING AND ACQUISITION DIVISION

953 HORNET DRIVE, SUITE 213

VIRGINIA BEACH, VIRGINIA 23460-2190

NAVFAC SOLICITATION NO.: N40085-19-R-3004

BASE OPERATING SERVICES (BOS) AT NAVY OPERATIONAL SUPPORT CENTER (NOSC, 8(a) FFP

/ IDIQ CONTRACT FOR BASE OPERATING SERVICES (BOS) AT NAVY OPERATIONAL SUPPORT

CENTER (NOSC) RALEIGH, NORTH CAROLINA WITHIN THE AREAS OF RESPONSIBILITY OF THE

PUBLIC WORKS DEPARTMENT (PWD) OCEANA, VIRGINIA BEACH, VA

NOTICE:

Proposal Due No Later Than Tuesday, 30 July, 2019 by 2:00 p.m. (EST) To The Office Of: Commander, Mid-Atlantic Division, Naval Facilities Engineering Command (NAVFAC) Public Works Department (PWD), Naval Air Station (NAS) Oceana Facilities Engineering and Acquisition Division Attn: Ronda Jordan 953 Hornet Drive Building 820, Suite 213 Virginia Beach, VA 23460-2190 Or via email to: Ronda Jordan at ronda.jordan@navy.mil

NOTE:

All inquiries concerning any phase of the specification, prior to the proposal due date shall be made in writing to the:

Commander, Mid-Atlantic Division Naval Facilities Engineering Command (NAVFAC) Public Works Department (PWD), Naval Air Station (NAS) Oceana Facilities Engineering and Acquisition Division 953 Hornet Drive Building 820, Suite 213 Virginia Beach, VA 23460-2190 Attn: Ronda Jordan, or via email to: ronda.jordan@navy.mil mailto:ronda.jordan@navy.mil

Section B - Supplies or Services and Prices

GENERAL INFORMATION

B.1 Contract Title: BASE OPERATING SERVICES (BOS) AT NAVY OPERATIONAL SUPPORT CENTER

(NOSC, 8(a) FFP / IDIQ CONTRACT FOR BASE OPERATING SERVICES (BOS) AT NAVY

OPERATIONAL SUPPORT CENTER (NOSC) RALEIGH, NORTH CAROLINA WITHIN THE AREAS

OF RESPONSIBILITY OF THE PUBLIC WORKS DEPARTMENT (PWD) OCEANA, VIRGINIA

BEACH, VA

B.2 Type of Contract: This is a COMBINATION FIRM FIXED PRICED (FFP) / INDEFINITE DELIVERY /

INDEFINTE QUANTITY (IDIQ) service type contract as noted in Section L, Instructions, Conditions, and

Notice to Bidders.

B.3 Minimum Guarantee: The Firm Fixed Price portion of the base year only is the minimum guarantee for this contract. Refer to Section H, Special Contract Requirements, 5252.216-9313 Maximum Quantities.

B.4 Set-Aside: This requirement is a directed 8(a) Set-Aside to AMES 1, LLC.

B.5 NAICS Code: The NAICS code assigned to this procurement is 561210 with a small business size standard of $38.5M.

B.6 Wage Determination: Davis Bacon (DB) Wage Determination: NC20190040 and Service Contract Act

(SCA) Wages 2015-4394, Rev. 10, dated 04/25/219 is included in this solicitation. Refer to Section J, Attachments.

The contractor may include in the offered price for the option years any increase needed for wages or benefits for construction work under the contract. The contractor warrants that the prices in the option years of this contract do not include any allowance for any contingency to cover increased cost for which adjustment is provided under FAR clause 52.217- 43, Fair Labor Standards Act and Service Contract

Act - Price Adjustment. Offerors are required to segregate Davis-Bacon hours and wages and SCA hours and wages in the payroll records.

B.7 Bid Guarantee/Bonding Requirements: There are no bid guarantee/bonding requirements for this procurement.

B.8 Contract Term: This contract contains provisions for a Base Period with four (4) Option Periods, not to exceed a total of sixty (60) months. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, 52.217-8, Option to Extend – Services (Nov 1999). In the option periods, the Government may adjust the prices, if applicable, based on the new Department of Labor

Wage Determination.

B.9 Period of Performance: The anticipated period of performance is 01 October 2019 – 30 September 2024.

B.10 Evaluation of Proposals: Offeror shall submit a lump sum price for Section B, CLINs 0001 through 0010 and unit prices for Exhibit A through Exhibit E, referenced in Section J. For purposes of evaluating offers for award, the Government will utilize the pricing submitted for the base year and all option periods. Refer to Section M, FAR 52.217-5, Evaluation of Options (JUL1990).

B.11 Contract Line Items and Sub-Line Items:

a. Offeror shall enter unit prices and amounts for Contract Line Items (CLINs) and Contract Exhibit line items (ELINs) as indicated in the schedules and accompanying exhibits.

b. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, the ELIN will be recomputed accordingly. The CLIN will also be recomputed to take into account the change in the contract

ELINs. If the Offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

c. The Schedule of Firm Fixed Price Work (CLIN 0001, 0003, 0005, 0007 and 0009) and the Schedule of Indefinite Quantity Work (CLIN 0002, 0004, 0006, 0008 and 0010) will be used as the basis for deductions in accordance with FAC Clause 5252.246-9303, "CONSEQUENCES OF

CONTRACTOR'S FAILURE TO PERFORM REQUIRED SERVICES" Section E.

B.12 Unit Price Adjustments In Option Periods: This contract incorporates the Service Contract Act (SCA). The

SCA Wage Determination incorporated in Section J is for the Base Year performance period only. The latest Wage Determination available at the time for each option exercise will be incorporated into the contract and the unit prices will be adjusted in accordance with FAR Clauses 52.222-43, Fair Labor

Standards Act and Service Contract Act – Price Adjustment. The contractor warrants, by submission of his proposal that the price does not include any contingency for future wage increases.

B.13 Indefinite Quantity Individual Contract Line Item Quantities; Once the estimated quantities for individual line items shown on the schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.14 Unit Prices for Labor:

a. A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be included in the Firm-Fixed-Price portion or as a Unit Price Task in the

Indefinite Quantity portion of the contract. Labor for this work will be ordered and paid for based on unit prices for labor proposed by the Contractor listed in the Schedule of Indefinite Quantity Work.

b. Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing "Emergency or Urgent Service Orders" accomplished in the time period shown.

c. The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor.

The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the Offeror work force productivity (i.e., the Contractor's estimate of how its’ work force will perform in relation to the Means Facilities Cost Data and/or the Engineered Performance

Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre- expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

B.15 Period of Performance – Less than One Year: Offer shall be submitted for the performance of work for a period of one year. Options periods will use the same price as the base period. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect the contract term and no other adjustments to the pro-rated contract price will be made.

B.16 Government Purchase Card: Indefinite Quantity work may be ordered at the prices offered by two ways:

1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or by an authorized

Government user via a Government Purchase Card (GPC). When receiving GPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.17 Contractor Support of Electronic Facilities Support Contracting (e-FSC): This procurement allows for the use of DoD EMALL for issuing orders. Refer to Section H, Special Contract Requirement.

B.18 Request for Proposals (RFP) Information/Clarification Questions: Offeror is required to review the entire solicitation package before submitting questions. All questions must be submitted ten (10) days before the proposal are due, via email to: ronda.jordan@navy.mil. This is the most efficient way to ensure all questions are answered in a timely manner.

B.19 Solicitation: This solicitation incorporates by reference a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 1, 2, 15. The contractor will be required to meet the specifications in those Annexes as if they were set forth in Section C.

B.20 Notice to Offeror: Offeror is required to submit both Section B, Bid Schedule, and Section J, Exhibit Line

Items (ELINs) with their proposal. The total of the CLINs are equal to the sum of the ELINs as shown below:

CLINs ELINs CLINs ELINs

0001 A001 – A006 0006 C700 - C744

0002 A700 - A744 0007 D001 – D006

0003 B001 – B006 0008 D700 - D744

0004 B700 - B744 0009 E001 – E006

0005 C001 – C006 0010 E700 - E744

B.21 Proposal Delivery/Submitting Your Proposal:

A proposal sent via the United States Postal Service (USPS) or a commercial carrier, such as Federal

Express, UPS, or applicable delivery services shall be addressed to:

Naval Facilities Engineering Command

Public Works Department, Naval Air Station Oceana

Facilities Engineering and Acquisition Division

Attn: Ronda Jordan

953 Hornet Drive

Building 820, Suite 213

A hand carried proposal shall be delivered to:

Naval Facilities Engineering Command

Public Works Department, Naval Air Station Oceana

Facilities Engineering and Acquisition Division

Attn: Ronda Jordan

953 Hornet Drive

Building 820, Suite 213

The proposal is due no later than Tuesday, 30 July 2019 by 2:00 p.m. (EST). Allow sufficient amount of time for your proposal to be received prior to the proposal closing time.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each $392,706.57 $392,706.57

BASE YEAR: RECURRING - FFP

FFP

(10/01/2019 - 09/30/2020) Facility Investment, Pest Control, Solid Waste

Management, Grounds Maintenance, Pavement Clearance & Custodial Services for

NOSC Raleigh, NC

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR5673727

PSC CD: S216

NET AMT $392,706.57

0002 1 Each $235,081.15 $235,081.15 EST

BASE YEAR: NON-RECURRING - IDIQ

FFP

(10/01/2019 - 09/30/2020) Facility Investment, Pest Control, Solid Waste

Management, Grounds Maintenance, Pavement Clearance & Custodial Services for

NOSC Raleigh, NC

FOB: Destination

NET AMT $235,081.15 (EST.)

0003 1 Each $400,797.77 $400,797.77

OPTION OPTION YEAR 1: RECURRING - FFP

FFP

(10/01/2020 - 09/30/2021) Facility Investment, Pest Control, Solid Waste

Management, Grounds Maintenance, Pavement Clearance & Custodial Services for

NOSC Raleigh, NC

NET AMT $400,797.77

0004 1 Each $238,646.08 $238,646.08 EST

OPTION OPTION YEAR 1: NON-RECURRING - IDIQ

FFP

(10/01/2020 - 09/30/2021) Facility Investment, Pest Control, Solid Waste

Management, Grounds Maintenance, Pavement Clearance & Custodial Services for

NOSC Raleigh, NC

NET AMT $238,646.08 (EST.)

0005 1 Each $409,131.71 $409,131.71

OPTION OPTION YEAR 2: RECURRING - FFP

FFP

(10/01/2021- 09/30/2022) Facility Investment, Pest Control, Solid Waste

Management, Grounds Maintenance, Pavement Clearance & Custodial Services for

NOSC Raleigh, NC

NET AMT $409,131.71

0006 1 Each $239,722.51 $239,722.51 EST

OPTION OPTION YEAR 2: NON-RECURRING - IDIQ

FFP

(10/01/2021 - 09/30/2022) Facility Investment, Pest Control, Solid Waste

Management, Grounds Maintenance, Pavement Clearance & Custodial Services for

NOSC Raleigh, NC

NET AMT $239,722.51 (EST.)

0007 1 Each $411,422.06 $411,422.06

OPTION OPTION YEAR 3: RECURRING - FFP

FFP

(10/01/2022 - 09/30/2023) Facility Investment, Pest Control, Solid Waste

Management, Grounds Maintenance, Pavement Clearance & Custodial Services for

NOSC Raleigh, NC

NET AMT $411,422.06

0008 1 Each $243,437.62 $243,437.62 EST

OPTION OPTION YEAR 3: NON-RECURRING - IDIQ

FFP

(10/01/2022 - 09/30/2023) Facility Investment, Pest Control, Solid Waste

Management, Grounds Maintenance, Pavement Clearance & Custodial Services for

NOSC Raleigh, NC

NET AMT $243,437.62 (EST.)

0009 1 Each $426,557.13 $426,557.13

OPTION OPTION YEAR 4: RECURRING - FFP

FFP

(10/01/2023 - 09/30/2024) Facility Investment, Pest Control, Solid Waste

Management, Grounds Maintenance, Pavement Clearance & Custodial Services for

NOSC Raleigh, NC

NET AMT $426,557.13

0010 1 Each $249,596.94 $249,596.94 EST

OPTION OPTION YEAR 4: NON-RECURRING - IDIQ

FFP

(10/01/2023 - 09/30/2024) Facility Investment, Pest Control, Solid Waste

Management, Grounds Maintenance, Pavement Clearance & Custodial Services for

NOSC Raleigh, NC

NET AMT $249,596.94 (EST.)

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$1.00 $3,247,099.54

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each

Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

$1.00 $3,247,099.54

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

Section C - Descriptions and Specifications

STATEMENT OF WORK

Section C - Descriptions and Specifications

STATEMENT OF WORK

This is a performance-based contract, which incorporates performance-based specifications by references as if they were fully set forth herein.

C.1 Government Purchase. Card Program. The contractor shall accept orders placed by authorized GPC users. The

Government Purchase Card is a purchasing instrument issued through a commercial bank to a Government Agency to facilitate micro purchases. A micro purchase is any order for supplies or services of $3,500.00 or less. The

Contractor processes micro purchases under the GPC program exactly as they would process a charge by an individual using a personal credit card.

a. Limitation of GPC Pricing for IQ Work: The Contractor shall be required to offer IQ pre-priced line item services to authorized Government personnel when they are ordering the work directly via the

Government Purchase Card Program. The Contractor shall be required to offer the prepriced IQ line item services, at the same prices in accordance with the schedule of pricing information, Section B and

Exhibits (if any). Contractor is responsible for tracking quantities and reporting total used each month and year to date to the Contracting Officer by the fifth day of each month. See Section H for additional details.

C.2 Reporting Requirements. A detailed report allocating value of work/quantities performed by Contract Line

Items CLINs)/Sub-Line Items (SLINs) identified in the schedule and any accompanying Exhibits with Exhibit Line

Items (ELINs) is to be submitted monthly, including all Firm Fixed Price (FFP) and Indefinite Quantity (IQ) Work items completed. The Contracting Officer shall be notified when 75% of any IQ Line Item (CLIN/SLIN/ELIN) is reached.

C.3 Additional Reporting Requirements (Enterprise-wide Contractor Manpower Reporting Application (ECMRA).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contractor via secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Governmental fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractor may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

Please see the following as attachments as part of this solicitation:

Annex 1, General Information

Annex 2, Management and Administration

Annex 15 Facilities Support

Sub Annex 1502000 Facilities Investment

Sub Annex 1503010 Janitorial

Sub Annex 1503020 Pest Control

Sub Annex 1503030 Refuse (ISWM)

Sub Annex 1503050 Grounds

Sub Annex 1503060 Pavement Clearance

0100000 – General Information

Spec Item Title Description https://doncmra.nmci.navy.mil/

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work

Statement (PWS) at Navy Operations Support Center (NOSC) Raleigh, North Carolina. The type of contract anticipated for this procurement is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information

Annex 2 Management and Administration

Annex 3 Command and Staff N/A

Annex 4 Public Safety N/A

Annex 5 Air Operations N/A

Annex 6 Port Operations N/A

Annex 7 Ordnance N/A

Annex 8 Range Operations N/A

Annex 9 Health Care Support N/A

Annex 10 Supply N/A

Annex 11 Personnel Support N/A

Annex 12 Morale, Welfare and Recreation Support N/A

Annex 13 Galley N/A

Annex 14 Housing N/A

Annex 15 Facilities Support

Sub Annex 1502000 Facalities Investment

Sub Annex 1503010 Janitorial

Sub Annex 1503020 Pest Control

Sub Annex 1503030 Refuse (ISWM)

Sub Annex 1503050 Grounds

Sub Annex 1503060 Pavement Clearance

Annex 16 Utilities N/A

Annex 17 Base Support Vehicles and Equipment N/A

Annex 18 Environmental N/A

1.2 Project Location The work shall be performed at Navy Operation Support Center (NOSC)

Raleigh, North Carolina. The following is an example of the dispersion of work at the various locations.

(1) Facilities Investment

(2) Janitorial

(3) Pest Control

(4) Refuse (ISWM)

(5) Grounds Maintenance

(6) Pavement Clearance

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information The Navy Operational Support Center (NOSC) is a component facility of the Navy Reserve Center. As such, it is similar to other U.S. military reserve centers, but mission differences between the armed services reserve programs. NOSCs provide operational, training, and administrative support to the Navy Reserve mission to provide mission-capable units and individuals to the Navy's active duty component throughout the full range of operations during peacetime and war.

The facility accommodates full-time command and administrative staff and reservists during drill weekends. While it is primarily occupied by military personnel, the NOSC also performs a recruitment function and serves certain family and retiree needs. NOSCs can also be included as part of an Armed Forces Reserve Center, which serves two or more military service reserve programs.

1.5 Verification of

Workload and

Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Raleigh, like much of the southeastern United States, has a humid subtropical climate, with four distinct seasons. Winters are short and generally cool, with a January daily average of 38.9 °F (3.8 °C). On average, there are 75 nights per year that drop to or below freezing,[a] and

4.3 days that fail to rise above freezing.[36][b] Measurable snowfall occurs nearly every winter, and accumulates to a normal of 7.5 inches (19.1 cm), usually in January and February and occasionally December and March;

the actual amount may vary considerably from winter to winter.[c] Cold-air damming (CAD) can facilitate freezing rain, often making it a more pressing concern than snow. Summers are hot and humid, with a daily average in July of 78.5 °F (25.8 °C). There is an average 32 days per year with highs at or above 90 °F (32 °C), but, as in much of the Piedmont

South, 100 °F (38 °C)+ readings are uncommon.[36] Autumn is similar to spring in temperature but has fewer days of rainfall and less total rainfall.

Extremes in temperature have ranged from −8 °F (−22 °C) on January 21, 1985, up to 104 °F (40 °C), on July 17, 1914.

Thunderstorms are common during the humid spring and summer months, some being severe.

1.7 Related Information There are four types of Related Information that can be found in the

Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

“Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in

"Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services

(OBOS). The Head of the Contracting Activity (HCA) of the Naval

Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The

Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes

3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements.

Specification item 4 will always contain the Non-recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item

3 standards apply to all recurring work specification items. Specification

Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration

Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 NAVFAC MAXIMO

2.6.6.1 MAXIMO Data

2.6.6.2 MAXIMO Method of Data Entry

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.4.3 DBIDS Paper Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.14.3 Common Output Level Standards (COLS) Options

2.14.3.1 Optional COLS CLINs for Region Funded Facility Services

2.14.3.2 Option to Change COLS at Contract Award

2.14.3.3 Option to Change COLS at Exercise of an Option Period

2.15 Non-recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-recurring ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require

Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working

Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular

Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings.

2.3.2 Training for

Maintenance and

Operation of New and

Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the

Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the

Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and

Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by

Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager

Site Safety and Health Officer

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR

Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the

Government.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing Procedures Refer to Section G for invoicing instructions. Refer to Invoice Form in J-

0200000-04 for sample.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-05.

2.4 Government-Furnished

Property, Materials and

Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and

NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED

PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the

Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below.

2.4.1 Government-Furnished

Facilities (GFF)

NONE

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the

Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the

Contractor at no cost to the Government.

2.4.3 Government-Furnished

Materials (GFM)

NONE

2.4.4 Government-Furnished

Equipment (GFE)

NONE

2.4.5 Government-Furnished

Services (GFS)

NONE

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data

Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during

Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the

Contractor shall minimize the impact and effects of the interference. The

Contractor shall provide advance access of all of its work schedules to the

Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in

Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures.