1700000 C BSVE v2.1.pdf

1700000 – Base Support Vehicles and Equipment

Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Safety

2.3.2 Fuel Efficient Acquisition

2.3.3 Audits and Inspections

2.3.4 General Maintenance and Repair Requirements

2.3.4.1 Established Priorities

2.3.4.2 Allowable Downtime Standards

2.3.4.3 Downtime Computation

2.3.4.4 Temporary Suspensions of Downtime Standards

2.3.4.5 Excessive Repairs

2.3.5 Labor Requirements

2.3.6 Fleet Size

2.4 References and Technical Documents

3 Recurring Services Work

3.1 Support Services

3.1.1 Dispatching Services

3.1.2 Towing and Recovery Services

3.2 Performance Testing and Certification

3.2.1 Fire Pump Performance Test

3.2.2 Aerial Device Performance Test

3.2.3 Weight Verification and Road Test

3.2.4 Non-Destructive Testing (NDT)

3.2.5 Positive Displacement Meters

4 NON-Recurring Services Work

Spec

Item Title Description

1 General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Base Support Vehicles and Equipment services to include Automotive Fire Apparatus Inspection and maintenance services at Naval Submarine Base New London.

1.1 Concept of Operations The intent of 1700000 BSVE is to specify the requirements for the maintenance, certification and repairs on multiple types of heavy equipment including

Emergency Vehicles. Recurring services will include testing and certification of

Fire Pumps and Aerial Devices associated with Fire Apparatus in accordance with

National Fire Protection Association (NFPA) and Boom/Bucket trucks as well as possible tow services. Non-recurring services will include maintenance, repair testing and certification of various heavy equipment

Item Title Description

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1700000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the

Automotive Fire Apparatus maintenance and BSVE function.

2.2.1 Certification, Training, and

Licensing

Transportation operators shall comply with all Federal, state, and local laws and regulations regarding certification, training and licensing.

Weight Handling Equipment (WHE) / Material Handling Equipment (MHE), Ordinance Handling Equipment (OHE), Civil Engineering Support Equipment

(CESE) operators shall comply with the standards stated in NAVFAC P-300, NAVFAC P-307, and NAVSEA OP-2239

Personnel working on electric vehicles shall be certified to work on the electrical components, sub-assemblies and assemblies.

Automotive Fire Apparatus operators shall possess current certifications that comply with all NFPA, federal, state, and local laws and regulations regarding qualifications, training and licensing

Any person performing diagnostic checks, inspections, testing, or maintenance of the fire apparatus shall meet NFPA certification and qualifications standards for emergency vehicle technician professional qualifications, or the equivalent

Critical tests (including pump and aerial) shall be performed by personnel who are qualified in accordance with NFPA standard for emergency vehicle technician professional qualifications, or the equivalent or by an organization that is accredited for inspection and testing systems on fire apparatus in accordance with

ISO/IEC 17020, General criteria for the operation of various types of bodies performing inspections

All trade personnel certifying or inspecting repair work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level

The Contractor shall submit proof of all certifications, training, and licensing before work commences and provide new documentation as they become due.

2.3 Special

Requirements

Safety requirements, operational restrictions, coordination requirements, workmanship, materials, equipment, and tools.

Spec

Item Title Description

2.3.1 Safety Vehicles used for transporting ammunition, explosives, or other dangerous/hazardous material shall be marked and operated per NAVSEA OP-

2239 and the rules and regulations prescribed by the Federal Motor Carrier Safety

Regulations, U.S. Department of Transportation, Federal Highway

Administration, Bureau of Motor Carrier Safety.

Necessary permits for the movement of overweight/oversized loads on public highways shall be obtained.

Anyone performing operational checks, diagnostic checks, inspections, or maintenance on fire apparatus shall consult the appropriate operator’s, service, and maintenance manuals before starting any work

All safety warnings and recommendations shall be read and followed

All federal, state, local laws and NWSE regulations governing workplace safety shall be followed when performing maintenance on fire apparatus

All federal, state, local laws and NWSE regulations shall be followed in the use and disposal of chemicals and hazardous materials

Remediation equipment and methods shall be used prior to and during preventive maintenance when dealing with possible contamination by, and exposure to, hazardous materials, and other hazards

Personal Protective Equipment (PPE), including eye protection, hearing protection, and suitable respirators for breathing protection, shall be used when the maintenance operations require such protection

A system or method shall be utilized to remove exhaust emissions from an operating engine in a confined area

Proper methods shall be utilized to lift, support, secure, and stabilize as appropriate, the fire apparatus undergoing maintenance

Proper tools and equipment shall be selected for the task to be performed

The Contractor shall use Lock-out/Tag-out procedures to allow Fire Department employees to quickly identify apparatus or systems that are inoperable or actively being serviced

2.3.2 Fuel Efficient

Acquisition

N/A

2.3.3 Audits and

Inspections

N/A

2.3.4 Special Vehicle

Maintenance and

Repair

Requirements

Time limits for down time on special vehicles will be specifically addressed in each task order under the non-recurring services portion.

2.3.4.1 Established

Priorities

N/A

Spec

Item Title Description

2.3.4.2 Allowable

Downtime

Standards

Time limits for down time on special vehicles will be specifically addressed in each task order under the non-recurring services portion.

2.3.4.3 Downtime

Computation

N/A

2.3.4.4 Temporary

Suspensions of

Downtime

Standards

N/A

2.3.4.5 Excessive Repairs N/A

2.3.5 Labor Requirements Chilton Labor Guide, Mitchell Mechanical Parts/Labor Estimating Guide, or similar estimating sources shall be used for determining the number of flat rate hours required to complete the scope of work. Total labor cost will be determined by totaling the number of flat rate hours and then multiplying by the flat rate hour unit price.

2.3.6 Fleet Size Fleet size shall be based upon the actual quantity of equipment in the fleet at a given time, and is not a cumulative total of the equipment maintained throughout the contract. The number of equipment may vary as much 5% without a contract modification.

Fleet size shall be based upon the actual quantity of equipment in the fleet at a given time, and is not a cumulative total of the equipment maintained throughout the contract. The Fire department may make a one-for-one change with newer

Automotive Fire Apparatus without a contract modification. These units may change in mix, manufacturer, model, and type. Apparatus will be fully functioning or repaired under non-recurring service work before one-for-one change is made

Each item of equipment pending removal from the fleet, and its designated replacement, shall be counted as a single unit for inventory purposes while the replacement unit is prepared for service (e.g., corrosion protection, equipment installation, marking, and record establishment). Repairs to keep equipment safe and reliable while pending disposition shall be required. Fleet Inventory is listed in J-1700000-02

2.4 References and

Technical

Documents

References and Technical Documents are listed in J-1700000-03.

Item Title

Performance

Objective Related Information

Performance

Standard

3 Recurring

Services

Work

The Contractor shall develop an inspection program for Automotive Fire

Apparatus and associated equipment to ensure they are in a fully operational condition.

The Contractor shall develop, implement, and execute Heavy

Equipment towing, Inspection, Testing, Certification, Reporting and other recurring service programs to certify Automotive Fire Apparatus

Parts or components used to maintain or repair the fire apparatus shall meet or exceed the original manufacturer’s specifications

All work shall be coordinated with the site Fire Department Apparatus

Representative, Government

Performance Assessment

Representative (PAR) and Technical

Point of Contact/Subject Matter

Expert (TPOC/SME)

Contractor shall perform all inspection services on-site at Naval Submarine

Base New London or Polaris Park fire houses or location agreed upon ahead of time. Transport of vehicle off base to contractor’s location will be at the expense of the contractor. Time to transport will not be included in cost.

Contractor will coordinate warrantee work and service bulletins with OEM.

All unreported deficiencies observed by the Contractor at the time of a service that affect safety, or could cause damage to the equipment, shall be identified with repair costs.

Contractor shall contact the

Contracting Officer (KO) and

Contracting Officer Rep. (COR) before making such repairs as to not enter into an Unauthorized

Commitment.

The cost to repair, test, replace, or overhaul portable equipment or ancillary items shall not be included in the recurring services portion repair cost deductible. This includes but is not limited to; ground ladders, hoses, non-OEM sirens, non-OEM flashing lights, decals, two-way radios, fire

Inspection, maintenance, and testing is performed as required by the most recent NFPA 1911, NAVFAC P-300, manufactures recommendations, and all local/state/federal regulations

Spec

Item Title

Performance

Objective Related Information

Performance

Standard extinguishers, tool kits, first aid kits, firefighter gear, or similar accessory items. Generators are however included in recurring services.

Faults found to be caused by accident damage and/or operator abuse will be reported to the KO immediately.

These faults as determined by the KO

(case-by-case) will not be included in the recurring services repair. Such repairs will be ordered with a non-recurring service task order or with a

Government purchase card.

Contractor will provide all tools, testing equipment, technical training, and technical related data necessary to service and maintain new or used vehicles and equipment throughout the contract

3.1 Support

Services

The Contractor shall provide BSVE support services to ensure that the service requirements are met.

The Contractor shall provide all repair, service, inspection, 3rd party receipts, and certification data to the

FD Government Rep., KO, COR, PAR and TPOC/SME.

It is the Contractors responsibilities to provide accurate and timely documentation to the Government.

This info will be utilized by the

Transportation Department to maintain a complete maintenance history jacket on each apparatus.

The Contractor shall maintain a duplicate electronic maintenance history jacket on each apparatus to be furnished upon KO request. The history jacket shall contain all:

1. Certifications

2. Repair Work Orders

Support services are performed in an efficient, accurate, and timely manner.

Detailed report of work performed is to be submitted within 24hrs of completion.

Records, data, and reports are accurate, complete and sent electronically to the

Fire Dept. assigned

Government Rep., KO, COR, and PAR.

3.1.1 Dispatching

Service

Contractor shall provide POCs for working hour and non-working hours to accept trouble calls

Contractor will provide a list of POCs to accept trouble calls

The POCs identified shall have the authority to make contract decisions during working hour and non-working hours.

All orders are received and processed within prescribed time limits.

3.1.2 Towing and

Recovery

Service

The Contractor shall provide and direct heavy duty towing and recovery service

The Contractor shall provide and direct heavy duty towing and recovery services within a 200 mile radius of

NAVAL SUBMARINE BASE New

Tow vehicle is dispatched and in-route within one (1) hour during Government

Spec

Item Title

Performance

Objective Related Information

Performance

Standard within 200 mile radius of NAVAL

SUBMARINE

BASE New London

London

The Contractor will coordinate and determine best towing method and provider by using an economically beneficial approach to afford maximum savings with safe and reliable service to the Government

The Contractor shall ensure the selected towing company is fully insured, using only trained/licensed/certified operators, follows all safety guidelines, and is in line with DOT regulations

The Contractor will utilize state designated towing companies as required on limited access highways.

Limited to 4 events per year.

regular working hours and within two (2) hours after Government regular working hours

No damage to Fire

Apparatus caused by towing operation

3.2 Performance

Testing and

Certification

The Contractor shall develop and implement a

Performance Testing and Certification

Program for

Automotive Fire

Apparatus and associated equipment to ensure they are in fully operational condition

The Contractor shall develop a performance inspection, testing, and certification program in accordance with the most current NFPA and

NAVFAC P-300 regulations. Tests will also follow OEM procedures and recommended intervals.

The Contractor shall submit an inspection and testing schedule and a copy of all program summary reports per section F.

The Contractor may have a 3rd party

(subcontractor) conduct performance testing and certification. The prime

Contractor shall ensure that subcontractors comply with the provision of this contract.

All certifications are current:

Testing, inspection, and certification services are performed and completed in accordance with the

Inspection and Testing

Program and Schedule.

Testing and inspection services are performed in accordance with applicable references.

3.2.1 Fire Pump

Performance

Test

The Contractor shall perform inspection of water pumping systems and tanks

Performance tests shall be conducted at least annually and whenever major repairs or modifications to the pump or any component of the apparatus that is used in pump operations have been made.

The Contractor shall submit reports of any and all performance inspection tests on water pumping systems and tanks per section F.

Entirety of pump test cost will fall current are performed and completed in accordance with the

Program and Schedule services are performed

Spec

Item Title

Performance

Objective Related Information

Performance

Standard under recurring services portion of the contract and will not be subject to deductible if part of a scheduled performance test.

Pump test (other than annual) required after major repairs or modifications will be treated as non-recurring services and conducted via credit card or task order.

in accordance with applicable references.

3.2.2 Aerial Device

Performance

Test

The Contractor shall perform Aerial

Device testing to support certification and ensure they are safe, fully functional, and operational.

Aerial devices including Fire Truck ground ladders and BSVE bucket trucks shall be inspected and tested at least annually, after major repairs or overhaul, following the use of the aerial device when the aerial device could have been subjected to unusual operating conditions of stress load, when there is reason to believe that usage has exceeded the manufacturer’s recommended aerial device operating procedures.

The Contractor shall submit any and all reports of testing performed on

Aerial Device Performance as per section F.

The aerial device and its associated systems shall be maintained in accordance with the aerial device manufacturer’s recommendations.

Entirety of aerial test cost will fall under the recurring services portion of contract and will not be subject to deductible if part of a scheduled performance test.

Arial test (other than annual) required after major repairs or modification, following the use of the aerial device when the aerial device could have been subjected to unusual operating conditions of stress load, when there is reason to believe that usage has exceeded the manufacturer’s recommended aerial device operating procedures will be treated non-recurring services and conducted via credit card or task order.

are performed and completed in accordance with the

The aerial device and its associated systems are maintained in accordance with the aerial device manufacturer’s recommendations.

3.2.3 Weight

Verification

The Contractor shall perform Annual

The chassis components shall be tested annually as required by chapter

Spec

Item Title

Performance

Objective Related Information

Performance

Standard and Road

Test

Road Test and

Weight Verification to ensure apparatus are safe, fully functional, and operational

16 in NFPA 1911 any and all tests performed on Weight

Verification and Road Testing per section F.

Entirety of annual weight verification and road test cost will fall under the recurring services portion of contract and will not be subject to deductible if part of a scheduled performance test.

performed and completed IAW the services performed in accordance with applicable references.

3.2.4 Non-

Destructive

Testing

(NDT)

The Contractor shall perform NDT to ensure aerial apparatus are safe, fully functional, and operational

NDT shall be conducted once during the life of this contract to establish a baseline and then at least every 5 years thereafter. NDT will also be performed whenever visual inspection or load testing indicates a potential structural or safety problem.

any and all Non-Destructive Testing performed as per section F.

The person actually performing the nondestructive test work shall be certified as at least a Level II NDT technician in the test method used, as specified in ASNTCP-189, Standard for Qualification and Certification of

Nondestructive Testing Personnel.

Entirety of NDT cost will fall under recurring service portion of contract and will not be subject to deductible if part of a scheduled performance test.

NDT required after visual inspection or load testing indicates a potential structural or safety problem will be treated as non-recurring services and conducted via credit card or task order.

are performed and completed in accordance with the

All test procedures are consistent with ASTM

E 1316, Standard

Terminology for

Nondestructive Testing

3.2.5 Positive

Displacement

Meters

Inspect/Calibrate positive displacement meters

Positive displacement meters must be inspected and calibrated semi-annually or when improper performance is suspected; when unusual sounds or register actions develop; or after repairs have been made which may affect performance.

Positive displacement meters are satisfactory when the measurement error in the normal flow direction is

Inspections and calibration are done in accordance to manufacturer’s recommendations and

UFC3-460-03 3-7.1.1

Spec

Item Title

Performance

Objective Related Information

Performance

Standard within ±0.3% of actual quantity delivered (e.g., ±1.8 gallons for a 600-gallon test (±6.8 liters for a 2275-liter test)). Adjustment of the meter’s register will be in accordance with manufacturer’s instructions. Identify the next calibration date on meters

(example: Mar 14 for March 2014).

Use weather resistant label that will remain legible and affixed for at least one year.

Item Title Performance Objective Related Information

Performance

Standard

4 Non-

Recurring

Service Work

Non-recurring service work may be on a task order.

Refer to non-recurring services ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for non-recurring services work will be the same as those in Spec Item 3 where applicable.