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COMMANDER
NAVAL FACILITIES ENGINEERING COMMAND
MID-ATLANTIC DIVISION
PUBLIC WORKS DEPARTMENT LITTLE CREEK
FACILITIES ENGINEERING AND ACQUISITION DIVISION
VIRGINIA BEACH, VIRGINIA 23459-8616
PEST CONTROL SERVICES
AT THE
SURFACE COMBAT SYSTEMS CENTER IN WALLOPS ISLAND, VIRGINIA 23337-5000
SMALL PURCHASE SPECIFICATION 18-6723
| 1.1 |
| Outline of Services |
| Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide Pest Control support service. The services are outlined below and described in this Performance Work Statement (PWS) for the Wallops SURFACE COMBAT SYSTEMS CENTER in, Wallops Island Complex, Virginia; This procurement is a Firm Fixed Price (FFP) and Indefinite Delivery Indefinite Quantity (IDIQ) combination Contract. The Simplified Acquisition PWS is organized into a tabular format. |
| 1.2 |
| Project Location |
| The work shall be performed at NAVY SURFACE COMBAT SYSTEMS CENTER, Wallops Flight Facility, located at Wallops Island on Virginia’s Eastern Shore, and any government facilities within a 50 mile radius of this location |
| 1.3 |
| Acquisition of Additional Work |
| The Government reserves the right to acquire additional services at additional locations in addition to the services and locations identified in the FFP and IDIQ requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I. Items of work not covered by this contract but within the general intent are considered in the scope of this contract |
| 1.4 |
| Background Information |
| Surface Combat Systems Center (SCSC) is co-located with NASA at the Wallops Flight Facility. SCSC is a highly sophisticated facility uniquely located in a rural setting on the beautiful Eastern Shore of Virginia which is famous for its wildlife refuge and unspoiled shorelines. SCSC is comprised of a hard charging team of over 300 military, civilian and contractor personnel all working together to provide highly technical engineering and training support to the fleet. |
The CAPT Eric L. Washam AEGIS Engineering and Training Complex and the Ships Self Defense Systems Facility are located on the oceanfront of Wallops Island, where each contains sufficient equipment to duplicate the combat systems of all operational Cruisers, Destroyers, Amphibious and Carriers. With these capabilities, SCSC is becoming known as "The Battle Group in the Sand." SCSC personnel install prototype upgrades to verify they are effective and ready for fleet introduction, to train commissioning and replacement crews, participate in fleet operations, sustain research and development initiatives and conduct major test exercises in a maritime environment. SCSC's Headquarters complex, Bachelor Quarters, Combined Dining Facility, Navy Exchange and Navy family housing units are located just south of the NASA main gate and are designed to co-exist in the tranquil environment of the Eastern Shore.
| 1.5 |
| Verification of Workload and Conditions |
| Throughout the PWS, the workload data is generally included. Attachments provide data such as maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors as part of its due diligence to assess the nature of work and conditions under which work is to be performed. |
| 1.6 |
| Navy Approach to Service Contracting |
| The Department of Navy (DON) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles: |
| 1.6.1 |
| Contractor's Knowledge |
| The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level. |
| 1.6.2 |
| Industry Best Practices |
| The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results). |
| 1.7 |
| Technical Proposal Certification |
| The contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective. |
| 2 |
| Management and Administration |
| 2.1 |
| General Information |
| See J-C-1 For Definitions |
| 2.1.1 |
| Government Regular Working Hours |
| Surface Combat Systems Centers regular working hours are from 0800-1630, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval. After hour work request shall be submitted to the Contracting Officer forty eight (48) hours prior to the start of work. |
| 2.1.1.1 |
| Observed Federal Holidays |
| The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. |
| 2.1.1.2 |
| Restriction to Contractor Working Hours |
| With the exception of emergencies, all after hours work must be scheduled and approved by the Contracting Officer. The request to work during other than normal Government working hours must be submitted at least 48 hours prior to the commencement of work. |
| 2.1.2 |
| Wage Determinations |
| See attachment J-C-02 for wage determinations. |
| 2.2 |
| General Administrative Requirements |
| 2.2.1 |
| Commencement, Prosecution and Completion of Work |
| The contract shall be for a period of twelve months or less commencing 15 days after notice of award. The Government has the option to extend the term of the contract in accordance with OPTION TO EXTEND THE TERM OF THE CONTRACT – SERVICE (Fac) 5252.217-9301 clause section1. In the option periods the Government the Government will adjust the prices, as required, based on new Depart of Labor Wage Determinations. |
| 2.2.2 |
| Permits and Licenses |
| The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable federal, state and local laws and regulations. |
| 2.2.2.1 |
| Certification, Training and Licensing |
| The Contractor shall be licensed by the Commonwealth of Virginia to provide pest control in the categories required by this contract. Contractor MUST submit proof of a valid Virginia Pesticide Business License with the proposal. All work shall be performed under the direct line-of-sight superintendence of a responsible Commercial Pesticide Applicator with certification which is recognized by the Commonwealth of Virginia and is in appropriate categories. Registered technicians are not permitted to apply any pesticide under the guidelines of this specification. Provide evidence of such permits and licenses to the KO 15 days prior to the start of work and at other times as requested by the KO. |
| 2.2.3 |
| Insurance |
| Within 15 days after award of this contract, the Contractor shall furnish the KO a certificate of insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period. |
| 2.2.3.1 |
| Certificate of Insurance |
| The Certificate of Insurance shall provide for at least 30 days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause. |
| 2.2.3.2 |
| Minimum Insurance Amounts |
| The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage: |
Comprehensive General Liability: $500,000 per occurrence Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease statutes Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers - Other as required by State Law
| 2.2.4 |
| Access to Work Areas |
(See change in red) Entrance to any restricted areas shall be coordinated by the Pest Management Coordinator (PMC). When access to restricted areas is required, the Contractor shall provide necessary information to, and complete all forms requested by the activity Security Officer. (Due to pending changes in the NASA security requirements, at some point during this contract it might become a requirement that ALL Contractor employees will require an escort at all times they are on the Island.)
| 2.2.4.1 |
| Station Regulations & Restrictions on Operations |
| The Contractor and his employees shall become acquainted with and obey all Government regulations as posted, or as requested by the Contracting Officer. Interference by ongoing NASA operations/shelter conditions may occasionally require that personnel and vehicles be evacuated from the Island on an average of up to two work days a month. Other NASA operations may not require evacuation, but may restrict access to the work site. Normally several days’ notice of these operations is given for work-schedule planning purposes. |
SCSC regulations are available through the Public Works Office, Building Q-29, at Wallops Island. NASA regulations are either at the Public Works Office, or may be obtained upon request. (See JC-03 Applicable Laws, Publications, and Directives)
| 2.2.5 |
| Instructions, Directives, and References |
| Applicable Department of Defense (DOD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references as listed. (See JC-03 Applicable Laws, Publications, and Directives) |
| 2.2.6 |
| Forms |
| All forms referenced in this Specification will be provided as needed after award e.g. accident reporting, and damage reporting. |
| 2.2.7 |
| Government-Furnished Property, Materials, Equipment, Facilities, and Services |
| The Government will not provide office space, storage space, or any operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space, storage space, and other facilities required for the performance of this contract at his/her own expense. The Government will not provide tools or equipment to the Contractor. |
| 2.2.8 |
| Government-Furnished Utilities |
| The Government will furnish water and electric current at existing outlets as may be required for the work to be performed under this contract at no cost to the Contractor. Information concerning the location of existing outlets may be obtained from the Contracting Officer’s Representative. The Contractor shall provide and maintain, at no cost to the Government, the necessary service lines from existing Government outlets to the site of work. Contractor shall assure all water sources are equipped with proper back-flow prevention devices prior to use. |
| 2.2.9 |
| Submittals |
| All submittals (see J-C-04) must be received and approved in writing by the Contracting Officer (KO) at least 15 days before any work can commence. All work shall be performed in accordance with the Federal, State, local and installation (both NASA and Navy) laws, publications, and requirements, identified in J-C-03. At least 15 days prior to the start of work, submit to the Pest Management Coordinator (PMC) a list of pesticides "proposed for use" including a copy of the label and MSDS for each pesticide. The PMC must approve the pesticides proposed before they can be used. The Contractor's Representative shall also maintain a reference book of pesticides used, including all appropriate Material Safety Data Sheets (MSDS), and have it readily available ON-SITE (in the truck) and be available for inspection at all times. All pest control operations shall be recorded at the time services are performed. Records shall include information on the kinds, amounts, uses, dates, and places of pesticide applications as well as applicators’ names and certification numbers. |
Submission may be completed via computer or equivalent hard copy. The Contractor shall be held responsible for all damages to Navy or personal property resulting from inaccurate calibration or faulty maintenance of equipment, inappropriate use of chemicals, or other use of machinery or chemicals in violation of manufacturer's specifications or labels. The Pest Management Quality Assurance Evaluator (PMQAE) or PMC shall have the authority to stop any action which is creating or is likely to create a hazard to personnel, Navy or private property, or the environment or to create a violation of laws or regulations. All persons applying chemicals shall use appropriate safety equipment in good working order. Medical surveillance of such persons is recommended, including cholinesterase testing.
| 2.2.10 |
| Quality Management System (QMS) |
| The Contractor shall establish and maintain a complete QC program in accordance with the provisions specified herein. The Contractor’s QC Program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QC program shall address: |
Accurate documentation of work processes, procedures, and output measures.
A systematic procedure for assessing compliance with performance objectives and standards.
Accurate documentation of quality inspections conducted throughout the execution of work.
Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.
| 2.2.11 |
| QC Inspection |
| The Contractor shall establish and maintain an inspection system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall maintain a file of all scheduled and performed QC inspections, inspection results, and dates and details of corrective and preventive actions. The file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of completion/termination of the contract. |
| 2.2.12 |
| Proof of Citizenship |
| No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of citizenship is furnished, or, if an alien, legal residency within the United States is confirmed. |
| 2.3. |
| Security Requirements |
| The Contractor will be working for the U.S. Navy. All employees working on this contract shall carry with them a copy of their pest control applicator certificate and a copy of a valid driver's license. No employee or representative of the Contractor will be admitted to the worksite without satisfactory proof of United States citizenship. Contractors shall complete forms or registrations as required for access to the Government facility. |
Deviations from or violations of any of the provisions of Section 2.3 or it’s sub sections will, in addition to all other criminal remedies provided by law, subject the Contractor to immediate termination for default and/or the individuals involved to a withdrawal of the Government's acceptance and approval of employment.
| 2.3.1 |
| Check in |
| For work performed at the facilities on the island, all employees must check in at the Security Desks in Buildings V-10/20 or V-24 for access to the building; employees and their gear are subject to inspection both on arrival and on departure. |
| 2.3.2 |
| Operations Information |
| Neither the Contractor nor any of its employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of its operations. |
Disclosure of information relating to the services hereunder to any person not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor or any person under his control in connection with work under this contract, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.
All inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, will be directed to the activity Security Officer and the Contracting Officer.
| 2.3.3 |
| Changes to Security Requirements |
| If, subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government as provided in this clause and the security costs or time required for delivery under this contract are thereby increased or decreased, the contract price, delivery schedule, or both and any other provision of the contract that may be affected shall be subject to an equitable adjustment by reason of such increased or decreased costs. Any equitable adjustment shall be accomplished in the same manner as if such changes were directed under the "Changes" clause of this contract. |
| 2.3.4 |
| Vehicles |
| The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration. Submit a list of vehicles to be used during the term of this contract to the KO with the following information: |
1) Make,
2) Year,
3) Type,
4) License Number,
5) Insurance Company,
6) Policy Number,
7) Expiration Date of Insurance Copies of the current registration and safety inspection cards for each vehicle listed.
| 2.3.4.1 |
| Safety Equipment |
| Vehicles used to transport pesticides shall be equipped with a fire extinguisher, a spill and decontamination kit capable of handling the maximum amount of pesticide transported at any given time, and emergency eye wash station capable of generating 0.4 gal/minute for 15 minutes, at least 2 gallons of emergency wash water for personal decontamination, and a first aid kit. Pesticides shall be stored in a locked compartment separate from the cab of the vehicle. All pesticides carried on vehicles shall be labeled with the manufacturers label if in original containers or a Contractor provided label if in a sprayer or in any other type applicator. |
| 2.3.4.2 |
| Security |
| All pesticides carried on vehicles shall be under the immediate control of certified personnel or secured in locked compartments at all times the vehicle is on the installation. Vehicles shall not be left unattended at any time unless properly locked and secured. |
| 2.3.4.3 |
| Identification |
| Pest control vehicles shall be marked with the owner's or Contractor's name clearly visible. All vehicles shall be identified as pest control vehicles with letters at least three inches tall. Each vehicle shall display a valid state license plate and other identification markings as required by State, Federal, or local regulations. The Contractor's Representative shall also maintain a reference book of pesticides used, including all appropriate Material Safety Data Sheets (MSDS), and have it readily available ON-SITE (in the truck) and be available for inspection at all times. |
| 2.3.5 |
| Passes and Badges |
| All Contractor employees shall carry a valid driver's license and all Contractor vehicles shall be properly licensed and tagged. Contractor employees are not permitted to work on the island until an identification badge is issued by the security division. The Government shall issue badges without charge. Each employee shall wear the Government-issued badge over the front of the outer clothing when required. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned within 3 calendar days. |
| 2.3.6 |
| Contractor Access to Installations |
| 1. Contractor’s employees requiring access for periods from one day to one year shall submit to the Security Office the following: |
0. An installation sponsor request forwarded to the security office.
0. A valid form of Federal or state government identification.
c. If driving a motor vehicle, a valid driver’s license, vehicle registration and proof of insurance.
d. Proof of employment on a valid Government contract (e.g. a letter from the prime contractor including contract number and term)
e. Proof of an employee background check conducted within the past year. The background check must include or establish the employee’s citizenship or legal alien status. Acceptable documents shall include birth certificate, Immigration and Naturalization Service (INS) forms and passports.
2. All information will be subject to Government verification. The Government may randomly screen contractor submissions through the FBI National Crime Information Center (NCIC) Interstate Identification Index (III) system. All NCIC III checks must follow by the submission of fingerprint records to the FBI Automated Fingerprint Identification System (AFIS) data. NCIC checks and fingerprinting will be performed at Government expense.
3. Access may be denied if it is determined that an employee:
a. Is on the National Terrorist Watch List.
b. Is illegally present in the United States.
c. Is subject to an outstanding warrant.
d. Has knowingly submitted an employment questionnaire with false or fraudulent information.
e. Has been issued a debarment order and is currently banned from a military installation.
| 2.3.7 |
| Access to Restricted Areas |
| The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled-access areas. The Contractor shall comply with all security requirements, plus those imposed by the Installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or base facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each workday or shift period. |
| 2.3.7.1 |
| Access Arrangements |
| The Contractor shall make all arrangements necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. (See J-C-05 for SCSC Building and Structure List) |
| 2.3.8 |
| Security Clearances |
| The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending. |
| 2.4 |
| Contractor Safety Program |
| The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1 and Public Law 91-596, Occupational Safety and Health Act; and Contractor shall submit a monthly exposure report to the Contracting Officer. |
| 2.4.1 |
| Accident Prevention Plan (APP) |
| To ensure that the Contractor has a well organized and thorough Safety Program, the Contractor shall prepare an Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO (Site Safety and Health Officer) and shall be followed by all Contractor employees, subcontractors, and vendors at each service site. The APP shall follow the format and cover all topics as delineated in Appendix A of EM-385-1-1. The APP shall incorporate Activity Hazard Analyses (AHA) and Situation Specific Safety Plans that are relevant to the site specific hazards and controls for each activity and type of work that may be encountered in the performance of this contract. Detailed requirements for AHA and Hazard Specific Safety Plans are provided below. |
The Contractor’s APP shall be submitted to the KO within, 15 days following award for approval. The Contractor shall review, update, and submit the revised APP to the KO, annually and within 15 calendar days whenever a change in work conditions, hazards, or activities occur.
| 2.4.2 |
| Activity Hazard Analysis (AHA) |
| The Contractor shall prepare Activity Hazard Analyses (AHA) for all common recurring work activities performed under this contract. AHA shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHA prepared as new work activities are required. Specifically: |
· For combination FFP/IDIQ contracts, the Contractor shall submit an AHA on task orders, with the associated proposal, whenever the service environment or required task is different from the firm-fixed-priced services.
AHA shall follow format of Figure 1-1 of EM-385-1-1 and shall explain the following as detailed in the EM-385-1-1:
· the steps of the service process;
· identify potential hazards that exist as a result of the Contractor’s service process within the environment;
· measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;
· specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;
· inspection requirements to assure service activity is safe; and
· training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.
During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHA are required, such changes shall be submitted to the KO for review and acceptance.
| 2.4.3 |
| Hazard Specific Safety Plans |
| The Contractor shall develop and implement hazard specific safety plans, as necessary for the situation or types of work to be performed under this contract. These hazard specific safety plans shall be submitted with the APP and shall be updated as situations change. Additional hazard specific safety plans developed as applicable when new types of work are required under this contract. |
| 2.4.4 |
| Hazard Communication Plan |
| The Contractor shall develop a plan to explain how it will identify hazardous substances at the service site. This plan shall address: (1) training (to include potential safety and health effects from exposure); (2) labeling of hazardous substances; (3) maintaining an inventory listing of hazardous chemicals at the service site; and (4) location of a library of Material Safety Data Sheets (MSDS) in the office to satisfy 29 Code of Federal Regulations (CFR) 1910.1200 or 1926.59 requirements. |
| 2.4.5 |
| Safety Certification |
| The Contractor shall submit copies of all the required Federal, state, county, city or industry safety related certifications for work performed under this contract. These certifications shall be kept up to date by the Contractor. The Contractor shall submit new versions of certifications to the KO as the old certifications expire. No work, that requires a certification, shall start without a valid and approved certification. |
| 2.4.6 |
| Medical Treatment |
| Only emergency medical care is available on Government facilities to Contractor employees who suffer on-the-job injury or disease. Care will be rendered under the conditions and at the rates in effect at the time of treatment. The Contractor shall reimburse the Naval Regional Medical Center Collection Agent promptly upon receipt of statement. (See J-C-06 Emergency numbers Wallops) |
| 2.5 |
| Environmental Protection |
| The Contractor shall comply with all applicable environmental protection requirements. The Contractor shall comply with all federal, state and local laws and with the regulations and standards regarding environmental pollution. All environmental protection matters shall be coordinated with the Pest Management Coordinator. Inspection of any of the equipment used by the Contractor on Navy-administered property may be accomplished by the Pest Management Coordinator or authorized officials on a no-notice basis. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of the fine and other costs. The Contractor shall comply with the instructions of the cognizant Navy Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military, civilian, or other personnel. (See JC1 Applicable Laws, Publications, and Directives) |
| 2.5.2 |
| Non-Hazardous Waste |
| The Contractor shall dispose of debris and rubbish resulting from the work under this contract. |
| 2.5.3 |
| Hazardous Waste |
| The Contractor shall dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act and all other applicable federal, state and local laws and regulations. |
| 2.5.4 |
| Storage of hazardous waste |
| No on station storage of pesticides or chemicals or applicators is allowed. |
| 2.5.4.1 |
| On-Site Mixing |
| The Contractor shall not mix pesticides on Government property unless specifically authorized by the KO. If mixing is authorized, it shall be done at an approved Government furnished facility or over an approved containment device. |
| 2.5.5 |
| Hazardous Material Use |
| With respect to hazardous materials, safety program shall include provisions to deal with hazardous materials, pursuant to the Contract Clause “FAR 52.223-3, Hazardous Material Identification and Material Safety Data” In addition to FAR 52.223-3, the plan shall consist of: |
| 1) | An index of hazardous materials to be introduced to the site; |
| 2) | Plan .for protecting personnel and property during the transport, storage and use of the materials; |
| 3) | Procedures for spill response and disposal; |
| 4) | Material Safety Data Sheets for materials listed in the index of the plan and not required in the technical section of the specification. Post Material Safety Data Sheets at the worksite where the products will be used. Material Safety Data Sheets meeting the requirements of 29 CFR 1910.1200 must be submitted for all Title 29 Part 1910.1200 used on this project5) Approved labeling system to identify contents an all containers on site. |
| 6) | Personnel training plan. |
| 7) | Evidence of compliance with 29 CFR 1910.1200 requirements. |
8) Each hazardous material must receive approval prior to bringing onto the job site or prior to any other use in conjunction with this contract. Allow a minimum of 10 working days for processing of the request for use of a hazardous material. Adequate protective measures must be taken to prevent shipyard employees from being exposed to any hazardous condition that could result from the work.
| 2.5.6 |
| Hazardous Material Exclusions |
| Notwithstanding any other hazardous material permitted used in this contract, radioactive materials or instruments capable of producing ionizing radiation as well as materials that contain asbestos, mercury, or polychlorinated biphenyls are prohibited. The Contracting officer upon written request may consider exceptions to the use of any of the above excluded materials by the Contractor |
| 2.5.7 |
| Health and Safety Plan (HASP) |
| COE EM-385-1-1, Perform a Hazard Analysis, and submit a detailed job specific HASP for the work procedures to be used in the removal, demolition, and disposal of materials. A certified Industrial hygienist shall prepare, sign, and seal the plan (The industrial hygienist shall be retained by the Contractor for the duration of the contract). Prior to beginning the work, obtain approval of the plan and meet with the Contracting Officer to discuss work procedures and safety precautions. The HASP shall include: |
1) Locations, size, and details of control areas.
| 2) | Location and details of decontamination systems. |
| 3) | Interface of trades involved in the construction. |
| 4) | Sequencing of work. |
| 5) | Disposal plan. |
| 6) | Sampling protocols and testing labs. |
| 7) | Protective equipment. |
| 8) | Detailed description of method of controlling pollution. |
9) Evidence of compliance with 29 CFR 1910.120.
| 2.6 |
| Work Schedule |
| Within 15 days after award, the contractor shall provide all work schedules to the contracting officer. |
| 3 |
| Firm Fixed Price Work Technical Specification |
| All paragraphs under item 3 and its sub paragraphs specify the services to be provided by the Contractor. All services shall be included in the fixed-price portion of the contract, and included in the indefinite quantity portion of the contract. Payment shall be based upon the effectiveness of control, not upon the volume of pesticide applied. Methods or equipment not listed may be used with prior written approval of the Contracting Officer or PMC. All of the requirements of this contract shall include the following components each time service is rendered: |
| a. A complete inspection of the site. |
| b. Identification of pests, visible pest damage, or any potential |
for pest infestation.
| c. Determination of the extent of the pest problem. |
| d. Treatment as appropriate to control, prevent, or otherwise |
mitigate the pest(s).
e. Evaluation of the effectiveness of the treatment.
(See J-C-06 “Pest Group Specifications” for additional information)
| 3.1 |
| Contractor’s Work Plan (CWP) |
| The Contractor shall develop and execute a Contractor’s Work Plan (CWP) for pest control. The CWP shall adhere to applicable publications and directives contained in JC1 Applicable Laws, Publications, and Directives. The CWP shall be submitted to the KO for review within 30 days following contract award. |
| 3.2 |
| Prevention and Control of Nuisance Arthropods. |
| The Contractor shall provide pest control service on a trouble call basis in any area of the base, and shall make recommendations to prevent future infestations. The Contractor shall control nuisance arthropod pests including, but not limited to bed bugs, cockroaches, ants, silverfish, spiders, fleas, crickets, and mites. These requests may include wood destroying organisms such as carpenter ants, powder post beetles, old house borers, carpenter bees, and wood decay fungi. Family Housing Units shall receive pest control services only when infestations exceed the occupant's capacity to control or during turnover to a new occupant. Flea infestations associated with domestic animals shall be the responsibility of the animal's owner. The Contractor shall identify and report any conditions which promote the occurrence of infestations. |
| 3.2.1 |
| Acceptable Control Method |
| A preliminary survey shall be performed to determine the identity of the pests and the locations of their harborage, food or water source, and other significant aspects of the infested area. Control techniques shall require the approval of the PMC. The Contractor shall use chemical and non-chemical techniques to control pests identified by preliminary survey. Chemical control shall be as targeted to the species as possible, minimizing toxicity to non-target species. Where appropriate, residents or building personnel shall be notified in advance to explain their responsibilities, what to expect, and any follow-up required. Non-chemical control techniques include but are not limited to caulking cracks and crevices, the use of sticky traps, vacuuming, and sealing holes and other entrances. Adjacent areas may be treated as needed to control existing infestations. Such treatment does not constitute an additional or added service call, unless the treatment requires control of wild or feral vertebrates. Any recommended physical alterations to buildings (caulking, sealing, etc.), sanitation and food storage practice deficiencies, and pest proofing requirements shall be reported to the PMC. The Contractor shall not make physical alterations to the buildings. |
| 3.2.2 |
| Acceptable Level of Control |
| The level of infestation will be used as an indicator of control as defined hereinafter: |
(1) Cockroaches: Two or more roaches at any stage of development, or one or more egg capsules or egg capsule bearing females, per room per survey shall be cause for retreatment by the Contractor at his/her own expense. The survey may be conducted using flushing agents, sticky traps, visual observation, validated customer complaints, or other methods.
(2) Ants: Five or more ants per room per survey shall be cause for re-treatment at the Contractor's expense.
(3) Fleas or bed bugs: 100% control seven days after treatment and lasting a minimum of one month. Physical sighting of a flea or bed bug in the treated area is grounds for retreatment of the area by the Contractor at the Contractor's expense.
(4) Other Arthropod Pests: The visual sighting of five or more miscellaneous arthropod pests per room per survey shall be cause for re-treatment at the Contractor's expense.
(5) Time Period: Elimination of cockroaches and ants shall be established within 30 days. The location treated shall remain free of any infestation for at least 60 days after treatment. For arthropods other than cockroaches and ants, elimination of these pests shall be established in one visit. Re-treatment may be necessary for fleas or bed bugs. If any re-treatments are necessary within a 60-day period, they will not be considered as additional service calls and shall be accomplished at no additional cost to the Government.
| 3.3 |
| Control Of Mosquitoes |
| The Contractor shall provide control of mosquitoes upon the results of the Contractor preformed light trap tests or as a result of customer complaints. Information on requirements for mosquito control in Virginia is available through the Virginia Cooperative Extension Service, (757) 787-1361. |
| 3.3.1 |
| Acceptable Control Methods |
| Ultra Low Volume (ULV) Application: Adult mosquitoes shall be controlled using ULV equipment and an appropriate EPA-approved formulation which shall be approved in advance by the PMC. A copy of the label shall be supplied to the PMC at least a week before approval is required. Spraying will be initiated by the Contractor when appropriate based on population levels determined by light trap testing and weather patterns. Unless approved in writing by the PMC, applications shall be made using the Contractor-owned ULV equipment. Applications shall be made in accordance with label directions. The driver will normally drive 10 mph or less, on the right side of the road. In circular areas, the direction of travel shall then be reversed, thus treating both sides of the road. The applicator shall drive through all areas of the Navy's Main Base, including the separate unit known as the Cropper Center, spraying the area as fully as road layout permits. This route is roughly 2.7 miles long. Applications shall normally be requested for Friday mornings between 6:00 am and 7:00 am, weather permitting (e.g. no rain, and the wind less than 8 mph). Normally, spraying will be terminated when the population drops and increased when the population rises. Additional treatments will also occur between 6:00 and 7:00 am, weather permitting. If two applications per day are requested by the PMC, the second application shall be performed after 7:00 pm and before dark. Calibration and use log for ULV may be requested by the PMC without advance notice. |
| 3.3.2 |
| Acceptable Level of Control |
| Pesticide applications shall be performed within 24 hours of notification by the PMC within the time limits set above (Paragraph (3.2.1)) weather permitting. |
| 3.3.3 |
| Adult Mosquito Surveillance |
| Mosquito surveillance shall be provided by the Contractor. The Contractor shall provide, set up, and remove light traps as needed to provide that surveillance. (Wallops PMC has two recently purchased light traps that will be provided to the Contractor at no cost to the Contractor, for the Contractor’s use upon request by the Contractor. The Contractor shall be responsible for all expendable supplies needed for the operation of the Government provided light traps, batteries, bags, bulbs, co2, whatever the Contractor deems necessary.) Should the Contractor decide that more than two light traps are needed to provide proper surveillance coverage; the Contractor shall provide additional light traps as needed. The Contractor shall preserve the catch and provide it to the Government (deliver catches to Installation Preventive Medicine) for sorting counting and further testing for disease vectors. (EEE and West Nile). Installation Preventive Medicine and the site Pest Management Coordinator will decide when (ULV) adult mosquito treatment is required and inform the Contractor when to begin treatment. The decision to treat will be based on mosquito counts from Contractor surveillance and from customer complaints. |
| 3.4 |
| Control Of Biting Flies |
| Control of biting flies, including mosquitoes, shall be provided on request at sites indicated by the PMC |
| 3.4.1 |
| Acceptable Control Methods |
| The Contractor shall perform barrier pesticide applications to vegetation using an EPA registered residual insecticide labeled for the appropriate flies. |
| 3.4.2 |
| Acceptable Level of Control |
| The Contractor shall conduct control methods on the main base within 24 hours after notification by the PMC. The Contractor shall ensure that vegetation which has been identified to be treated is thoroughly covered with an EPA registered residual insecticide. |
| 3.5 |
| Prevention And Control Of Venomous Arthropods |
| On request, the Contractor shall control infestations of venomous arthropods including but not limited to bees, wasps, hornets, and yellow jackets. |
| 3.5.1 |
| Acceptable Control Methods |
| The Contractor shall control venomous arthropods at locations indicated by the PMC or determined by survey. The Contractor may use EPA registered knockdown and residual insecticides which have been approved in writing by the PMC. Sanitation deficiencies and recommended alterations to buildings (e.g. to achieve exclusion) shall be reported to the PMC. Where possible, nest destruction shall be performed in the early morning or late evening hours. The safety of personnel shall be assured before control is initiated. The Contractor shall not destroy honey bees if a practical alternative is available. The Contractor shall assume responsibility for the destruction of any honey bees or their hives. |
| 3.5.2 |
| Acceptable Level of Control |
| The Contractor shall respond to all non-emergency service requests within 24 hours. The Contractor shall respond to emergency service requests within 2 hours. The Contractor shall destroy all insects and remove all nests. The Contractor shall prevent reinfestation for a minimum period of thirty days. Sighting of activity at the nest or entrances within 30 days of control shall be grounds for retreatment at the Contractor's expense. |
| 3.6 |
| Prevention And Control Of Stored Products Pests |
| On request, the Contractor shall prevent and control stored products pests, including but not limited to flour beetles, Indian meal moths, rice weevils, and dermestid beetles in areas designated by the PMC. The Contractor shall conduct an inspection and provide a report detailing the extent, location, and nature of the infestation. The Contractor shall provide control of these pests upon notification by the PMC. |
| 3.6.1 |
| Acceptable Control Methods |
| The Contractor shall perform surveillance operations to determine the source of the infestation. The Contractor may apply EPA registered residual insecticides to cracks and crevices and other suspected harborages. Space treatments using ULV machines and other aerosol generators (excluding thermal foggers) may be used in accordance with label directions upon written approval of the PMC. Space spraying operations shall be scheduled when all occupants are absent. Certified pest control personnel shall monitor the application to ensure that the building is vacant throughout the treatment except for protected workers. All non-essential ventilation shall be shut off and all entrances shall be locked and warning signs posted thereon. After treatment is complete, certified pest control personnel shall open the building and turn on ventilation systems for at least 30 minutes, or until the Contractor determines that the building is safe for occupation. Unprotected personnel shall not be permitted to enter treated areas until they are safe. The use of species specific pheromone traps is encouraged to aid in pre- and post- treatment surveillance. |
| 3.6.2 |
| Acceptable Level of Control |
| The infestation of stored products pests shall be eliminated within 5 days of treatment. |
| 3.7 | |
| Prevention And Control Of Wood-Destroying Pests | |
| a. Scheduled Service. The Contractor shall initiate an active program to inspect for structural pests including but not limited to termites, carpenter ants and carpenter bees. The Contractor shall inspect all buildings with wood construction. The 48 family houses, including their attached garages, decks, etc., shall be inspected annually for any structural pest. The BEQ, BOQ, Q-29 and additional buildings as needed shall also be inspected, one building each year on a rotating basis. These inspections shall determine any visible infestations or damage to wood structural components. Conditions which may promote attack by structural pests such as poor drainage, wood in ground contact, etc., shall be reported to the PMC. A written report with a description of the location, nature, and extent of damage shall be submitted for each unit. This report shall be forwarded to the PMC within 48 hours after completion of the inspection. |
b. Unscheduled Service. Treatment of structural pests may be required and shall be based on the results of inspections as directed by the PMC. All treatments shall be approved in advance by the PMC and performed in strict accordance with the EPA approved pesticide label.
| 3.7.1 |
| Subterranean Termite Control |
| The Contractor shall control infestations of subterranean termites upon notification by the PMC. A detailed structural assessment shall be made by the Contractor with concurrence by the PMC prior to initial treatment for reference at a later date, should there be any questions of subsequent damage. |
| 3.7.1.1 |
| Acceptable Control Methods |
| The Contractor shall submit proposed procedures and chemicals to the PMC in writing prior to treatment. Treatment shall always be in accordance with label directions. Termiticides shall be applied at the maximum label rate. Locations of utility ducts are available from the Public Works office. |
| 3.7.1.2 |
| Acceptable Level of Control |
| The Contractor shall furnish the CONTRACTING OFFICER with at least a three-year written warranty against existing and new infestations from subterranean termites. The warranty shall also state that the chemical concentration, rates and method of application complied with the EPA label. The warranty period will commence from the date of acceptance. Visual sighting of pests, additional damage after this period, new mud tubes, or other signs of living termites in the treated area shall be grounds for retreatment at the Contractor's expense. Damages resulting from subterranean termite infestation within a period of three years from the date of acceptance will be repaired at the Contractor's expense. The limit of liability for repairs is $25,000 per building. If infestation should occur in the treated building within the warranty period, the building shall be retreated to exterminate all infestations at the Contractor's expense. |
| 3.7.2 |
| Other Wood Destroying Organisms |
| The Contractor shall control other wood destroying organisms upon notification by the PMC. Other wood destroying organisms include but are not limited to carpenter ants, powder post beetles, old house borers, carpenter bees, and wood decay fungi. |
| 3.7.2.1 |
| Acceptable Control Methods |
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