SOW_1608364_FY18_Rail_Defect_Repairs.pdf

Public Works Department, Maine

Rev 13

From: PM & E To: Acquisition Date: 4/24/18 Subject: FY 18 Crane & Railroad Rail Repairs eProjects #: 1608364 Point of Contact: Douglas LaBranche, x4641

Attachments:

(1) Bid Form

(2) Div 1 Specs

(3) Technical Specifications

a. 31 23 00.00 22 Excavation and Fill

b. 41 22 13.33 Portal Crane Track Installation

(4) Submittal Register

(5) Drawings

(6) Draft eOMSI Workbook

1.0 SCOPE OF WORK:

The work includes the following and incidental related work:

Base Bid:

A. Provide repairs to the rail system at Portsmouth Naval Shipyard (PNSY), as indicated on the attached drawings and technical specifications.

a. Coordinate schedule and outages with CM/ET post-award. For bidding purposes, the contractor shall assume the work areas will not be concurrently or immediately accessible. All work shall be scheduled to be completed within the Period of Performance.

b. Rail installation shall be per the attached Portal Crane Track Installation specification.

c. All soil disposal shall be per the attached Excavation and Fill specification.

2.0 BASIS OF BID:

The contractor shall provide a firm fixed price for each work item and reflect the value of the material, labor and equipment with a line item total by completing the attached proposal form.

Subj: FY 18 Crane & Railroad Rail Repairs Date: 4/24/18 Page: 2 of 9

3.0 GENERAL REQUIREMENTS:

All work performed by the General Contractor shall be in accordance with the requirements specified in herein and the project specifications and all local, State and Federal Codes.

The means and methods of work associated with this project shall be in accordance with the tasks specified on the enclosed contract documents and the following general requirements:

3.1. The Contractor shall coordinate all work to permit Navy/Facility Operations to be performed during the course of work. Delay claims due to periodic work stoppages or changes in work sequence based on impacts from Shipyard/Facility operations will not be allowed. The Contractor may need to work outside normal work hours and /or weekends to ensure Shipyard/Facility operations are not impacted.

3.2. All work shall be fully coordinated with the Contracting Officer’s Representative and PWD-ME and shall comply with all Work Restrictions specified in Specification Section 01 14 00.00 22.

3.3. Contractor shall provide all supervision, labor, materials, tools, equipment, and transportation necessary to perform tasks within this project.

3.4. Utility Locating Requirements:

The Contractor shall locate all utilities within the limits of ground penetrating work as specified in Specification Section 01 35 26.00 22.

The contractor shall provide the services of a qualified independent utility locating company/person(s). The utility locating company shall indicate the utility type, size, and depth of all utilities within the proposed area of excavation including, but not limited to, voice/data, electrical, gas, water, sanitary sewer, and storm drainage.

The Contractor shall be responsible for any damage to underground utilities which occur during excavation or ground penetrating work.

The contractor/excavator shall notify Dig Safe (1-888-344-7233) within 14 calendar days, but no more than 30 calendar days, prior to the start of excavation or ground penetrating activity. The contractor/excavator shall comply with the State of Maine “Dig Safe” law (Title 23, MSRA 3360-A). If there are any questions regarding the Dig Safe process or underground utilities, contact the Contracting Officer Representative.

3.5. Utilities Within and Under Concrete Slabs, Bituminous Asphalt and Other Impervious Surfaces:

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Utilities located within and under concrete slabs or pier structures, bridges, parking areas, and the like, are extremely difficult to identify. Whenever contract work involves chipping, saw cutting, or core drilling through concrete, bituminous asphalt or other impervious surfaces, the Contractor shall provide the services of a third party, independent, private locating company to locate any utilities within the limits of work. The third party, independent, private locating company shall locate utility depth by use of Ground Penetrating Radar (GPR), X-ray, bore scope, or ultrasound prior to the start of demolition and construction.

Outages to isolate utility systems must be used in circumstances where utilities are unable to be positively identified. The use of historical drawings does not alleviate the contractor from meeting this requirement.

3.6. The Contractor shall ensure work is conducted and completed in such a manner to allow access for emergency response vehicles throughout the construction period.

3.7. Contractor Laydown Space:

Contractor lay down space is to be limited to the immediate work areas shown on the contract documents. Any additional space required to complete this work must first be approved by the Contracting Officer.

3.8. The Contractor shall dispose of all removed materials in accordance with the Shipyard/Facility, local, State and Federal regulations.

3.9. Concrete Work

Special attention must be paid to any/all concrete work in/around Dry Docks.

Controls must be provided to ensure that concrete material (i.e., concrete debris, dust, concrete sawing waste water, wash water, curing water, and storm water in contact with curing concrete) does not enter the closed drainage systems of any Shipyard dry dock. Also, elsewhere onsite, concrete material (as stated above) should be prevented from entering any drainage structure.

3.10. Site Work Requirements:

A. For any Site work projects in the State of Maine:

a. Site work in the State of Maine Shoreland Zone, including any filling, excavation, landscaping, and/or other earthwork in excess of one cubic yard of disturbance, shall comply with State of Maine requirements for certification in erosion and sediment control practices. A certified individual shall be responsible for management of erosion and sediment control practices at the site each day earth moving activities occur. A certified individual is required to visit the site every day to ensure proper erosion and sediment control practices are followed. As an alternative, the Contractor may choose to contract with a certified individual to

Page: 4 of 9 supervise the Contractor's work in Shoreland areas. Under the State of Maine's Shoreland Zoning Statutes, the Portsmouth Naval Shipyard, Cutler Naval Support Activity & Prospect Harbor Facilities are located within the state's Shoreland zone.

b. Erosion and sediment control measures shall be installed and maintained in accordance with Maine Erosion and Sediment Control Law and Maine Erosion and Sediment Control Practices Field Guide for Contractors, latest edition. Erosion control inspections are required both before and after a precipitation event that has the potential to create runoff and at least weekly at a minimum. Contractor shall provide inspection reports to CM electronically weekly.

B. The Contractor shall restore disturbed areas surrounding limits of work to original conditions. Reuse the existing soil material, if considered suitable, to the greatest extent possible, and compact in accordance with technical specifications. Suitable backfill material shall be fine readily compressible soil or granular material, at or near optimum moisture content, and shall not contain stones larger than 3 inches, frozen lumps, chunks of clay, mineral matter, or any other objectionable material.

C. Any pavement and pavement markings removed or disturbed by the construction shall be replaced in-kind.

D. During construction, the Contractor shall provide sediment erosion controls and dewatering controls to ensure that excavation material (i.e., debris, dust, silted or contaminated water, storm water) does not enter any drainage system. Erosion and sediment controls shall be installed and maintained in accordance with applicable state Best Management Practices appropriate for the site conditions.

E. Construction dewatering shall comply with Section 31 23 00.00 22 and State of Maine erosion and sediment control requirements and State water quality standards. Dewatering discharges shall be re-infiltrated within the project limits unless written permission is granted by the Government for an alternative method. Dewatering discharges shall not be released to the storm drain system.

F. For this Project, the excavation work is located outside an IR Site. Any excess soils shall be transported to B357 for Gov’t Disposal. The Contractor shall comply with the requirements specified in Section 31 23 00.00 22 for Soil Management and Disposal requirements.

4.0 PERIOD OF PERFORMANCE:

PERIOD OF PERFORMANCE 365 Calendar Days

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The Contractor shall mobilize and commence work as soon as reasonably feasible from date of contract award but not more than 2 weeks after award.

5.0 NOTIFICATION OF COMMENCEMENT:

The Contractor shall arrange and hold a pre-construction conference with all interested parties prior to start of work. All prerequisite submittals as listed herein in the “Submittals” paragraph shall be submitted at this pre-construction conference. The Contractor shall confirm the construction start date with the Contracting Officer Representative at least 48 hours prior to start date. Preparing and sending minutes of all meetings to the attendees are the responsibility of the Contractor.

6.0 DESIGN:

Not applicable.

7.0 WINTER CONSTRUCTION CONDITIONS:

This Task Order will require construction operations during winter weather. The Contractor shall include all materials, labor, equipment, and supervision required to perform the above work in cold weather conditions.

8.0 HAZARDOUS MATERIALS:

The following hazardous materials are either known or assumed to be present within the work area based upon recent tests coordinated by PWD-ME or from review of record documents. The Contractor shall provide means and methods of work in conformance with all applicable local, State, Federal, and Shipyard Regulations pertaining to working within or near these materials.

8.1. Hazardous Soil:

Soils are assumed to be non-hazardous and no site specific Health & Safety Plan (HASP) is required. If suspect soils are encountered, work must stop and PWD- ME EV must be notified.

- Contractor is responsible for hauling the material to a storage bin at Building 357.

- Soils reuse as backfill is typically authorized assuming backfill meets project specifications.

9.0 CODE/REGULATORY REQUIREMENTS:

All work performed by the General Contractor shall be in accordance with the requirements specified in the Project Specifications and all local, State and Federal Codes.

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10.0 ENVIRONMENTAL PROTECTION REQUIREMENTS:

10.1. The Contractor shall ensure compliance with the requirements related to Concrete Wash Water specified in Specification Section 01 57 19.00 22.

10.2. This task order does not have a separate State or Federal permit.

11.0 CULTURAL AND NATURAL RESOURCE REQUIREMENTS:

The Contractor shall include the following in their means, methods, and scheduling of work:

11.1. In the event that archaeological resources are identified during construction, work shall stop immediately and notify the Contracting Officer and PWD-ME ENV (Kerry Vautrot, 207-438-4488) for further direction. Work shall not resume until directed by the Contracting Officer to proceed.

Any modifications to the proposed action must be reviewed and approved by PWD-ME ENV prior to implementation.

12.0 SITE SUPERVISION:

The Project Site Superintendent for this project shall meet the qualifications specified in Specification Section 01 30 00.00 22.

The Project Superintendent shall be on site during working hours. The Superintendent cannot be the Quality Control Manager nor the Site Safety and Health Officer (SSHO).

Approval of the on-site Project Superintendent by the Contracting Officer is required prior to start of construction. Provide resumes for the proposed on-site Project Superintendent describing their experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

13.0 SAFETY:

The Contractor shall provide a competent Site Safety and Health Officer (SSHO) in accordance with the requirements specified in Specification Section 01 35 26.00 22. The SSHO may not perform the duties of the Site Superintendent. The SSHO may perform the duties of the QC Manager.

The Contractor shall be responsible for maintaining a work site compliant with EM 385-1-1 Safety and Health Requirements Manual (Latest Edition), including latest errata and changes) and all other OSHA regulations associated with the completion of the work.

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14.0 QUALITY CONTROL:

The Contractor shall implement a Quality Control Program in accordance with the requirements specified in Specification Section 01 45 00.10 22. Provide a Site QC Manager in accordance with Section 01 45 00.10 22 to manage to implement and manage the QC Program. The QC Manager may perform the duties of the SSHO. The QC Manager may not perform the duties of the Site Superintendent.

15.0 MEASUREMENTS:

Contractor shall verify all measurements in the field prior to starting work. Coordinate with the Contracting Officer Representative when scheduling visits to the site prior to construction activities.

16.0 CLEANUP:

Contractor shall clean up the job site daily, and shall use his or her own equipment to clean the work area to the satisfaction of the Contracting Officer Representative. Upon completion of project work, contractor shall clean the work area free of equipment, tools, materials, trash, debris and dust. Upon site stabilization as defined by State and Federal erosion and sediment control laws, all temporary erosion and sediment controls shall be removed and disposed of in accordance with State and Federal disposal regulations.

17.0 SUBMITTALS

Provide submittals as defined herein and in the contract documents including, but not limited to, the following in accordance with Specification Section 01 33 00 Submittal Procedures.

For any projects that are awarded with a contract value of greater than $150,000, the Contractor shall utilize NAVFAC’s Electronic Construction & Facility Support Contract Management System (eCMS).

See Section 01 31 23.13 22 for eCMS requirements. The eCMS can be accessed at http://wl001.uat.navfac.us/cmicuat/SdMenu/. The administrator will provide a user name and password to log in.

The eCMS Processes & Procedures can be found at https://www.navfac.navy.mil/content/dam/navfac/Capital%20Improvements/PDFs/ci_ecms _processes_contractors.pdf.

18.0 AVAILABILITY AND USE OF UTILITY SERVICES

The following utilities will be made available to the Contractor without charge:

• Electricity

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• Potable Water

See Specification Section 01 50 00 for additional requirements.

19.0 ORDER OF PRECEDENCE:

In the event of conflict or inconsistency between any of the requirements included in the scope of work outlined herein conflict with the attached Div 1 Specs or the Div 1 Specs included in the original IDIQ Contract, the task order requirements will take precedence.

20.0 FACILITY TURNOVER PLANNING MEETINGS (NAVFAC Red Zone - NRZ)

The Contractor shall meet with the Government to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client in accordance with Specification Section 01 30 00.00 22. Start the turnover process at the Pre Construction Conference meeting and convene at the Facility Turnover Meetings once the project has reached approximately 75 percent completion or three to six months prior to Beneficial Occupancy Date (BOD), whichever comes first.

See Appendix A of Section 01 30 00.00 22 for an example of the Facility Turnover Planning Meeting Agenda, NRZ Checklist & POAM.

21.0 OPERATION & MAINTENANCE MANUALS

Not required.

22.0 eOMSI

An initial, pre-edited draft of the Model & Facility Data Matrix tab within the eOMSI Facility Data Workbook is attached (Attachment 6).

The Government will provide this eOMSI Facility Data Workbook electronically to the Contractor upon award. The Contractor shall add, delete, and update Master systems, Systems, and Subsystems that may have changed during construction, or any items that may have been omitted or missed during design, at no additional cost to the Government.

Complete the KTR Facility Data File tab based on the selection of Master systems, Systems, and Subsystems installed.

23.0 INTERNAL SERVICE REQUIREMENTS LIST

24.0 WARRANTY MANAGEMENT PLAN

The Contractor shall submit a warranty management plan in accordance with Specification Section 01 78 00.00 22 at least 30 days before the planned pre-warranty conference, submit the warranty management plan for Government approval.

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25.0 AS-BUILTS/ RECORD DRAWINGS

The Contractor shall provide Record Drawings in accordance with Specification Section 01 78 24.00 22.

26.0 ATTIC STOCK/SPARE PARTS DATA

27.0 DD FORM 1354 - REAL PROPERTY RECORD CARD

28.0 TRAINING

Not Required.

END