Section C Annexes 088463.pdf

0100000 – General Information Spec Item

Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at MCB Camp Lejeune, MCAS New River, Camp Davis, NC, Oak Grove and the Morehead City Port facilities, Morehead City, NC. For the purpose of this solicitation, all locations shall hereafter be referred to as the MCB Camp Lejeune. This contract will be a combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ). The PWS is organized into annexes. Annex 1 is General Information. Annex 2 contains the on-site project management and administration requirements.

Annexes 15, 17 and 18 contain the technical requirements.

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff N/A Annex 4 Public Safety N/A Annex 5 Air Operations N/A Annex 6 Port Operations N/A Annex 7 Ordnance N/A Annex 8 Range Operations N/A Annex 9 Health Care Support N/A Annex 10 Supply N/A Annex 11 Personnel Support N/A Annex 12 Morale, Welfare and Recreation Support N/A Annex 13 Galley N/A Annex 14 Housing N/A Annex 15 Facilities Support 1502000 Facilities Investment 1503060 Street Sweeping and Snow Removal Annex 16 Utilities N/A Annex 17 Base Support Vehicles and Equipment Annex 18 Environmental – N/A

1.2 Project Location The work shall be performed at various locations and could vary from location to location. Attachment J-0100000-01 shows the locations included as MCB Camp Lejeune, NC and J-0100000-02 provides a list of the current facilities at Camp Lejeune.

Spec Item

Title Description

1.3 Background

Information

Camp Lejeune is the home of "Expeditionary Forces in Readiness" for the past 65 years, and throughout the years, it has become the home base for the II Marine Expeditionary Force, 2nd Marine Division, 2nd Marine Logistics Group and other combat units and support commands.

There are several major Marine Corps commands, one Navy command, and one Coast Guard command aboard Camp Lejeune. Some tenant commands include Marine Corps Base Camp Lejeune, II Marine Expeditionary Force, 2nd Marine Division, 2nd Marine Logistics Group, and the naval hospital to name a few. Marine Corps Base owns all the real estate, hosts entry-level and career-level formal schools and provides support and training for tenant commands; II Marine Expeditionary Force conducts operational planning for Fleet Marine Force commands; 2nd Marine Division is the ground combat element of II MEF; 2nd Marine Logistics Group is the combat service support element of II MEF; and 2nd Marine Air Wing, headquartered at Cherry Point, N.C., is the air combat element of II MEF. Additionally, the naval hospital provides primary medical care to service members and their families stationed at Camp Lejeune and Marine Corps Air Station New River.

1.4 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as maps, floor plans, and tables to represent the type, quantity and location of services to be provided.

However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library at Building 1005 during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.5 Climate Patterns Climate information for the area can be found online at the State Climate Office of North Carolina (http://www.nc-climate.ncsu.edu/cronos/normals.php). The station number for the local area is 893727.

Spec Item

Title Description

1.6 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles:

1.7.1 Partnering

Philosophy

The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

Spec Item

Title Description

1.7.2 Contractor's

Knowledge

The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.7.3 Industry Best

Practices

The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.8 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts.

Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements. Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.9 Navy PBSC

Approach

The Navy’s approach to performance-based service contracting (PBSC) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

Spec Item

Title Description

1.10 Technical Proposal

Certification

The contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

0200000 - Management and Administration Spec Item

Title Description

2 Management and Administration

2.1

Definitions and Acronyms

See J-0200000-01 for Acronyms.

2.1.1 “As Directed/As Required/As Permitted/Approval/ Acceptance

Where these words or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Contracting Officer is intended, unless stated otherwise.

2.1.2 Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment

2.1.3 Confined Space A space that is large enough and so configured that a person may bodily enter a space (such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

2.1.4 Construction The erection, installation or assembly of a new real property facility; the addition, expansion, extension, alteration, conversion or replacement of an existing real property facility; or the relocation of a real property facility; including demolition of facility(ies) to be replaced, supporting utilities, roads, parking lot, equipment installed in and made a part of such facilities, related site preparation, excavation, filling and landscaping, or other land improvements.

2.1.5 Contract Discrepancy

Report (CDR)

A report, sent by the Government to the Contractor in which the Contractor is required to complete when performance is unsatisfactory. The CDR requires the Contractor to explain to the Contracting Officer, in writing within 10 calendar days, why performance is unsatisfactory, how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future.

2.1.6 Contracting Officer (KO) That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

2.1.7 Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

2.1.8 Contractor

Representative

That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

2.1.9 Defect A defect is composed of one or more documented deficiencies of unsatisfactory work performance caused by either poor performance (non compliant work) or non-performance.

2.1.10 Designated Government

Representative

A person(s) designated by the Government to be its authorized representative.

Spec Item

Title Description

2.1.11 Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

2.1.12 Equipment Fixed assets that are acquired as additions or supplements to more permanent assets.

2.1.13 Facility A building or structure designed and created to serve a particular function. A separate, individual building, structure, utility or other form of real property, including land. This includes temporary structures which are deemed permanently attached through means such as utilities service, concrete pads and tie downs, etc.

2.1.14 Frequency of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at intervals of 670 to 790 days.

Tri-Annual (T). Service performed once during each 36-month period of the contract at intervals of 1,005 to 1,185 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

2.1.15 Government Property All property owned by or leased to the Government or acquired by the Government.

Spec Item

Title Description

2.1.16 Maintenance and Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

2.1.17 MAXIMO

MAXIMO is facilities management software used at MCB Camp Lejeune. The MAXIMO software being furnished by the Government is version 4.03 and has been customized from its “out of the box” state to accommodate the needs of MCB Camp Lejeune. Future upgrades may be implemented during the term of this contract. All changes shall be adopted and implemented by the Contractor at no additional cost to the Government. Training on any adopted or implemented changes will be the responsibility of the Contractor.

2.1.18 Means Repair and

Remodeling Cost Data

A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average. Data has been targeted for residential, commercial, and industrial repair/remodeling projects. An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means".

2.1.19 Monthly Exposure

Report

A compilation of all Contractor and subcontractor employee-hours involved in delivering contract services on a Government property

2.1.20 Operation and

Maintenance and Support Information

(OMSI)

OMSI is a set of consultant-prepared data manuals that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle. Generally prepared following completion of new construction facility or major facility upgrade. OMSI’s typically include staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data.

2.1.21 Performance

Assessment

A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.1.22 Performance

Assessment Representative (PAR)

That individual designated by the KO to be responsible for the monitoring of Contractor performance.

2.1.23 Pre-expended Bin (PEB)

Materials and Supplies

The minor materials and supplies that are incidental to the job. Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint. Tooling and equipment costs are NOT INCLUDED and should be priced as the Contractor’s overhead costs.

2.1.23.1 PEB Materials and Minor materials and supplies which meet the definition in 2.1.23 above and for which the total direct cost of

Spec Item

Title Description

Supplies for FFP Work any one material line item (each) shown on the material estimate is $100.00 or less.

2.1.23.2 PEB Materials and

Supplies for IDIQ Work Minor materials and supplies which meet the definition in 2.1.23 above and for which the total direct cost of the total material line item shown on the estimate is $15.00 or less.

2.1.24 Quality Control (QC) A method used by the Contractor to control the quality of goods and services produced.

2.1.25 Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

2.1.26 Service Call Service calls are unscheduled, small work items of a one-time nature typically issued to correct or repair situations including but not limited to structural, mechanical, plumbing, electrical, grounds, road, or miscellaneous services. Service calls are brief in scope and do not reasonably require detailed job planning.

Service call work may require the Contractor, at no additional cost to the Government, to correct or repair areas of willful damage, user negligence, abuse, misuse, or vandalism. Multiple maintenance, repair, and minor construction requirements received for the some trade in the same building or structure at the same time will be combined into one service call as long as the service call threshold is not exceeded. Service calls are classified as emergency, urgent or, routine work requests. Service calls are called in to the work reception center by building occupants or generated by designated Government or Contractor representatives.

2.1.26.1 Emergency Service Call Emergency service call work is work requiring immediate action to correct or prevent loss or damage to Government property and assets, restore disrupted essential services, or eliminate life-threatening hazards to personnel or property.

2.1.26.2 Urgent Service Call Service work will be classified by the Government as urgent when the failure does not immediately endanger personnel or threaten to damage property, but would soon affect the health or well being of personnel, disrupt essential services, or hinder operational missions.

2.1.26.3 Routine Service Call Service calls that are not an emergency in nature.

2.1.26.4 Minor Service Call Service calls with a limit of liability less than $2,000 per occurrence. The limit of liability excludes material handling and rented or owned equipment costs; these costs should be included in the Contractor’s indirect or overhead costs. A Minor Service Call may be classified as Emergency, Urgent or Routine.

2.1.26.5 Major Service Call Service calls that exceed the $2,000 limit but will require less than $5,000 in total direct labor and material costs to accomplish. This work is initiated as a Minor Service Call and upon exceeding the $2,000 limit of liability is converted, at the discretion of the Contracting Officer, to a Major Service Call. The limit of liability excludes material handling and rented or owned equipment costs; these costs should be included in the Contractor’s indirect or overhead costs. A Major Service Call may be classified as Emergency, Urgent or Routine.

2.1.27 Time (in Days) When timeframes are addressed in number of days in this contract, "calendar" days shall be applied unless "work" days are specifically stated.

2.1.28 Unit Priced Labor (UPL) The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct

Spec Item

Title Description

Hour material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; costs for pre-expended bin materials, union agreements, crew sizes, hand tools, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, and profit.

Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

2.1.29 Utility Service

Responsibilities – Base Utilities

The Utility Service Provider’s responsibilities shall cease based on the guidance below and the drawings in attachment J-0200000—23 Utility Service Details. If there is a discrepancy between the definitions and provided drawings, the definitions will take precedence:

a. Underground Electrical, the point of demarcation shall be the line-side lugs connecting the service lateral conductor to the building meter base or service disconnect dependent on configuration.

b. Overhead Electrical, the point of demarcation shall be the connection immediately adjacent to the weatherhead connecting the service drop conductor to the service entrance conductor.

c. Water service, the point of demarcation shall be the lateral service tap at the water main. The connection shall be the property of the utility service provider.

d. Sanitary sewer, the point of demarcation shall be the lateral service connection at the sewer main. The connection shall be the property of the utility service provider.

e. Steam service, the point of demarcation shall be the main valve in the steam pit or mechanical room that shuts off the high-pressure steam. The main valve shall be the property of the utility service provider.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0730 – 1600, Monday thru Friday. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitate otherwise. Any other work outside the Government regular working hours requires notification to the PAR.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. Federal holidays falling on a Saturday will be observed on the preceding Friday;

federal holidays falling on a Sunday will be observed on the following Monday.

2.2.1.2 Restriction to Contractor Except as otherwise specified, all work shall be performed during regular working hours. If the Contractor

Spec Item

Title Description

Working Hours desires to work outside regular working hours, he/she must notify the PAR and/or the work reception. If contractor desires to work, outside of regular working hours, in certain areas aboard the base, he/she may require written approval. The written request for working must be submitted to the KO within two workdays prior to the date(s) being requested.

2.2.2 Wage Determinations Refer to J-0200000-02 for Service Contract Act (SCA), Davis Bacon Act (DBA) Building, Highway, and Heavy Wage determinations.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend meetings as directed by the Contracting Officer.

2.3.2 Partnering

To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the Clients who will receive services, principle individuals for NAVFAC, the performance assessment team, and representatives(s) of the Installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel, must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

A project’s characteristics determine the process level to be used. As such the following partnering level applies to the this contract:

Contract Partnering Level A The initial session will be at least one-day in duration and the follow-on sessions, held at a minimum of once every three months or as agreed to by the partners, will be at least a half-day in duration. The initial partnering session should be held at a neutral location off the installation that is acceptable to the Contractor and to the Government. Follow-on sessions may be held at location agreed to by both parties. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), easels, flipchart paper, colored markers, not paper, pens/pencils, flash cards, etc.) and have these items available at the partnering session.

The Contractor will copy documents for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.2.1 Partnering

Administration and Session Attendees

Upon contract award, the ACO will contact the Contractor, Client(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. The initial session must be scheduled as soon as possible after award of the contract. A partnership agreement, The Charter, should be

Spec Item

Title Description in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

For more information concerning Partnering read NAVFAC INSTRUCTION 11013.40A, which can be viewed in the Government’s Contracts Office.

NAVFAC

OICC

ROICC*

PCO

ACO*

CS*

Contractor

President/VP*

CM/KRPM*

Supervisor/ Superintendent* QC Manager* Safety Manager* SubKR Reps

Client

CO

XO

FSCM

TRCO*

PAR*

Region/Installation

ICO/IXO

PWO

APWO/DPWO*

Facilities Manager*

2.3.2.2 Contract Partnering

Session Attendees Level A

Legend * Next to title must attend, others “recommend attend”

ACO - Administrative Contracting Officer APWO/DPWO – Assistant Public Works Officer/Deputy Public Works Officer CO – Commanding Officer CM/KRPM – Contract Manager/Contractor Project Manager CS – Contract Specialist FSC PM/L – FSC Project Manager/Leader FSCM – Facility Support Contract Manager ICO/IXO – Installation Commanding Officer/Installation Executive Officer OICC – Officer in Charge of Construction

Spec Item

Title Description

PAR – Performance Assessment Representative PCO – Procuring Contracting Officer PWO – Public Works Officer QC Manager – Quality Control Manager ROICC – Resident Officer in Charge of Construction SPAR – Supervisory Performance Assessment Representative SubKR Reps – Subcontractor Representatives TRCO – Technical Representative or the Commanding Officer VP – Vice Present XO – Executive Officer

2.3.3 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable federal, state and local laws and regulations. Provide evidence of such permits and licenses to the KO before work commences and at other times as requested by the KO.

2.3.4 Insurance Within 15 days after award of this contract, the Contractor shall furnish the KO a certificate of insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance

Amounts

(a) Comprehensive General Liability: $500,000 per occurrence (required whenever a Contractor operates any GFGME)

(b) Automobile Liability: (required whenever a Contractor operates any GFGME) $200,000 per person $500,000 per occurrence $ 20,000 per occurrence for property damage

(c) Workmen’s Compensation: As required by Federal and State worker's compensation and occupational disease statutes.

(d) Employer’s Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers.

(e) Other as required by state law.

2.3.5 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall be liable for the cost of any repairs caused by negligence or abuse on their part, or on the part of their employees.

Spec Item

Title Description

2.3.6 Congestion and

Obstructions

Many of the items the Contractor will be working on including but not limited to: Unit Heaters, Air Conditioning Units, Sprinkler Systems, Lights, etc. are in very difficult places to gain access. Reasons for these difficulties include but are not limited to: high places, congested location, office furniture, partitions, aircraft, etc. The Contractor shall perform all the work in this specification with no additional compensation for the affect that these types (and other worksite) situations cause.

2.3.7 Access to Work Areas The Contractor shall make all arrangements through the Point Of Contact (POC) listed on the Service Call necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.3.7.1 Airfield Procedures All Contractor personnel and equipment in the vicinity of the taxiways, flight lines, and runways shall require clearance from the Air Traffic Control Tower at any time they are in or around the Airfield. Contractor personnel shall be under the control of the Airfield Operations Officer, located in the Airfield Tower, Bldg.

AS504, via FM 2-way radio. The Contractor shall furnish his own radios and insure that those radios are set to transmit and receive only on the frequency assigned to the Operations Duty Officer (ODO) for this purpose and at a maximum of 5 watts. Contractor personnel shall maintain radio contact with the control tower at all times while on the airfield area. The Contractor personnel shall comply with ASO P3710.7P, Airfield Operation Manual, MCAS New River, and ASO 5500.1B, Flight Line Security, whenever in the airfield area.

The Contractor shall be aware that frequently personnel may be delayed by the control tower in performing work and in moving from area to area on the airfield due to the assigned operations of the airfield. There are also times where the Contractors work will be interrupted, postponed or temporarily stopped by the ODO. All of these work delays, interruptions, stoppages, postponements, etc. will be at no additional cost to the Government. The Contractor shall carefully plan his work schedules and closely coordinate with the ODO and the airfield control tower in order to minimize conflicts with Contractor’s work and the operations of the airfield.

2.3.7.2 MCB Camp Lejeune

Base Orders and MCAS New River Air Station Orders

The Service Provider shall be acquainted with and obey all applicable MCB Camp Lejeune Base Orders and MCAS New River Air Station Orders. A complete listing of MCB Camp Lejeune Base Orders and MCAS new River Air Station Orders can be found in J-0200000-20.

Please be aware that Base Orders are subject to change and the contractor is required to abide by the most current Base Orders.

2.3.7.3 Military 96’s Where the Contractor is trying to coordinate work with a military person the Contractor may incur some difficulties doing so prior to and after each holiday. Military personnel are authorized the half of a day (Mon – Fri) before and after a holiday as additional time away from their place of work. Any delays will be at no

Spec Item

Title Description additional costs to the Government.

2.3.7.4 Point-of-Contact (POC)

Inaccessibility When the Contractor arrives at a facility and the customer point of contact is not available, the Contractor shall:

(a) If the customer POC is not accessible but the work required to complete the Service Work Order can be accomplished without the POCs involvement (e.g. no secured area needs to be opened) then complete the Service Call. Document the attempts to contact the customer POC on the completed Service Call.

(b) Make at least two subsequent attempts to reach the customer Point of Contact (POC) listed on the Service Call, (in person for “Urgent” or “Emergency” Service Work Orders, and in person or via telephone for “Routine” Service Calls). All attempts to contact POC by the Contractor shall be made within the appropriate timeliness standards for the Service Call.

(c) Document attempted customer POC contacts on the Service Call, noting the date and time of each attempt and method of attempted contact.

(d) Notify the Government via telephone of the failed contact attempts the and forward the documented Service Call to the Government by close of business the next workday after the last failed attempt to contact the POC.

2.3.8 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in J-0200000-03.

2.3.9 Invoicing Procedures Invoicing procedures are listed in J-0200000-04 and Section G.

2.3.10 Key Control The Contractor shall establish and maintain on file a written Key Control Plan to ensure that keys issued to the Contractor by the Government are not lost, misplaced or used by unauthorized persons. The Contractor shall maintain accountability of keys:

(1) Master/File Keys. Master/File keys for buildings will only be issued to authorized Service Provider personnel performing services under this contract. Building numbers or room numbers shall not be placed on master/file keys. Keys shall be coded so as to identify buildings or room numbers. Keys to areas where fire alarms, panels and extinguishing systems are located shall be provided to the Fire Department. Master/file keys shall not be checked out to anyone other than authorized personnel, (i.e. to the Provost Marshal or the Fire Department) unless authorized by the Government. The Contractor shall provide a copy of the key inventories to the Government semi annually within five working days of the date of request.

(2) Key Duplication. The Contractor shall not duplicate Government keys unless authorized by the Government. Key duplication shall be kept to the minimum necessary for mission accomplishment.

Spec Item

Title Description

(3) Unauthorized Users. Use of Government keys issued to the Contractor by any person other than authorized Contractor personnel is prohibited. The Contractor shall not permit entrance to locked areas to any person other than Contractor personnel engaged in performance of work in those areas without written authorization by the Government. The Government will have access to any government-owned property under the control of the Contractor.

(4) Lost Keys. The Contractor shall orally report any occurrence of lost keys to the Government within 30 minutes of discovery of the loss. The Contractor shall also provide the Government a written report by close of business the next working day following the discovery of the loss. The report shall contain the key number, location(s) accessed by the key, date and time the key was discovered missing, name of person signing for the key and any other relevant details. In addition the report shall also provide the number of locks that impact security.

2.3.11 Maps and Utility

Locations

Maps provided to the Contractor are not 100% accurate, however they are the best available and are the ones used by the Government workforce. The Contractor is totally responsible for locating all underground obstructions (including but not limited to: utilities, abandoned objects, etc.) and the necessary repairs to the same if they are damaged by the Contractor. The most current version of base maps (utilities, buildings, etc.)

for the Contractor to use in locating buildings, utilities, roads, etc. on Marine Corps Base Camp Lejeune are available for review by Offerors in the portion of the Technical Library located at Bldg. 1101 during the Governments normal work hours. The Contractor will be provided three full sized copies of the base maps that locate facilities within 7 days after contract award.

2.3.12 Replacement, Modernization, and Renovation

During the term of the contract, the Government may replace, renovate, or improve systems and equipment at the Government's expense and by means not associated with this contract. All replaced, improved, updated, modernized, or renovated systems and equipment shall be maintained and/or repaired by the Contractor at no additional cost to the Government unless such changes result in an increase or decrease in contract requirements. Changes, replacements, or deletions which result in an increase or decrease in contract requirements will result in adjustments to the contract price in accordance with the "CHANGES" clause, Section I.

2.3.13 Worksite Storage The Contractor shall maintain all worksite(s) in a clean and safe condition at all times (even while no work is being performed). The Contractor will not be allowed to stage any materials at a worksite for more than one day without prior approval by the Contracting Officer.

2.3.14 Site Damage Any site damage caused by the Contractor shall be repaired at no additional cost to the Government as approved by the Contracting Officer

2.4 Government-Furnished

Property, Materials and Services

In accordance with NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.

Spec Item

Title Description

Joint Inventory. During the two weeks prior to the contract start date a joint inventory shall be completed by the Contractor and the Government for all GFP (GFF, GFE, GFM, GFII, and GFGME).

(a) During the inventory, the Contractor shall determine which items he/she chooses to accept as Government furnished and the exact quantity for all items except GFII. All GFII shall be accepted and maintained by the Contractor. Condition, serviceability and monetary value of all GFP will be jointly decided between the Government and the Contractor. In the event of a dispute on one of these parameters the Governments position will be final or the Contractor shall not be allowed use of that item.

(b) Items not desired for use by the Contractor shall be identified on the joint inventory.

Items not desired by the Contractor shall be staged by the Contractor at an on-base location indicated by the Contracting Officer for Contractor loading, transportation, and unloading (all at no additional cost to the Government). Disposition may include transporting the items to multiple locations to include DRMO. All loading, transporting, and unloading shall be completed within the first 60 days following the contract start date.

(c) The Contractor shall prepare and certify a detailed final electronic inventory listing (jointly performed by the Government and the Contractor), and maintain the inventory in a current status for the initial contract term and for all option years. Final payment for each contract term will be withheld until the Contractor has reconciled their inventory with the Governments. Final Payment on this contract will be withheld until full restitution has been made by the Contractor to the Government for all Government Furnished Property not returned in an acceptable condition to the Government according to this Contract.

(d) The Contractor shall annually review and submit to the Government a signed copy of the Defense Property Accounting System (DPAS) listing that will be provided to the Service Provider Annually for the annual inventory report. Submittal to the Government shall be within 30 days of the anniversary start date of this contract.

If the Contractor elects to return an item of GFP to the Government after the contract start date they shall be responsible for adjusting the inventory record, performing all necessary inspections (including documentation of the inspection), completing all necessary paperwork (DD1348, etc.) for returning the GFP to the Government (including DRMO), and all loading/ transporting/ and unloading of the GFP to its final point of disposal.

Spec Item

Title Description

2.4.1 Government-Furnished

Facilities (GFF)

The Government will furnish or make available to the Contractor the facilities and areas shown in J-0200000-

05. Upon completion of the contract, all facilities shall be returned to the Government in the same or better condition as received, except for reasonable wear. The Contractor shall be liable for the cost of any repairs caused by negligence or abuse on their part, or on the part of their employees. The Contractor will be issued Service Calls and IQ work (when appropriate) to perform certain work (including but not limited to: interior painting, maintenance, repair, and related work) to keep the GFFs in the same or better condition as received, except for reasonable wear. Requests for Service Calls and IQ work may be initiated by the Government or the Contractor. The Contractor shall designate two representatives that will be authorized to call in requests for Service Calls and IQ work for GFFs. No work on a GFF shall be performed until the Contractor receives a Service Call or a Task Order (for IQ work). The Contractor shall maintain all shops, material storage, buildings, structures, and all other areas furnished for the performance of this contract in a clean, neat, order and sanitary condition. The Contractor shall provide all housekeeping. Prior to erecting new or temporary facilities or making alterations to Government furnished facilities, the Contractor shall obtain written approval from the Contracting Officer. The Contractor shall be responsible for the physical security of the Government Furnished Facilities and installed equipment in accordance with Marine Corps Order (MCO) P5530.14 and BO P3440.6D. The Contractor shall secure all Government Furnished Property when not occupied by Contractor personnel.

2.4.2 Government-Furnished

Utilities

The Government will furnish utility services as specified in NAVFAC 5252.245-9300, "GOVERNMENT FURNISHED PROPERTY, MATERIALS AND SERVICES (DEC 94) clause, Section I. Information concerning the location of existing outlets may be obtained from the Contracting Officer. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work. The Contractor shall ensure the most effective and efficient use of utilities by his employees to conserve energy and financial resources. Utilities shall only be used for the execution of work in this contract.

Utilities for this solicitation include water, electricity, sewage collection, natural gas, steam, and compressed air. Existing wired telephone instruments will be turned over for the Contractor’s use and the phone lines and facsimile lines indicated in J-0200000-05, GOVERNMENT FURNISHED FACILITIES for on-base, local area, Defense Switched Network (DSN) calling, and long distance service for official calls (for performance of work in this solicitation) will be made available. Government phone lines will be utilized for official use only that is directly related to performance of work under this contract. Maintain telephone security for all telephones, in accordance with DoD Directive (DoD) 4640.1(Series). Portable radios will be supplied and maintained by the Government as identified in J-02000000-06. No cellular, or pager instruments will be furnished by the Government. No networking or Internet access will be provided by the Government, other than the three computers to be used to input the data into the Base Hazardous Material Management Data Program identified in J-02000000-07.

2.4.3 Government-Furnished

Materials (GFM)

Government Furnished Material (GFM). The Government will furnish or make available to the Contractors the materials on-hand at the contract start date. These materials are described in J-0200000-08, GOVERNMENT FURNISHED MATERIALS, and are to be used only in the performance of this contract. The

Spec Item

Title Description use of GFM for any other purpose is prohibited. The Contractor shall provide a monthly report detailing what GFM was used and for what work orders until all GFM is depleted. All GFM not used on this Contract shall be returned to the Government prior to final payment. All materials beyond those provided as GFM must be purchased and furnished at the Contractor’ expense, and those materials that meet the requirements of 2.4.6, Government Reimbursable Materials For Firm Fixed Priced Work, will be reimbursed by the Government in accordance with the solicitation requirements. No materials other than those identified during the Joint Inventory will be furnished by the Government. All materials required to perform the work that were not turned over during the Joint Inventory shall be provided by the Contractor.

2.4.4 Government-Furnished

Equipment (GFE)

The Government will furnish or make available to the Contractor the tools, equipment, furniture, etc. (referred to as GFE) described in J-0200000-09, GOVERNMENT FURNISHED EQUIPMENT (OFFICE FURNITURE AND OFFICE EQUIPMENT), This furniture and office equipment is offered in "as is" condition, requiring inventory and disposal of unused or unwanted items. Through DRMO.