N4008508R8438Spec.pdf

Renovate Building M415 to Office Space 05088438

SECTION 01 11 00

SUMMARY OF WORK

01/07

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Description

The work includes modifying the building from a storage facility to office space by replacing the ceiling, addind doors, adding a bathroom and a shower room, upgrading the electrical system, demolishing the steam heating system and adding a het pump system and incidental related work.

1.1.2 Location

The work shall be located at the Marine Corps Base, Camp Lejeune, North Carolina approximately as shown. The exact location will be indicated by the Contracting Officer.

1.2 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.3 LOCATION OF UNDERGROUND FACILITIES

The Contractor will be responsible for obtaining the services of a professional utility locator to scan the construction site with electromagnetic or sonic equipment, and mark the surface of the ground where existing underground utilities are discovered. Verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated or specified to be removed but indicated or discovered during scanning in locations to be traversed by piping, ducts, and other work to be installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.3.1 Notification Prior to Excavation

Notify the Contracting Officer 48 hours prior to starting excavation work in order to permit making arrangements with public works personnel to scan the area for unmarked utilities. Obtain station digging permits prior to starting excavation work.

SECTION 01 11 00 Page 1

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 11 00 Page 2

SECTION 01 12 00

CUTTING AND PATCHING

01/07

PART 1 GENERAL

1.1 CUTTING

Shall be done by sawing along straight lines. The amount cut out shall be the minimum necessary to accommodate the new work. No flame cutting will be permitted without written permission of the Officer in Charge of Construction.

1.2 HOLES

Shall be rotary drilled. The size shall be the minimum necessary to accommodate the new work.

1.3 PATCHING

Shall be done with materials which match the existing in color, quality and surface texture when finished.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 12 00 Page 1

SECTION 01 14 00

WORK RESTRICTIONS

01/07

PART 1 GENERAL

1.1 SPECIAL SCHEDULING REQUIREMENTS

a. The building will be vacant during the entire construction period. The Contractor shall conduct his operations so as to cause the least possible interference with normal operations of the surrounding activities.

b. Permission to interrrupt any Station roads, railroads, and/or utility service shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Station Regulations

Ensure that Contractor personnel employed on the Station become familiar with and obey Station regulations. Keep within the limits of the work and avenues of ingress and egress as directed. Do not enter restricted areas unless required to do so and until cleared for such entry. Wear hard hats in designated areas. Do not enter any restricted aras unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

1.2.2 Working Hours

Regular working hours shall consist of an eight and one-half hour period established by the Contracting Officer, Monday through Friday, excluding Government holidays.

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Provide written request at least 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer.

1.2.4 Occupied and Existing Buildings

The Contractor shall be working in an existing buildings which is occupied. Do not enter the building without prior approval of the Contracting Officer.

1.2.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

SECTION 01 14 00 Page 1

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, and compressed air shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours." This time limit includes time for deactivation and

d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 14 00 Page 2

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

01/07

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

COE EP-1110-1-8 (1995) Construction Equipment Ownership and Operating Expense Schedule

1.2 SUBMITTALS

Submit the following in accordance with Section 01 33 00,"Submittal Procedures."

SD-01 Preconstruction Submittals

Schedule of prices

1.3 SCHEDULE OF PRICES

1.3.1 Data Required

Within 15 calendar days of notice of award, prepare and deliver to Contracting Officer a schedule of prices (construction contract) on the forms furnished by the Government. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, and extended prices therefor. Schedule of prices shall be separated by individual building numbers with subtotals for each building.

1.3.2 Schedule Instructions

Payments will not be made until the schedule of prices has been submitted to and approved by the Contracting Officer. Identify the cost for site work, and include incidental work to the 5 foot line. Identify costs for the building(s), and include work out to the 5 foot line. Workout to the 5 foot line shall include construction encompassed within a theoretical line 5 feet from the face of exterior walls and shall include attendant construction, such as cooling towers, placed beyond the 5 foot line.

1.4 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause "DFARS 252.236-7000, Modification Proposals-Price Breakdown," and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, equipment use rates shall be based upon the applicable provisions of the COE EP-1110-1-8.

SECTION 01 20 00 Page 1

1.5 CONTRACTOR'S PAYMENT REQUEST

1.5.1 Proper Payment Request

A proper request for payment/invoice shall comply with all requirements specified in this Section and the contract payment clauses. If any invoice does not comply with these requirements, it shall be returned with a statement of the reasons why it was not a proper invoice. A proper payment request/invoice includes the following information, completed forms, and number of copies indicated. Upon request, the Contracting Officer will furnish copies of Government forms.

a. Contractor's Invoice on NAVFAC Form 7300/30, which shall show the basis for arriving at the amount of the invoice. Submit one original and two copies.

b. Contractor's Monthly Estimate for Voucher (LANTNAVFACENGCOM Form 4-4330/110. Submit original and two copies.

c. Payment Certification. Furnish as specified in "FAR Clause 52.232-5 (c) Payments under Fixed-Price Construction Contracts."

Submit one original.

d. QC Invoice Certification. Furnish as specified in Section 01 45 10, "Quality Control." Submit one original.

1.5.1.1 Progress Payments

In addition to the requirements stated in Paragraph 1.5.1, "Proper Payment Request" above, the Contractor's request for progress payments shall include the following:

a. Updated Progress Schedule: Furnish an updated progress schedule as specified in contract clause FAR 52.236-15 "Schedules for Construction Contracts" and Section 01 32 16, "Construction Progress Documentation." Submit one copy.

1.5.1.2 Final Payments

The request for final payment is submitted after completion and acceptance of all work and all other requirements of the contract. Before submitting the final invoice the Contractor shall meet with the appropriate Government representatives to determine the final invoice amount, including the assessment of liquidated damages, if any, and to make sure the final release is complete and accurate. In addition to the requirements in Paragraph 1.5.1, "Proper Payment Request" above, the Contractor's request for final payment shall include the following:

a. A final release executed on the standard form provided by the Contracting Officer. Submit two originals with final payment request.

b. NC Tax certified statement and report for the prime and each subcontractor (FAR 52.229-7). Submit two copies.

c. As-built drawings (if applicable).

d. Warranties (if applicable).

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e. O&M manuals (if applicable).

f. Final payrolls (FAR 52.222-6).

g. A release for an assignment of claims (if applicable). Submit three originals.

1.5.2 Procedures for Submitting Payment Request

a. The Contractor may submit only one invoice for payment each month as the work progresses.

b. The invoice shall be delivered to the ROICC Office, Administrative Branch, between five calendar days before and five calendar days after the contract award date. Invoices received outside this schedule shall be returned to the Contractor unprocessed. The Contractor will have to wait until the following month to submit their next invoice.

c. Invoices shall be delivered during normal work hours from 7:30 AM up to 4:00 PM (EST), Monday through Friday, excluding holidays.

1.6 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of a proper payment request/invoice by the Contractor.

1.6.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this contract will, at the discretion of the Contracting Officer, be subject to the following:

a. Reasonable retention and/or deductions due to defects in material or workmanship; potential liquidated damages; and/or failure to comply with any other requirements of the contract.

b. Claims which the Government may have against the Contractor under or in connection with this contract; and

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor.

d. Failure to provide up to date record drawings not current as stated in Contract Clause "FAC 5252.236-9310, Record Drawings"; NC State tax certified statement and report in accordance with FAR 52.229-2; labor payrolls in accordance with FAR 52.222-6; as-built drawings in accordance with Section 01 45 10, "Quality Control";

warranties and O&M manuals; and any other requirements in the contract.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 20 00 Page 3

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

03/07

PART 1 GENERAL

1.1 SUBMITTALS

Submit the following in accordance with the Section 01 33 00, "Submittal Procedures."

SD-01 Preconstruction Submittals

List of contact personnel

1.2 MINIMUM INSURANCE REQUIREMENTS

Procure and maintain during the entire period of performance under this contract the following minimum insurance coverage:

a. Comprehensive general liability: $500,000 per occurrence

b. Automobile liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

c. Workmen's compensation as required by Federal and State workers' compensation and occupational disease laws,

d. Employer's liability coverage of $100,000, except in States where workers compensation may not be written by private carriers,

e. Others as required by State law.

1.3 ELECTRONIC MAIL (EMAIL)

a. The Contractor is required to establish and maintain electronic mail (email) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats.

b. Within 10 days after contract award; the Contractor shall provide the Contracting Officer a single (only one) email address for the ROICC office to send communications related to this contract correspondence. The ROICC office may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc.

c. Multiple email addresses are not authorized.

d. It is the Contractor's responsibility to make timely distribution of all ROICC email within its own organization, including field office(s).

e. The Contractor shall promptly notify the Contracting Officer, in writing, of any changes to their email address.

SECTION 01 30 00 Page 1

1.4 CONTRACTOR PERSONNEL REQUIREMENTS

1.4.1 Subcontractors and Personnel

Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.4.2 Identification Badges

Identification badges will be furnished without charge. Application for and use of badges will be as directed below. Immediately report instances of lost or stolen badges to the Contracting Officer.

1.4.3 Business Access Security Requirements

1.4.3.1 Business Access Definition

Contractor/subcontractor employees requiring installation access to MCB, Camp Lejeune or MCAS New River, N.C. must obtain a Business Access Identification Badge for that particular installation. Regularly scheduled delivery personnel, to include FEDEX, UPS, Pick-up and deliveries, should, also, follow the Business Access guidelines described below. Personnel requiring Business Access Identification Badges shall submit all documentation listed below. Badges are not required if the contracted position requires the employee to obtain a Common Access Card (CAC) which will be identified separately within the Government contract.

1.4.3.2 Installation Security Access Requirements

Contractor shall accomplish the security requirements below within 10 days after award or prior to performance under the contract.

1.4.3.3 Business Access Identification Badge Requirement

In order to obtain a Business Access Identification Badge for access to MCB, Camp Lejeune, and satellite activities, or MCAS New River, NC, all personnel providing services under this contract shall be required to present the documentation below to the following offices, as applicable:

MCB, Camp Lejeune, NC and its satellite activities. Report as follows:

1. Identification Card Center, 59 Molly Pitcher Road for badge (910-451-2727).

MCAS New River, NC. Report as follows:

1. S-4 (Facilities Office), Bldg AS-211 (1st Deck) for registration on contractor's list (910-449-6310).

2. Pass and Identification Office, Bldg AS-211 (1st Deck) for badge and vehicle decal (910-449-5427/5428).

1.4.3.4 Proof of Employee Citizenship or Legal Alien Status

Acceptable documents include birth certificate, Social Security Cards, Immigration and Naturalization Service (INS) forms and passports.

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1.4.3.5 Proof of Criminal Records Check

Proof of a criminal records check from the county or state where the employee has resided for the previous two years (or length of legal residence for foreign nationals in the U.S. for less than two years).

Criminal background records checks must be from a credible source. Many credible sources exist, but some examples include the County Courthouse, Infolink Screening Services, Inc. (www.infolinkscreening.com), IntegraScan Criminal Records Checks (www.integrascan.com), Intelius Employee Screening (www.Intelius.com), and Castle Branch www.castlebranch.com). Subsequent to the initial criminal background records checks, local criminal records checks shall be conducted annually prior to renewal of badges for reevaluation.

1.4.3.6 Letter Provided By Contracting Officer Indicating Contract

Letter provided by Contracting Officer indicating contract, contract period and prime contractor. Proof of employment on a valid Government contract (e.g., a letter on company letterhead from the prime contractor including contract number and term).

1.4.3.7 Photo ID

Valid state or federal issued picture identification card. Acceptable documents include state drivers license, DMV issued photo identification, or alien registration card.

1.4.4 Denial of Access

Installation access shall be denied if it is determined that an employee:

a. Is on the National Terrorist Watch List

b. Is illegally present in the United States.

c. Is subject to an outstanding warrant.

d. Has knowingly submitted an employment questionnaire with false or fraudulent information.

e. Has been issued a debarment order and is currently banned from military installations.

f. Is a Registered Sexual Offender, or has any Felony Conviction within the past two years.

1.4.5 Appeal Process

All appeals should be directed to the Base Inspector's Office for any individual that has been denied access to the Base.

1.4.6 Display of Badges

Contractors/subcontractors shall prominently display their badges on their person at all times. Upon completion/termination of this contract or an individual's employment, the Contractor shall collect and turn in to the Pass & ID Office all badges. If the Contactor fails to obtain the employee's badge, the Pass & ID Office will be notified within 24 hours.

SECTION 01 30 00 Page 3

Immediately report instances of lost or stolen badges to the Contracting Officer.

1.4.7 Contractor and Subcontractor Vehicle Requirements

Each vehicle to be used in contract performance shall show the Contractor's or subcontractor's name so that it is clearly visible and shall always display a valid state license plate and safety inspection sticker. To obtain a vehicle decal, which will be valid for one year or contract period, whichever is shorter, Contractor or subcontractor vehicle operators shall provide to the Vehicle Registration Office, 60 Molly Pitcher Road for vehicle decal (910-451-1158):

a. An installation sponsor request forwarded to provost Marshall office

b. A valid form of Federal or state government I.D.

c. If driving a motor vehicle, a valid driver's license, vehicle registration and proof of insurance

Upon completion/termination of this contract or an individual's employment, the Contractor shall collect and turn in to Vehicle Registration all Government vehicle decals. If any are not collected, the Contractor shall notify the Vehicle Registration Office within 24 hours.

1.4.8 Security Checks

Contractor personnel and vehicles shall only be present in locations relevant to contract performance. All Contractor personnel entering the base shall conform to all Government regulations and are subject to such checks as may be deemed necessary to ensure that violations do not occur.

Employees shall not be permitted on base when such a check reveals that their presence would be detrimental to the security of the base. Subject to security regulations, the Government will allow access to an area for servicing equipment and/or performing required services. Upon request, the Contractor shall submit to the Contracting Officer questionnaires and other forms as may be required for security purposes.

1.5 SUPERVISION

Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. In addition, if a Quality Control (CQ) representative is required on the contract, then that individual shall also have fluent English communication skills.

NOTE: If training and experience requirements of Section 01 45 10, "Quality Control" and 01 35 29, "Safety and Occupational Health Requirements" have been met the supervisor may also serve as QC Manager and Site Safety and Health Officer (SSHO).

1.6 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices, shop drawings, and other submittals, scheduling programming, and prosecution of the work.

SECTION 01 30 00 Page 4

Major subcontractors who will engage in the work shall also attend.

1.7 PARTNERING

To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and Subcontractors. Key stakeholders, including the Clients who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel, must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Contract Partnering Level C This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government and Contractor stakeholders present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners. Partnering sessions should be held at or near the location of the activity Contracting Office. The participants shall bear their own costs for meals, lodging, and transportation associated with partnering.

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SECTION 01 32 16

CONSTRUCTION PROGRESS DOCUMENTATION

01/07

PART 1 GENERAL

1.1 SUBMITTALS

Submit the following in accordance with Section 01 33 00, "Submittal Procedures."

SD-01 Preconstruction Submittals

Construction schedule

Equipment delivery schedule

1.2 CONSTRUCTION SCHEDULE

Within 21 days after receipt of the Notice of Award, prepare and submit to the Contracting Officer for approval a Critical Path Method (CPM), Network Schedule in accordance with the terms in Contract Clause "FAR 52.236-15, Schedules for Construction Contracts," except as modified in this contract. Primavera Suretrak 3.0 will be utilized to produce and update all progress schedules.

1.3 EQUIPMENT DELIVERY SCHEDULE

1.3.1 Initial Schedule

Within 30 calendar days after approval of the proposed construction schedule, submit for Contracting Officer approval a schedule showing procurement plans for materials, plant, and equipment. Submit in the format and content as prescribed by the Contracting Officer, and include as a minimum the following information:

a. Description.

b. Date of the purchase order.

c. Promised shipping date.

d. Name of the manufacturer or supplier.

e. Date delivery is expected.

f. Date the material or equipment is required, according to the current construction schedule.

1.4 NETWORK ANALYSIS SYSTEM (NAS)

The Contractor shall use the critical path method (CPM) to schedule and control construction activities.

a. Construction time for all major systems and components;

SECTION 01 32 16 Page 1

1.4.1 CPM Submittals and Procedures

Submit all network analysis and updates in hard copy. Also submit CPM network schedule on 3 1/2 inch high density (1.4 MB) floppy disks. The network analysis system shall be submitted using SureTrak 3.0 software and be capable of running on an IBM compatible computer (IBM is a registered trademark of International Business Machines), operating with "Microsoft Windows 95". The network analysis system shall be kept current, with changes made to reflect the actual progress and status of the construction.

1.5 UPDATED SCHEDULES

Update the construction schedule and equipment delivery schedule at monthly intervals or when schedule has been revised. Reflect any changes occurring since the last update. Submit copies of the purchase orders and confirmation of the delivery dates as directed.

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SECTION 01 32 16 Page 2

SECTION 01 33 00

SUBMITTAL PROCEDURES

01/07

PART 1 GENERAL

1.1 SUMMARY

1.1.1 Government-Furnished Information

Submittal register database and submittal management program will be delivered to the contractor, by contracting officer on 3 1/2 inch disk.

Register database will have the following fields completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g.

SD-04 Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Column (f): Indicate approving authority for each submittal. The Contracting Officer is approving authority for all submittals.

The database and submittal management program will be extractable from the disk furnished to contractor, for operation on contractor's IBM compatible personal computer with 640kb RAM,a hard drive,and 3 1/2 inch high density floppy disk drive.

1.2 DEFINITIONS

1.2.1 Submittal

Shop drawings, product data, samples, and administrative submittals presented for review and approval. Contract Clauses "FAR 52.236-5, Material and Workmanship," paragraph (b) and "FAR 52.236-21, Specifications and Drawings for Construction," paragraphs (d), (e), and (f) apply to all "submittals."

1.2.2 Types of Submittals

All submittals are classified as indicated in paragraph "Submittal Descriptions (SD)". Submittals also are grouped as follows:

a. Shop drawings: As used in this section, drawings, schedules, diagrams, and other data prepared specifically for this contract, by contractor or through contractor by way of subcontractor, manufacturer, supplier, distributor, or other lower tier contractor, to illustrate portion of work.

b. Product data: Preprinted material such as illustrations, standard

SECTION 01 33 00 Page 1 schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate portion of work, but not prepared exclusively for this contract.

c. Samples: Physical examples of products, materials, equipment, assemblies, or workmanship that are physically identical to portion of work, illustrating portion of work or establishing standards for evaluating appearance of finished work or both.

d. Administrative submittals: Data presented for reviews and approval to ensure that administrative requirements of project are adequately met but not to ensure directly that work is in accordance with design concept and in compliance with contract documents.

1.2.3 Submittal Descriptions (SD)

SD-01 Preconstruction Submittals

Certificates of insurance Surety bonds List of proposed subcontractors List of proposed products Construction Progress Schedule Submittal schedule Schedule of values Health and safety plan Work plan Quality control plan Environmental protection plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the contractor for integrating the product or system into the project.

Drawings prepared by or for the contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

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Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports

Daily checklists

Final acceptance test and operational test procedure

SD-07 Certificates

Statements signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative to confirm compliance with manufacturer's

SECTION 01 33 00 Page 3 standards or instructions.

Factory test reports.

SD-10 Operation and Maintenance Data

Data intended to be incorporated in operations and maintenance manuals.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

As-built drawings

Special warranties

Posted operating instructions

Training plan

1.2.4 Approving Authority

Person authorized to approve submittal.

1.2.5 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce construction and materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.3 SUBMITTALS

Submit the following in accordance with the requirements of this section.

SD-11 Closeout Submittals

Submittal register

1.4 USE OF SUBMITTAL REGISTER DATABASE

Prepare and maintain submittal register, as the work progresses. Use electronic submittal register program furnished by the Government or any other format. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by government; retain data which is output in columns (a), (g), (h), and (i) as approved.

1.4.1 Submittal Register

Submit submittal register as an electronic database, using submittals management program furnished to contractor. Submit with quality control plan and project schedule required by Section 01 45 10, "Quality Control" and Section 01 32 16, "Construction Progress Documentation." Do not change data in columns (c), (d), (e), and (f) as delivered by the government.

Verify that all submittals required for project are listed and add missing submittals. Complete the following on the register database:

Column (a) Activity Number: Activity number from the project schedule.

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Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date contractor needs approval of submittal.

Column (i) Contractor Material: Date that contractor needs material delivered to contractor control.

1.4.2 Contractor Use of Submittal Register

Update the following fields in the government-furnished submittal register program or equivalent fields in program utilized by contractor.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.4.3 Approving Authority Use of Submittal Register

Update the following fields in the government-furnished submittal register program or equivalent fields in program utilized by contractor.

Column (b).

Column (l) List date of submittal receipt.

Column (m) through (p).

Column (q) List date returned to contractor.

1.4.4 Contractor Action Code and Action Code

Entries used will be as follows (others may be prescribed by Transmittal Form):

NR - Not Received

AN - Approved as noted

A - Approved

RR - Disapproved, Revise, and Resubmit

1.4.5 Copies Delivered to the Government

Deliver one copy of submitted register updated by contractor to government with each invoice request. Deliver in electronic format, unless a paper copy is requested by contracting officer.

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1.5 PROCEDURES FOR SUBMITTALS

1.5.1 Reviewing, Certifying, Approving Authority

QC organization shall be responsible for reviewing and certifying that submittals are in compliance with contract requirements. The Contracting Officer is the approving authority for all submittals.

1.5.2 Constraints

a. Submittals listed or specified in this contract shall conform to provisions of this section, unless explicitly stated otherwise.

b. Submittals shall be complete for each definable feature of work;

components of definable feature interrelated as a system shall be submitted at same time.

c. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

d. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.5.3 Scheduling

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential requirements to resubmit.

b. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 15 working days for submittals for QC manager approval and 20 working days for submittals for contracting officer approval. Period of review for submittals with contracting officer approval begins when Government receives submittal from QC organization. Period of review for each resubmittal is the same as for initial submittal.

c. For submittals requiring review by fire protection engineer, allow review period, beginning when government receives submittal from QC organization, of 45 working days for return of submittal to the contractor. Period of review for each resubmittal is the same as for initial submittal.

1.5.4 Variations

Variations from contract requirements require Government approval pursuant to contract Clause entitled "FAR 52.236-21, Specifications and Drawings for Construction" and will be considered where advantageous to government.

1.5.4.1 Considering Variations

Discussion with contracting officer prior to submission, will help ensure functional and quality requirements are met and minimize rejections and resubmittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal

(VECP).

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1.5.4.2 Proposing Variations

When proposing variation, deliver written request to the contracting officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to government. If lower cost is a benefit, also include an estimate of the cost saving. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.5.4.3 Warranting That Variation Are Compatible

When delivering a variation for approval, contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.5.4.4 Review Schedule Is Modified

In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.

1.5.5 Contractor's Responsibilities

a. Determine and verify field measurements, materials, field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and contract documents.

b. Transmit submittals to QC organization in accordance with schedule on approved Submittal Register, and to prevent delays in the work, delays to government, or delays to separate contractors.

c. Advise contracting officer of variation, as required by paragraph entitled "Variations."

d. Correct and resubmit submittal as directed by approving authority. When resubmitting disapproved transmittals or transmittals noted for resubmittal, the contractor shall provide copy of that previously submitted transmittal including all reviewer comments for use by approving authority. Direct specific attention in writing or on resubmitted submittal, to revisions not requested by approving authority on previous submissions.

e. Furnish additional copies of submittal when requested by contracting officer, to a limit of 20 copies per submittal.

f. Complete work which must be accomplished as basis of a submittal in time to allow submittal to occur as scheduled.

g. Ensure no work has begun until submittals for that work have been returned as "approved," or "approved as noted", except to the extent that a portion of work must be accomplished as basis of submittal.

1.5.6 QC Organization Responsibilities

a. Note date on which submittal was received from contractor on each submittal.

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b. Review each submittal; and check and coordinate each submittal with requirements of work and contract documents.

c. Review submittals for conformance with project design concepts and compliance with contract documents.

d. Act on submittals, determining appropriate action based on QC organization's review of submittal.

(1) When QC manager is approving authority, take appropriate action on submittal from the possible actions defined in paragraph entitled, "Actions Possible."

(2) When contracting officer is approving authority or when variation has been proposed, forward submittal to Government with certifying statement or return submittal marked "not reviewed" or "revise and resubmit" as appropriate. The QC organization's review of submittal determines appropriate action.

e. Ensure that material is clearly legible.

f. Stamp each sheet of each submittal with QC certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only.

(1) When approving authority is contracting officer, QC organization will certify submittals forwarded to contracting officer with the following certifying statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number N40085-08-R-8438, is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by Submittal Reviewer _____________________, Date _______ (Signature when applicable)

Certified by QC manager _____________________________, Date ______" (Signature)

g. Sign certifying statement or approval statement. The person signing certifying statements shall be QC organization member designated in the approved QC plan. The signatures shall be in original ink. Stamped signatures are not acceptable.

h. Update submittal register database as submittal actions occur and maintain the submittal register at project site until final acceptance of all work by contracting officer.

i. Retain a copy of approved submittals at project site, including contractor's copy of approved samples.

1.5.7 Government's Responsibilities

When approving authority is contracting Officer, the Government will:

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a. Note date on which submittal was received from QC manager, on each submittal for which the contracting officer is approving authority.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph entitled "Actions Possible" and with markings appropriate for action indicated.

1.5.8 Actions Possible

Submittals will be returned with one of the following notations:

a. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required , does not have evidence of being reviewed and approved by contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by contractor or for being incomplete, with appropriate action, coordination, or change.

b. Submittals marked "approved" "approved as submitted" authorize contractor to proceed with work covered.

c. Submittals marked "approved as noted" authorize contractor to proceed with work as noted provided contractor takes no exception to the notations.

d. Submittals marked "revise and resubmit" or "disapproved" indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes. No work shall proceed for this item until resubmittal is approved.

1.6 FORMAT OF SUBMITTALS

1.6.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels, to office of approving authority. Transmit submittals with transmittal form prescribed by contracting officer and standard for project. The transmittal form shall identify contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding sample panels and sample installations.

1.6.2 Identifying Submittals

Identify submittals, except sample panel and sample installation, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction contract number.

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c. Section number of the specification section by which submittal is required.

d. Submittal description (SD) number of each component of submittal.

e. When a resubmission, alphabetic suffix on submittal description, for example, SD-10A, to indicate resubmission.

f. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier contractor associated with submittal.

g. Product identification and location in project.

1.6.3 Format for Product Data

a. Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

b. Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

c. Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project.

1.6.4 Format for Shop Drawings

a. Shop drawings shall not be less than 8 1/2 by 11 inches nor more than 30 by 42 inches.

b. Present 8 1/2 by 11 inches sized shop drawings as part of the bound volume for submittals required by section. Present larger drawings in sets.

c. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph entitled "Identifying Submittals."

d. Dimension drawings, except diagrams and schematic drawings;

prepare drawings demonstrating interface with other trades to scale. Shop drawing dimensions shall be the same unit of measure as indicated on the contract drawings. Identify materials and products for work shown.

1.6.5 Format of Samples

a. Furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

(1) Sample of Equipment or Device: Full size.

(2) Sample of Materials Less Than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

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(3) Sample of Materials Exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

(4) Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

(5) Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

(6) Color Selection Samples: 2 by 4 inches.

(7) Sample Panel: 4 by 4 feet.

(8) Sample Installation: 100 square feet.

b. Samples Showing Range of Variation: Where variations are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range.

c. Reusable Samples: Incorporate returned samples into work only if so specified or indicated. Incorporated samples shall be in undamaged condition at time of use.

d. Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final clean up of project.

e. When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.6.6 Format of Administrative Submittals

a. When submittal includes a document which is to be used in project or become part of project record, other than as a submittal, do not apply contractor's approval stamp to document, but to a separate sheet accompanying document.

b. Operation and Maintenance Manual Data: Submit in accordance with Section 01 78 23, "Operation and Maintenance Data." Include components required in that section and the various technical sections.

1.7 QUANTITY OF SUBMITTALS

1.7.1 Number of Copies of Product Data

a. Submit five copies of submittals of product data requiring review and approval only by the Contracting Officer. Submit three copies of submittals of product data for operation and maintenance manuals.

1.7.2 Number of Copies of Shop Drawings

Submit shop drawings in compliance with quantity requirements specified for product data.

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1.7.3 Number of Samples

a. Submit two samples, or two sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by approving authority and one will be returned to contractor.

b. Submit one sample panel. Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of non-solid materials.

1.7.4 Number of Copies of Administrative Submittals

a. Unless otherwise specified, submit administrative submittals compliance with quantity requirements specified for product data.

b. Submit administrative submittals required under "SD-19 Operation and Maintenance Manuals" to conform to Section 01 78 23, "Operation and Maintenance Data."

1.8 FORWARDING SUBMITTALS

1.8.1 Samples and Submittalsr

Except as otherwise noted, submit samples and submittals to:

ROICC/OICC

Jacksonville, North Carolina Area

1005 Michael Road Camp Lejeune, NC 28542-2521

1.8.1.1 Administrative Submittals

Submit administrative submittals for asbestos/lead removal and environmental protection plan to the Resident Officer in Charge of Construction (ROICC/OICC).

1.8.1.2 Fire Protection and Fire Alarm System Submittals

Submit fire protection and fire alarm system submittals to ROICC/OICC.

1.8.1.3 TAB Submittals

Submit to ROICC/OICC for all projects.

1.8.2 Shop Drawings, Product Data, and O&M Data

As soon as practicable after award of the…