Enclosure (1) 1800000_C_Environmental DRAFT.pdf

Section C – Annex 1800000 Environmental

1800000 – Environmental Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Laboratory Accreditation and Certification

2.4 Sampling and Analysis Plan (SAP)

2.5 References and Technical Documents

3 Recurring Work

3.1 Oil and Hazardous Substance Spill Response and Cleanup Ashore

3.1.1 Oil and Hazardous Substance Spill Containment

3.1.2 Oil and Hazardous Substance Spill Cleanup and Disposal

3.1.3 Oil and Hazardous Substance Spill Reporting and Documentation 4 Non-Recurring Work

4.1 Waste Sampling and Laboratory Services

4.1.1 Waste Sampling

4.1.2 Waste Analysis Laboratory Services

Spec Item Title Description 1 General

Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform environmental services at Marine Corps Air Station Iwakuni, Japan.

1.1 Concept of

Operations

The intent of 1800000 Environmental is to specify the Environmental requirements which primarily consist of the following services: oil and hazardous substance spill response, cleanup and disposal; and sampling, testing and laboratory services.

The following services are not considered Environmental and are not included and will be included in a separate contract: collection, disposal and recycling of non-hazardous waste; water treatment; and waterborne spill response and cleanup outside of storm channels (i.e., Harbor).

Waterborne spill response and cleanup of storm channels leading to major water bodies (i.e., drainage, ponds) are considered Environmental and included in this contract.

Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1800000-01.

2.2 Personnel The Contractor shall provide personnel with the training, qualifications, technical knowledge, experience and skills required for efficient operations within the environmental function.

2.2.1 Certification, Training, and Licensing

The Contractor shall provide a written training plan and documentation of training for all personnel to demonstrate technical proficiency per Section F.

Demonstration of proficiency must take place within established guidelines that are documented in applicable regulations, policies, instructions and Laboratory Quality Assurance Manual.

2.3 Laboratory

Accreditation and Certification

Per JEGS C1.5.3., Contractor shall only utilize laboratories certified by a U.S.

or GoJ regulatory authority. U.S. analytical laboratories shall be certified by a USEPA or equivalent authority for the applicable test method performed.

Japanese analytical laboratories must be registered/certified to conduct the required analyses by the Japanese national, prefecture or local government.

Contractor shall provide valid certificates from appropriate agencies indicating that the laboratories are validated/certified to conduct the USEPA methods or the Japanese methods for the analysis performed. See Section F.

Japanese Industrial Standard (JIS) test methods may be employed as a substitute to USEPA methodologies at the discretion of MCAS Iwakuni Facilities Environmental Division and DLA Disposition Services. When employing Japanese laboratory methods for waste, Japanese certified laboratories shall be used and follow the 2000 Amended Japan Environmental Agency (JEA) Notification No. 13, Testing Method of Industrial Waste Containing Metals and Other Contaminates (JEA, 1973).

2.4 Sampling and

Analysis Plan

(SAP)

The Contractor shall develop a Sampling and Analysis Plan (SAP) and submit to the Government for review and approval per Section F. The SAP shall be specific, address major work tasks and project management, and include a list of laboratories that will perform analysis under this contract and a list of Contractor’s staff and the qualifications and responsibilities of each person.

The SAP shall be revised whenever there is a change in any of the contents approved by the Government. Any deviation from the approved SAP must be reviewed and approved by the Government prior to its initiation.

2.5 References and

Technical Documents

References and Technical Documents are listed in J-1800000-02.

Performance Objective Related Information

Performance Standard

3 Recurring Work The Contractor shall perform environmental services to support the installation’s environmental programs to ensure compliance with applicable Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, instructions and guidance.

The Contractor shall comply with all Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, instructions and guidance such as those listed in the References and Technical Documents in J- 1800000-02.

If environmental related procedures or operations are found to be out of compliance, the Contractor shall immediately notify the KO and the MCAS Iwakuni Environmental Division with recommendations for appropriate action.

Regulatory compliance and adherence to policies, instructions and guidance, may be determined by planned sampling, validated customer complaints and documented citations if applicable.

Estimated quantities for work requirements are provided in J- 1800000-03.

Services are performed in a timely manner and in compliance with Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, instructions and guidance.

No documented citations such as Environmental Non-Compliance Corrective and Preventative Action (CAPA) reports or citizen complaints due to Contractor’s non-performance, mismanagement or negligence.

All deficiencies noted in internal compliance inspections are corrected in a timely manner.

3.1 Oil and Hazardous

Substance Spill Response and Cleanup Ashore

The Contractor shall provide oil and hazardous substance (OHS) spill response and cleanup to minimize damage to property or risk of human exposure and to ensure the installation complies with Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, The Contractor shall comply with all oil and hazardous substance spill response and cleanup Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, instructions and guidance, including MCO 5090.2, JEGS, MCASO 5090.2, and the MCAS Iwakuni Spill Prevention and Response Plan (SPRP).

The Contractor shall provide all necessary spill containment supplies such as adsorbent pads, socks, etc. in the performance of OHS spill response and cleanup.

Oil and hazardous substance spill response and cleanup comply with Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, instructions and guidance.

No documented citations such as Environmental Non-Compliance Corrective and

Performance Objective Related Information

Performance Standard instructions and guidance.

Preventative Action (CAPA) reports or citizen complaints due to Contractor’s non-performance, mismanagement or negligence.

3.1.1 Oil and Hazardous

Substance Spill Containment

The Contractor shall contain spills to minimize damage to property and risk of human exposure, and to ensure the installation complies with Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, instructions and guidance.

The Contractor shall coordinate with the MCAS Iwakuni Spill Prevention and Response Program Manager.

The Contractor shall respond to spills 24 hours a day, seven days a week and provide primary and alternate contact information including contact names and phone numbers.

The Contractor is on-site within one hour of spill notification from the installation Emergency Dispatch Center, commences cleanup within one hour of arrival on-site, and works continuously until the spill is contained.

A spill assessment is provided to the MCAS Iwakuni Spill Prevention and Response Program Manager within 30 minutes of on-site arrival.

Spill containment complies with Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, instructions and guidance.

3.1.2 Oil and Hazardous

Substance Spill Cleanup and Disposal

The Contractor shall clean up spills to minimize damage to property or risk of human exposure and to ensure the installation complies with Federal, Host

Spill cleanup material shall be delivered to the Hazardous Waste Storage Area.

The Contractor shall test materials prior to disposal if required by the Hazardous Waste Storage Area.

Spill cleanup and disposal complies with Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, Performance Objective Related Information

Performance Standard

Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, instructions and guidance.

The Contractor’s limit of liability for Oil and Hazardous Substance Spill Cleanup is ¥1,000,000 of labor and material per spill cleanup. The Contractor shall notify the KO upon identification that the spill cleanup will exceed the limit listed above in accordance with reporting requirements in Annex 0200000 Management and Administration. Non-recurring work may be issued for cleanup exceeding the Contractor’s liability limit.

instructions and guidance.

Spilled materials are removed within seven days after cleanup is complete.

3.1.3 Oil and Hazardous

Substance Spill Reporting and Documentation

The Contractor shall provide spill response documentation to ensure the installation complies with Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, instructions and guidance.

The Contractor shall provide required documentation such as spill location, time of spill, spill source, severity and type of spill, responding actions, and test results to the installation for submission to USFJ. Spill Documentation shall be submitted per Section F.

Contractor must fill out proper online MCAS Iwakuni After Action Report in the event of discovering a spill.

Spill response documentation is provided to the installation within 24 hours after cleanup is complete.

Spill documentation complies with Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, instructions and guidance.

Performance Objective Related Information

Performance Standard

4 Non-Recurring Work

Non-recurring work may be ordered utilizing DoD FedMall in accordance with Section H or on a task order in accordance with the

PROCEDURES

FOR ISSUING

ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished.

The period of performance will be specified in each order.

Refer to Non-Recurring Work ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for non-recurring work will be the same as those in Spec Item 3 where applicable.

4.1 Waste Sampling

and Laboratory Services

The Contractor shall provide environmental sampling and laboratory services to enable the installation Environmental HWPM to properly classify and dispose of HW generated on the installation.

The Contractor shall comply with Federal, Host Nation and local statutes and regulations, and with DoD and Navy/Marine Corps policies, instructions and guidance.

The Contractor shall dispose of all excess sample material in accordance with applicable Federal and Host Nation requirements.

*Note for Sources Sought:

Refer to Appendix I List of Analytical Items and holding timetables, Appendix II Analytical Report Examples, and Appendix III Statement of Delivery (SOD).

Sample collection and laboratory services comply with the approved

SAP.

4.1.1 Waste Sampling The Contractor

shall conduct timely sample collection to ensure the installation complies with the applicable regulations, instructions and related guidance for proper HW classification.

Waste sampling guidance is contained in the MCAS Iwakuni Waste Analysis Plan (WAP) provided as J-1800000- 04.

The waste streams to be sampled and the sites that generate them shall encompass all of MCAS Iwakuni proper, Atago and the SOFU site as needed.

Sampling shall be conducted at the requested site(s) where a waste may have been generated.

The Contractor shall coordinate with the Government to verify the location at the time of sampling.

The Contractor shall provide reports in accordance with the Government approved SAP per Section F.

The Contractor shall have provisions or capabilities to provide chemical and physical analyses of collected samples for studies or requirements.

The Contractor shall analyze all samples using US EPA methodology unless the contractor requests to use JIS test methods approved by the Ministry of Environment (MOE) or are specific to Japan.

Expedited samples may be required throughout the year.

These samples are required as a result of unexpected or critical events that occur and need immediate analysis.

When the Contractor does not start the analysis within the holding time period, the contractor shall be required to collect and analyze replacement samples at no extra cost to the Government.

Sample collection complies with the regulatory requirements and approved

SAP .

For Government requested emergent sampling of waste streams, samples are collected within two (2) days of notification unless situation dictates otherwise and COR provides written approval for delay.

4.1.2 Waste Analysis

Laboratory Services

The Contractor shall provide laboratory services and support of the collection and analysis of environmental samples to MCASI in order for the HW program to maintain compliance with applicable regulations.

All services performed under this contract shall be conducted by a qualified laboratory. The Contractor shall submit Laboratory Certificates from the appropriate agencies to the Government indicating that the laboratories are validated/certified to conduct the United States Environmental Protection Agency (US EPA) methods and/or the Japanese methods for sampling and environmental analysis. Japanese analytical laboratories must be a laboratory registered/certified to conduct analyses by the Japanese national, prefectural and/or local government (Kankyo Keiryo Jigyosho with Kankyou Keiryoushi). For Soil Pollution Analysis Laboratory (Shitei Cyosa Kikan) certification by the Ministry of Environment (MOE), GOJ is required.

Per the Assistant Secretary of Defense Memo consistent with PFAS Analytical Methods (22 Nov 2019); When analyzing for PFAS contaminants, the PFAS analytical methods must meet the preparation and analysis criteria contained in the DoD/Department of Energy Quality Systems Manual (QSM) for Environmental Laboratories (current version 5.3), Appendix B, Table B-15 (www.denix.osd.mil/edqw/doc uments/<http://www.denix.osd.

mil/edqw/documents/> ).

Laboratories capable of meeting the Table B-15 criteria can be found at www.denix.osd.mil/edqw/accre ditation/accreditedlabs<http://w ww.denix.osd.mil/edqw/accredi tation/accreditedlabs>, and by choosing “PFAS by LCMSMS Compliant with Table B-15 of QSM Version 5.1 or Latest Version” from the method dropdown box. The analysis

As a standard practice, the Contractor shall process and submit reports to the Government for samples collected within 10 working days after the lab receives the samples. This time period will be excused for analyte methods that require the sample media to be naturally dried prior to the analysis process.

The Contractor shall expedite processing and submit reports to the Government within 48 hours after the lab receives the samples except for samples with extended run times or requiring shipment of samples back to the states for analysis.

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The Contractor must verify sample labels and Chain-of- Custody forms (reference Attachment J-1800000-04) to prevent sample misidentification. At a minimum, the following information shall be included on the label and corresponding Chain of custody:

A. Sample Identification Number B. Name of Collector C. Date and Time of Collection D. Location of Collection E. Media Type F. Analytes for testing G. Preservative Added (if any) H. Serial Number of equipment (if applicable)

The Contractor shall package each sample in such a way that it will be protected from damage during transport and will arrive at the lab at the recommended temperature, dependent upon the analytical method to be used (reference Attachment J-1800000-04, List of Analytical Items and holding Time Tables). The Contractor shall ensure all containers and required forms are correctly labeled and properly filled out.

The Contractor shall secure required forms in a waterproof bag. The Contractor shall transport all samples to the designated laboratory for analysis within the holding time established for each test sample (reference Attachment J- 1800000-04). The Contractor shall be responsible for the transportation of samples that

Performance Objective Related Information

Performance Standard require refrigeration (iced cooler provided by the Contractor). The Contractor will be responsible for compliance with all international or local shipping requirements and laws.

Once analysis is complete, the Contractor shall dispose of the samples appropriately and in accordance with applicable Host Nation laws and regulations.

When the Government requests sample analysis from the Contractor, a Chain-of-Custody (CoC) Record (referance Appendix II) shall be initiated and provided to the Contractor(s). The MCASI Environmental HWPM, and Contractor(s) shall complete this form throughout the process of sample collection, analysis, and reporting. This form is intended to record and document each stage of the sample’s life cycle (i.e., collection, transport, and delivery). The Contractor will maintain the hard copy form and provide the Government with a copy signed by the Contractors sampling personnel before leaving MCASI. The Contractor shall provide completed copy of the CoC with the analytical results.