26T7502PreSolNotice_ABAB_final.pdf

Pre-Solicitation Notice

NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING

INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT OR ANY FOLLOW-UP

INFORMATION REQUESTS

No telephone calls will be accepted requesting a bid package or solicitation. There is no bid package or solicitation currently available. In order to protect the integrity of any future procurement that may arise from this announcement, information regarding the technical point of contact will not be given and no appointments for presentations will be made.

Notice Type: Pre-Solicitation Notice

Response Date: May 20, 2026, 11:00 am Thailand Time

This notice serves to inform the public about an upcoming project at Antonio Bautista Air Base, San

Miguel, Puerto Princesa City, Palawan, Philippines. The government anticipates issuing a solicitation around June-July 2026. Additionally, this notice seeks to gather names of contractors interested in attending the site visit for the Base Access Request (BAR), which will be facilitated by the US

Government. Due to host nation security requirements, the only way to access the site visit is the BAR submitted by the US Government. Any requests for site access after the response date will not be considered.

Projects Description: This construction project involves comprehensive assessment of the current state of the Above Ground Fuel Tank and ancillary equipment at Antonio Bautista Air Base and determining the necessary requirements to bring the fuel tank system in working condition. The site GPS coordinates are 9.746333, 118.758361. The project includes all works described in the design document issued with the RFP. The proposed project is as follows:

1. Repair Aboveground Fuel Storage, Camp Antonio Bautista Air Base, Palawan, Philippines

All will be under a single contract line item number, work includes the following listed below and incidental related work.

a. Perform fuel tank improvements and servicing.

• Remove, dispose, and replace manhole gaskets, manhole bolt and nuts, and pipes rubber seals. Perform de-gassing, internal tank cleaning, external tank cleaning, interior spot painting, and sigma coating CSF 650.

• Perform cleaning and draining on the pipe pump of AGT. Perform cleaning and drying of its filter casing. Modify receiving line adapter.

• Remove and reinstall electric motor. Perform megger testing and rewiring on electric motor. Remove, dispose, and replace electric motor contactor and controller.

• Remove, dispose, and replace existing ball valves, gaskets, gauges, sensors, pump mseals, and gaskets. Perform pump cleaning and testing.

• Remove, dispose, and replace coalescer elements, filter particles, gasket covers, relief valves & check valves.

• Provide camlock, dry lock adapter gasket. Perform hose soaking and flow meter calibration. Perform testing and commissioning.

• Remove, dispose, and replace junction box, control box (re-boring), explosionproof pilot light box, explosion-proof switch, and switch key.

• All components of the fuel tank system, including but not limited to the fuel pump, piping, valves, electrical systems, and structural supports, shall be repaired or replaced as necessary to restore full operational capability in accordance with applicable standards and manufacturer specifications.

• Provide oil/fuel water separator and fire extinguisher.

b. Perform electrical rehabilitation to existing electrical line to include, but not limited to, the following:

• Provide electrical trenches for underground conduit.

• Remove, dispose, and replace existing 80-mm diameter electrical line and 1

• ¼-inch conduit pipes.

• Remove, dispose, and replace existing circuit breakers.

• Perform electrical assessment, testing and provide a report.

• Perform megger testing on the existing transformer. Provide fuse link.

• Perform cleaning of the existing panel boards.

c. Construct 6m-wide by 200mm-thick, 100 m. long reinforced concrete ramp/driveway as shown in the drawings to enable fuel trucks to conduct safe transfer of fuel operations at the site. Work shall include site grading, demolition of concrete slab as shown in the drawings, slope improvement, re-grading of slopes, pre-cast concrete drains so the site will drain, and general landscaping over areas disturbed by the construction work.

d. Demolition of existing laydown area.

Installation of a lighting system for the aboveground fuel tank.

Project Magnitude is between US$100,000 and US$250,000 (FAR 36.204 Disclosure of the magnitude of construction projects).

A Pre-Proposal Site Visit (PPSV) for this project is tentatively scheduled for July 2026. The site visit is to provide Offerors with an opportunity to familiarize themselves with the job sites and conditions to be encountered and is not for the purpose of answering questions.

Offerors interested in the project must complete the attached Base Access Request (BAR) and provide the required information to attend the PPSV. Submit it to the site access coordinators listed below by May 20, 2026, no later than 11:00 am Thailand Time. Due to host nation security requirements, the only way to access the site visit is the BAR submitted by the US Government. Any requests for site access after the response date will not be considered.

To: Ms. May Dayday (Site Access Coordinator)

Email: DaydayMN@state.gov / mnlnavfacroicc@state.gov cc: nitiwate.dissanont.ln@us.navy.mil / rondel.g.williams.civ@us.navy.mil mailto:DaydayMN@state.gov mailto:mnlnavfacroicc@state.gov mailto:nitiwate.dissanont.ln@us.navy.mil mailto:rondel.g.williams.civ@us.navy.mil

Note:

- Contractors may submit up to 4 names (2 primaries and 2 alternates), but only 2 participants, 1 driver, and 1 vehicle, per company shall be allowed to attend the PPSV. The driver can enter the base but must remain in the vehicle throughout the site visit. The driver is not permitted to attend the site visit or replace any of the attendees during the site visit and must present a valid form of identification or passport for base access.

- This base access process is only for the list of attendees the US Government is facilitating. Contractors that request access after the required date will not be added to the US Government list but will still be allowed to attend the site visit with two attendees if they can get access to the base on their own. This is a limitation imposed by the host nation. Contractors are not allowed to inspect the project sites outside of the scheduled site visits. Any Contractor that does a site inspection outside of the scheduled site will be disqualified and ineligible for award due to having a competitive advantage.

INSTRUCTIONS TO CONTRACTORS FOR BASE ACCESS REQUEST (BAR) for PPSVs

Important: All BAR submissions must be received during business hours.

What to Submit:

1. Personnel Roster: Please provide a list of all personnel requesting access in an Excel spreadsheet. Name the spreadsheet "Encl 1 Personnel Roster_[Short Company Name]". Submit all names using proper case formatting (first letter capitalized, remaining letters lowercase).

Correct format: Cruz, Juan

Incorrect format: CRUZ, JUAN or JUAN CRUZ

2. Combined ID Document (PDF): Create a single PDF document (letter size, 8.5" x 11") containing all personnel IDs in the specified format below. Incomplete, incorrect, or expired ID submissions will not be processed.

Formatting the ID Document (PDF):

• File Name: Use the format "[Company Name]_IDs" (e.g., McDonalds_IDs).

• PDF Bookmarks: Organize the document with bookmarks for each person. Each bookmark should be named in the format "Last Name, First Name" (e.g., Cruz, Juan).

• No Password: Do not password-protect the PDF file.

• ID Order: Arrange the IDs in the same order as they appear on the Excel personnel roster.

• For each person on the list, provide letter-size PDF of their passport bio page, as shown in the example. Use this specified format for consistency. Verify the ID validity dates before submitting.

• DO NOT SEND INDIVIDUAL JPEG FILES. Requests with JPEG files shall not be processed.

Sending PDFs will streamline the processing for the BAR drafter.

• All information must be readable - date of birth and ID expiry date. The ID validity date must be at least 6 months from the date of submission.

Acceptable ID Formats:

• Foreign Nationals: Only a valid passport bio page is accepted.

• Philippine Citizens: You can include any one of the following:

o Valid passport bio page o Philippine Identification (PhilID) / ePhilID o Land Transportation Office (LTO) Driver's License o Professional Regulatory Commission (PRC) ID

Submission:

Send complete BAR package (items #1 and #2) to the Site Access Coordinator at mnlnavfacroicc@state.gov and daydaymn@state.gov .

Ensure you follow the specified format:

• Personnel list in Excel,

• valid passports in a single PDF per company properly bookmarked. JPEG files will not be processed.

• Do not password protect the files.

Submittals not in compliance with required format shall not be processed.

Thank you for your cooperation.

Email subject: [RFP#]_BAR_[Company Name]

Example: N4008426R7504_BAR_McD

- All information relevant to the site visits will be posted on SAM.gov. Emails requesting confirmation for site visit times, locations, and other information that is clearly stated on SAM.gov will not be answered.