Draft Agenda - NAVFAC FAR EAST 2025 INDUSTRY DAY.pdf
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- Solicitation number
- N4008425SN001
About this file
This is a draft agenda for a two-day NAVFAC Far East Industry Day event planned for 2025 in Yokosuka, Japan. The first day focuses on information and education, covering NAVFAC contracting opportunities, procurement systems, and partnership arrangements. Sessions include overviews of NAVFAC's mission, contract vehicles, acquisition processes, SAM/PIEE registration, and joint ventures. There are dedicated networking periods throughout the day and an optional social event.
Day two emphasizes networking, matchmaking, and hands-on activities. The morning features structured matchmaking sessions between Japanese and US firms, focusing on teaming agreements and joint ventures. The afternoon includes a hands-on proposal submission scenario/contest where teams work through a joint venture proposal exercise, followed by evaluation and feedback. Both days include focus group sessions to gather contractor feedback on challenges in working with the US government. The event concludes with closing remarks reviewing key points and reminders about important resources like SAM and PIEE.
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SPECIAL NOTICE: NAVFAC FAR EAST 2025 INDUSTRY DAY
DAY 1: Information and Education
8:30 AM – 9:00 AM: Registration & Networking
9:00 AM – 9:15 AM: Welcome & Opening Remarks
- Welcome by the host, provide an overview of NAVFAC’s mission and objectives for Industry day
- Goals of the event and how local contractors can benefit from NAVFAC opportunities
9:15 AM – 9:45 AM: Overview of NAVFAC Contracting Opportunities
- Presentation on NAVFAC’s current and upcoming contract opportunities, covering PW, EV, Construction and FSC
- Types of contract vehicles
9:45 AM – 10:30 AM: Contracting with NAVFAC: A Step-by-Step Guide
- Explanation of the acquisition process
- Overview of solicitation documents and how to respond to them
- Highlight common errors in proposals
10:30 AM – 11:00 AM: Break / Informal Networking
11:00 AM – 11:30 AM: Introduction to US Government Procurement Systems (SAM & PIEE)
- Overview of the SAM registration process
- Explanation of PIEE [solicitation module]
- Explanation of SPRS NIST [basic assessment]
- Questions
11:30 AM – 1:30 PM: Lunch Break & Networking
1:30 PM – 2:00 PM: Joint Ventures and Other Partnership Arrangements
- Overview of joint ventures/partnerships with other firms
2:00 PM – 2:45 PM: Current Contract Vehicles. Upcoming publicly posted work
- Presentation of current contract vehicles
- Presentation of upcoming publicly posted work
3:00 PM – 4:00 PM: Focus Group Feedback Session
- Open-Floor session where contractors can ask questions about the days presentations, contracting issues, or specific NAVFAC opportunities. ***NO DISCUSSIONS
ABOUT ONGOING PROCUREMENTS.
- Get feedback on what contractors find most challenging in doing business with the US Government. Suggested ways to improve market participation. Focus group style.
4:00 PM – 4:30 PM: Wrap-up and Instructions for Day 2
- Recap of key takeaways from Day 1 and instructions on how to prepare for the matchmaking sessions on Day 2.
Optional Social – 5PM to 7PM location TBD.
DAY 2: Networking, Matchmaking, and Hands-On Support
8:00 AM – 9:00 AM: Informal Networking space
- Opportunity for informal networking and matchmaking tables are introduced
9:00 AM – 9:15 AM: Welcome Remarks
- Brief overview of the agenda for the day and emphasis on the importance of collaboration between Japanese and US firms or Japanese and Japanese firms.
9:15 AM – 10:00 AM: Matchmaking Session, Kick-off: Partnering for Success
- Overview of how to build successful partnerships between local contractors and US firms, with a focus on teaming agreements, joint venture, and mentor-protégé type relationships
- Explanation of the matchmaking format and how firms can make the most of the session
10:00 AM – 12:00 PM: Matchmaking /Speed Networking Session (NAVFAC Staff as facilitators)
- Contractors are paired to discuss potential collaboration
- One-on-one sessions between contractors for introductions (rotate every 15 minutes), collaboration discussions, and potential future partnerships.
12:00 PM – 1:00 PM: Lunch and Informal Networking
- Another opportunity for participants to network and continue conversations from the morning matchmaking session.
1:00 PM – 2:00 PM: Hands-On Proposal Submission Scenario / Contest
- Provide a scenario requiring a JV have them work through how they will provide a proposal
2:00 PM – 2:30 PM: Informal Networking – submission and evaluation
2:30 PM – 3:15 PM: Evaluation Result and Review of Proposals
- Provide winner of proposal
- Go over issues found and good things noticed in proposals
- Discussion about challenges KTRs found or benefits they observed
3:15 PM – 3:45 PM: Focus Group Feedback/informal networking
- Solicit any further questions
- Obtain feedback for the industry day
- Allow for a few more minutes of informal networking
3:45 PM – 4:00 PM: Closing Remarks & Next Steps
- Summary of key points from the two days
- Encourage to pursue NAVFAC opportunities and reminders about important resources (SAM, PIEE, etc)
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