N4008425R8907_Amend0001.pdf

6051066

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation No: N4008425R8907 Title: Facility Services, Housing Equipment Cleaning at the Naval Air Facility Atsugi and Combined Arms Training Center, Camp Fuji

Description continued on page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Nov-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008425R8907

X 9B. DATED (SEE ITEM 11)

24-Oct-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Nov-2024

CODE

NAVFAC FAR EAST

FEAD ATSUGI

PSC 477 BOX 15

FPO AP 96306-0001

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008425R8907

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

[AMENDMENT 0001]

1. The purpose of this amendment is to;

(1) Provide the Government response to pre-proposal inquiry (Question No.1~11).

# Reference (Sect/Para/Page)

QUESTION GOV RESPONSE

1 SF 1449

(a) Price Factor

(1) Solicitation

Submittal Requirement -ｇ. (p.69)

What kind of document particularly is considered as ‘evidence of availability of working/ operating capital, which will be used for the performance of the resultant contract’?

Any documentation showing the evidence is acceptable, such as but not limited to financial statement, current certificate of balance issued by bank etc.

2 Spec Item 3.1.1 3.1.2

How to proceed with construction if residents are not present during the schedule notified by the contractor

・Could we proceed the work without the resident at home?

・Are we (KTR) allowed to borrow the key?

If customers are not at home during the first scheduled visit, the contractor will post a notice on the door with the next scheduled date. The notice will include a statement such as: “If the customer is not at home during the next scheduled visit, the contractor will enter using the master key.”

The contractor will then coordinate with the housing office to borrow the key and carry out the work.

3 25R8907_HSG_Clea ning_SOW J-1502000-03 Page-240

The "1st floor janitor rooms at High-rise are included in this contract" in the Notes section includes the lower 3000 series, 4 Family Unit Type, but this is incorrect.

The J-1502000-03 specifies that high-rise janitor rooms are included in the contract but does not mention the lower 3000 series units or the 4 Family Unit Type. This appears to be an error. A revised PWS is incorporated in this amendment.

4 25R8907_HSG_Clea ning_SOW J-1502000-03 Page-240

Can we understand that SOQ B434 does not require this cleaning?

Yes, Building 434 does not require cleaning under this contract. The building is vacant and no longer in use.

5 25R8907_HSG_Clea ning_SOW J-1502000-03/-10/- Page-247/290/294

For the drainpipe (Page-247), it says "at least 10 calendar days," for the dryer duct (Page-290), there is no mention of notification, and for the water tank (Page-294), it says "at least 1 week's notice."

We believe it is essential to notify residents of all works, and we don't think it's a good idea not to notify the

The specifications state, “They shall clean the laundry dryer exhaust duct system from each dryer outlet in a family unit to the roof fans and waste material collector boxes (located in pits) or to vent caps, both vertically and horizontally” (Spec Item 3.1.2). This requirement necessitates access to individual units to ensure thorough cleaning of all duct sections, including work to the residents about the dryer duct work, so we would like notifications to be given such as other works.

Also, from our experience, many residents forgot about the work even if they were notified well in advance of the actual work date.

Therefore, we think the best timing for notifying them is 3 to 7 days in advance, so please consider this.

horizontal ducts. A revised PWS is incorporated in this amendment to address notifications; however, there is no change to the timeline for notifications at this time.

6 25R8907_HSG_Clea ning_SOW J-1502000-12 Page-295

Regarding EM385-1-1, Paragraph 34.A on page 295 should be 34-7 in the revised version of March 15, 2024, so we suggest revising it.

The specification creation process can be lengthy, and regulations may be updated either before or after certification, or even during the contract period. To address this, the specifications require the use of the most up-to-date regulations at all times. For EM385-1-1, please refer to the list and note in Section J-0200000-02, “DIRECTIVES, INSTRUCTIONS, AND REFERENCES.”

7 2. EVALUATION

FACTORS FOR

AWARD/(a)(1)d/P6

An informational page that contains the following information：What kind of format should we use for this information? Shall we make a unique format in excel sheet?

There is no specific format.

8 2. EVALUATION

FACTORS FOR

AWARD/(b)factor1/ P70

Exhibit A” (Experience Project Data Sheet : We doesn’t have experience relative to US navy in the past. So, is it acceptable that we use past performance which is not relative to US navy?

It is acceptable to use past performance that is not directly related to the U.S. Navy, as long as it demonstrates relevant experience for the scope of the current RFP. Per Exhibit A, the emphasis is on clearly describing the scope of work performed and its relevancy to the project requirements.

9 2. EVALUATION

FACTORS FOR

AWARD/(b)factor2.

2/P72

Technical Approach to Safety (5):

Submit a narrative :Regarding to “narrative”, are there any formats for this? If there are, how can we find it?

There is no specific format provided for the “narrative” section. However, narratives must be comprehensive, clear, and directly address the requirements outlined in the

RFP.

10 2. EVALUATION

FACTORS FOR

AWARD/(a)(1)h/P6

IRS Form W-14 : Regards to Part IV in W-14, We will put the explanation as followings;

the name of the agreement---the nondiscrimination article of a qualified income tax treaty specific provision---because you are a corporation organized in a foreign country with which the United States has a qualified income tax treaty that covers all nationals

Is this explanation correct?

How to Fill Out IRS Form W-14 and sample language are available at https://www.navfac.navy.mil/navfac_world wide/pacific/fecs/far_east/about_us/contract ors_information.html (Solicitation P.67)

11 2. EVALUATION

FACTORS FOR

Past Performance (PPQ): Do we have to submit PPQ with each Corporate experiences as a set? If we submit 3

Each corporate experience submitted as part of your past performance should have a corresponding PPQ. If you are submitting 3

AWARD/(b)(Factor 3)/P73 corporate experiences, do we have to have 3 PPQs? Or, is it okay to submit just 1 PPQ against 3 experiences?

corporate experiences, 3 separate PPQs should be included to ensure that all experiences are appropriately evaluated

(2) Provide amendment and revised specification, Attach (1)-Amend1 and Attach (1)-Rev1.

(3) Correct submittal requirement language (Solicitation P.69)

(a) Price Factor (1) a.

Corrected from:

Complete Line Item Number (CLINs) 0001 through 0010 and the Total Price on the SF1449.

To:

Complete Line Item Number (CLINs) 0001 through 0006 and the Total Price on the SF1449.

(4) Incorporate FAR clause at 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024).

2. All other terms and conditions remain unchanged.

52.240-1

Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024)

(a) Definitions. As used in this clause— American Security Drone Act-covered foreign entitymeans an entity included on a list developed and maintained by the Federal Acquisition Security Council (FASC) and published in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of the National Defense Authorization Act for Fiscal Year 2024, Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

FASC-prohibited unmanned aircraft systemmeans an unmanned aircraft system manufactured or assembled by an American Security Drone Act-covered foreign entity.

Unmanned aircraftmeans an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft (49 U.S.C. 44801(11)).

Unmanned aircraft systemmeans an unmanned aircraft and associated elements (including communication links and the components that control the unmanned aircraft) that are required for the operator to operate safely and efficiently in the national airspace system (49 U.S.C. 44801(12)).

(b) Prohibition. The Contractor is prohibited from—

(1) Delivering any FASC-prohibited unmanned aircraft system, which includes unmanned aircraft (i.e., drones) and associated elements (sections 1823 and 1826 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.);

(2) On or after December 22, 2025, operating a FASC-prohibited unmanned aircraft system in the performance of the contract (section 1824 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.); and

(3) On or after December 22, 2025, using Federal funds for the procurement or operation of a FASC-prohibited unmanned aircraft system (section 1825 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

(c) Procedures. The Contractor shall search SAM at https://www.sam.gov for the FASC-maintained list of American Security Drone Act-covered foreign entities prior to proposing, or using in performance of the contract, any unmanned aircraft system. Additionally, the Contractor shall ensure any effort or expenditure associated with a FASC-prohibited unmanned aircraft system is consistent with a corresponding exemption, exception, or waiver determination expressly stated in the contract.

(d) Exemptions, exceptions, and waivers. The prohibitions in this clause do not apply where the agency has determined an exemption, exception, or waiver applies and the contract indicates that such a determination has been made. [See sections 1823 through 1825 and 1832 of Public Law 118-31 (41 U.S.C. 3901 note prec.) for statutory requirements pertaining to exemptions, exceptions, and waivers.].

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services.

(End of clause)

(End of Summary of Changes)