N4008425D8709.pdf

PDF 435 KB Posted Apr 15, 2025

Attached to: GROUNDS MAINTENANCE SERVICES AT THE U. S. NAVAL AIR FACILITY, ATSUGI, JAPAN
Solicitation number: N4008425D8709
Issued by: Department of the Navy Naval Facilities Engineering Command

About this file

Written by GovTribe AI · Apr 15, 2025

This document is a federal contract award notice for grounds maintenance and landscaping services at the U.S. Naval Air Facility in Atsugi, Japan. The contract (N4008425D8709) was awarded to Nihon Highway Service Co., Ltd. on April 15, 2025, with a total value of $1,790,336.56 and a performance period from May 16, 2025, to February 28, 2032. The contract is a firm-fixed-price, indefinite-delivery/indefinite-quantity (IDIQ) type with six optional performance periods, each including recurring and non-recurring work elements.

The contract covers comprehensive grounds maintenance and landscaping services, with estimated total funding of 2,248,803,351 Japanese Yen across the base period and option periods. The contractor will provide labor, supervision, management, tools, materials, equipment, and transportation for maintaining the naval facility. The contract is designated as unrestricted and includes a size standard of $9,500,000, with the NAICS code 561730. Funding will be incrementally allocated, with the base period initially funded at 117,869,094 JPY for recurring work and 86,300,000 JPY for non-recurring work.

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SEE ADDENDUM

(No Collect Calls)

N4008425B8909 18-Nov-2024

b. TELEPHONE NUMBER

81-467-63-2727

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 17 Jan 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.03-5325-5565

N400849. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

N4008425D8709 15-Apr-2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RIE HANAZATO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

REF: N4008425B8909

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ACQR6062233

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

Chito Bong F. Carabeo / Contract Specialist

$1,790,336.56

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: SEE SCHEDULE

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE JSU62 FACILITY

OFFEROR CODE

NAVFAC FAR EAST

FEAD ATSUGI

PSC 477 BOX 15

FPO AP 96306-0001

NIHON HIGHWAY SERVICE CO.,LTD.

6-6-3 NISHISHINJUKU

SHINJUKU-KU JAPAN 160-0023

DFAS JAPAN

DFAS-JRLG/JA

UNIT 5220

APO AP 96328-5220

18a. PAYMENT WILL BE MADE BY CODE HQ0721

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS AX

13b. RATING

DO-C9

CODE

SEE ITEM 9

15. DELIVER TO CODE N40084 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD ATSUGI

PSC 477 BOX 15

FPO AP 96306-0001

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL: chitobong.carabeo@fe.navy.mil

315.264.3143TEL:

31c. DATE SIGNED

15-Apr-2025

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF41

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N4008425D8709

Section SF 30 - BLOCK 14 CONTINUATION PAGE

AMENDMENT 0001

The purpose of this amendment is to provide the below Government response to inquiries received, revised Exhibit Line Item Sheet (J-0200000-09).

# Reference (Sect/Para/Page) QUESTION GOV RESPONSE

1 ATTACHMENT J-0200000-

09 EXHIBIT LINE ITEM

NUMBERS

ELINs-Base Non-R～6th Non-R

Markup will be applied to ELIN 700J, 700K, 700L, and 700M. Where should I enter the results of the marked-up calculations?

Also, if only a percentage is required, is it correct to assume that the amount after markup is not reflected in the total bid amount?

Mark-up has been removed and ELINs were revised and additional ELINs has been added as result.

Revised J-0200000-09 ELIN Sheet CLIN 9000 Line Item 0002, CLIN 9001 Line Item 0004, CLIN 9002 Line Item 0006, CLIN 9003 Line Item 0008, CLIN 9004 Line Item 0010, CLIN 9005 Line Item 0012, CLIN 9006 Line Item 0014.

2 Section SF 1449 Page 3 of 72

Section SF 1449 Page 52 of

"Section SF 1449 Page 3 of 72" "2.

CONTRACT TYPE" "This is a single award firm-fixed price (FFP) indefinite delivery, indefinite quantity (IDIQ) contract that is comprised of both recurring and non-recurring work which will be issued as firm-fixed price task orders." is stated.

"Section SF 1449 Page 52 of 72" "3) BASIS OF AWARD" "The Government anticipates a single award of a Firm-Fixed Price contract. The Government will award on the basis of the lowest priced bid to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the Government, considering only price."

is stated.

Is the determination of "the lowest priced bid" based only on the "Recurring Work Amount" or on the total of the "Recurring Work Amount" and "Non-Recurring Work Amount"?

The Government will evaluate the sum of all CLIN prices.

FAR 52.217-5 states that the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

3 ATTACHMENT J-0200000-

09 EXHIBIT LINE ITEM

NUMBERS

Regarding the "Estimated Quantity" in

"ATTACHMENT J-0200000-09

EXHIBIT LINE ITEM NUMBERS":

The "Estimated Quantity" for "ELIN x700L and x700M" is listed as "100ea" for the "Base Period" and "200ea" for the "1st Option thru 6th Option Period". Does this mean that "1300ea" of "x700L and x700M Trees Removal" will definitely be ordered

No, the resulting contract will be Indefinite Delivery Indefinite Quantity. The quantities in Attachment J-0200000-09 are estimates.

from the "Base Period thru 6th Option Period"?

4 "Section SF 1449 Page 60 of 72"

"Section SF 1449 Page 60 of 72" "Base Period (Non-Recurring Work) FFP" is stated. Does "FFP" mean "firm-fixed price"?

Yes, FFP in CLIN description indicates the contract type of Firm- Fixed Price.

All other terms and conditions remain unchanged.

ATTACHMENT

No. Title Date Number of Pages D Revised Exhibit Line Item Numbers N/A 14 Tabs

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1,126,490.41 Each $1.00 $1,126,490.41 Base Period (Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to accomplish the requirements in accordance with the terms and conditions of this contract including the attachments.

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Base Period (Recurring Work), and are identified in the Exhibit Line Item Numbers (ELINs) A001 through A010 in Attachment J- 0200000-09.

ELINs: A001 through A010 Period of Performance: from 16-May-2025 to 28-Feb-2026

CITING U.S. DOLLARS

The price of this CLIN is expressed in U.S. dollars for the administrative convenience for the U.S. Government. Payment will be made in Japanese Yen in the total amount of 163,826,903JPY at various exchange rates.

Contract Line Item 0001 is incrementally funded. Presently 117,869,094JPY of the total price is available. A task order for the based period recurring work will be issued in the amount of 117,869,094JPY for ELINs A001 through A009. No service will be provided for ELINs A010 until funds are obligated by a task order modification.

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR6062233

PSC CD: S208

NET AMT $1,126,490.41

0002 663,846.15 Each $1.00 $663,846.15 NTE Base Period (Non-Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The Line Item amount is the total for the Base Period of Non-Recurring items identified in the Exhibit Line Item Numbers (ELINs) A700A through A701D in Attachment J-0200000-09.

ELINs: A700A through A701D Period of Performance: from 16-May-2025 to 28-Feb-2026

CITING U.S. DOLLARS

The price of this CLIN is expressed in U.S. dollars for the administrative convenience for the U.S. Government. Payment will be made in Japanese Yen in the not-to-exceed amount of 86,300,000JPY at 130JPY to a U.S. dollar.

FOB: Destination

NET AMT $663,846.15

0003 1,424,911.14 Task $1.00 $1,424,911.14 OPTION Option Period 1 (Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Option Period 1 (Recurring Work), and are identified in the Exhibit Line Item Numbers (ELINs) B001 through B010 in Attachment J- 0200000-09.

ELINs: B001 through B010 Period of Performance: from 01-Mar-2026 to 28-Feb-2027

CITING U.S. DOLLARS

The price of this CLIN is expressed in U.S. dollars for the administrative convenience for the U.S. Government. Payment will be made in Japanese Yen in the total amount of 207,232,955JPY at various exchange rates.

FOB: Destination

NET AMT $1,424,911.14

0004 682,307.69 Task $1.00 $682,307.69 NTE OPTION Option Period 1 (Non-Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The Line Item amount is the total for the Option Period 1 of Non-Recurring items identified in the Exhibit Line Item Numbers (ELINs) B700A through B701D in Attachment J-0200000-09.

ELINs: B700A through B701D Period of Performance: from 01-Mar-2026 to 28-Feb-2027

CITING U.S. DOLLARS

FOB: Destination

NET AMT $682,307.69

0005 1,449,956.64 Task $1.00 $1,449,956.64 OPTION Option Period 2 (Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Option Period 2 (Recurring Work), and are identified in the Exhibit Line Item Numbers (ELINs) C001 through C010 in Attachment J- 0200000-09.

ELINs: C001 through C010 Period of Performance: from 01-Mar-2027 to 29-Feb-2028

CITING U.S. DOLLARS

The price of this CLIN is expressed in U.S. dollars for the administrative convenience for the U.S. Government. Payment will be made in Japanese Yen in the total amount of 210,873,867 JPY at various exchange rates.

FOB: Destination

NET AMT $1,449,956.64

0006 825,269.23 Task $1.00 $825,269.23 NTE OPTION Option Period 2 (Non-Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The Line Item amount is the total for the Option Period 2 of Non-Recurring items identified in the Exhibit Line Item Numbers (ELINs) C700A through C701D in Attachment J-0200000-09.

ELINs: C700A through C701D Period of Performance: from 01-Mar-2027 to 29-Feb-2028

CITING U.S. DOLLARS

FOB: Destination

NET AMT $825,269.23

0007 1,471,571.22 Task $1.00 $1,471,571.22 OPTION Option Period 3 (Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Option Period 3 (Recurring Work), and are identified in the Exhibit Line Item Numbers (ELINs) D001 through D010 in Attachment J- 0200000-09.

ELINs: D001 through D010 Period of Performance: from 01-Mar-2028 to 28-Feb-2029

CITING U.S. DOLLARS

The price of this CLIN is expressed in U.S. dollars for the administrative convenience for the U.S. Government. Payment will be made in Japanese Yen in the total amount of 214,014,784 JPY at various exchange rates.

FOB: Destination

NET AMT $1,471,571.22

0008 849,500 Task $1.00 $849,500.00 NTE OPTION Option Period 3 (Non-Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The Line Item amount is the total for the Option Period 3 of Non-Recurring items identified in the Exhibit Line Item Numbers (ELINs) D700A through D701D in Attachment J-0200000-09.

ELINs: D700A through D701D Period of Performance: from 01-Mar-2028 to 28-Feb-2029

CITING U.S. DOLLARS

FOB: Destination

NET AMT $849,500.00

0009 1,496,616.70 Task $1.00 $1,496,616.70 OPTION Option Period 4 (Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Option Period 4 (Recurring Work), and are identified in the Exhibit Line Item Numbers (ELINs) E001 through E010 in Attachment J-0200000- 09.

ELINs: E001 through E010 Period of Performance: from 01-Mar-2029 to 28-Feb-2030

CITING U.S. DOLLARS

The price of this CLIN is expressed in U.S. dollars for the administrative convenience for the U.S. Government. Payment will be made in Japanese Yen in the total amount of 217,655,696 JPY at various exchange rates.

FOB: Destination

NET AMT $1,496,616.70

0010 968,230.77 Task $1.00 $968,230.77 NTE OPTION Option Period 4 (Non-Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The Line Item amount is the total for the Option Period 4 of Non-Recurring items identified in the Exhibit Line Item Numbers (ELINs) E700A through E701D in Attachment J-0200000-09.

ELINs: E700A through E701D Period of Performance: from 01-Mar-2029 to 28-Feb-2030

CITING U.S. DOLLARS

FOB: Destination

NET AMT $968,230.77

0011 1,518,231.31 Task $1.00 $1,518,231.31 OPTION Option Period 5 (Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Option Period 5 (Recurring Work), and are identified in the Exhibit Line Item Numbers (ELINs) F001 through F010 in Attachment J-0200000- 09.

ELINs: F001 through F010 Period of Performance: from 01-Mar-2030 to 28-Feb-2031

CITING U.S. DOLLARS

The price of this CLIN is expressed in U.S. dollars for the administrative convenience for the U.S. Government. Payment will be made in Japanese Yen in the total amount of 220,796,616 JPY at various exchange rates.

FOB: Destination

NET AMT $1,518,231.31

0012 1,016,692.31 Task $1.00 $1,016,692.31 NTE OPTION Option Period 5 (Non-Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The Line Item amount is the total for the Option Period 5 of Non-Recurring items identified in the Exhibit Line Item Numbers (ELINs) F700A through F701D in Attachment J-0200000-09.

ELINs: F700A through F701D Period of Performance: from 01-Mar-2030 to 28-Feb-2031

CITING U.S. DOLLARS

FOB: Destination

NET AMT $1,016,692.31

0013 1,543,276.81 Task $1.00 $1,543,276.81 OPTION Option Period 6 (Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The price for this Contract Line Item Number (CLIN) is the total of all line items being awarded for the Option Period 6 (Recurring Work), and are identified in the Exhibit Line Item Numbers (ELINs) G001 through G010 in Attachment J- 0200000-09.

ELINs: G001 through G010 Period of Performance: from 01-Mar-2031 to 29-Feb-2032

CITING U.S. DOLLARS

The price of this CLIN is expressed in U.S. dollars for the administrative convenience for the U.S. Government. Payment will be made in Japanese Yen in the total amount of 224,437,530 JPY at various exchange rates.

FOB: Destination

NET AMT $1,543,276.81

0014 1,070,807.69 Task $1.00 $1,070,807.69 NTE OPTION Option Period 6 (Non-Recurring Work)

FFP

GROUNDS MAINTENANCE AND LANDSCAPING SERVICE AT THE U.S.

NAVAL AIR FACILITY, ATSUGI, JAPAN

The Line Item amount is the total for the Option Period 6 of Non-Recurring items identified in the Exhibit Line Item Numbers (ELINs) G700A through G701D in Attachment J-0200000-09.

ELINs: G700A through G701D Period of Performance: from 01-Mar-2031 to 29-Feb-2032

CITING U.S. DOLLARS

FOB: Destination

NET AMT $1,070,807.69

TOTAL AMOUNT

TOTAL AMOUNT FOR CLIN 0001 THROUGH 0014 2,248,803,351 JPY

Base Period Recurring Work ¥ 163,826,903

Non-Recurring Work ¥ 86,300,000

Option 1 Recurring Work ¥ 207,232,955

Non-Recurring Work ¥ 88,700,000

Option 2 Recurring Work ¥ 210,873,867

Non-Recurring Work ¥ 107,285,000

Option 3 Recurring Work ¥ 214,014,784

Non-Recurring Work ¥ 110,435,000

Option 4 Recurring Work ¥ 217,655,696

Non-Recurring Work ¥ 125,870,000

Option 5 Recurring Work ¥ 220,796,616

Non-Recurring Work ¥ 132,170,000

Option 6 Recurring Work ¥ 224,437,530

Non-Recurring Work ¥ 139,205,000

Total1 ¥ 2,248,803,351

DESCRIPTION OF WORK

The outcomes to be achieved are for the Contractor to furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services as described in the Specification (Attachment 1). The services will include the following Annexes/Sub-Annexes:

Annex Sub-Annex Spec Item # Title

Annex 1 0100000 1 General Information

Annex 2 0200000 2 Management and Administration

Annex 15 Facilities Management

1503050 Grounds Maintenance and Landscaping

1 General Information 2 Management and Administration 3 Recurring Work 4 Non-recurring Work

LIST OF ATTACHMENTS

List of attachment included in the IFB and any subsequent award

No. Title Date Number of Pages 1 N4008425D8709_PWS 15 July 2024 272 2 N4008425D8709_J-1503050-01-16 Not Applicable 55 3 N4008425D8709_J-1503050-08 Not Applicable 42

DFARS 252.204-7000 Disclosure of Information applies to all Documents, Exhibits, and Attachments as well as FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems and DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls, 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information, and 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 0011 Destination Government Destination Government 0012 Destination Government Destination Government 0013 Destination Government Destination Government 0014 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 16-MAY-2025 TO

28-FEB-2026

N/A NAVFAC FAR EAST

INSPECTOR OF RECORD

FEAD ATSUGI

PSC 477 BOX 15

FPO AP 96306-0001

FOB: Destination

N40084

0002 POP 16-MAY-2025 TO

28-FEB-2026

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-MAR-2026 TO

28-FEB-2027

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-MAR-2026 TO

28-FEB-2027

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-MAR-2027 TO

29-FEB-2028

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-MAR-2027 TO

29-FEB-2028

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-MAR-2028 TO

28-FEB-2029

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-MAR-2028 TO

28-FEB-2029

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-MAR-2029 TO

28-FEB-2030

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 01-MAR-2029 TO

28-FEB-2030

N/A (SAME AS PREVIOUS LOCATION)

0011 POP 01-MAR-2030 TO

28-FEB-2031

N/A (SAME AS PREVIOUS LOCATION)

0012 POP 01-MAR-2030 TO

28-FEB-2031

N/A (SAME AS PREVIOUS LOCATION)

0013 POP 01-MAR-2031 TO

29-FEB-2032

N/A (SAME AS PREVIOUS LOCATION)

0014 POP 01-MAR-2031 TO

29-FEB-2032

N/A (SAME AS PREVIOUS LOCATION)

ADDENDUM TO 52.212-4

CONTRACT ADMINISTRATION DATA ADDENDUM TO SPECIFICATION

1. IDIQ CONTRACT COMPRISED OF RECURRING AND NON-RECURRING LINE ITEMS

a. This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract comprised of Recurring work and Non- Recurring Contract Line Items for the supplies or services specified, and effective for the period stated in the Schedule and any accompanying exhibits. Work items for the Recurring portion are identified in the Schedule and any accompanying exhibits and include all work except that identified as Non-Recurring work items. The Recurring quantities shown in the Schedule and any accompanying exhibits are considered to be accurate estimates for this contract period.

b. Work items for the Non-Recurring portion of the contract are identified in the Schedule with a NTE amount and any accompanying exhibits. The quantities of supplies and services specified in accompanying exhibits and the Schedule as Non-Recurring are estimates only and may be ordered by issuance of separate task orders.

Once the estimated quantities for individual line items shown in the ELIN list have been ordered, additional requirements may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the contractor agrees by signing the task order or modification.

Any unused estimated amount under the Non-Recurring Work from the current year may be carried over to the next Option year via issuance of a bilateral modification prior to or at the time of the exercise of the next Option year, so long as the total estimated contract price for all years is not exceeded.

c. Delivery or performance shall be made only as authorized by orders issued in accordance with FAR clause 52.216-18. Issuance of orders orally, by facsimile, or by electronic commerce methods (i.e., e-mail, GPC) are authorized. Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule and any accompanying exhibits up to the contract stated maximum. The minimum guarantee of work to be ordered is the Recurring portion of the Base Period.

d. Except for any limitations on quantities in FAR clause 52.216-19, in the Schedule, and in any accompanying exhibits, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

e. The minimum order stated in paragraph (a) of FAR 52.216-19, entitled “ORDER LIMITATIONS,” apply only to the issuance of a non-recurring task order by the issuing activity using a SF1449

“Solicitation/Contract/Order for Commercial Items”. The minimum ordering limit does not apply to GPC orders.

f. Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period.

2. PLACEMENT OF NON-RECURRING WORK TASK ORDERS

a. Non-Recurring work may be ordered at the prices offered by three ways: (1) by the issuance of a task order by the issuing activity using a SF1449 “Solicitation/Contract/Order for Commercial Items” in accordance with the Procedure for Issuing Order clause; (2) by an authorized Government user via a Government Purchase Card (GPC); or (3) by oral orders. When receiving orders against the schedule, the contractor shall provide the supplies and services at the pricing provided in the Exhibit Line Items Numbers (ELINs), Attachment A (J- 0200000-09) without additional markup or handling fee.

(1) Task Order Issuance Non-Recurring work may be ordered at the prices offered by the issuance of a task order by the issuing activity in accordance with FAR clause 52.216-18 Ordering. As the need exists for the performance of Non- Recurring work, the Contracting Officer will notify the Contractor of the requirement via issuance of a Request for Proposal with the Statement of Work. Task orders issued by the issuing activity using a Standard Form (SF) 1449, will utilize the Exhibit Line Items Numbers (ELINs), Attachment A (J- 0200000-

09) in the ordering of work.

(2) Government Purchase Card (GPC) Order

i. The contractor is required to offer IQ pre-priced line item services to authorized Government personnel when they are ordering the work directly via the Government-wide Commercial Purchase Card (GCPC) program. When receiving GCPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

ii. The contractor agrees to accept and process GCPC orders for IQ services.

(3) Oral Order The Government intends to utilize electronic contracting to the maximum extent practical. However, when time does not permit the issuance of written orders on an SF 1449 and electronic contracting is not available, the Contracting Officer may issue oral or written telecommunications orders (email). Oral or written telecommunications orders will be confirmed by issuance of a written task order on an SF 1449 as soon as practical after issuance of the oral or written telecommunications order.

b. The contractor shall track quantities and report total ordered quantity by GCPC orders and approved SF1449's by line item number each month and year-to-date. The report shall be due to the Contracting Officer by the fifth day of the following month. The contractor must track and report when total dollar value of all orders from both GCPC purchases and SF1449s exceed 75% of the combined Section B Pre-Priced Line Item quantities.

c. Once the estimated quantities for individual line items shown in the ELIN list have been ordered, additional quantities may be ordered as long as the overall Not-to-Exceed (NTE) amount of the contract per year is not exceeded and the contractor agrees by signing the task order, or by modification.

3. INSPECTION, ACCEPTANCE AND PERFORMANCE EVALUATION

Inspection and acceptance of the services to be furnished hereunder shall be made by the Contracting Officer's Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material compiled will be evaluated in accordance with FAR 52.212-4(a) Inspection/Acceptance and contract specific performance standards. The contractor shall establish and maintain an inspection system as described in Section 0200000 Paragraph 2.6.9.2 Quality Inspecting and Surveillance. Performance Assessment Representative (PAR), COR and ACOR will be monitoring the contractor’s performance.

a. PERFORMANCE MEASURES: The Contractor shall establish and maintain an inspection and surveillance system in accordance with FAR Clause 52.212-4 “Contract Terms and Conditions – Commercial Items” to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventative actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours.

The file shall be turned over to the KO within five (5) calendar days of termination of the contract.

b. PERFORMANCE EVALUATION MEETING: The Contractor shall meet with the Government as often as necessary at the discretion of the Contracting Officer. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings, prepared by the Government, shall be signed by the Contractor's representative and the Government's representative. Should the Contractor not concur with the minutes, the Contractor shall state, in writing, to the Contracting Officer any areas of disagreement within 15 calendar days.

c. GOVERNMENT PERFORMANCE EVALUATION: The Government will periodically assess the Contractor's overall performance on this contract by completing a Contractor Performance Assessment Report (CPAR) via the database at https://www.cpars.gov/. Online information for contractor personnel is available on the website. The Contractor will be afforded an opportunity to comment on each evaluation performed when the Government uses CPARs. The Contractor has 30 calendar days to submit written comments on unsatisfactory ratings. Completed CPARs will be available for use by contracting personnel and source selection officials when considering contractors for award of new contracts. Prior to commencement of work the contractor is required to provide the government with the name, phone number and e-mail address of the “Contractor’s Representative”.

d. ACCEPTANCE: The performance and quality of work delivered by the contractor, including services rendered and any documentation will be evaluated in accordance with FAR 52.212-4(a) Inspection/Acceptance and contract specific performance standards. The contractor shall establish and maintain an inspection system as described in Section 0200000, Paragraph 2.6.8.2, Quality Inspection and Surveillance. Performance Assessment Representative and Contracting Officer’s Representative will be monitoring the contractor’s performance.

4. TECHNICAL DIRECTION

a. The Contracting Officer’s Representative (COR) will be designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and the technical management of the effort required hereunder, and should be contacted regarding questions or problems of a technical nature.

b. The COR does not have the authority to, and shall not, issue any instruction purporting to be technical direction which:

(1) Constitutes an assignment of additional work outside the SOW;

(2) Constitutes a change as defined in the Changes clause;

(3) In any manner causes an increase or decrease in the total estimated cost or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract;

(5) Interferes with the Contractor’s rights to perform the terms and conditions of the contract, or;

(6) Authorizes the Contractor to incur costs in excess of the estimated cost or other limitations on cost or funds set forth in this contract.

c. All technical direction shall be issued in writing by the COR.

d. When, in the opinion of the Contractor, the COR or any other Government official other than the Contracting Officer, requests effort outside the existing scope of the contract, the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the Contractor under such direction until the Contacting Officer has issued a modification to the contract or has otherwise resolved the issue.

5. AUTHORITY

In accordance with FAR 1.602-1, only Contracting Officers have authority to enter into, administer, or terminate contracts and make related determinations and findings.

6. INVOICING INSTRUCTION AND PAYMENT PROCESSING

a. Invoicing. Contractor’s invoice for services performed shall be submitted to the Contracting Officer or his/her representative on NAVFAC 7300/30.

b. Payment. Payment will be based on invoices submitted by the Contractor for satisfactorily completed work.

Upon verification of the work actually performed and after receipt of required Contractor submittal, invoices will be processed for payment.

c. Submit a monthly invoices for the recurring work and a separate invoice for each task order via the system

Wide Area Workflow (WAWF) available in Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil in accordance with the instructions in the DFARS clause 252.232-7006 Wide Area Workflow Payment Instructions. Attach the completed NAVFAC 7300/30 form and any other supporting documents with invoices submitted in WAWF.

d. PGI 204.7108 Payment Instructions applies to this contract. The following is incorporated into this contract https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/PGI204_71.htm#paymt_instructions

7. PRE-PERFORMANCE CONFERENCE

Within 30 days of contract award, prior to commencement of the work, the Contractor will meet in conference with representatives of the Contracting Officer, at a time to be determined by the Contracting Officer, to discuss and develop mutual understanding relative to scheduling and administering work.

8. CUSTOMS AND TAX EXEMPTION

In accordance with the Status of Forces Agreement, the U.S. Government is entitled to an exemption from Japanese customs duties and Japanese commodity and gasoline taxes. The Contractor warrants that all taxes and customs duties pertinent to the procurement for which the U.S. Government is exempt have been excluded from the contract price. The Contractor is required to submit a request in writing to the Contracting Officer for issuance of an import or tax exemption certificate, as appropriate, relieving the Contractor from such customs duties or taxes.

9. CONSUMPTION TAX EXEMPTION

PROCEDURES ON PURCHASE OF GOODS AND SERVICES BY THE UNITED STATES ARMED

FORCES IN JAPAN [JAPANESE LAW NO. 108, 1988]

(a) The Consumption Tax Law (Law No. 108, 1988) was enacted in the Diet of Japan on 24 December 1988, and applied from April 1, 1989. The Government of Japan (GOJ) and the United States Government (USG), in accordance with paragraph 3, Article XII, of the "The Agreement Under Article VI of the Treaty of Mutual Cooperation And Security Between Japan And The United States of America Regarding Facilities And Areas And The Status of United States Armed Forces In Japan" (SOFA), have agreed upon procedures for exempting the United States from the Japanese Consumption Tax on goods and services purchased in Japan for official purposes of the U. S. Armed Forces by the U. S. Armed Forces or its authorized procurement agencies.

(b) The underlying objective is to obtain the full amount of the exemption from the tax on U.S. Forces procurements immediately at the time of purchase and at the same time provide the Contractor a proof of purchase document, acceptable to GOJ tax authorities, which he/she can present to the tax authorities to obtain a tax credit and/or refund for tax already collected and paid by previous sellers.

(c) The exemption from the Japanese Consumption Tax applies not only to prime contractors, but also subcontractors or suppliers at every level regardless of the nationality of the prime contractor whether a Japanese or foreign firm.

(d) By the submission of their offer, the offeror certifies that the Japanese Consumption Tax is not included in the bid/proposal/quote price, nor will it be a part of any subsequent modification to the contract. Procedures for Contractors to obtain a consumption tax credit are described in USFJ Instruction 51-5 that may be obtained from the Procuring Contracting Office.

10. PAPERLESS CONTRACTING

a. The U.S. Navy (hereafter referred to as the Government) intends to administer any contract awarded under this solicitation using paperless contracting methods to the greatest extent practicable. Paperless contracting involves the use of an electronic medium such as the internet, computer diskettes, CD-ROM, or electronic mail (e- mail) in place of paper documents to award, solicit, or administer a contract.

b. In order to facilitate the use of paperless contracting methods, the Contractor shall possess the capability to communicate and exchange authenticated documents with the Government electronically during the contract performance period. Such capability shall include the ability to receive, acknowledge, reply to, and send documents via electronic mail. Additionally, such capability shall not require or be contingent upon any modification or upgrade to existing Government software. The Contractor also agrees to maintain such capability notwithstanding any changes or modifications to existing Government software during the contract performance period so long as the Government provides reasonable notice and any equipment and/or software required to maintain such capability is commercially available.

c. The Contractor shall utilize the paperless contracting capability described above as directed by the contracting officer during the contract performance period. Documents which may be required to be exchanged electronically include, but are not limited to, task orders, modifications, requests for cost proposals, and other routine correspondence. Exceptions to the contracting officer’s direction may be granted in unusual circumstances with the prior approval of the contracting officer.

d. Both the Contractor and the Government agree to share all such technical information as is necessary to facilitate efficient and reliable electronic communications during the period of contract performance. Such information may include such data as e-mail addresses, available software, and mutually agreed procedures, but shall not include any information the disclosure of which would violate any applicable licenses or other agreements. In case of any technical difficulties precluding the use of electronic communications, both the Government and the Contractor agree to work in good faith to resolve any such difficulties.

e. For informational purposes, the Government anticipates that its contracting personnel will utilize the following computer software programs during the administration of this contract: Microsoft Office (Excel and Word), Adobe Acrobat, and AutoCAD.

11. NOTICE

United States laws and regulations prohibit you from participating in any of the following concerning this solicitation/contract:

Bid rigging Price fixing Collusive bidding Bid rotation offering Gratuties offering or Receiving kick-backs

The prices in your offer must be arrived at independently without any Consultation, communication, or agreement with any other offeror or Competitor. Your offer cannot be disclosed by you directly or indirectly to any other offeror or competitor before bid opening.

It is also unlawful for you to induce any other company to, or allow another Company to induce you to submit or not submit an offer for the purpose of Restricting competition.

All of the above acts are acts of dishonesty under United States laws and Regulations and are forbidden.

Penalties could include debarment or suspension from doing business with any United States government agencies, cancellation of contracts and recoupment of prior monies paid.

12. WAIVER OF DEFENSE BASE ACT

The Defense Base Act is currently waived in japan by the U.S. Department of labor through March 29, 2026 unless modified, terminated, suspended, or revoked earlier than that date excepting where personnel are U.S.

citizens, U.S. permanent residents, or hired in the U.S. As such, the 52.228-3, Worker’s Compensation Insurance (Defense Base Act) does not apply to this requirement while the current wavier is in effect, extended, or a new waiver is issued except where personnel are U.S. citizens, U.S. permanent residents, or hired in the U.S.

13. WARRANTY

The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described I this contract. The Contractor agrees that the supplies or services furnished under this contract shall be covered by the most favorable commercial warranties the Contractor gives to any customer for such supplies or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the Government by any other clause of this contract.

14. CONCILIATION

a. Any disagreement arising under this contract which is not resolved by the parties to this contract may be submitted to the U.S.-Japan Joint Committee for Conciliation in accordance with paragraph 10, Article XVIII, of the Status of Forces Agreement under Article VI, of the Treaty of Mutual Cooperation and Security between Japan and the United States of America.

b. Recourse to the Joint Committee for Conciliation for resolving disputes is available in addition to the procedures set forth in the Contract Disputes Act of 1978 and the Disputes Clause of this contract, 52.233-1. A request for conciliation by the Joint Committee, however, shall not toll the time periods allowed under the Contract Disputes Act for appealing a contracting officer’s final decision to either the Armed Services Board of Contract Appeals or U.S. Court of Federal Claims.

c. Upon filing a request for conciliation with the Joint Committee, the Contractor shall immediately notify the Contracting Officer in writing of the request.

15. INSTALLATION REGULATIONS

The Contractor shall ensure all Contractor and subcontractor employees become acquainted with and obey all Government installation regulations.

16. CONTRACT GENERATED AND/OR COLLECTED INFORMATION

Information generated and/or collected by the Contractor in the performance of this contract, in any media (e.g.

electronic, paper, etc.), is considered to be Government owned and must be returned to the possession of the Government upon termination of Contractor’s services or at the completion of the contract whichever first occurs.

This shall include, but not be limited to any statements of work, performance work statements, data collected concerning facility/utility usage, data collected concerning consumption of materials and supplies, logs and records, maintenance records, inventories, databases, Standard Operating Procedures (SOP), drawings, source code and detailed system documentation

(End of NAVFAC Language)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.225-14 Inconsistency Between English Version And Translation Of Contract

FEB 2000

52.232-18 Availability Of Funds APR 1984 52.232-37 Multiple Payment Arrangements MAY 1999 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act--Covered Foreign Entities

NOV 2024

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7003 Agency Office of the Inspector General AUG 2019 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023

252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013 REVISION 1)

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.205-7000 Provision Of Information To Cooperative Agreement Holders JUN 2023 252.225-7012 Preference For Certain Domestic Commodities APR 2022 252.225-7041 Correspondence in English JUN 1997 252.225-7060 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region

JUN 2023

252.225-7976 (Dev) Contractor Personnel Performing in Japan. (DEVIATION 2018-O0019)

AUG 2018

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023 252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.243-7002 Requests for Equitable Adjustment DEC 2022 252.244-7000 Subcontracts for Commercial…

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File details come from the government source that posted it. Updated Apr 15, 2025.