PWS_Draft_06Dec2024.pdf

PERFORMANCE WORK

STATEMENT

FOR

ONE-TIME CONTRACT

OF

BODY REPAIR SERVICES

FOR

THE GENERAL SERVICES

ADMINISTRATION (GSA) LEASED

VEHICLES

AT COMMANDER, FLEET ACTIVITIES

SASEBO (CFAS), JAPAN

2 December 2024

Tetsuya.Fukamizu.JA Draft

1. DESCRIPTION OF SERVICE:

1.1. The Contractor shall provide all management, tools, supplies, materials, equipment, and labor necessary to perform the requirements of this Performance Work Statement (PWS).

1.2. Basic Services: Perform body repair and parts replacement on ten various vehicles as identified in Attachment 1 and 2, owned and operated by Commander, Fleet Activities, Sasebo (CFAS), Japan.

1.3. Body repair services and parts replacement shall conform to standard commercial practices in maintaining the vehicles in accordance with manufacturer's technical standards and recommendations.

2. TERM OF CONTRACT:

All work shall be completed within 160 calendar days of contract award. Work on each individual vehicle shall be completed within 20 calendar days after the date the Government gives the Contractor temporary custody of the vehicle. Work is considered complete when the vehicle has been returned and formally accepted by the Government. All work shall be conducted off-site. The Contractor shall be contactable during normal Government working operating hours from 0800-1645 Monday-Friday, except observed United States’ Federal holidays. The Contractor shall coordinate with the Government Technical Point of Contact (POC) for vehicle collection and return. The Contractor is solely responsible for preparing all necessary regulatory notifications to meet the time schedule.

3. REFERENCES:

Unless otherwise specified, all work shall conform to the latest version of standards described below:

a. Safety and Health Requirements Manual, EM 385-1-1, U.S. Army Corps of

Engineers;

b. Unified Facilities Guide Specifications (UFGS);

c. Unified Facilities Criteria (UFC);

d. Japanese Industrial Standards (JIS);

e. Department of Defense (DoD) Japan Environmental Governing Standards (JEGS);

f. Manufacturer’s instruction and manual.

4. SITE VISIT:

The Contractor shall be responsible for field verifying all patent existing conditions, Draft dimensions, and quantities that may affect his/her work prior to submission of the price proposal. The Government will make itself available for pre-award meetings upon timely notification to the Contracting Officer (KO) and/or Contracting Officer’s Representative

(COR).

5. GENERAL REQUIREMENTS:

5.1. All body repair and parts replacement shall be performed by the Contractor on Contractor’s site in accordance with manufacturer maintenance manuals of the equipment and standard commercial practices. The original design and function of the equipment shall not be changed, modified or altered. All parts and materials used to perform under this contract shall be new original equipment manufacturers parts.

5.2. Only qualified personnel trained and certified for the service shall perform all work being required. All personnel performing inspections shall submit their certifications and qualifications to the designated POC upon request.

5.3. The Contractor shall submit repair reports that include identification of vehicle, location, replacement work performed, repairs needed, and date of the inspection, inspector, and overall condition of the vehicle when returned.

5.4. Submit written time schedule for body repair and parts replacement with date, time and location, and equipment details of repair work to be conducted to the designed POC no later than 10 workdays after contract award.

5.5. Invoicing Procedures: Refer to applicable section of the solicitation for invoicing instructions and following web sites: https://wawf.eb.mil/

6. SPECIAL REQUIREMENTS:

6.1. The Contractor shall have the ability to repair or replace combination pneumatic, electric, hydraulic, and mechanical systems.

6.2. The Contractor shall be able to perform the repairs on all equipment included in Attachment 1 and 2.

6.3. The contractor is prohibited from driving the government vehicle on a public road.

6.4. In case the contractor identifies additional damages during repair work, the contractor needs to immediately notify the government. After receiving the notification of the additional damages from the contractor, the government representative will visit the contractor’s shop within two working days and evaluate the damages for validation. After the government validates the damages, the government will ask the contractor for the price proposal for the additional damages.

7. REPORTING:

Draft

All repair work shall be documented with date and time of repair service, repair services performed, labor hours worked and name of personnel performing repair service.

8. WASTE DISPOSAL:

The Contractor will dispose of all hazardous waste associated with this specification IAW with the following standards and Japanese law.

a) Japan Environmental Governing Standards (JEGS) for overseas environmental baseline guidance documents;

b) Japanese Law relative to Disposal and Cleaning of Waste (Haikibutsu no Shori oyobi Seisou ni Kansuru Houritsu)

9. INSTALLATION ACCESS:

The Contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all Contractor and personal vehicles requiring entry onto CFAS from Pass and Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicted on their contractor badge.

10. VEHICLE DELIVERY AND PICK-UP:

The Government is responsible for delivering damaged vehicles to the Contractor’s site that shall be located within 19 miles radius of CFAS for repair work and picking up the vehicles after repair work.

11. PERFORMANCE ASSESSMENT:

Inspection and Test Drive on the repaired vehicles are conducted by automotive mechanic and COR from PWD Transportation as needed. The repaired vehicle is test driven on public road including expressway around vendor’s shop. In the case of unsatisfactory or non-performed work, the Contractor shall rework at no additional cost to the Government.

Rework shall be completed within 20 calendar days.

12. GOVERNMENT TECHICAL POINT OF CONTACT:

For Vehicles Delivery and Pick-up Services POCs:

- Mr. Teruyuki Suzuki, E-mail: teruyuki.suzuki.ln@us.navy.mil; Tel: 0956-50-3355

- Mr. Hidekazu Terada, E-mail: hidekazu.terada.naf@us.navy.mil; Tel: 0956-50-2648

13. ATTACHMENTS:

Attachment 1. Vehicle Listing with Body Repair Items Attachment 2. Pictures of Damaged Vehicles

Tetsuya.Fukamizu.JA Draft

Attachment 3. Contractor’s work site

NO.

LICENSE

PLATE

NUMBER

NAVY

EQUIPMENT

CODE VEHICLE TYPE YEAR MAKE MODEL DAMAGE DESCRIPTION

1 G410681J 0329-RH PANEL VAN 2014 NISSAN CBF-VR2E26 DENTS/SCRATCHES TO LEFT SLIDING DOOR & FRONT/REAR QUARTER PANELS, BROKEN LEFT REAR WINDOW GLASS 2 G420058J 0330-RH PASSENGER VAN 2015 SUZUKI DBA-SC26 DENTS TO RIGHT REAR BUMPER, REAR QUARTER PANEL & BACK DOOR

3 G420059J 0330-RH PASSENGER VAN 2015 SUZUKI DBA-SC26 DENTS TO LEFT SLIDING DOOR

4 G430262J 0330-RH PASSENGER VAN 2014 NISSAN CBA-KS2E26 DENTS TO LEFT SLIDING DOOR, REAR QUARER PANEL, BACK DOOR & RIGHT REAR QUARTER PANEL 5 G430267J 0330-RH PASSENGER VAN 2014 NISSAN CBA-KS2E26 DENTS TO LEFT SLIDING DOOR, REAR QUARER PANEL, BACK DOOR, REAR BUMPER & RIGHT REAR QUARTER PANEL 6 G430268J 0330-RH PASSENGER VAN 2014 NISSAN CBA-KS2E26 DENTS TO LEFT SLIDING DOOR, REAR QUARTER PANEL, BACK DOOR & REAR BUMPER 7 G430273J 0330-RH PASSENGER VAN 2014 NISSAN CBA-KS2E26 DENTS TO LEFT SLIDING DOOR & REAR QUARTER PANEL

8 G410141J 0330-RH PASSENGER VAN 2015 TOYOTA DBA-GGH30W CRACK TO WINDSHIELD

9 G100191J 0104-RH SEDAN 2015 NISSAN DBA-TB17 DENTS/SCRATCHES TO HOOD, ROOF & RIGHT DOORS

10 G430278J 0330-RH PASSENGER VAN 2014 NISSAN CBAKS2E26 CRACK TO WINDSHIELD

GSA VEHICLE INFORMATION

Attachment 1List of vehicles

Photographs of existing damage Attachment 2

Kenji.Kusuda.JA Oval

Teruyuki.Suzuki.JA Text Box G410681J

Oval

Kenji.Kusuda.JA Oval

G420058J

Attachment 2Photographs of existing damage

G420059J

G430262J

G430267J

G430268J

G430273J

G410141J

Teruyuki.Suzuki.JA Text Box G100191J

Oval

Teruyuki.Suzuki.JA Text Box G430278J

Oval

Teruyuki.Suzuki.JA Text Box Contractor's work site: Within 30 km (19 miles) radius of CFAS

Keigo.Masuyama.JA Text Box Attachment 3

Keigo.Masuyama.JA Text Box Contractor's work site

CONT EST G420058J

CONT EST G420059J

CONT EST G430262J

CONT EST G430267J

CONT EST G430268J

CONT EST G430273J