DRAFT SOW CFAO HW Disposal Service 12 Mon Contract.pdf

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PERFORMANCE WORK STATEMENT (PWS)

HAZARDOUS WASTE DISPOSAL SERVICE CONTRACT

FOR COMMANDER, FLEET ACTIVITIES, OKINAWA, JAPAN

DATE: 19 MARCH 2024

1. GENERAL DESCRIPTION.

It is the intent of this Statement of Work (SOW) for an all support service contract, including Hazardous Waste (HW) collection, documentation and transportation to, and management and operation of Hazardous Waste Storage Area (HWSA)s at U.S. Marine Corps Base, Camp Kinser (Camp Kinser), for Commander, Fleet Activities Okinawa (CFAO), Japan.

1.1. Introduction and Background. The US Marine Corps Pacific Command (MCIPAC) operates in support of garrison and deployable units in Okinawa, Japan. The U.S. Marine Corps/Naval Supply Systems Command (NAVSUP) established a Hazardous Material/Hazardous Waste (HM/HW) contract in 2018 to support the HM/HW program on the island of Okinawa.

The contract supported material procurement, storage, issue, delivery, pick-up and data input. The current six-month contract will expire on 14 July 2024. Going forward the HW program services in support of Navy installations and units on Okinawa will be under a single contract that will be focused specifically on HW, it will NOT address HM.

The contract will provide for a legally compliant program with certified personnel to conduct HW collection, packaging, documentation, transportation service in support of HW generating activities within CFAO Area of Responsibility (AOR), and manage and operate the HWSA.

The Contract will provide service with a Department of Defense (DoD)/Japan Environmental Governing Standards (JEGS)/Japanese Environmental Compliant Program by certified personnel to manage and operate.

1.2. Scope of Work and Objective. The contract will be for services that are specific to handling HW. The Contractor will utilize two Government owned facilities located on Camp Kinser to: provide waste containers with proper markings/labels to CFAO Hazardous Waste Accumulation Point (HWAP)s; transport HW products from HWAPs at CFAO installations to HWSA [Government owned facilities], prepare documentation for disposal and coordinate disposal actions with the Defense Logistics Agency - Disposition Services (DLA-DS).

The objective is to have a Japan Environmental Governing Standards (JEGS) compliant program operating on Okinawa.

The contract shall provide all necessary labor, materials, equipment, supervision, supplies, transportation, and incidentals to perform the services outlined in this PWS.

1.3. Period of Performance. The period of performance of this bridge contract is one base year with three option years. The base year contract start date is 1 July 2024.

1.4. Location.

1.4.1. Hazardous Waste Accumulation Point (HWAP)s. The Contractor will retrieve HW for CFAO’s AOR includes Kadena Air Force Base, Navy Munition Command attached 18th Munition Squadron, Camp Shields, Naha Port, Awase Communication Site, and both Afloat (PACFLT) and Shore at White Beach and Tengan Pier.

Specifically excluded from this effort is the Naval Hospital located on Camp Foster since it is covered under the MCIPAC HW program.

1.4.2. Hazardous Waste Storage Area (HWSA)s. Two (2) facilities located on Camp Kinser, Building 407 (PCB Item Storage) and Building 500 (HWSA). Additional facilities may be added at a future date.

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1.5. Regulations and Standards. The regulations and standards relevant to this project include, but are not limited to, those listed below. The latest regulations and standards shall be applied.

1.5.1. Chapter 15 and 16 of Japan Environmental Governing Standards (JEGS), current version

1.5.2. Japanese Waste Management and Public Cleansing Act (HAI-SO-HO “廃棄物の処理及び清掃に関する法

律”)

1.5.3. EM 385-1-1, Safety and Health Requirement Manual

1.5.4. Other related law, regulations and guidance

2. TECHNICAL REQUIREMENTS.

2.1. Workforce. The Contractor shall provide a workforce that is trained and certified to handle, manage, and transport HW. The workforce shall include an onsite manager with authority to perform and resolve all matters relating to the contract performance.

2.1.1. The Contractor shall provide enough qualified, trained employees to perform work relating to the contract performance. See Personnel Training requirement in Table 2.2..

2.1.2. Handling Equipment and Safety Supplies. The Contractor shall provide all transportation vehicles, Material Handling Equipment (MHE) and Personal Protective Equipment (PPE) unless otherwise stated including emergency equipment (e.g., portable eye wash stations, fire extinguishers and spill supplies). The MHE and PPE must be present, accessible, serviceable, and appropriate to safely handle the hazardous wastes managed under this task. The Contractor shall ensure fire extinguishers are appropriate for the types of chemicals stored, fully charged, sealed, and properly mounted.

2.2. Personnel Qualifications. The Contractor shall ensure its agents, employees, and subcontractors involved in transporting, HWSA management, handling, storage, and packaging HW be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of HW transportation, chemical incompatibility and spills response.

This training will be completed prior to personnel working with and around HW. The Contractor shall be responsible for all costs associated with this training.

2.2.1. Annual Refresher Training. The Contractor shall perform all required Government annual training (i.e.

including but not limited to Information Assurance, Combat Trafficking in Persons, Safety training, etc.). The expense to accomplish the training requirement will be the contractor's responsibility.

2.2.2. Hazardous Waste Transportation. The Contractor shall ensure that all drivers are properly licensed, permitted, and insured to operate necessary vehicles on the island of Okinawa to include all U.S. military installations.

The Contractor shall provide documentation of certification for Transportation of HW for DoD and Host Nation contractor equivalent.

2.2.3. Hazardous Waste Operation and Emergency Response. The Contractor shall provide documentation of Hazardous Waste Operator (HAZWOPER) Training for the level of expertise required for the proper performance of the task.

2.2.3.1. All personnel performing HAZWOPER must successfully complete annual refresher training.

2.2.4. MCB Butler Environmental Compliance Course. The Contractors shall complete the Basic 8-hours introduction to Environmental Compliance Course furnished by the MCB Butler Environmental Affairs Branch (MCBB EAB) within the first 90 days. This training is provided monthly in English and Japanese by the MCBB

EAB.

Table 2.2. Training Requirements

MINIMUM TRAINING REQUIREMENTS

Courses Initial Training Hours Refresher Requirement CECOS Overseas HW FacOps/Gen (JEGS Required HW Training)

Prior to beginning work (24 hours) Annual (8 hours)

First Responder Awareness Level Prior to the end of Phase-In (8 hours) Annual (8 hours)

Handling Hazardous Waste Prior to the end of Phase-In (24 hours) Annual (8 hours)

Hazard Communication Standard Prior to the end of Phase-In (8 hours) Annual (8 hours)

MCB Butler Environmental Compliance Prior to the end of Phase-In (8 hours) Annual (4 hours)

Equipment Operation Prior to the end of Phase-In (8 hours) As Required

Information Assurance Prior to the end of Phase-In (1 hour) Annual (1 hours)

General Security Training Prior to the end of Phase-In (8 hours) Annual (8 hours) Web Federal Logistics Information System (Web-FLIS)

Prior to the end of Phase-In (4 hours) As Required

2.2.5. Documentation of Training. The Contractor shall maintain updated training records and certificates of all contractor personnel for the duration of the contract, and make other documentation is available on site for the Contracting Officer (KO) or designee to review.

2.2.5.1. Copies of training certificates is the preferred method of proof of training, but as a minimum, the Contractor shall provide the name of the employee, the name of the course, the source of the training, a description of the training provided and the date the employee successfully completed the training.

2.3. Waste Disposal Support Operations. Hazardous, non-hazardous, and non-regulated wastes are generated by Navy activities on Okinawa during operations associated with military training, aviation maintenance, ship-based operations, facilities operation and maintenance, vehicle maintenance, laboratories, retail operations, medical facilities, and offices.

For the purposes of this contract, HW shall be defined as any solid, semi-solid, liquid, or contained gas, and either exhibits a characteristic of ignitability, corrosivity, reactivity, or toxicity.

The Contractor shall accept waste in accordance with task orders from funded customers as approved by the COR for transportation, management, storage, and disposition from CFAO AOR.

The requirements for HWAP actions, HWSA management, and disposition of hazardous, non-hazardous, and non-regulated wastes from CFAO AOR are detailed in the following sections.

The Contractor agrees to provide all services necessary for the transportation, disposal, and/or recycling of all HW generated in accordance with JEGS, DoD, Navy instructions, installation Hazardous Waste Management Plan (HWMP) and Stand Operating Procedures (SOP), and the terms and conditions of this contract. These services shall include all necessary personnel, including applicable subcontractors, labor, transportation, equipment, and the compilation and submission of all documentation required by this contract.

All items, regardless of the condition, are being discarded by CFAO Operation and will require disposal or recycling as identified via the ordered Contract Line Item Numbers (CLINs).

2.3.1. The CLIN List will be inclusive of all CLINs handled by DLA-DS. The Contractor shall be able to provide capability and management for every CLIN item on the list. Waste CLINs will be reviewed and approved by service component COR.

2.3.1.1. Wastes covered in this contract may include but are not limited to:

Ignitable Wastes

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Corrosive Wastes (Acidic and Basic) Reactive Wastes Toxic Wastes Wastes meeting two or more characteristics (e.g. ignitable, corrosive wastes) Listed Hazardous Waste (F, P, and U) Pesticides, Insecticides, Rodenticides, and Fungicides Pharmaceutical Wastes Non-Hazardous Compressed Gases Aerosols Mixed Wastes Petroleum Contaminated Soil, Sludge, and Spill-Response Materials Refrigeration Gases Used Oil and Oil Filters Polychlorinated Biphenyls (PCBs), PCB-Containing Items, and PCB-Contaminated Materials Asbestos Per- and polyfluoroalkyl substances (PFAS) Bulbs and Lamps Non-Rechargeable Batteries Fire Extinguishers Wastes covered under JEGS Volume 5 Ch. 16 Hazardous Wastes (or future chapter)

2.3.1.2. Some CLINs ordered for disposal under this contract will require the Contractor to provide Certificates of Destruction or Disposal e.g. PFOS/PFOA waste, waste Petroleum, Oil and Lubricants (POL), PCBs, and demilitarization items. The Contractor is cautioned to closely read all CLIN descriptions where such requirements are indicated.

2.3.1.3. Ship/Submarine-Generated Waste. Coordination for service component waste generated during shipboard/submarine operations will be made in advance for container delivery and waste pick-up. An estimated number of containers or pallets will be provided five (5) business days in advance to aid in scheduling.

2.3.2. Non-Compliance Report. The Contractor will report all issues of non-compliance (e.g., unidentified waste, improper waste segregation, spills, lack of secondary containment, and opened containers) at HWAPs immediately to owing unit/tenant and service component COR/ACOR.

2.3.3. Treatment at the Point of Generation. Treatment of HW on Government facilities is prohibited. The Contractor shall not drain or flush any Hazardous Substance (HS) including HW at Government facilities. Releasing and/or venting of gases is not permitted.

2.3.4. Camp-to-Camp Manifest. Generating activities will be manifested using a “Camp-to-Camp” Manifest to identify the Facility, Generator, Type of Waste, Weight Generated, Waste Profile Number, Unit ID and Container

ID.

2.3.4.1. Camp-to-Camp Manifests will be transmitted via email to service component COR/ACOR weekly.

2.3.5. Government Designated Software (GDS) System. The Contactor shall retrieve HW information for input into a GDS system. The Government shall operate GDS while the contractor will have necessary access as required to these systems on an as needed basis.

2.4. Hazardous Waste Accumulation Points (HWAPs). Characterized HWAPs are located throughout Navy, and Air Force fence lines on Okinawa for temporary management of hazardous and non-hazardous waste by generating activities.

2.4.1. HW Collection Service. The Contractor shall transport all HS from HWAPs to established HWSAs for processing as reuse, recycle, or waste for disposition.

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2.4.2. Milk Run Service. The Contractor shall establish a scheduled, routine service (known as a “Milk Run”) for the inspection of HWAPs and pick-up of HW which can included expired HM.

2.4.3. The schedule will be based on the rate of generation for each HWAP. Schedules must be aligned to ensure waste streams are not exceeded and waste is removed within five (5) business days when a container has reached capacity.

2.4.4. The only exception to the quantity and time limit rule for wastes are wastes designated to be recycled or used for energy recovery, which must be removed to an offsite facility (i.e. HWSA or TSDF) within one year of accumulation start date.

2.4.5. Milk Run schedules will be published annually upon approval by the service component Hazardous Waste Program Manager (HWPM)s. This schedule may be altered following coordination between the Contractor and service components to reflect the changing needs of Navy commands, facilities, and operations.

2.4.6. Contractor delayed, scheduled HWAP inspections will be completed within two (2) business days of the originally scheduled date

2.4.7. Up to 25 ad hoc waste pick-ups will be included annually.

2.4.8. Non-Availability/inaccessibility HWAPs. Generating activity non-availability or inaccessibility (e.g.

locked facility or locked HWAP) during a pick-up will result in re-schedule within five (5) working days. The generating activity non0availability doer two (2) scheduled dates will be reported by the Contractor to the Navy HW

PM.

2.4.9. Episodic generators without an established HWAP will contact the contractor for container delivery and waste pick-up on an as-needed basis. This pick-up DOES NOT constitute an ad hoc pick-up. In the event a unit/activity has begun generating waste frequently, the contractor will notify the service component COR/ACOR.

2.5. Hazardous Waste Storage Area Operation and Management. The Contractor shall operate and manage two (2) HWSA, Bldg. 407 PCB Storage and Bldg. 500 HWSA at Camp Kinser. These facilities are the designated HWSA’s for all waste generated by CFAO AOR. Additional facilities may be added at a future date.

All actions conducted during management, operation, and closure of these facilities shall be completed in accordance with the JEGS, DoD and Navy Instructions and Policies, HWMPs, and applicable HWSA Closure Plans.

2.5.1. Design and Operation of HWSAs. The Contractor will not store HW longer than one (1) year in an HWSA.

PCB waste is excluded from this time constraint

2.5.1.1. The Contractor will maintain the HWSAs in a clean, organized, professional, compliant manner free of waste residue, hazardous materials, scrap materials, furniture, equipment, and associated tools. Contractor will inspect storage and loading areas daily for immediate identification and clean-up of discharges or spills.

2.5.2. Security. The Contractor must prevent the accidental entry, and minimize the possibility for unauthorized entry, of persons or livestock onto the HWSA ground, and maintain an entry/exit log of all visitors.

2.5.3. Required Aisle Space. The Contractor will maintain adequate aisle space to allow unobstructed movement of personnel, equipment, fire protection equipment, spill response equipment, or decontamination equipment.

Containers shall not be stored in any location where they obstruct an exit or aisle space. All waste containers must be stored off the floor on a pallets or rack system.

2.5.4. Storage Practice. Waste generated by U.S. Navy activities will remain separate from waste generated by U.S Marine Corps activities.

2.5.4.1. Hazardous, non-hazardous, and non-regulated wastes will not be stored outside or unprotected from the environment. All drains and open storm channels must be protected or monitored during loading/offloading at HWSA’s and HWAP’s to prevent open water way contamination in the event of spills or mishaps.

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2.5.5. Incompatible Waste. All items collected by the Contractor must be segregated immediately within HWSAs according to the current EPA Hazardous Waste Compatibility Chart and kept physically separate from any containers not associated with this contract. Waste transported to the HWSA from HWAPs will be immediately segregated and not comingled on pallets waiting consolidation.

2.5.6. Ignitable and Reactive Waste. All containers of ignitable liquids must be grounded or bonded with appropriate devices when transferring ignitable liquids from one container to the other, or at the time of sampling.

2.5.7. HW Labeling. The Contractor shall ensure all labeling requirements are met completely in accordance with JEGS and HWMPs for each container and all items. The label must identify the waste by name, hazard class, Disposal Turn-In Document (DTID) number. DTID will be assigned prior to DLA disposition at the HWSA. Waste generated from HWAPs going to the HWSA do not have to have DTID assigned). If a waste is unknown, it must be labeled as “Waste Pending Analysis.” Expired HAZMAT will be retained in the original container, if serviceable, and affixed with a label stating, “Warning Hazardous Waste”. The contractor is required to notify the respective service component COR/ACOR when new or unknown waste are generated.

2.5.8. HW Inventory. The Contractor will maintain an accurate electronic inventory of all serialized containers ID’s currently stored at HWAPs and HWSA’s. Transmittal of this inventory to the service component HWPM must be completed monthly. This inventory must be updated and readily available at all times for Fire and Emergency Services personnel or inspectors.

2.5.9. Inspection Requirements. The Contractor will appoint a HWSA Manager that will conduct and document HWSA inspections weekly. These inspections must include but are not limited to:

2.5.9.1. Malfunctions, deterioration, operator errors, and spills/discharges that may cause a release of HW constituents to the environment or threaten human health must be reported immediately to the respective service component HWPM.

2.5.9.2. Inspections of all equipment and areas involved in storage and handling of HW, including containers and container storage areas, safety and emergency equipment, security devices must be conducted weekly at all HWSA’s and documented. Weekly inspection reports will be sent via email (or other identified electronic means) to the respective service component COR/ACOR the next following business week.

2.5.9.3. Inspections will be maintained in a dedicated HWSA Inspection Log and retained for at least three (3) years from the date of inspection. Information included will include date and time of inspection, name of the inspector, observation notes, required remedial actions and repairs, and dates these remedial actions or repairs were completed.

2.6. Container Management. The Contractor is responsible for the timely drop-off of empty containers for generating activities. These containers shall be serviceable, free of rust or defects, and appropriate for the type and quantity of waste generated. The contractor will provide and maintain an adequate number and type of containers as back stock for mission tempo and emergency contingency. Example of containers are, but not limited to; cardboard tri-walls, IBC tote 265gal, fiber drums, steel closed-top bung drums 35/55gal, steel drums open-top drums 35/55gal, poly open-top 35/55gal, poly closed-top 35/55gal drums, locking buckets 2/5/10/15gal, boxes, and recovery cylinders for gases.

All containers shall be segregated to the maximum extent practicable and secured by straps, bracing, etc. to prevent movement or displacement during transit.

The Contractor shall provide labeled drums to shops generating Asbestos waste, providing only transportation and handling of sealed containers. In the event a generating activity has large asbestos waste requiring specialized sealed wood crates, the Contractor must coordinate with the generating activity to fabricate crates. The cost of the wood crates is the responsibility of the generating activity, not the Contractor. Asbestos waste must not be transported until the crate is sealed, closed and labeled.

2.6.1. UN Marking. All waste containers must have United Nations (UN) marking.

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2.6.2. Labeling. All containers delivered to generating activities will be properly labeled and identified in accordance with JEGS (Vol 5 CH. 16 Hazardous Waste) and CFAO HWMP and have the required hazard label affixed. All entries on labels will be made using indelible marker or ink and be both legible and smudge-proof. The contractor is responsible for all costs associated with container labeling.

2.7. Hazardous Waste Disposal Practices. Disposal actions for pre-removal, removal, and post-removal components of waste management are the responsibility of the contractor, their sub-contractors and agents.

Containers will be removed via DLA-DS in a timely manner and coordinated with service component COR/ACOR.

2.7.1. Pre-Removal Inspection. The Contractor shall perform a pre-removal inspection of all containers once the advanced disposal documentation is sent to the Contractor for a pending HW removal from the HWSA.

2.7.2. Loading/Weighing. The Contractor is responsible for loading, including furnishing all the equipment necessary for loading. The Contractor must ensure to make every effort to secure cargo by bracing, banding, or wrapping containers during a scheduled HW turn-in.

2.7.3. Container Collection Count. Containers shall be counted, weighed and documented against the Delivery Order (DO) by the Contractor prior to removal from the HWAP. Drums larger than 55 gallons (e.g. 85 gallon) are to be used only for over-packing smaller drums when the smaller drum(s) are leaking or have the potential to leak.

2.7.5. Discrepancies. Discrepancies on the DO’s including incorrect CLINs, quantity changes, etc. will be communicated to the appropriate service component COR/ACOR and addressed immediately with DLA-DS to prevent inaccurate data on manifests and other pertinent hazardous waste documentation before removal. All finalized DO copies shall be submitted to the respective service component COR/ACOR within five (5) business days.

2.7.6. Report Preparation. The Contractor shall be responsible for preparing any necessary licenses, notifications, waste profiles or reports which result from their transportation, recycling, or disposal decision. This includes signing (on behalf of the Government) waste profiles, DO’s and Japanese Manifests requested by Treatment, Storage, and Disposal Facilities (TSDFs). All Contractor-signed waste profile sheets shall be written for the actual waste stream using back-up documentation e.g., sample result certifications and/or safety data sheets (SDS).

2.7.7. Waste Stream Profiling/Sampling. All required waste stream profiling/sampling is the responsibility of the U.S. Navy. This includes analysis required for annual waste stream recertification and for unknown/new waste streams generated. The Contractor shall provide notice to service U.S. Navy COR/ACOR prior to transportation of subject waste streams to ensure waste is correctly profiled and manifested. Waste must not be removed from the point of generation (HWAP) before this characterization is completed.

2.7.8. Return of Shipping Documentation. The Contractor shall maintain an electronic copy via email of manifest and/or turn-in document, Delivery Order, Hazardous Waste Profile Sheet and other pertinent documentation from DLA-DS. The Contractor will retain all turn-in documents e.g. DD 1348-1A and manifests for a period of 5 years.

All waste analysis and characterization records must be retained until 5 years after the closure of the HWSA.

2.7.9. Disposal/Recycling. Disposal or recycling of specialized commodities e.g. (Japanese) PCB Free ballasts, fluorescent bulbs, etc. shall also require a turn-in document to establish an accurate audit trail. DD form 1348-1 and/or DRMS Profile sheet can be utilized to comply with this requirement.

2.8. Transportation. The Contractor shall be responsible for the compliant, safe transportation of HW from HWAPs within CFAO AOR to HWSA at Camp Kinser for processing as reuse, recycle, or waste for disposition.

The Contractor shall be responsible for licensing, training, and certification of contractor personnel to transport HW IAW DoD requirements and Japanese law as applicable.

2.8.1. Documentation. All transportation must utilize manifesting documentation (i.e. Camp-to-Camp Manifests) from HWAP to HWSA.

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2.8.1.1. Copy of Turn-in document/manifests will be transmitted via email to CFAO HW SME (COR/ACOR).

2.8.2. Loading/Unloading. The Contractor shall load HW to shipping containers and ports.

2.8.2.1. The Contractor shall provide equipment needed to load HW to transportation vehicles and shipping containers. The shipping containers include 20-foot and 40-foot Ocean-going shipping containers.

2.8.2.2. The Contractor shall provide trained and licensed personnel to conduct loading and offloading activities.

2.8.2.3. Vehicle Loading Capability. The Contractor shall operate vehicles with lift capability of at least 750kg to accommodate wastes.

2.8.2.4. Scale or Weight Measurement Device. The Contractor shall operate vehicles with a scale or weight measurement device capable of measuring up to 300kg to determine volume of HW picked up from HWAPs.

2.8.2.5. Scale Calibration. All scales must be calibrated annually and certified by a 3rd party. All costs associated with calibration will be the contractor’s responsibility.

2.8.3. Contractor Own Vehicle. The Contractor shall be responsible for vehicle maintenance, fueling, and insurance of vehicles. A minimum number of vehicles must be provided to complete the pick-up schedule each day, to include HW offloads from ships.

When transporting HW via commercial transportation on Japanese public roads and highways, the Contractor will prepare off-installation HW shipments in compliance with applicable Japanese transportation regulations.

Requirements may include placarding, marking, containerization, and labeling.

2.8.4. Forklift training and licensing. The Contractor will be required to use forklift. Contractor-owned and operated forklifts must meet local forklift general requirements. The Contractor is responsible for ensuring forklifts are in serviceable condition.

2.8.5. Transporting Containers. The Contractor will ensure all HW containers, including empty containers, are secured by straps, bracing, etc. to prevent movement or displacement of containers during transit.

2.8.7. Spill Contingency Practices for Transportation. The Contractor shall ensure vehicles transporting HW have a spill contingency kit appropriate for the HW on board (e.g. kits for POL and corrosive chemical spills).

2.8.7.1. Vehicles must have either an active radio or cell phone to utilize during emergencies or accidents during transportation.

2.8.7.2. The Contractor shall assume responsibility for all costs associated with cleanup resulting from spills that occur while loading, transporting HW.

2.9. Polychlorinated Biphenyl (PCB) Waste. All actions conducted by the Contractor to manage PCB and PCB-containing wastes will be done in coordination with the service component COR/ACOR.

2.9.1. PCB Labeling. PCB waste will be labeled in accordance with requirements set forth in JEGS and service component Hazardous Waste Management Plans (HWMP).

2.9.2. PCB Waste Delivery and Pick-Up. The Contractor shall coordinate all deliveries and pickups of PCB waste the respective electrical shops. Electrical Ballasts and Capacitors generation shall be picked up by the Contractor at the respective electrical shops HWAP.

2.9.3. High Voltage Transformers, Switch Gears and Paper Insulated Lead Cable must be delivered by the electrical shops to the HWSA. All cost associated with transportation, crane support and offloading is the responsibility of the electric shops. The Contractor is responsible for providing forklift support (up to 10,000lbs capacity forklifts may be required for larger pad mounted style transformers).

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2.9.4. US/Non-US Foreign Manufactured PCBs and PCB-containing Items. The Contractor shall receive, segregate, and store, and document United States Manufactured PCB-containing waste separately from both Non- US Foreign manufactures and Japanese manufactured items.

2.9.5. PCB waste that cannot be processed for disposal via DLA-DS will be stored until an available Toxic Substances Control Act (TSCA) shipment is approved. All liquid PCB wastes must be over packed or placed on secondary containment while stored at the HWSA.

2.9.6. Host Nation (Japanese) Manufactured PCBs and PCB-containing Items. The Contractor shall receive, segregate, store, sample and dispose of Host Nation Manufactured PCB-containing waste only in conjunction with the service component HW/PCB Program Managers.

2.9.7. The Contractor is responsible to provide all containers, markings and labeling to include fabrication of drip pans and wood crates associated with PCB waste (transformer crates and drum skids). All wood associated with crates being shipped back to the United States must meet international Plant Protection Convention (IPPC) requirements. Wood must be Heat Treated (HT) or Kiln Dried (KD), which is a treatment of wooden products by heating the product up to 56 °C for 30 minutes in a drying kiln. Final crates must have an International Standards for Phytosanitary Measures Guidelines for Regulating Wood Packaging Material in International Trade (ISPM15) No.

15 stamp applied (all sides of the crate) to show the wood requirement is compliant. The associated training and cost of the stamp is the responsibility of the Contractor.

2.10. Spill Prevention and Response. The Contractor is responsible for spill preparedness, prevention, and response during all aspects, including HWSAs management of this contract performance period.

2.10.1. Spill Response Action. In the event the Contractor is responsible for a hazardous substance (HS) spill during HWAP pick-up actions, the Contractor is responsible for the clean-up and associated cost of that spill.

2.10.2. Clean Up Spill and Disposal. The Contractor is solely responsible for cleanup and proper disposal of all releases during the performance of this contract that occur as a result of, or are attributed to, the actions of its agents, employees, or Sub-Contractors to the satisfaction of the Government and at no additional cost to the Government.

2.10.3. Spill Equipment Procurement and Maintenance. The Contractor shall procure and maintain adequate, compatible and appropriate HS spill-response equipment for each facility HWSA under this management (e.g., salvage drums, rags, dry-sweep, absorbent pads and socks, PPE), and for each HW transportation vehicle. These items must be present, serviceable, stored in an easily accessible location, and replenished immediately following response.

2.10.4. Spill Equipment Inventory. The Contractor shall conduct spill response equipment inventory quarterly and maintain by HWSA Manager.

2.10.5. Spill Incident Notification. The Contractor must report to the appropriate service component Environmental Office immediately for their determination regarding the reportablity per regulatory thresholds outlined in JEGS and/or applicable installation Spill Prevention and Response Plan.

2.10.6. Emergency Spill. In the event of a spill or release exceeding the capability of contractor/sub-contractor personnel to respond, the Contractor will immediately notify Fire and Emergency Services at DSN: 911 or Commercial: 098-911-1911.

2.10.7. Spill Response Drills/Exercises. The Contractor shall conduct, coordinate and perform twice-yearly spill drills. One of these could be in conjunction with MCIPAC or Navy sponsored spill drills. At a minimum, the Contractor will perform at least one (1) table top drill and one (1) hands-on drills for associated hazards that can occur at the HWAP or HWSA sites, to include transportation scenarios.

2.10.7.1. The cost of drills will be the contractor’s responsibility.

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2.11. Hazardous Materials Re-Use. The Contractor shall participate in all Navy and Marine Corps Qualified Recycling Program (QRP) and Pollution Prevention (P2) initiatives to reduce and minimize waste streams. The Contractor shall manage the re-use program to ensure DoD P2 objectives are met and may be requested to assist with new initiatives to reduce waste stream generation.

2.12. Providing Hazardous Waste Training. The Contractor shall provide appropriate HW training to comply with JEGS requirements to the newly appointed HWAP mangers and the short term deployment HW generating units, such as Naval Mobile Construction Battalions (NMCB) and VP Squadron located on CFAO installations one or two times each on a by request basis.

2.12.1. Training Contents and Requirements. The training program must meet section 16.2.2. of the JEGS.

3. DELIVERY OR DELIVERABLES.

3.1. Contract Data Requirements List (CDRL).

Table 4.1. CDRL and Applicable PWS Paragraphs

CDRL Title Applicable PWS Paragraphs

Annual Audits 3.3.

Biennial Evaluations 3.2., 3.3.

Hazard Reporting Program 3.4.

Monthly Inventory 2.5.8.

Published Routine Schedules 3.6

Quarterly Reports 3.2

Semi-Annual/Annual Inspections 3.3

Training Certificates - Annual 3.5

Weekly Inspections & Manifests 2.5.9.2.

3.2. Meetings and Status Reports. The Contractor will report on actions taken and work performed on a monthly/quarterly/annual basis. Twice annual “Status of the Contract” meetings shall be conducted by the Contractor in a format selected by the Government (face-to-face or virtually) with the respective authorized CORs.

3.3. Environmental Management Systems (EMS), Environmental Compliance Evaluation (ECE), Site Inspections, and Data Calls. The Contractor will participate in environmental programs, internal or external audits, inspections, and regulatory assessments as required by the Government.

3.3.1. Aid for Government Inspection and Assessment. The Contractor will aid the Government for inspections and assessments. Inspections/assessments include but are not limited to: Internal and External Navy Environmental Quality Evaluation (EQA); Annual CG Environmental and Energy Management Review Board; Semi-Annual Fire Department/Base Safety Facility Inspection; Quarterly Base Compliance/Performance Evaluation; monthly production reports (HW documents); and weekly waste manifesting.

3.3.2. Contractor Occupied Space Safety Inspection, Audit and Evaluation. Government-furnished, contractor-occupied workspaces are subject to inspection, audit, and evaluation without prior notice by DoD, Marine Corps, and Navy program offices including, but not limited to, Environmental Affairs, Fire and Emergency Services, Industrial Hygiene, Supply, and Safety.

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3.3.3. The contractor shall participate in and follow Navy and/or Marine Corps EMS unless they elect to establish their own ISO14001 EMS.

3.3.4. Inspection Findings determined to be the responsibility of the contractor will require a written Plan of Action & Milestones due to the service component COR/ACOR within 30 days.

3.3.5. The contractor shall work with service component KO/COR to provide data required for any and all data calls related spills and to the management and disposal of HW.

3.4. Worker’s Safety. The Contractor agrees that all personnel and equipment used in the performance of this contract are subject to safety inspections by Government personnel while on federal property.

3.4.1. The contractor will establish a Hazard Reporting Program as a component of the overall ESOH Program.

3.4.2. The Contractor will provide within 60 days a written Hazard Communication (HAZCOM) Program, to include Spill and Accidental Release policies and procedures, to protect the health and safety of Contractor employees and the community.

3.5. Training Record. The Contractor will maintain updated training records and certificates of all contractor personnel. These records shall also be maintained by the HWSA Manager at all times in the event of an inspection.

Training records for current and former personnel must be maintained for three (3) years.

3.6. Published Routine Schedules. The Contractor will establish and publish a routine schedule for inspections and waste pick-up.

4. APPLICABLE DOCUMENTS/GOVERNING REFERENCES.

In addition, requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Location DoD 4160.21-M, Defense Material Disposition Manual https://www.esd.whs.mil/Portals/54/Documents/DD/iss uances/dodm/416021_vol1.pdf?ver=RAoKP8NgjW6Y aXG54PyHRg%3d%3d

DoD 5200.1-R, Information Security Program https://www.esd.whs.mil/Portals/54/Documents/DD/iss uances/dodm/520001m_vol1.pdf

DoD 5200.2-R, Personnel Security Program https://www.esd.whs.mil/Portals/54/Documents/DD/iss uances/dodi/520002p.pdf?ver=2018-05-11-100552-223

NATIONAL INDUSTRIAL SECURITY PROGRAM

OPERATING MANUAL (NISPOM)

https://www.ecfr.gov/current/title-32/subtitle- A/chapter-I/subchapter-D/part-117

DoD Dictionary of Military and Associated Terms https://apps.dtic.mil/sti/pdfs/AD1029823.pdf DoDD 4715.1E, DoD Environment, Safety and Occupational Health (ESOH) https://www.esd.whs.mil/Portals/54/Documents/DD/iss uances/dodd/47151Ep.PDF?ver=2019-12-30-141505-

DoDI 1100.22, Policy and Procedures for Determining Workforce Mix https://www.esd.whs.mil/Portals/54/Documents/DD/iss uances/dodi/110022p.pdf?ver=2019-03-11-081731-063

DoDI 4150.7, Pest Management Program https://www.esd.whs.mil/Portals/54/Documents/DD/iss uances/dodi/415007p.pdf?ver=2019-12-26-104614-100

DoDI 4715.05, Environmental Compliance at Installations Outside the United States https://www.esd.whs.mil/Portals/54/Documents/DD/iss uances/dodi/471505p.pdf?ver=2019-02-28-120912-227

DoDI 4715.23, Integrating Recycling and Solid Waste Management https://www.esd.whs.mil/Portals/54/Documents/DD/iss uances/dodi/471523.pdf?ver=2018-11-13-140624-277

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DoDI 6050.05 DoD Hazard Communication (HAZCOM) Program

DoDI 6050.05, February 26, 2019, Incorporating Change 1 June 10, 2019 (whs.mil)

EO 10450, Security Requirements for Government Employment

Executive Orders | National Archives

EO 12856 Compliance with Right to Know Laws and Pollution Prevention Request

Executive Order 12856—Federal Compliance With Right-to-Know Laws and Pollution Prevention Requirements | The American Presidency Project (ucsb.edu)

EO 13101, Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition

FedCenter - Executive Order 13101

EO 13148, Greening the Government Through Leadership in Environmental Management

FedCenter - Executive Order 13148

Federal Facilities Compliance Act, 42 USC 6901 note, Enforcement and Compliance at Federal Facilities | US

EPA

Hazard Communication Standard 2012 Hazard Communication - Standards | Occupational Safety and Health Administration (osha.gov)

Hazard Reporting Program MIL-STD-882E https://assist.dla.mil Hazardous Waste Operations & Emergency Response, 29 CFR 1910.120

1910.120 - Hazardous waste operations and emergency response. | Occupational Safety and Health Administration (osha.gov)

Hazardous Waste Operator (HAZWOPER) Training HAZWOPER Training - 40, 24 & 8 Hour Courses - OSHA.com

Headquarters, United State Forces, Japan Instructions http://www.usfj.mil Japanese Environmental Guidance (JEGS) 2022 JEGS.pdf (usfj.mil) MCO 5090.2 Marine Corps Environmental Compliance and Protection Program marines.mil/Portals/1/Publications/MCO 5090.2.pdf?ver=2018-06

MCO 5100.29C Marine Corps Safety Program MCO 5100.29C W/ CH 1-2 W/VOL 1-9 > United States Marine Corps Flagship > Electronic Library Display (marines.mil)

OPNAV M-5090.1 Protection Program https://www.secnav.navy.mil/doni/SECNAV%20Manu als1/5090.1.pdf

OPNAVINST 5100.23 series Navy Occupational Safety and Health Program https://www.secnav.navy.mil/doni/SECNAV%20Manu als1/5100.23.pdf

Green Procurement Program Implementation Guide, FEB 2009

Microsoft Word - DoN_GP_Guide_Text_formatted 0116 _2_ (navy.mil)

OSHA Guidelines, 29 CFR 1910 1910 | Occupational Safety and Health Administration (osha.gov)

OSHA Hazardous Communications Standard Hazard Communication - Standards | Occupational Safety and Health Administration (osha.gov)

Status of Forces Agreement (SOFA) Japan MOFA: Agreement regarding the Status of United States Armed Forces in Japan

Toxic Substances Control Act (TSCA) Summary of the Toxic Substances Control Act | US

EPA

Transportation, 49 CFR CFR Title 49, Transportation | U.S. Government Bookstore (gpo.gov)

5. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT, SERVICES AND/OR INFORMATION.

Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order. Government will furnish work spaces within Camp Kinser Buildings 407, and 500.

5.1. Notification of Unserviceable Facilities. The Contractor will notify the COR immediately for any required work request tickets to repair unserviceable facilities (e.g. installed shower, restroom facilities, eyewash station, bay doors).

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6. SPECIAL INSTRUCTIONS AND ADMINISTRATIVE INFORMATION

6.1. Non-Personal Services. This is a non-personal services, performance-based contract. The Contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

6.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

6.2.2. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

6.2.3. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

6.2.4. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

6.2.5. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

6.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Commander, Naval Region Japan installations. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

6.4. Exemption from Japanese Taxes. Pursuant to the U.S. - Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES - FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

6.5. Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer (KO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

6.6. Mission Essential Personnel/Tasks. Unless specified otherwise in this Performance Work Statement, the Contractors supporting this contract/order are NOT considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

6.7. Workers’ Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, CUI

Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

6.8. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1 Caution (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities.

The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear).

When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours.

If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

6.9. Installation Access and Personnel Credentialing.

6.9.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

6.9.1.1. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg 5638, Marine Corps Base, Camp Butler.

Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle- Registration/, or by calling +81-(0)98-970-7481.

6.9.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

6.9.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

- Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents)

- Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer (KO) a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the KO.

6.9.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the Contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

6.9.1.5. Vehicle Disposal. Personnel protected under the SOFA are required by…